City Council

Maple Grove City Council Meeting minutes April 1, 2024 Call to order Pursuant to call and notice thereof, a regular meeting of the Maple Grove City Council was held at 7:30 p.m. on April 1, 2024 at the Maple Grove Government Center/Public Safety Facility, Hennepin County, Minnesota. Members present were Mayor Mark Steffenson and Councilmembers Judy Hanson (attending remotely), Kristy Barnett, Kristy Janigo, and Rachelle Johnson. Absent was none. Present also were Heidi Nelson, City Administrator; Joe Hogeboom, Community and Economic Development Director; Jesse Corrow, City Planner; Chris LaBounty, Public Works and Engineering Director; and Justin Templin, City Attorney. Mayor Steffenson called the meeting to order at 7:30 p.m. and led the city in the Pledge of Allegiance. Additions or Mayor Steffenson asked if there were any additions and/or deletions to the deletions to the consent agenda to which Heidi Nelson stated agenda the following: Item amended to the agenda None Item amended to the consent agenda None Item added to the agenda None Item removed from the consent agenda for discussion None Consent items The following consent items were presented for Council’s approval: Maple Grove City Council Minutes April 1, 2024 Page 2 MINUTES A. Regular meeting –March 18, 2024 B. Work session meeting – March 18, 2024 HUMAN RESOURCES ITEMS C. Appointment of paid-on-call fire officers Motion to appoint the following to the position of lieutenant in the Fire Department effective May 1, 2024. Station 3: Tommy Firestone Station 4: Sheila Manelli D. Appointment of police officer Motion to approve the promotion of Nkau-Zoua Melody Pha to the position of police officer, subject to a 12-month probationary period. All pre-employment requirements have been successfully completed. E. Recruitment approval for assistant chief of training Motion to authorize staff to begin recruitment for the assistant chief of training position in the Fire Department due to the resignation of Brandon Scheunemann, which was accepted with an effective date of April 5, 2024. COMMUNITY & ECONOMIC DEVELOPMENT ITEMS F. Rush Hollow North planned unit development concept stage plan, development stage plan, rezoning, preliminary and final plat Motion to adopt Ordinance No. 24-03 approving the rezoning from R-A, Residential Agricultural to R-2 PUD, Single Family Planned Unit Development. Motion to adopt Resolution No. 24-042 approving Rush Hollow North planned unit development concept stage plan, development stage plan, preliminary and final plat subject to: Maple Grove City Council Minutes April 1, 2024 Page 3 1. Planned unit development agreement final review and approval of the city attorney and the director of community and economic development. G. Topline Financial Credit Union planned unit development stage plan and Southwest Crossroads 11th Addition final plat - Res. No. 24-043 Motion to adopt Resolution No. 24-043 approving Topline Financial Credit Union planned unit development stage plan and Southwest Crossroads 11th Addition final plat subject to: 1. Planned unit development agreement final review and approval of the city attorney and the director of community and economic development. ENGINEERING ITEMS H. 2024 Lake Improvement Program cost sharing expenditures Motion to approve the 2024 Lake Improvement Program and authorize cost-sharing expenditures in the amount of $75,968.42. I. Arbor Lakes Gateway Project No. 23-14 award contract Resolution No. 24-044 Motion to adopt Resolution No. 24-044 accepting bid for Arbor Lakes Gateway Project No. 23- 14. J. Norsq Maple Grove Project No. 23-22 award contract Resolution No. 24-045 Motion to adopt Resolution No. 24-045 accepting bid for Norsq Maple Grove Project No. 23- 22. K. Rush Hollow North Project No. 24-10 Project establishment and feasibility report Resolution No. 24-047 Motion to adopt Resolution No. 24-047 establishing Rush Hollow North Project No. 24-10, ordering feasibility report, Maple Grove City Council Minutes April 1, 2024 Page 4 receiving surety, receiving and approving feasibility report, and ordering public hearing. L. Sureties - 04-01-24 Motion to approve the surety actions. ADMINISTRATIVE ITEMS M. Approval of joint and cooperative agreement for the formation and administration of the Anoka-Hennepin Narcotics and Violent Crimes Task Force A motion to approve and authorize the mayor, city administrator, and chief of police to execute the joint and cooperative agreement for the formation and administration of the Anoka-Hennepin Narcotics and Violent Crimes Task Force with an effective date of January 1, 2024, and to continue in effect until terminated in accordance with the provisions of the agreement. N. Approval of Intensive Comprehensive Peace Officer Training and Education Program grant contract agreement with the Minnesota Department of Public Safety Motion to approve and authorize the chief of police to execute the Intensive Comprehensive Peace Officer Training and Education (ICPOET) Program grant contract agreement with the Minnesota Department of Public Safety in the amount of $50,000. O. City of Maple Grove joint powers agreement with City of New Hope - North Metro Regional Public Safety Training Facility Motion to approve and authorize the mayor and city administrator to execute the City of Maple Grove joint powers agreement with the City of New Hope for use of the North Metro Regional Public Safety Training Facility (NMRPSTF) from January 1, 2024 through January 1, 2029. P. Approve claims Maple Grove City Council Minutes April 1, 2024 Page 5 Motion to approve claims totaling $ 2,786,792.41. Motion by Councilmember Janigo, seconded by Councilmember Barnett, to approve the consent items as presented. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Consideration of None items pulled from the agenda Special business Open forum Chris Peterson, 11481 100th Place N, resident of Maple Grove, wished the Council a happy International Dark Sky Week. He commented on how Dark Sky International worked to address light pollution throughout the world. He explained he was the Board Chair of Starry Skies North which was the regional chapter for Dark Sky International. He indicated he would like to speak with the city more about light pollution and whether or not changes could be made to the city’s lighting requirements to result in less light output. Public hearings Public hearing Public Works and Engineering Director LaBounty stated Project 24-07 consists of local streets in the Dalton Commons, Assessment Cranberry Meadows, Longstreet Apartments, and Centennial hearing Crossings Area. The total number of properties proposed to be assessed in the 2024 program is 194 single family detached 2024 Street units, 327 single family attached units, and 264 apartment Rehabilitation units. The total combined cost of the projects is estimated to Program be $16,542,472. Based on the estimated combined project costs and the city’s policy of funding approximately 50% of the Resolution No. local street reconstruction costs, the proposed assessment is 24-046 $7,550 per lot for single family detached units, $4,530 per unit for single family attached, and $3,020 per unit for apartments. The total amount to be assessed to benefitting properties is $4,741,578. The estimated city contribution is estimated to be $11,800,894. The city’s contribution will be funded by the street reconstruction program funding, trunk funds and utility funds. It is recommended the Council conduct the public Maple Grove City Council Minutes April 1, 2024 Page 6 hearing and if all issues are appropriately addressed, adopt Resolution No. 24-046 ordering the projects and levying special assessments. Motion by Councilmember Barnett, seconded by Councilmember Johnson, to open the public hearing. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Mayor Steffenson opened the public hearing at 7:39 p.m. and asked if anyone would like to address this issue. Leann June, 17394 93rd Place N, requested the city provide residents with more information in the letters that are sent regarding the street improvement projects. Carmen Dryden, 9456 Jewel Lane, questioned if it was normal for homeowners to have to pay this much money for a street assessment. Mayor Steffenson explained each city manages street projects differently. He stated some cities assess 100% for street projects, Maple Grove assessed 50% and other cities may assess 35% or less. He reported Maple Grove has been following this assessment policy for the past 25 to 30 years. Motion by Councilmember Johnson, seconded by Councilmember Barnett, to close the public hearing at 7:43 p.m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Motion by Councilmember Barnett, seconded by Councilmember Janigo, to adopt Resolution No. 24-046 ordering Dalton Commons, Cranberry Meadows, Longstreet Apartments, and Centennial Crossings Area Project No. 24-07 and adopting the special assessments against benefitted lands. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Community and economic development items Maple Grove City Council Minutes April 1, 2024 Page 7 Heritage City Planner Corrow explained that Heritage Christian Academy Christian is requesting a conditional use permit for a 38,000 square foot Academy addition to its existing facility, as well as a rezoning, conditional use preliminary and final plat approval for an expanded parking permit, rezoning, area at the south end of the school. He indicated the addition preliminary and includes a 600-seat performance hall, expanded office area, final plat large atrium, a storm shelter, and seven additional classrooms. Staff commented further on the request and stated the Planning Commission recommended approval. Tonya Scott, President of Heritage Christian Academy, introduced herself to the Council and thanked them for considering her request. She stated she was excited about what this addition meant to the academy. In addition, she hoped the new performance center would benefit the community. Councilmember Janigo commented on the number of trees that were being lost for the new parking lot. She asked if more trees could be replanted to make up for the heavy tree loss. City Planner Corrow reported the southern lot was heavily treed and noted the overall property was well over the city’s minimum requirements. Councilmember Hanson stated she was excited about the new addition for the Heritage Christian Academy and looked forward to seeing how the performance hall may be used by the public. Mayor Steffenson explained he was excited to see this private school thriving in the community. Motion by Mayor Steffenson, seconded by Councilmember Barnett, to recommend that the City Council direct the city attorney to draft a resolution approving the Heritage Christian Academy conditional use permit, preliminary and final plat subject to: 1. Events in the gymnasium and performance hall shall have offsetting schedules so as not to overwhelm the onsite parking. 2. The applicant addressing to the satisfaction of the city Maple Grove City Council Minutes April 1, 2024 Page 8 any remaining applicable comments contained in the memorandums from: a. The Community & Economic Development Department dated March 18, 2024 b. The Engineering Department dated March 1, 2024 c. The Fire Department dated March 1, 2024 d. The Parks & Recreation Department dated March 19, 2024 e. Hennepin County dated March 20, 2024. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Motion by Councilmember Barnett, seconded by Councilmember Johnson, to recommend that the City Council direct the city attorney to draft an ordinance approving the rezoning from R-A, Residential Agricultural to R-2, Single Family Residential District. The applicant shall acknowledge that park dedication requirements are based on staff review and recommendation to the Park and Recreation Board and their subsequent board action. Board meetings are held on the third Thursday of each month. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Report on Community and Economic Development Director Hogeboom upcoming updated the Council regarding the following: community and economic  The Planning Commission would meet next on Monday, development April 8. items  It was noted the Hawaii Poke Bowl was now open on Main Street. Engineering- public works items Report on Public Works and Engineering Director LaBounty updated the Council regarding the following: Maple Grove City Council Minutes April 1, 2024 Page 9 upcoming  Public works staff was gearing up for spring cleaning, which engineering meant crews would be sweeping streets and filling items potholes.  Public works staff would be flushing hydrants in the coming weeks.  The Council commended public works staff for their great efforts cleaning up the city after the recent snow event. Administration items Report on City Administrator Nelson explained that the Council has her upcoming Monday report if there are any questions. She reported the administration Board of Appeals would be meeting on April 16 and May 2 at 7 items p.m. Items added to None the agenda Adjournment Motion by Councilmember Johnson, seconded by Councilmember Barnett, to adjourn to the regular City Council meeting on April 15, 2024 at 7:30 p.m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. The meeting was adjourned at 8:02 p.m. by Mayor Steffenson. Respectfully submitted, Heidi Nelson City Administrator