City Council

Maple Grove City Council meeting minutes November 15, 2021 Call to order Pursuant to call and notice thereof, a regular meeting of the Maple Grove City Council was held at 7:30 p.m. on November 15, 2021 at the Maple Grove Government Center/Public Safety Facility, Hennepin County, Minnesota. Members present were Mayor Mark Steffenson and Councilmembers Judy Hanson, Karen Jaeger, Phil Leith (attending via WebEx), and Kristy Barnett. Absent was none. Present also were Heidi Nelson, City Administrator; Joe Hogeboom, Community and Economic Development Director; Ken Ashfeld, Public Works Director/City Engineer; Mike Opatz, Transit Administrator; and Justin Templin, City Attorney. Mayor Steffenson called the meeting to order at 7:30 p.m. and led the city in the Pledge of Allegiance. Additions or Mayor Steffenson asked if there were any additions and/or deletions to deletions to the consent agenda to which Heidi Nelson stated the following: the agenda Item amended to the agenda None Item amended to the consent agenda None Item added to the agenda None Item removed from the consent agenda for discussion 3P. Resolution approving laws 2021, first special session, chapter 14, article 8, section 12, relating to allowing the city to impose a local sales tax in the amount of one-half of one percent for the purpose of expanding and renovating the Community Center and authorizing certificate of approval Maple Grove City Council Minutes November 15, 2021 Page 2 of special law by governing body pursuant to Minn. Stat. 645.02 and 645.021 Consent items The following consent items were presented for Council’s approval: MINUTES A. Work session – November 1, 2021 Regular meeting – November 1, 2021 HUMAN RESOURCES ITEMS B. Appointment of light equipment operator Motion to approve the appointment of Lane Stock to the position of light equipment operator in the Public Works Department at an annual salary of $46,063.68, effective November 16, 2021 subject to a twelve-month probationary period. All required screenings and background checks have been successfully completed. C. Appointment of zoning enforcement officer Motion to approve the appointment of Steven Vue to the position of zoning enforcement officer in the Community and Economic Development Department at an annual salary of $69,026.88, effective November 16, 2021 subject to a twelve- month probationary period. All required screenings and background checks have been successfully completed. COMMUNITY & ECONOMIC DEVELOPMENT ITEMS D. Crocus Grove PUD concept stage plan, development stage plan, rezoning, preliminary plat and administrative lot division Motion to table the application at the request of the applicant. E. Hansen Shih Maple Addition PUD concept stage plan, development stage plan and final plat Motion to adopt Resolution No. 21-166 approving the Hansen Maple Grove City Council Minutes November 15, 2021 Page 3 Shih Maple Addition PUD concept stage plan, development stage plan and final plat subject to: 1. Planned Unit Development agreement final review and approval of the City Attorney and the Director of Community & Economic Development. ENGINEERING ITEMS F. 2021-2022 Snowmobile Trail Agreement Motion to adopt Resolution No. 21-170 approving the location of the snowmobile trail for 2021-2022 and approving the Snowmobile Trail Agreement for the 2021-2022 snowmobile season. G. Havenwood of Maple Grove - final acceptance Motion to approve the final acceptance of the Havenwood of Maple Grove, Project No. 2019-17 completed by Eureka Construction, Inc. subject to the warranty provisions of the contract and statutory law. H. Main Street Rehabilitation - approve feasibility report and order public hearing Motion to adopt Resolution No. 21-165 receiving feasibility report for Main Street Rehabilitation Project No. 19-10, approving feasibility report and ordering public hearing. I. Special assessment deferment on MXD properties Motion to adopt Resolution No. 21-167 establishing the deferment of special assessments (principal payments) for certain Mixed Use guided properties for the tax year 2022. Motion to adopt Resolution No. 21-168 establishing the deferment of special assessments (principal and interest payments) for certain Mixed Use guided properties for tax year 2022. J. Sureties - November 15, 2021 Motion to approve the surety actions. Maple Grove City Council Minutes November 15, 2021 Page 4 ADMINISTRATIVE ITEMS K. Acting city administrator Motion to approve Public Works Director/City Engineer Ken Ashfeld as acting city administrator effective Thursday, November 18, through Sunday, November 21, 2021. L. Amended license agreement with Parnassus Preparatory School for Zachary Park and Ride Motion to authorize the mayor and city administrator to execute the amended license agreement for event parking at the Zachary Park and Ride lot between the City of Maple Grove and Parnassus Preparatory School. M. Agreement with Midwest Paratransit Services to operate transit service Motion to authorize the mayor and city administrator to enter into an agreement (Agreement No. 11/15/2021 – 01) with Midwest Paratransit Services to operate Maple Grove Transit MY RIDE for the period of January 1, 2022 through December 31, 2024. N. Agreement with Metropolitan Council for Metro Transit to operate transit service Motion to authorize the mayor and city administrator to enter into an agreement with the Metropolitan Council allowing Metro Transit to operate Maple Grove Transit bus service for the period of January 1, 2022 through December 31, 2024. O. Maple Grove Transit 2022 Operating and Capital Improvement Program budgets Motion for the mayor and City Council to approve the Maple Grove Transit 2022 Operating and Capital Improvement Program budgets. P. Resolution approving laws 2021, first special session, chapter 14, article 8, section 12, relating to allowing the city to impose a local sales tax in the amount of one-half of one Maple Grove City Council Minutes November 15, 2021 Page 5 percent for the purpose of expanding and renovating the Community Center and authorizing certificate of approval of special law by governing body pursuant to Minn. Stat. 645.02 and 645.021 This item was removed by Mayor Steffenson for discussion. Q. Ordinance amending Maple Grove City Code Chapter 26, Article II regarding organic recyclables Motion to approve Ordinance No. 21-19 amending Maple Grove City Code Chapter 26, Article II regarding organic recyclables. Motion to authorize publication of the ordinance summary of Ordinance No. 21-19. R. North Ambulance MGFD Station 4 lease agreement Motion to authorize a 2-year lease agreement with North Memorial Health Care for the period December 1, 2021 through November 30, 2023 for a monthly fee of $400.00. Motion to authorize City Mayor Mark Steffenson and City Clerk Amy Dietl to sign lease agreement on behalf of the City of Maple Grove. S. Approval of NTI Northern Technologies, LLC special inspection agency contract and Resolution No. 21-171 for the North Metro Regional Public Safety Training Facility expansion project Motion to adopt Resolution No. 21-171 and approve the award of a contract for construction materials testing and special inspection services to Northern Technologies, LLC at a cost of $20,999 for the North Metro Range Regional Public Safety Training Facility expansion project, and authorize the Chief of Police to execute the agreement subject to final approval by the City Attorney. T. Approve claims Motion to approve claims totaling $ 2,141,387.27. Maple Grove City Council Minutes November 15, 2021 Page 6 Motion by Councilmember Jaeger, seconded by Councilmember Barnett, to approve the consent items as amended, removing item 3P (Resolution approving laws 2021, first special session, chapter 14, article 8, section 12, relating to allowing the city to impose a local sales tax in the amount of one-half of one percent, following local referendum in November 2022, for the purpose of expanding and renovating the Community Center and authorizing certificate of approval of special law by governing body pursuant to Minn. Stat. 645.02 and 645.021). Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Consideration The following items were pulled from the consent agenda. of items pulled Regarding item 3P (Resolution approving laws 2021, first from the special session, chapter 14, article 8, section 12, relating to agenda allowing the city to impose a local sales tax in the amount of one-half of one percent for the purpose of expanding and renovating the Community Center and authorizing certificate of approval of special law by governing body pursuant to Minn. Stat. 645.02 and 645.021), Mayor Steffenson discussed the proposed resolution and noted he accepted the special law which would allow Maple Grove to impose a local option sales tax in the amount of one-half of one percent in order to expand the Maple Grove Community Center following a referendum in November 2022. He explained this resolution allows the city to use up to $90M from local sales tax for the expansion and renovation of the Community Center. He noted the Community Center was built in the mid 1990’s and was in need of substantial improvements due to its age. Councilmember Jaeger asked for clarification on what the current sales tax rate was in Maple Grove. City Administrator Nelson reported the state’s base sales tax rate was 6.875% and Hennepin County has a .65% sales tax. Councilmember Barnett recommended the city to provide a great deal of education to the public over the coming year to inform them of the plans for the Community Center expansion and renovations. Motion by Councilmember Jaeger, seconded by Councilmember Hanson, to approve Resolution No. 21-169 Maple Grove City Council Minutes November 15, 2021 Page 7 approving laws 2021, first special session, Chapter 14, Article 8, Section 12, relating to allowing the City of Maple Grove to impose a local sales tax in the amount of one-half of one percent, following local referendum in November 2022, for the purpose of expanding and renovating the Maple Grove Community Center. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Special business Open forum Diane Sjolander, 13000 85th Pl N, stated she was a 32-year resident of Maple Grove. She suggested the city explore the option of closed hauling or that this item be placed on a future ballot for resident consideration. She believed that it would benefit the city to have an organized garbage hauler versus having large numbers of heavy trucks using the city’s streets. Hennepin Hennepin County District Court Chief Judge Toddrick Barnette County provided the Council with an update from the Fourth Judicial District and on areas of interest to Maple Grove. He discussed District Court how difficult things have been over the past year and a half due presentation to the pandemic and asked for comments or questions from the Council. Mayor Steffenson thanked Chief Judge Barnette for his presentation and commended him on his efforts over the past year and a half through trying circumstances. Presentation Transit Administrator Opatz stated in October at the Minnesota of MPTA Public Transit Association, Maple Grove Transit was awarded the 2021 Management Innovation Award. He reported this Management award was given to the city for its work on the mobility hub at Innovation the Maple Grove Transit Station. He presented the City Council Award with the plaque. Councilmember Barnett explained she works with Mr. Opatz on transit and she appreciated all of his efforts on behalf of the community. She believed Mr. Opatz was leading the city in the right direction when it comes to transit. Community and economic Maple Grove City Council Minutes November 15, 2021 Page 8 development items Summerwell Community and Economic Development Director Hogeboom Maple Grove explained the developer has requested this item be tabled to a future Council meeting. PUD concept stage plan and Motion by Mayor Steffenson, seconded by Councilmember rezoning Hanson, to table action on the Summerwell Maple Grove PUD concept stage plan to a future City Council meeting. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Report on Community and Economic Development Director Hogeboom upcoming updated the Council regarding the following: community • It was noted the Woodland Mounds holiday party has been and economic canceled again this year out of caution for the residents due development to COVID-19. items • The Planning Commission would meet next on November 29 and would discuss the Evanswood Development stage plan and the Innovation Center PUD concept stage plan. Engineering- public works items Report on Director of Public Works/City Engineer Ashfeld updated the Council regarding the following: upcoming engineering • The yard waste site would be open until November 30. items • Fernbrook/Territorial Road would be completed by the end of the week. Administration items Report on City Administrator Nelson explained that the Council has her upcoming Monday report if there are any questions. She stated the December 6 Council meeting would have a delayed start time administration due to the Angel of Hope event at 7 p.m. but that members of items staff would be available at 7:30 p.m. due to the budget hearing being published with a 7:30 p.m. start time. She reported staff Maple Grove City Council Minutes November 15, 2021 Page 9 was waiting to hear about a grant award for the TH610 project. Items added to Councilmember Jaeger stated the upcoming indoor farmers the agenda market dates were November 23, December 9 and December 21. Councilmember Jaeger reported the Maple Grove football team made it to the playoffs and would be playing Eden Prairie at the US Bank Stadium. Councilmember Jaeger thanked all who attended the Veterans Day memorial event. Councilmember Jaeger wished all residents a Happy Thanksgiving. Adjournment Motion by Councilmember Hanson, seconded by Councilmember Barnett, to adjourn to the regular City Council meeting on December 6, 2021 at 7:30 p.m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. The meeting was adjourned at 8:02 p.m. by Mayor Steffenson. Respectfully submitted, Heidi Nelson City Administrator