City Council

Maple Grove City Council Meeting minutes June 17, 2024 Call to order Pursuant to call and notice thereof, a regular meeting of the Maple Grove City Council was held at 7:30 p.m. on June 17, 2024 at the Maple Grove Government Center/Public Safety Facility, Hennepin County, Minnesota. Members present were Mayor Mark Steffenson and Councilmembers Judy Hanson, Kristy Barnett, Kristy Janigo, and Rachelle Johnson. Absent was none. Present also were Heidi Nelson, City Administrator; - Peter Vickerman, Planning Manager; Greg Sticha, Finance Director; Chuck Stifter, Parks and Recreation Director; Chris LaBounty, Public Works and Engineering Director; and Justin Templin, City Attorney. Mayor Steffenson called the meeting to order at 7:30 p.m. and led the city in the Pledge of Allegiance. Additions or Mayor Steffenson asked if there were any additions and/or deletions to deletions to the consent agenda to which Heidi Nelson stated the following: the agenda Item amended to the agenda 9A. Award sale of bonds for the 2024 Street Rehabilitation Project and Phase 1 of the Community Center remodel/ expansion project Item amended to the consent agenda None Item added to the agenda None Item removed from the consent agenda for discussion 3R. Eagle and Pike Lakes Internal Load Management Project No. 24-15 approve plans and specs and authorize ad for bids Resolution No. 24-076 Maple Grove City Council Minutes June 17, 2024 Page 2 Consent items The following consent items were presented for Council’s approval: MINUTES A. Regular meeting – June 3, 2024 B. Work session meeting – June 3, 2024 HUMAN RESOURCES ITEMS C. Appointment of administrative assistant I Motion to approve the hiring of Katrina Jones for the administrative assistant I position. Subject to the successful completion of all pre-employment requirements and a 12- month probationary period. D. Appointment of investigative support technician Motion to approve the hiring of Silvie Greder for the investigative support technician position. Subject to the successful completion of a 12-month probationary period. E. Appointment of probationary paid on-call firefighters Motion to approve the hiring of the following apprentice firefighters to the position of probationary paid on-call firefighters effective July 1, 2024, subject to an 18-month probationary period. Emmalee Brandon: Station 5 Alexandra Ericksen: Station 2 Nicole Kessler: Station 2 Grandy Nguyen: Station 2 Ben Rhodd: Station 1 F. Appointment of records management technician Motion to approve the hiring of Megan Hanson for the investigative support technician position. Subject to the successful completion of a 12-month probationary period. Maple Grove City Council Minutes June 17, 2024 Page 3 G. Appointment of victim/witness coordinator Motion to approve the hiring of Brianna Monson for the victim/witness coordinator position. Subject to the successful completion of a 12-month probationary period. H. Appointment of water & sewer maintenance I Motion to approve the hiring of Owen Kiffmeyer for the water & sewer maintenance I position. Subject to the successful completion of all pre-employment requirements and a 12- month probationary period. COMMUNITY & ECONOMIC DEVELOPMENT ITEMS I. Evanswood of Maple Grove 4th Addition final plat - Resolution No. 24-077 Motion to recommend that the City Council adopt Resolution No. 24-077 approving the Evanswood of Maple Grove 4th Addition. The applicant shall acknowledge that park dedication requirements are based on staff review and recommendation to the Park and Recreation Board and their subsequent board action. Board meetings are held on the third Thursday of each month. J. Grove Square West Addition planned unit development concept stage plan, rezoning, and final plat – Ordinance No. 24-09 and Resolution No. 24-079 Motion to adopt Ordinance No. 24-09 approving the rezoning from B (Business District) to BPUD (Business District-Planned Unit Development) Motion to adopt Resolution No. 24-079 approving Grove Square West Addition planned unit development concept stage plan and final plat. K. Hindu Society of Minnesota Education Center planned unit Maple Grove City Council Minutes June 17, 2024 Page 4 development concept stage plan and development stage plan-Resolution No 24-080 Motion to adopt Resolution No. 24-080 approving the Hindu Society of Minnesota Education Center planned unit development concept stage plan and development stage plan subject to: 1. Planned unit development agreement final review and approval of the city attorney and the director of community and economic development. L. Pints and Paddle administrative lot division - Resolution No. 24-081 Motion to approve Resolution No. 24-081 approving the administrative lot division of parcel PID No. 09-119-22-22-0019 and PID No. 09-119-22-21-0012. M. Project 100 AUAR contract with Stantec Motion to authorize staff to enter into a contract with Stantec to provide additional review of AUAR. N. Rush Hollow Fourth Addition final plat - Resolution No. 24- 078 Motion to recommend that the City Council adopt Resolution No. 24-078 approving the Rush Hollow Fourth Addition final plat. The applicant shall acknowledge that park dedication requirements are based on staff review and recommendation to the Park and Recreation Board and their subsequent board action. Board meetings are held on the third Thursday of each month. ENGINEERING ITEMS O. Acquisition of 73rd Place extension right of way and easements Project No. 23-14 Maple Grove City Council Minutes June 17, 2024 Page 5 Motion to approve purchase agreement for portions of land and easements necessary to construct the extension of 73rd Place subject to final review and approval of the public works and engineering director and city attorney. P. Centennial Crossings, Willow Bend, and Pond Hollow Area Project No. 24-02 Change order No. 1 Motion to authorize Change Order No. 1 for the Centennial Crossings, Willow Bend, and Pond Hollow Area Project No. 24- 02 in an amount not to exceed $205,000. Q. Dalton Commons, Cranberry Meadows, Longstreet Apts., Centennial Crossings Area Project No. 24-07 Change Order No. 1 Motion to authorize Change Order No. 1 for the Dalton Commons, Cranberry Meadows, Longstreet Apts., Centennial Crossings Area Project No. 24-07 in the amount not to exceed $195,000. R. Eagle and Pike Lakes Internal Load Management Project No. 24-15 Approve plans and specs and authorize ad for bids Resolution No. 24-076 This item was removed by Councilmember Janigo for discussion. S. Metropolitan Council water efficiency grant agreement Motion to approve the Metropolitan Council clean water fund grant agreement and authorize its execution by the public works and engineering director. T. Repayment of the remaining portion of RALF Loan Number L-02-02 Motion to approve the repayment of the remaining portion of the Right-of-Way Acquisition Loan Fund (RALF) Loan Number L- 02-02 in the amount of $2,911,633.01 resulting in the release of covenants recorded against Outlots A, B, D, and the Rush Creek Boulevard right-of-way within the Rush Creek Boulevard Maple Grove City Council Minutes June 17, 2024 Page 6 TH 610 plat. U. Rush Creek Boulevard-TH 610 Extension Project No. 19-24 Change Order No. 1 Motion to approve Change Order No. 1 to the Rush Creek Boulevard-TH 610 Extension Project No. 19-24 in the credit amount of -$671,556.57. V. Rush Hollow North Project No. 24-10 Contract award Resolution No. 24-083 Motion to adopt Resolution No. 24-083 accepting bid for Rush Hollow North Project No. 24- 10. W. Special assessment cancellation and deferment Resolution No. 24-084 Motion to adopt Resolution No. 24-084 cancelling two levied special assessments and deferring such assessments on properties identified as 36-119-22-22-0006 and 36-119-22-22- 0005 starting in the tax year of 2025. ADMINISTRATIVE ITEMS X. Accept 2023 annual comprehensive financial report Motion to accept the 2023 Annual Comprehensive Financial Report. Y. Approval of first amended joint powers agreement for Pets Under Police Security (PUPS) Motion to approve and authorize the mayor and city administrator to execute the first amended joint powers agreement for Pets Under Police Security (PUPS) with the cities of Brooklyn Park, Brooklyn Center, Champlin, Crystal, Maple Grove, New Hope, Plymouth, and Robbinsdale. Z. Cancel City Council meeting July 1, 2024 Motion to approve the cancellation of the July 1, 2024, City Maple Grove City Council Minutes June 17, 2024 Page 7 Council meeting AA. Maple Grove Lions application to conduct off-site gambling - Resolution No. 24-082 Motion to adopt Resolution No. 24-082 approving the LG230 application to conduct off-site gambling for the Maple Grove Lions. BB. Ordinance allowing dogs on outdoor patios at food and beverage service establishments - Ordinance No. 24-10 Motion to adopt Ordinance No. 24-10 allowing dogs on outdoor patios at food and beverage service establishments. Motion to authorize the publication of the Ordinance Summary of Ordinance No. 24-10. CC. Approve claims Motion to approve claims totaling $ 2,347,264.09. Motion by Councilmember Barnett, seconded by Councilmember Johnson, to approve the consent items as amended, removing item 3R (Eagle and Pike Lakes Internal Load Management Project No. 24-15 Approve plans and specs and authorize ad for bids Resolution No. 24-076). Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Consideration The following items were pulled from the consent agenda. of items pulled Regarding Item 3R (Eagle and Pike Lakes Internal Load from the Management Project No. 24-15 approve plans and specs and agenda authorize ad for bids Resolution No. 24-076), Councilmember Janigo explained she appreciated how the city was making headway on lake quality. She reported Fish Lake was recently removed from the DNR’s list of impaired waters and commented further on how internal load management will reduce phosphorus loads in lakes. She looked forward to the city’s continued efforts to improve the water quality in the community. Maple Grove City Council Minutes June 17, 2024 Page 8 Motion by Councilmember Janigo, seconded by Councilmember Barnett, to adopt Resolution No. 24-076 approving plans and specifications and authorizing advertisement for bids for Eagle and Pike Lakes Internal Load Management Project No. 24-15. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Special business Open forum There were no open forum issues brought before the Council at this meeting. State Representative Robbins thanked the city for all of their efforts Represent- to organize the memorial service for fallen Officer Jamal Mitchell last week. She then provided the Council with a brief ative Robbins presentation on the 2024 legislative session. She reported no presentation bonding bill was approved but there was strong interest for next year. She commented on the legislation that was passed for School Resource Officers and she thanked Police Chief Werner for his leadership on this matter. She discussed the earned sick and safe time exemption that was approved for paid on call firefighters. She provided the Council with further information on cannabis matters. She commented on the tax relief that was pursued for veterans but noted this matter was not approved by the governor. Mayor Steffenson thanked Representative Robbins for her continued efforts on behalf of the City of Maple Grove. Public hearings Public hearing City Administrator Nelson stated Hampton Inn Maple Grove was requesting an off-sale 3.2% malt liquor license. She Off-sale 3.2 reported all necessary paperwork and fees have been malt liquor submitted to the city. Staff commented further on the request and recommended approval. license for Hampton Inn Mayor Steffenson encouraged the applicant to properly train employees and to card patrons to ensure minors were not Maple Grove City Council Minutes June 17, 2024 Page 9 served at the hotel. Councilmember Hanson asked why the applicant was requesting an off-sale license instead of an on-sale liquor license. Devin Milligan, Hampton Inn Maple Grove representative, explained he did not have a bar set up at the hotel, but rather would be selling alcohol from a cooler for hotel guests. Motion by Councilmember Barnett, seconded by Councilmember Johnson, to open the public hearing. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Mayor Steffenson opened the public hearing at 7:42 p.m. and asked if anyone would like to address this issue. No public testimony was offered. Motion by Councilmember Janigo, seconded by Councilmember Barnett, to close the public hearing at 7:43 p.m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Motion by Councilmember Barnett, seconded by Councilmember Johnson, to approve the off-sale 3.2% malt liquor license for Forstrom and Torgerson HNW, LLC dba Hampton Inn Maple Grove, 7745 Elm Creek Blvd, Maple Grove, Minnesota, subject to compliance with liquor licensing requirements in Chapter 4, Article I of the City Code, with said license to expire June 30, 2025. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Public hearing City Administrator Nelson stated Pizza Karma was requesting an on-sale wine and 3.2% malt liquor license. She reported all On-sale wine necessary paperwork and fees have been submitted to the city. and 3.2 malt Staff commented further on the request and recommended approval. liquor license for Pizza Councilmember Barnett asked if Pizza Karma currently had an Karma on-sale liquor license. City Administrator Nelson reported this was the case, noting the new request was due to an ownership Maple Grove City Council Minutes June 17, 2024 Page 10 change. Motion by Councilmember Johnson, seconded by Councilmember Barnett, to open the public hearing. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Mayor Steffenson opened the public hearing at 7:45 p.m. and asked if anyone would like to address this issue. No public testimony was offered. Motion by Councilmember Janigo, seconded by Councilmember Hanson, to close the public hearing at 7:46 p.m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Motion by Councilmember Hanson, seconded by Councilmember Johnson, to approve the on-sale wine and 3.2% malt liquor license for Pizza Karma Maple Grove, LLC dba Pizza Karma, 11611 Fountains Drive, Maple Grove, Minnesota, subject to compliance with liquor licensing requirements in Chapter 4, Article I of the City Code, with said license to expire June 30, 2025. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Community and economic development items Maple Grove Planning Manager Vickerman stated the City of Maple Grove is Community adding a third sheet of ice at the Maple Grove Community Center, along with other support spaces. In addition, the Center parking lot will be expanded and uses rearranged on site to planned unit accommodate the larger ice arena. The additional sheet of ice development expands the arena by around 35,000 square feet. The concept stage expansion will be on the west side of the building, where the plan current playground is. The playground will be moved further amendment, west. The addition of the third sheet of ice and expansion of the building requires a significant expansion of the parking development areas to the north and west of the Community Center. All three Maple Grove City Council Minutes June 17, 2024 Page 11 stage plan, and of the existing parking areas on the western portion of the site preliminary will be reconfigured in some manner. This includes some additional land that is currently a part of the Cub Foods plat property to the west, under the power lines. The large berm in this area will be removed and the parking lot expanded into this area. There are currently 646 parking spaces in this area and after the reconstruction there will be 875 spaces. This would exceed the 85th percentile weekend demand based on the ITE analysis provided by the city’s consultant. The parking area will expand to the south which will push the current trail around West Arbor Lake further south as well. A larger retaining wall will be constructed to accommodate the relocated trail. The playground and the Lion’s Pavilion will also be relocated. The skate park will be removed and any future location for a skate park will be determined at a later date. The proposal includes significant regrading of the slope in the northwest portion of West Arbor Lake. Staff commented on the request in further detail and reported the Planning Commission recommended approval. Motion by Mayor Steffenson, seconded by Councilmember Hanson, to direct the city attorney to draft a resolution approving the Maple Grove Community Center planned unit development concept stage plan amendment, development stage plan, and preliminary plat subject to: 1. The applicant addressing to the satisfaction of the city any remaining applicable comments contained in the memorandums from: a. The Community & Economic Development Department dated June 3, 2024 b. The Engineering Department dated April 5, 2024 c. The Fire Department dated June 3, 2024 d. Hennepin County Transportation Department dated April 19, 2024. Councilmember Barnett stated the Council has been discussing this project for the past two years. She was excited to break ground on this project after Maple Grove Days. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Maple Grove City Council Minutes June 17, 2024 Page 12 Report on Planning Manager Vickerman updated the Council regarding upcoming the following: community  The Planning Commission meeting for June 24 was and economic canceled. development items  The Planning Commission would meet next on Monday, July 29.  Staff commented on the upcoming ribbon cutting ceremonies that would be held in the community. Engineering- public works items Report on Public Works and Engineering Director LaBounty updated the Council regarding the following: upcoming engineering  Staff received preliminary findings on the Maple Grove Parkway area and a neighborhood meeting would be held items on Thursday, June 27 at 5:30 p.m. at the Government Center. Administration items Award sale of Finance Director Sticha requested the Council approve the sale bonds for the of $22,755,000 in general obligation improvement bonds for the 2024 Street Rehabilitation project and Phase I of the 2024 Street Community Center remodel/expansion project. He explained Rehabilitation the bonds went to market earlier today and he was proud to Project and report the City’s AAA bond rating was reaffirmed. He reported Phase 1 of the this bond sale received 11 bids and the low bidder came in Community with an interest at 3.3%. He described the premium that was Center offered for this bond issuance and recommended approval of the bond sale to Mesirow Financial Holdings, Inc. out of remodel/ Chicago, Illinois. expansion project Councilmember Hanson thanked Finance Director Sticha for providing a thorough staff report on the bond sale. Motion by Mayor Steffenson, seconded by Councilmember Maple Grove City Council Minutes June 17, 2024 Page 13 Barnett, to approve Resolution No. 24-085, providing for the issuance and sale of $22,755,000 general obligation improvement bonds, Series 2024A, pledging for the security thereof local tax option sales tax, special assessments and levying a tax for the payment thereof with Massaro Financial. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Report on City Administrator Nelson explained that the Council has her upcoming Monday report if there are any questions. She reported city offices would be closed on Wednesday, June 19 for administration Juneteenth. She invited the public to attend a Juneteenth items celebration at Town Green from 5 to 9 p.m. She noted the Monday, July 1 City Council meeting was canceled. Items added to None the agenda Adjournment Motion by Councilmember Johnson, seconded by Councilmember Barnett, to adjourn to the regular City Council meeting on July 15, 2024 at 7:30 p.m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. The meeting was adjourned at 8:04 p.m. by Mayor Steffenson. Respectfully submitted, Heidi Nelson City Administrator