City Council

Maple Grove City Council Meeting Meeting Minutes April 6, 2020 Call to Order Pursuant to call and notice thereof, a Regular Meeting of the Maple Grove City Council was held at 7: 30 p.m. on April 6, 2020 at the Maple Grove Government Center/ Public Safety Facility, Hennepin County, Minnesota and online via WebEx. Members present were Mayor Mark Steffenson and Councilmembers Judy Hanson, Karen Jaeger, Phil Leith, and Kristy Barnett. Absent was none. Present also were Heidi Nelson, City Administrator; Joe Hogeboom, Community and Economic Development Director; Peter Vickerman, Planning Manager; Ken Ashfeld, Public Works Director/City Engineer; Economic Development Manager Brett Angell; Fire Chief/Emergency Management Director Tim Bush; Police Chief Eric Werner; and Justin Templin, City Attorney. Mayor Steffenson called the meeting to order at 7: 30 p.m. and led the City in the Pledge of Allegiance. Additions or Mayor Steffenson asked if there were any additions and/ or Deletions to deletions to the Consent Agenda to which Heidi Nelson stated the Agenda the following: Item Amended to the Agenda None Item Amended to the Consent Agenda None Item Added to the Agenda None Item Removed from the Consent Agenda for Discussion None Consent Items The following Consent Items were presented for Council' s Maple Grove City Council Minutes April 6, 2020 Page 2 approval: MINUTES A. Regular Meeting— March 16, 2020 B. Emergency City Council Meeting— March 27, 2020 C. Strategic Planning Minutes— February 29, 2020 PERSONNEL ITEMS No Items to Present. COMMUNITY& ECONOMIC DEVELOPMENT ITEMS D. KinderCare Child Care PUD Non- Residential Development State Plan Preliminary and Final Plat - Resolution No. 20- 059 Motion to adopt Resolution No. 20- 059 approving the KinderCare Child Care PUD Non-Residential Development Stage Plan, Preliminary, Final Plat and Planned Unit Development Agreement. ENGINEERING ITEMS E. Chapel Wood, Weaver Estates, Wicklow Meadows, Weaver Lake Boat Launch Street Rehabilitation Project No. 20- 02 - Resolution No. 20- 051 Motion to adopt Resolution No. 20- 051 accepting bid for Chapel Wood, Weaver Estates, Wicklow Meadows and Weaver Lake Boat Launch Area Street Rehabilitation Project No. 20- 02. F. Weaver Lake Highlands, Hiller, Hiller Autumn Woods, Hiller White Oaks Street Rehabilitation Project No. 20- 03 - Resolution No. 20- 052 Motion to adopt Resolution No. 20- 052 accepting bid for Weaver Lake Highlands, Hiller, Hiller Autumn Woods, Hiller White Oaks on the Park Area Street Rehabilitation Project No. 20- 03. G. Timber Crest Forest, Scott Middlemist And Townhomes of Rosemary Woods Street Rehabilitation Proiect No. 20- 04 - Maple Grove City Council Minutes April 6, 2020 Page 3 Resolution No. 20- 053 Motion to adopt Resolution No. 20- 053 accepting bid for Timber Crest Forest, Scott Middlemist, and Townhomes of Rosemary Woods Area Street Rehabilitation Project No. 20- 04. H. Fischer Addition Approve Developers Agreement Motion to approve Developers Agreement for Fischer Addition City Project No. 19- 13 subject to final review by the City Attorney and Director of Public Works. I. Fountains Intersection Improvements - Resolution No. 20- 055 Motion to adopt Resolution No. 20- 055 ordering plans and specifications for Fountains Intersection Improvements Street and Utility Project No. 16- 02, approving plans and specifications, authorizing advertisement for bids and postponing Public Hearing J. Sureties Motion to approve the surety actions as identified on the Council Action Form. ADMINISTRATIVE ITEMS K. Title VI Plan 2020 Update MaDle Grove Transit Motion that the Maple Grove City Council approve the Maple Grove Transit 2020 Title VI Plan. L. Michigan Public Health Institute Fire Prevention Sound Off Program Motion to accept a donation from Michigan Public Health Institute in the amount of 430. 00. M. Walmart Communitv Grant Foundation Grant Opportunity Motion to allow donations from the Walmart Community Grant Foundation. Maple Grove City Council Minutes April 6, 2020 Page 4 N. Salvation Armv Emerizencv Disaster Services Stag_inc_ of Mobile Canteen Vehicle at MaDle Grove Fire Station 5 Motion to authorize a storage lease agreement with Salvation Army Emergency Disaster Services commencing April 6, 2020 continuing until further notice. Motion to authorized City Mayor Mark Steffenson and City Clerk Amy Dietl to sign lease agreement on behalf of the City of Maple Grove. O. Purchase of Updated Evidence Trackinja Software Motion to authorize the City Administrator to execute an agreement for the purchase of evidence tracking software, SAFE, and necessary equipment to replace outdated existing software. CLAIMS P. Motion to approve the claims as listed: City Checks: $ 1, 069, 223. 13 Purchasing Card: $ 19, 778. 47 Electronic Payments: $ 0 Motion by Councilmember Jaeger, seconded by Councilmember Leith, to approve the Consent Items as presented. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Consideration None. of Items Pulled from the Agenda Special Business Open Forum Mayor Steffenson read an emailed public comment from Julie Lind, 18012 87th Avenue North, stating she did not believe it Maple Grove City Council Minutes April 6, 2020 Page S was in the best interest of the Maple Grove Police Officers to switch to 12 hours shifts. She wanted the city' s officers to be well rested and healthy. She thought the switch would put the city' s officers at risk. City Administrator Nelson commented the city had made temporary adjustments to the patrol schedule out of concern for having officers to serve the community throughout the COVID- 19 crisis. She noted the calls for service have reduced but the city needed to be prepared for whatever may come next. She explained officers were now working three days on with four days off. She discussed how the department was addressing the health and wellness of its officers. She commented the Police Union has agreed with the new patrol schedule. Councilmember Hanson noted some officers would " remain on the bench" in order to preserve the health of officers in the department. Police Chief Werner reported this was the case. Update from Fire Chief/Emergency Management Director Bush provided the Tim Bush, Council with an update on the city' s COVID- 19 response. He Fire Chief/ commented on the latest modeling information for the State of Minnesota. He stated a lot of countries are following a curve Emergency and the United States has not fully curved at this point, which Management means the number of ICU cases and fatalities would increase in Director the next couple of weeks. He reported the second and third week of April were slated for increases within the most recent regarding the models. He indicated if the model was correct, the flattened City' s COVID- 19 curve would push out to June. He stated the City of Maple Grove has one test- confirmed case. He noted Hennepin County Response has 280 confirmed cases with 14 deaths and the State of Minnesota has 30 deaths. He commented further on Governor Walz' s recently issued executive orders. He reported Maple Grove has employees working with social distancing or remotely and meetings were being conducted via WebEx. He explained due to the shortage of N95 masks, all patrol officers have been issued an air purifying face mask. Mayor Steffenson thanked Fire Chief Bush for his presentation and for his dedicated service to the community. 7: 30 p. m. Economic Development Manager Angell requested the Council Public approve a Minnesota Investment Fund and Job Creation Fund Application for ProMed Molded Products. He reported these Maple Grove City Council Minutes April 6, 2020 Page 6 Hearing requests were being made on behalf of ProMed, a company founded in 1989 that was currently headquartered in Plymouth. ProMed He described the type of medical products created by this Molded company and noted ProMed hopes to have 125 new employees Products after three years of completing this expansion project in Maple Grove. He indicated the city would act as the fiscal agent Minnesota between ProMed and the Minnesota Investment Fund. He noted Investment the max term was 10 years and the interest rate would range Fund between 0% to 3%. He commented a letter of no objection Application from the City of Plymouth would be required in order for these applications to move forward. Job Creation Fund Councilmember Leith stated this project would be completed in Application two phases. He questioned if the 125 new employees would be Support hired for Phase I or Phase II. Economic Development Manager Angell reported these new employees would be hired in Phase I of the project. Councilmember Hanson requested further information on the MIF loan. Economic Development Manager Angell reported the city would be the conduit for the DEED funds and the award would be contingent upon the city forgiving its portion of the loan. Councilmember Hanson asked if DEED would be giving more money to ProMed than it had to Illume. Economic Development Manager Angell indicated this was the case based on choosing a conventional MIF rather than forgivable. Motion by Councilmember Barnett, seconded by Councilmember Hanson, to open the public hearing for the MIF Application. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Mayor Steffenson opened the public hearing at 7: 47 p.m. and asked if anyone would like to address this issue. Wayne Kelly, ProMed representative, thanked the City Council for their consideration. He discussed the two phases of his project with the Council and noted the job numbers was for Phase I. Councilmember Hanson asked what the salaries would be for the new jobs that were being created. Mr. Kelly stated these Maple Grove City Council Minutes April 6, 2020 Page 7 employees would be paid range between $ 50, 000 to $ 200, 000 a year. Motion by Councilmember Hanson, seconded by Councilmember Barnett, to close the MIF Application public hearing at 7: 50 p. m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Motion by Councilmember Leith, seconded by Councilmember Hanson, to approve directing City Staff to draft a Resolution authorizing the City to apply to the Department of Employment and Economic Development for the Minnesota Investment Fund and a Resolution of support of a Department of Employment and Economic Development Job Creation Fund application in connection with ProMed Molded Products. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Community Development Items ProMed PUD Economic Development Manager Angell explained the Non- applicant is requesting Concept Stage Plan, Development Stage Plan and Final Plat approval for the construction of an Residential approximate 70, 800 square foot two- story medical technology Concept Stage facility located on Wedgwood Road with frontage on I-494. Plan, Staff reviewed the location of the proposed development with Development the Council and explained the applicant would be building on Stage Plan four acres of the 13 acre site. The remaining nine acres of land and Final Plat would remain wetland. It was noted the proposed facility would include 24, 850 square feet of office area ( including common areas and lab space), 34, 180 square feet of manufacturing space, and 11, 700 square feet of warehousing space ( includes mechanical spaces). The facility is anticipated to house 125 ProMed workers and 60 additional tenant workers for a combined job creation of 185 new workers within three years from construction completion. Staff reviewed exterior architectural renderings of the building along the with landscaping plan with the Council and reported the Planning Commission recommended approval of the request. Maple Grove City Council Minutes April 6, 2020 Page 8 Councilmember Jaeger asked what ProMed does with their disposable silicone waste. Wayne Kelly, ProMed representative, explained he would have not liquid silicone waste, but rather a solid rubber. He noted this material is sold to a recycling firm that turns the rubber into flip flops. Councilmember Jaeger questioned when construction would begin on this project. Mr. Kelly reported construction would begin in the spring of 2021. Motion by Councilmember by Leith, seconded Councilmember Barnett, to approve directing the City Attorney to draft a Planned Unit Development Agreement and a Resolution approving the ProMed PUD Non- Residential Concept Stage Plan, Development Stage Plan and Final Plat, subject to: 1. The applicant addressing to the satisfaction of the City any remaining applicable comments contained in the memorandums from: a. The Engineering Department dated March 23, 2020 b. The Arbor Committee, dated February 19, 2020 c. The Minnesota Department of Transportation, dated January 16, 2020 d. The Parks & Recreation Department, dated January 17, 2020 2. The applicant shall execute a Planned Unit Development and/ or Tax Increment Financing Development Agreement with the City, as determined by the City Attorney. The applicant shall acknowledge that Park Dedication requirements are based on staff review and recommendation to the Park and Recreation Board and their subsequent Board Action. Board meetings are held on the third Thursday of each month. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. 7: 30 PM Ehlers & Associates, stated concurrent to Stacie Kvilvang, Maple Grove City Council Minutes April 6, 2020 Page 9 Public applications for land use approvals for the proposed Hearing development of a 70, 800 square foot medical technology facility on Wedgwood Road, the applicant, Rocky Mountains, LLC, has ProMed also applied for public subsidy. The developer is seeking Tax Increment Financing ( TIF), specifically an Economic Redevelop- Development TIF District, which has a maximum term of up to ment Project nine ( 9) years. In order to establish a TIF District, the city/ EDA Area and TIF has to create a project area. Plan Approval Ms. Kvilvang explained the city and EDA were proposing to Resolution No. create Redevelopment Project Area No. 1 ( the " Project Area") 20- 058 and the boundaries are coterminous with the corporate boundaries of the city. The Project Area Plan includes the statutory requirements to be addressed and is based upon standard language required that is flexible and meets the city' s and EDA' s needs. It was noted approval of the Project Area Plan allows the city and EDA to not only create the ProMed TIF District, but also future TIF Districts within the city as needed and to implement goals outlined in the Comprehensive Plan and provide a variety of development and redevelopment programs throughout the city as needed. She requested the City Council hold a Public Hearing and approve the TIF Plan. Mayor Steffenson questioned what would be the value of the city' s portion of taxes that were captured each year for this project. Ms. Kvilvang estimated this to be $40,000 per year. Councilmember Jaeger reported the site currently generates 2, 700 per year in tax revenue. Councilmember Hanson thanked Ms. Kvilvang for her thorough report. Councilmember Jaeger requested further comment on the " but for" test. Ms. Kvilvang discussed how this project passes the threefold " but for" test with respect to TIF financing. She explained this project would increase the market value of this vacantland. Councilmember Jaeger questioned when the TIF Development Agreement would be approved by the City Council. Economic Development Manager Angell stated this would be considered by the Council at the April 20th meeting. Maple Grove City Council Minutes April 6, 2020 Page 10 Councilmember Jaeger asked how many active TIF Districts the city had at this time. Ms. Kvilvang reported the city had three active TIF Districts; with those being, Illume, the former Hilger dump site, and the housing TIF District. She noted the ProMed site would be the city' s fourth active TIF District. Motion by Councilmember Jaeger, seconded by Councilmember Hanson, to open the public hearing. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Mayor Steffenson opened the public hearing at 8: 11 p.m. and asked if anyone would like to address this issue. No public testimony was offered. Motion by Councilmember Jaeger, seconded by Councilmember Hanson, to close the public hearing at 8: 12 p. m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Councilmember Leith stated ProMed would be a great addition to the City of Maple Grove and noted he supported the creation of the proposed TIF District. Motion by Councilmember Leith, seconded by Councilmember Hanson, to approve adopting Resolution No. 20- 058 establishing Redevelopment Project Area No. 1 and adopting the Redevelopment Plan therefor; establishing the ProMed Tax Increment Financing District within Redevelopment Project Area No. 1 and adopting the Tax Increment Financing Plan therefor. Councilmember Jaeger commented she typically did not support TIF Districts, but noted she would be voting to support this request given the fact it would bring a great business to the City of Maple Grove. Mayor Steffenson indicated this was a great project that would fit in well with the other med tech businesses in Maple Grove. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Maple Grove City Council Minutes April 6, 2020 Page 11 Adjourn to Motion by Councilmember Jaeger, by seconded Councilmember Barnett, to convene the EDA meeting. EDA Meeting Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Mayor Steffenson adjourned the City Council meeting to the EDA Meeting at 8: 14 p. m. Reconvene to Motion by Councilmember Hanson, seconded by Regular Councilmember Barnett, to reconvene to the regular City Council meeting. Upon call of the motion by Mayor Meeting Steffenson, there were five ayes and no nays. Motion carried. Mayor Steffenson reconvened the regular City Council meeting at 8: 16 p. m. Update from Economic Development Manager Angell stated COVID- 19 was Brett Angell, having a negative impact on businesses based on the executive Economic orders to stay at home and for businesses to close that were issued by Governor Walz. He explained the commercial real Development estate market was in a tough place right now. He described how Manager employers were becoming more flexible by allowing employees regarding to work from home. He discussed the resources that were resources available to local businesses in response to COVID- 19. He available to stated the city has a new webpage available that has community businesses in resources listed. He discussed the delivery services that were available to assist with supporting local businesses. He reported response to he was conducting outreach to the business community to make COVID- 19 them aware of the programs available. He stated unemployment was on the rise due to the pandemic and the food service industry has been most impacted. He described the loan programs that have been created to assist local businesses through the DEED Emergency Program and CARES Act. He encouraged small business owners to get their applications in if they were in need of relief. He commented on the value of the Community Protection Program. He stated staff was exploring additional options that would be reviewed by the Council in the near future. Councilmember Hanson asked Economic Development Manager Angell if there was a printout of this information. Economic Development Manager Angell explained all of this information as available on the city' s webpage. Maple Grove City Council Minutes April 6, 2020 Page 12 Report On Community and Economic Development Director Hogeboom Upcoming updated the Council regarding the following: Community Staff was working to create a list of community resources and Economic and this information was being placed on the city' s website. Development Items It was noted the April 13th Planning Commission meeting had been canceled. Highland Bank would be moving to its new location next week. The Caribou Coffee adjacent to Highland Bank would be opening in early May for drive- thru orders only. Report on Director of Public Works/City Engineer Ashfeld updated the Council regarding the following: Upcoming Engineering Staff provided the Council with an update on the I-94 Items project. It was noted preparatory work began today and the truck stop closed. Heidi Nelson, Ms. Nelson explained that the Council has her Monday report if City there are any questions. She provided the Council with an Administrator update on the financial impacts to the city budgets due to COVID- 19 and discussed staffing plans. She reported adjustments would be made to the staffing in the passport office. She indicated the Maple Grove Board of Appeal and Equalization meeting would be held on Tuesday, April 14th at 7: 00 p. m. Items Added Councilmember Jaeger reported the yard waste site would be to the Agenda open on April 13th Councilmember Jaeger explained a curbside cleanup day would be held on May 11 th Councilmember Jaeger stated the farmer' s market would be open on April 16th for the first outdoor market. She encouraged market visitors to remain six feet from other visitors. Adjournment Motion by Councilmember Jaeger, seconded by Councilmember Barnett, to adjourn to the Board of Appeal and Equalization Meeting on April 14, 2020 at 7: 00 p. m. Upon call of the motion by Mayor Steffenson, there were Maple Grove City Council Minutes April 6, 2020 Page 13 five ayes and no nays. Motion carried. The meeting was adjourned at 8: 42 p.m. by Mayor Steffenson. Respectfully submitted, i Heidi Nelson City Administrator