City Council

Maple Grove City Council meeting meeting minutes December 5, 2022 Call to order Pursuant to call and notice thereof, a regular meeting of the Maple Grove City Council was held at 7:30 p.m. on December 5, 2022 at the Maple Grove Government Center/Public Safety Facility, Hennepin County, Minnesota. Members present were Mayor Mark Steffenson and Councilmembers Judy Hanson, Karen Jaeger, Phil Leith, and Kristy Barnett. Absent was none. Present also were Heidi Nelson, City Administrator; Joe Hogeboom, Community and Economic Development Director; Peter Vickerman, Planning Manager; Ken Ashfeld, Public Works Director/City Engineer; Greg Sticha, Finance Director; and Justin Templin, City Attorney. Mayor Steffenson called the meeting to order at 7:30 p.m. and led the city in the Pledge of Allegiance. Additions or Mayor Steffenson asked if there were any additions and/or deletions to the deletions to the consent agenda to which Heidi Nelson stated agenda the following: Item amended to the agenda 9A. Consider imposing a local sales and use tax – Ordinance No. 22-20 Item amended to the consent agenda None Item added to the agenda None Item removed from the consent agenda for discussion None Consent items The following consent items were presented for Council’s Maple Grove City Council minutes December 5, 2022 Page 2 approval: MINUTES A. Regular Meeting – November 18, 2022 B. Council Worksession Meeting – November 21, 2022 C. Regular Meeting – November 21, 2022 HUMAN RESOURCES ITEMS D. Recruitment approval for human resources specialist Motion to authorize staff to begin the recruitment process for the human resources specialist position in the Human Resources Department due to the resignation of Brittany Thingvold with an effective date of December 9,2022. COMMUNITY & ECONOMIC DEVELOPMENT ITEMS E. Dental Associates of Maple Grove comprehensive plan amendment, planned unit development concept stage plan, development stage plan, rezoning, and final plat Motion to adopt Resolution No. 22-178 and Ordinance No. 22- 22 approving Dental Associates of Maple Grove comprehensive plan amendment, planned unit development concept stage plan, development stage plan, rezoning, and final plat subject to: 1. Planned unit development agreement final review and approval of the city attorney and director of community and economic development. F. Erickson Addition final plat Motion to adopt Resolution No. 22-163 approving Erickson Addition final plat. ENGINEERING ITEMS G. Garland Lane Flood Protection and Drainage Improvements Maple Grove City Council minutes December 5, 2022 Page 3 Project No. 22-16 Motion to adopt Resolution No. 22-180 accepting bid for the Garland Lane Flood Protection and Drainage Improvement Project No. 22-16. H. Sureties - December 5, 2022 Motion to approve the surety actions. I. Tricare 4th Addition Project No. 21-11 Motion to approve Change Order No. 3 to Tricare 4th Addition Project No. 21-11 in the amount of $47,428.75. ADMINISTRATIVE ITEMS J. 2023 Local Board of Appeal and Equalization meeting dates Motion to approve the initial Local Board of Appeal and Equalization meeting on Tuesday, April 18, 2023, at 7 p.m. and the meeting date of Tuesday, May 2, 2023, at 7 p.m. for the reconvene meeting. Both meetings will be held in the City Council Chambers. K. Maple Grove Transit 2023 Operating and Capital Improvement Program budgets Motion for the Mayor and City Council to approve the Maple Grove Transit 2023 Operating and Capital Improvement Program budgets. L. Parkway Station License Agreement with Three Rivers Park District Motion authorizing the Mayor and city administrator to execute the License Agreement between the City of Maple Grove and Three Rivers Park District for use of the Parkway Station on December 10, 2022. M. Approve claims Maple Grove City Council minutes December 5, 2022 Page 4 Motion to approve claims totaling $ 5,129,674.27. Motion by Councilmember Leith, seconded by Councilmember Barnett, to approve the consent items as presented. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Consideration of None items pulled from the agenda Special business Open forum Travis Mitchell, 9209 Upland Lane, encouraged the Council to consider adopting an alternative local currency, such as bitcoin or crypto currency. Public hearings 2023 Budget Finance Director Sticha reviewed the 2023 Budget in detail with the Council. He reported the preliminary levy was set by the Council in September. He commented on the process that was followed for the budget each year and discussed the proposed expenditures and revenues for the coming year. The significant factors that will impact the 2023 budget were discussed. He described how property taxes were disbursed between the city, county, and other taxing districts. A summary of revenues and expenses was reviewed with the Council, along with the cost to provide city services. He commented further on the proposed 2023 budget noting how the tax levy would impact the median value homeowner. He reported the Council was being asked to hold a public hearing on the 2023 budget. It was noted the 2023 budget would be approved by the Council at the December 19, 2022 City Council meeting. Motion by Councilmember Jaeger, seconded by Councilmember Barnett, to open the public hearing. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Mayor Steffenson opened the public hearing at 7:46 p.m. and asked if anyone would like to address this issue. Maple Grove City Council minutes December 5, 2022 Page 5 Yashar Karininghi, 15468 62nd Avenue, explained he recently purchased his home for $685,000. He reported his taxes would be increasing by 12%. He expressed concern with the proposed increase and how this would impact his family. Motion by Councilmember Jaeger, seconded by Councilmember Barnett, to close the public hearing at 7:49 p.m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Community and economic development items Bella Woods Motion by Councilmember Hanson, seconded by planned unit Councilmember Leith, to remove this item from the table. development Upon call of the motion by Mayor Steffenson, there were five concept stage ayes and no nays. Motion carried. plan Planning Manager Vickerman stated the applicant is requesting planned unit development concept stage plan approval for 121-unit residential development on 40 acres of land. He noted the applicant was proposing 55 single family detached lots on the eastern and central portion of the site and 66 townhomes closer to County 101. The detached lots would be 65 feet in width and the remaining lots were 9,000 to 11,000 square feet in size. The applicant has stated none of the units would be built as rentals. The city’s T-Zone requirements for this development were reviewed. It was noted the development would have both public and private streets. Staff commented further on the plans for this development and reported the Planning Commission recommended approval. Councilmember Jaeger asked how the water treatment plant was handling all of the development in this area of Maple Grove. Public Works Director/City Engineer Ashfeld reported the city’s well and water treatment plant had adequate capacity. Councilmember Hanson questioned if the developer made any adjustments to the concept plan based on the Maple Grove City Council minutes December 5, 2022 Page 6 recommendations of the Planning Commission. Planning Manager Vickerman stated the plan was the same as the plan that was presented to the Planning Commission. He reported the applicant was waiting to make changes based on the City Council’s discussion. Councilmember Leith inquired if there would be a fence between the campground and the development. Planning Manager Vickerman stated the intent was to visit the site to better understand where the road stub would be located before making recommendations regarding the fence. He explained per City Code, it was campgrounds that were to provide fencing, and not the other way around. Mayor Steffenson asked what the neighbors to the south thought of the wandering roadway design. Planning Manager Vickerman discussed the proposed roadways and noted any future roadwork would only occur with development. He noted the three landowners to the south were open to selling their properties for future development. Councilmember Hanson questioned if the developer had considered a tot lot for this development. Planning Manager Vickerman commented the Planning Commission had suggested this for the developer. He noted there was a park in the area that would be walkable for the townhome owners. Councilmember Hanson inquired if the townhomes would be a 55+ community. Planning Manager Vickerman stated the townhomes would not be age restricted. Paul Tabone, Lennar Homes, thanked staff for all of their efforts. He reported he was hoping to get through the concept review plans this evening and would take into consideration the comments from the Council and Planning Commission on plans going forward. He reported he had an opportunity to meet with the KOA after the last meeting and he understood the screening concerns. He stated the Planning Commission raised concern regarding the number of townhomes in the community and suggested another product be considered. He asked for input from the Council on this matter. Councilmember Barnett asked what the roads would look like Maple Grove City Council minutes December 5, 2022 Page 7 with a school near this development. Public Works Director/City Engineer Ashfeld reported he could not recall if traffic projections were completed for this area. He explained the school has not done a site layout as of yet, but access would be anticipated off of the new parkway and realigned 101st. Councilmember Leith stated he supported the proposed home and townhome placement. He asked if the developer had considered villa homes instead of the townhomes. Mr. Tabone reported Lennar has constructed detached villa homes, noting these were age targeted. He explained he was uncertain if this market could support villa homes. He noted he also has a smaller lot, single family home product that was designed to use the land more efficiently. He commented the benefit of this product was that there was no shared wall or HOA fees. Councilmember Hanson stated she would be interested in seeing more about this housing option because the city already had so many townhomes. She indicated she liked the idea of the area of the development not having an HOA. She questioned how the Council should proceed with the concept plan before them this evening. Mr. Tabone stated his preference would be to move the townhome concept forward. He explained he brought this other housing option forward, and could work on this with staff if directed by the Council. Councilmember Leith inquired how this plan should move forward, if two concepts were being considered. Planning Manager Vickerman stated if a different proposal had fewer units with smaller lots and single-family homes, this would be an amendment to the concept. He explained this would be the choice of the developer to bring this through as a separate concept plan. Mayor Steffenson supported the city requiring the developer to provide information on both housing concepts prior to approving anything. Councilmember Barnett agreed. Planning Manager Vickerman indicated the Council could table action on this item and request the applicant to provide further information regarding the newly discussed housing type. Maple Grove City Council minutes December 5, 2022 Page 8 Councilmember Leith agreed it would benefit the Council to learn more about the other housing type for this development. Planning Manager Vickerman noted the city had the time to make this request of the applicant. Councilmember Hanson asked if the developer had the time to rework the plans to show the newly discussed housing type within this development. Mr. Tabone stated he could take a look at this prior to January 17. He explained the preference would be to move forward with the townhomes, but noted the housing market was changing rapidly. Mayor Steffenson asked that the developer redesign the plans per the Council’s request and that this come before the Council at their first meeting in January. Mr. Tabone requested the Council still take action and move this concept forward. Mayor Steffenson noted there would be two new members on the City Council in January and this may impact how this project moves forward. He stated based on the comments of the Council it made sense to look at another concept given the fact there was concern with the number of townhomes in Maple Grove. Councilmember Hanson agreed and thanked the applicant for being flexible. Motion by Councilmember Leith, seconded by Councilmember Barnett, to table action on the Bella Woods planned unit development concept stage plan. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Report on Community and Economic Development Director Hogeboom upcoming updated the Council regarding the following: community and economic • The Planning Commission would be meeting next on development Monday, December 12 and the group would be discussing items the redevelopment of the AMC theater site, a pet hospital along with two code amendments. Maple Grove City Council minutes December 5, 2022 Page 9 Engineering- public works items Report on None upcoming engineering items Administration items Consider City Administrator Nelson requested the Council consider imposing a local approval of a local sales and use tax. She explained for the past sales and use tax two years the City of Maple Grove has taken a series of steps to advance a funding plan for the Community Center Ordinance No. expansion and renovation project. She noted a part of this 22-20 plan included the imposition of a local sales and use tax, which required authorization from the Minnesota State Legislature and approval from Maple Grove residents during the recent general election. She reported the next step would be for the Council to review and approve the ordinance and ordinance summary. Motion by Mayor Steffenson, seconded by Councilmember Jaeger, to adopt Ordinance No. 22-20 imposing local option sales and use tax and authorizing publication of the ordinance summary. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Report on City Administrator Nelson explained that the Council has her upcoming Monday report if there are any questions. She invited the administration Council to attend the Angel of Hope memorial event at the items arboretum on Tuesday, December 6 at 7 p.m. She reported an employee recognition breakfast would be held on Thursday, December 8 at 7:30 a.m. Adjourn to EDA Mayor Steffenson adjourned the City Council meeting to the meeting EDA meeting at 8:30 p.m. Reconvene to Mayor Steffenson reconvened the regular City Council meeting regular meeting at 8:37 p.m. Maple Grove City Council minutes December 5, 2022 Page 10 Items added to Councilmember Jaeger reported the farmers market would be the agenda held at the Community Center on Thursday, December 8 from 3 to 6 p.m. Councilmember Jaeger explained the Maple Grove Historical Society would be holding an open house on Sunday, December 11 from 1 to 4 p.m. Councilmember Jaeger encouraged residents to check their carbon monoxide detectors and smoke detectors. Adjournment Motion by Councilmember Jaeger, seconded by Councilmember Leith, to adjourn to the regular City Council meeting on December 19, 2022 at 7:30 p.m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. The meeting was adjourned at 8:40 p.m. by Mayor Steffenson. Respectfully submitted, Heidi Nelson City Administrator