City Council

Maple Grove City Council Meeting Meeting minutes March 18, 2024 Call to order Pursuant to call and notice thereof, a regular meeting of the Maple Grove City Council was held at 7:30 p.m. on March 18, 2024 at the Maple Grove Government Center/Public Safety Facility, Hennepin County, Minnesota. Members present were Mayor Mark Steffenson and Councilmembers Judy Hanson (attending remotely), Kristy Barnett, Kristy Janigo, and Rachelle Johnson. Absent was none. Present also were Heidi Nelson, City Administrator; Joe Hogeboom, Community and Economic Development Director; Peter Vickerman, Planning Manager; Joe Amerman, Economic Development Manager; Chris Labounty, Public Works Director/City Engineer; and Justin Templin, City Attorney. Mayor Steffenson called the meeting to order at 7:30 p.m. and led the city in the Pledge of Allegiance. Additions or Mayor Steffenson asked if there were any additions and/or deletions to the deletions to the consent agenda to which Heidi Nelson stated agenda the following: Item amended to the agenda None Item amended to the consent agenda None Item added to the agenda None Item removed from the consent agenda for discussion None Consent items The following consent items were presented for Council’s approval: Maple Grove City Council Minutes March 18, 2024 Page 2 MINUTES A. Regular meeting – March 4, 2024 B. Work session meeting – March 4, 2024 HUMAN RESOURCES ITEMS C. Amendments to personnel policy manual Motion to approve an amendment to the personnel policy manual with an effective date of March 19, 2024 as follows: • Amend article 58- advanced resignation policy D. Recruitment approval for community service officer part time Motion to authorize staff to begin recruitment for the community service officer pt position in the Police Department due to the resignation of Oscar Aragon-Aguilar, which was accepted with an effective date of March 13, 2024, and the resignation of Jerry Kohls, which was accepted with an effective date of March 23, 2024. Both have resigned due to accepting full-time positions with other organizations. E. Recruitment approval for records management technician Motion to authorize staff to begin recruitment for the records management technician position in the Police Department due to the retirement of Pam Oppegard, which was accepted with an effective date of April 26, 2024. F. Recruitment approval for victim witness coordinator Motion to authorize staff to begin the recruitment process for the victim/witness coordinator position in the Administration Department. COMMUNITY & ECONOMIC DEVELOPMENT ITEMS No items to present. Maple Grove City Council Minutes March 18, 2024 Page 3 ENGINEERING ITEMS G. 2023 Sanitary Sewer Manhole Rehabilitation Project No. 23-13 final acceptance Motion to approve the final acceptance of the 2023 Sanitary Sewer Manhole Rehabilitation Project No. 23-13 completed by Innovative HP Coatings subject to the warranty provisions of the contract and statutory law. H. 2024 Sanitary Sewer Manhole Rehabilitation Project No. 24-09 Approve plans and authorize advertisement for bids Resolution No. 24-038 Motion to adopt Resolution No. 24-038 approving plans and specifications for 2024 Sanitary Sewer Manhole Rehabilitation Project No. 24-09 and authorizing advertisement for bids. I. Hoglund Bus Company for Maple Grove Transit bus accept bid Motion for City Council to accept the bid response from Hoglund Bus Company for the request for bids for Maple Grove Transit’s MY RIDE 12-passenger bus in the amount of $247,400 and authorize the city administrator and/or transit administrator to sign the purchase documents to acquire the two buses. J. Minnesota Science and Technology Center Project No. 23- 18 award contract Resolution No. 24-039 Motion to adopt Resolution No. 24-039 accepting bid for Minnesota Science and Technology Center Project No. 23-18. K. Parkway station 2024 license agreement with the Orchid Society of Minnesota Motion authorizing the mayor and city administrator to execute the license agreement between the City of Maple Grove and the Orchid Society of Minnesota for use of the parkway station on June 1, 2024. Maple Grove City Council Minutes March 18, 2024 Page 4 L. Rush Creek Boulevard Landscape Improvements Project No. 19-24 award contract Resolution No. 24-040 Motion to adopt Resolution No. 24-040 accepting bid for Rush Creek Boulevard Landscape Improvements Project No. 19-24. M. Territorial Greens Street and Utility Project No. 19-08 final acceptance Motion to approve the final acceptance of Tricare 4th Addition Project No. 21-11 completed by Keuchle Underground, Inc. subject to the warranty provisions of the contract and statutory law. N. Tricare 4th Addition Project No. 21-11 Final acceptance Motion to approve the final acceptance of Tricare 4th Addition Project No. 21-11 completed by Keuchle Underground, Inc. subject to the warranty provisions of the contract and statutory law. O. Sureties - 03-18-24 Motion to approve the surety actions. ADMINISTRATIVE ITEMS P. Acting city administrator March 22-28 2024 Motion to approve Community and Economic Development Director Joe Hogeboom as acting city administrator effective Friday, March 22, through Thursday, March 28, 2024. Q. Approve amendment to the public purpose expenditures policy Approve the amended language in the public purpose expenditures policy. R. Commercial kennel licenses Maple Grove City Council Minutes March 18, 2024 Page 5 A motion to approve a commercial kennel license for: Bubbly Paws 7893 Main St N Petsmart 11200 Fountains Dr. N Maple Grove Pet Hospital 7600 Main Street N Shaggy Dog Grooming 7488 E. Fish Lk Rd Heritage Animal Hospital 12624 Bass Lk Rd Adogo Pet Hotel 7400 Kirkwood Ct N Petco 8610 Wedgewood Ln N Banfield 7845 Main St N VCA Animal Wellness Center 7000 E Fish Lk Rd Paw and Claws Pet Hospital 13640 Grove Dr N North Paws Veterinary Clinic 9481 Garland Ln N Wellhaven Pet Health 11740 Elm Creek Blvd N Pet Dermatology Clinic 9712 63 Ave N S. Approve claims Motion to approve claims totaling $ 2,503,294.61. Motion by Councilmember Barnett, seconded by Councilmember Johnson, to approve the consent items as presented. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Consideration of None items pulled from the agenda Special business Open forum There were no open forum issues brought before the Council at this meeting. North Memorial Mike Opat, Chief Business Development and Community Health Relations Officer with North Memorial, introduced himself and presentation Trevor Sawallish to the City Council. Trevor Sawallish, North Memorial Health CEO, thanked the Council for their time. He provided the Council with an update on operations. He stated the Maple Grove Hospital opened on December 30, 2009 in partnership between North Memorial and Fairview. He noted North Memorial bought out Fairview’s Maple Grove City Council Minutes March 18, 2024 Page 6 share in the Maple Grove Hospital in April of 2022. He commented on how the Robbinsdale campus has reached a breaking point due to losses from Medicaid and Medicare (government) reimbursements. He asked that the City Council support the passage of HF 3943 and SF 3838 in order to put the Medicaid Direct Payment funding program into action for North Memorial Health. He discussed the expansion plans for both campuses but stated these plans have been put on hold until North Memorial can be written into the Medicaid Direct Payment funding program. Mayor Steffenson explained he grew up in the Robbinsdale/ North Memorial neighborhood. He understood this neighborhood needed substantial help with access to medical care. He stated the Maple Grove Hospital was not designed to manage the amount of emergency room visits that it was receiving, which was putting the hospital under pressure as well as the uncompensated care for both campuses. He urged the legislature to see how vital the North Memorial Hospitals were to the north and west metro as they were serving all residents west of the river. He indicated the Council would be offering their support for the two legislative actions. Councilmember Janigo thanked Mr. Sawallish for his presentation. She explained she had a chance to do an EMS ride with paramedics in 2022 and she appreciated their high level of compassion for the community. Community and economic development items Rush Hollow Planning Manager Vickerman explained the applicant is North planned requesting planned unit development concept stage plan, unit development stage plan, rezoning, and preliminary plat development approval for a 25-lot single family home neighborhood located concept stage north of the Rush Hollow development at 10725 Fernbrook plan, Lane North. Staff notes that this proposal and the original Rush development Hollow development are separate. This proposal is consistent stage plan, with the 2040 Comprehensive Plan land use guiding and rezoning, proposes lots that mesh well with the adjacent Rush Hollow preliminary and neighborhood. The Planning Commission forwarded on a Maple Grove City Council Minutes March 18, 2024 Page 7 final plat unanimous recommendation of approval. Councilmember Janigo asked if the genus percentage could be rechecked as there were too many maple trees within the landscaping plan. Planning Manager Vickerman explained this was previously noted by staff and discussed with the applicant. Councilmember Barnett questioned why the city was allowing the applicant the flexibility to decrease the size of the rear yards. Planning Manager Vickerman reported the lot proposed for subdivision was rather narrow, which led to the proposed lot widths. He stated if the Council did not want to support the 75-foot lot widths the applicant would have to adjust the plat to have fewer lots on the south side. He indicated the Planning Commission was comfortable with the proposed lot widths. Councilmember Barnett inquired if staff was comfortable with the HOA requirements. Planning Manager Vickerman stated this topic was discussed at the Planning Commission and noted there were provisions that were typical within HOA’s. He indicated HOA requirements were a private agreement that the city does not have purview over. Councilmember Janigo requested further comment on who the target market would be for these housing units. She was of the opinion these were beautiful homes, but the lack of outdoor storage would be limiting. Planning Manager Vickerman deferred this question to the developer. Councilmember Johnson commented on how the smaller rear yards of the southern lots would be offset by the adjacent Rush Hollow deeper backyards. Planning Manager Vickerman stated this was the case noting the southern lots would be backing up to larger lots within Rush Hollow. Councilmember Janigo questioned when construction would begin on this development. She wondered when the access point to Fernbrook would have to be accommodated. Planning Manager Vickerman stated as the applicant has worked through their grading plan, they would be avoiding the existing driveway. John Rask, M&I Homes, thanked the Council for considering his Maple Grove City Council Minutes March 18, 2024 Page 8 project. He commented on how these homes would complete the Rush Hollow development by offering another housing product. He reported he would have 75 to 80-foot wide lots but would not be as deep. He noted his homes would have sun rooms or decks. He explained he saw these homes being purchased by move up buyers and prices would begin in the upper $500,000 to $900,000 range. He stated each home would have a three-car garage, with garage expansion options available. Councilmember Hanson asked if the development would have a bike lane or trail. Planning Manager Vickerman explained Three Rivers Park District would have a regional trail through this corridor and this land was acquired through the Rush Hollow development. He indicated Three River’s goal was to have a grade separated crossing at Fernbrook. He commented further on the outlot that was being provided to the city for a trail corridor. Councilmember Johnson stated she would like to see a grade separated trail connection for safety purposes. Motion by Mayor Steffenson, seconded by Councilmember Janigo, to direct the city attorney to draft a resolution and a planned unit development agreement approving the Rush Hollow North planned unit development concept stage plan, development stage plan, preliminary and final plat subject to: 1. The applicant addressing to the satisfaction of the city any remaining applicable comments contained in the memorandums from: a. The Community & Economic Development Department dated March 1, 2024 b. The Engineering Department dated February 2, 2024 c. The Parks & Recreation Department dated March 4, 2024. Councilmember Barnett indicated she did not support the proposed HOA for this development. She understood the city did not have a say in it, but she feared the proposed HOA was too restrictive. City Attorney Templin explained private Maple Grove City Council Minutes March 18, 2024 Page 9 covenants do not involve the city. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Motion by Councilmember Hanson, seconded by Councilmember Barnett, to direct the city attorney to draft an ordinance approving the rezoning from RA, Residential Agricultural to R-2PUD, Single Family Planned Unit Development. The applicant shall acknowledge that park dedication requirements are based on staff review and recommendation to the Park and Recreation Board and their subsequent board action. Board meetings are held on the third Thursday of each month. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Topline Financial Planning Manager Vickerman explained the applicant is Credit Union requesting approval for a planned unit development stage plan planned unit and final plat in order to construct a 2,580 square foot Topline development Credit Union with a drive thru. The site received concept plan stage plan and approval in 2016 (as part of the overall Hy-Vee South proposal) Southwest for general retail and office uses. This site called for non-retail Crossroads 11th uses and a bank is considered a permitted use in this regard Addition final and so the proposal is consistent with the approved concept plat plan. The proposal is consistent with the approved concept plan and meets all other code requirements and/or design guidelines for the site. Staff commented further on the project and noted the Planning Commission recommended approval of the request. Councilmember Janigo requested staff take a second look at the landscaping plan questioning if additional overstory trees were necessary. Planning Manager Vickerman indicated he would take a look at this with the applicant. Councilmember Janigo commented the only way to access this site was through a shared access point with the adjacent daycare. She questioned if these two businesses were compatible uses. Planning Manager Vickerman stated Maple Grove City Council Minutes March 18, 2024 Page 10 engineering staff looked at the traffic numbers and there were no concerns. Councilmember Barnett questioned if Topline would be illuminated on the building. Planning Manager Vickerman deferred this question to the applicant. Patrick Hoctor, designer for this project, explained the Topline sign attached to the building would be internally illuminated. He indicated he could provide the Council with photos of the Bloomington branch. Councilmember Johnson reported a senior living facility was being built across the street and she wanted to be assured that the exterior lighting would not adversely impact these seniors. She questioned if the Topline Credit Union that was already in Maple Grove would be relocated to this site. Mr. Hoctor indicated this would be a new location and the other site would remain Topline’s headquarters. Motion by Councilmember Barnett, seconded by Councilmember Hanson, to direct the city attorney to draft a resolution and a planned unit development agreement approving the Topline Financial Credit Union planned unit development stage plan and Southwest Crossroads 11th Addition final plat subject to: 1. The applicant addressing to the satisfaction of the city any remaining applicable comments contained in the memorandums from: a. The Engineering Department dated February 2, 2024 b. The Fire Department dated February 7, 2024 c. The Parks & Recreation Department dated March 4, 2024 The applicant shall acknowledge that park dedication requirements are based on staff review and recommendation to the Park and Recreation Board and their subsequent board action. Board meetings are held on the third Thursday of each month. Maple Grove City Council Minutes March 18, 2024 Page 11 Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Adjourn to EDA Mayor Steffenson adjourned the City Council meeting to the meeting EDA meeting at 8:10 p.m. Reconvene to Mayor Steffenson reconvened the regular City Council meeting regular meeting at 9:51 p.m. 1694 Industrial Motion by Councilmember Barnett, seconded by LLC TIF Councilmember Johnson, to adopt Resolution No. 24-025 development concurring in the approval of, and authorization to execute a agreement tax increment financing development agreement related to Project Libre. Upon call of the motion by Mayor Steffenson, Resolution No. there were four ayes and no nays (Councilmember Hanson 24-025 was absent for the vote). Motion carried. Report on Community and Economic Development Director Hogeboom upcoming had no report. community and economic development items Engineering- public works items Report on Public Works Director/City Engineer Labounty had no report. upcoming engineering items Administration items Report on City Administrator Nelson explained that the Council has her upcoming Monday report if there are any questions. administration items Items added to None the agenda Maple Grove City Council Minutes March 18, 2024 Page 12 Adjournment Motion by Mayor Steffenson, seconded by Councilmember Johnson, to adjourn to the regular City Council meeting on April 1, 2024 at 7:30 p.m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. The meeting was adjourned at 9:53 p.m. by Mayor Steffenson. Respectfully submitted, Heidi Nelson City Administrator