City Council

Maple Grove City Council Meeting minutes April 7, 2025 Call to order Pursuant to call and notice thereof, a regular meeting of the Maple Grove City Council was held at 7:30 p.m. on April 7, 2025, at the Maple Grove Government Center/Public Safety Facility, Hennepin County, Minnesota. Members present were Mayor Mark Steffenson and Councilmembers Rachelle Johnson, Kristy Janigo, Mike Ostaffe, and Jon McCullough. Absent was none. Present also were Heidi Nelson, City Administrator; Joe Hogeboom, Community and Economic Development Director; Peter Vickerman, Planning Manager; Chris LaBounty, Public Works/Engineering Director; and Justin Templin, City Attorney. Mayor Steffenson called the meeting to order at 7:30 p.m. and led the city in the Pledge of Allegiance. Additions or Mayor Steffenson asked if there were any additions and/or deletions to the deletions to the consent agenda to which Heidi Nelson stated agenda the following: Item amended to the agenda 6C. Maple Grove Elementary School Vacation No. 25-02 Resolution No. 25-056 Item amended to the consent agenda None Item added to the agenda None Item removed from the consent agenda for discussion None Consent items The following consent items were presented for Council’s Maple Grove City Council minutes April 7, 2025 Page 2 approval: MINUTES A. Work session meeting – March 17, 2025 B. Regular meeting – March 17, 2025 HUMAN RESOURCES ITEMS C. Appointment of community service officer pt Motion to approve the appointment of Kristopher Mann to the community service officer pt position in the Police Department. All pre-employment requirements have been successfully met, subject to a 12-month probationary period. D. Appointment of passport admin support clerk pt Motion to approve the appointment of Bethany Zacher to the passport admin support clerk pt position in the Administration Department. All pre-employment requirements have been successfully met, subject to a 12-month probationary period. E. Appointment of payroll specialist Motion to approve the appointment of Ivy Acosta to the payroll specialist position in the Finance Department. Subject to the successful completion of all pre-employment requirements and a 12-month probationary period. F. Appointment of records management technician Motion to approve the appointment of Alison Arneson to the records management technician position in the Police Department. All pre-employment requirements have been successfully met, subject to a 12-month probationary period. G. Promotion of water and sewer maintenance 3 and recruitment approval for water and sewer maintenance 1 Motion to approve the promotion of Brandon Lokken to the water and sewer maintenance 3 position in the Public Works Maple Grove City Council minutes April 7, 2025 Page 3 Department and begin recruitment for the position of water and sewer maintenance I. All pre-employment requirements have been completed. Subject to the successful completion of a 12-month probationary period. H. Recruitment approval for assistant building official Motion to authorize staff to begin recruitment for the assistant building official position in the Community and Economic Development Department due to the resignation of Caleb Hansen, which was accepted with an effective date of April 9, 2025. I. Recruitment approval for deputy fire chief Motion to authorize staff to begin recruitment for the position of deputy fire chief in the Fire Department. J. Recruitment approval for deputy police chief Motion to authorize staff to begin recruitment for the position of deputy police chief in the Police Department. K. Recruitment approval for water and sewer maintenance 1 Motion to authorize staff to begin recruitment for the water and sewer maintenance 1 in the Public Works Department due to the resignation of Derek Lutter, which was accepted with an effective date of April 4, 2025. COMMUNITY & ECONOMIC DEVELOPMENT ITEMS L. Amendment to Metropolitan Council Local Housing Incentives Account grant agreements Motion to direct appropriate staff to execute the amendments to the grant agreements between the Metropolitan Council and the City of Maple Grove. M. Applebee's architectural review Motion to approve the architectural elevations of Applebee’s. Maple Grove City Council minutes April 7, 2025 Page 4 N. Evanswood of Maple Grove 5th Addition final plat - Resolution No. 25-050 Motion to adopt Resolution No. 25-050 approving the Evanswood of Maple Grove 5th Addition final plat. O. Hindu Society administrative lot division Motion to recommend that the City Council direct the city attorney to draft a resolution approving the Hindu Society administrative lot division. The applicant shall acknowledge that park dedication requirements are based on the staff review and recommendation to the Park and Recreation Board and their subsequent board action. Board meetings are held on the third Thursday of each month. P. Minnesota Health Village administrative lot division - Resolution No. 25-051 Motion to adopt Resolution No. 25-051 approving the administrative lot division of parcel PID No. 08-119-22-12- 0004. ENGINEERING AND PUBLIC WORKS ITEMS Q. 2025 Lake Improvement Program - cost sharing expenditures Motion to approve the 2025 Lake Improvement Program and authorize cost sharing expenditures in the amount of $74,989.21. R. 2025 Sanitary Sewer CIPP Project No. 24-21 Resolution No. 25-053 Motion to adopt Resolution No. 24-053 accepting the bid for 2025 Sanitary Sewer CIPP Project No. 24-21 and awarding to Insituform Technologies USA, LLC at a contract amount of $608,781.51. Maple Grove City Council minutes April 7, 2025 Page 5 S. 2025 Watermain Replacement Project No. 25-08 Resolution No. 25-054 Motion to adopt Resolution No. 25-054 accepting the bid for 2025 Watermain Replacement Project No. 25-08 and awarding to Dave Perkins Contracting, Inc. at a contract amount of $611,377.70. T. Bella Woods Project No. 23-07 Project establishment Resolution No. 25-057 Motion to adopt Resolution No. 25-057 establishing Bella Woods Project No. 23-07 and ordering feasibility report, conditioned upon receipt of a feasibility surety for the project. U. Appointments to the Transit and Mobility Committee Motion to approve the appointment of Justin Rohloff, Kelly Suter, Lise Spence-Parsons, Troy Parker, and Clara Sandberg to the Transit and Mobility Committee; reappoint Yolanda Brantley as a transfer from the former Transit Commission; and designate Kristy Janigo as the City Council liaison to this committee. V. Donegal license agreement Motion to approve the license agreement with Donegal Association to install and maintain lighting at Zachary Lane/83rd Avenue and 82nd Avenue/Balsam Lane and authorizing mayor and city clerk to execute the agreement subject to final approval by the city attorney and public works/engineering director. W. Donahue North Area Street Reconstruction Project No. 25- 01 Contract award Resolution No. 25-052 Motion to adopt Resolution No. 25-052 accepting bid for Donahue North Area Street Reconstruction Project No. 25-01. X. Edgewater on Cook Lake Project No. 18-23 Final acceptance Maple Grove City Council minutes April 7, 2025 Page 6 Motion to approve the final acceptance of the Edgewater on Cook Lake Project No. 18-23 completed by S.R. Weidema, Inc. subject to the warranty provisions of the contract and statutory law. Y. Evanswood 5th Addition Project No. 21-10 Amendment to developer's agreement Resolution No. 25-060 Motion to approve Resolution No. 25-060 approving fourth amendment to developer’s agreement for Evanswood 5th Addition subject to final review by the city attorney and public works/engineering director. Z. Minnesota Science and Technology Center Project No. 23- 18 Change Order No. 3 Motion to approve Change Order No. 3 to the Minnesota Science and Technology Center Project No. 23-18 in the amount of $23,374.28. AA. Municipal State Aid System - 2025 designations and revocations Resolution No. 25-061 Motion to approve Resolution No. 25-061 approving Municipal State Aid Street designations and revocations. BB. Nottingham Area Street Rehabilitation Project No. 25-02 Contract award Change Order No. 1 Resolution No. 25- 058 Motion to adopt Resolution No. 25-058 accepting bid for Nottingham Area Street Rehabilitation Project No. 25-02. Motion to authorize Change Order No. 1 for Nottingham Area Street Rehabilitation Project No. 25-02 in an amount not to exceed $115,000. CC. Rush Creek Boulevard - TH 610 Extension Project No. 19- 24 Change Order No. 3 Motion to approve Change Order No. 3 to the Rush Creek Boulevard - TH 610 Extension Project No. 19-24 in the credit Maple Grove City Council minutes April 7, 2025 Page 7 amount of $38,238.00. DD. The Commons and Waldon Shores Area Project No. 25-03 Contract award Resolution No. 25-059 Motion to adopt Resolution No. 25-059 accepting bid for The Commons and Waldon Shores Area Project No. 25-03. Motion to Authorize Change Order No. 1 for The Commons and Waldon Shores Area Project No. 25-03 in an amount not to exceed $45,000. EE. Sureties - 04-07-25 Motion to approve the surety actions. ADMINISTRATIVE ITEMS FF. Acting city administrator April 10-14, 2025 Motion to approve Community and Economic Development Director Joe Hogeboom as acting city administrator effective Thursday, April 10, through Monday, April 14, 2025. GG. Award 2025-2026 insurance coverage Motion to place the city’s property, marine, crime, automobile, municipal liability, boiler/machinery, excess liability and workers compensation coverage with the League of Minnesota Cities Insurance Trust. Motion to place the city’s computer coverage with Travelers Property Casualty Company. HH. Approve claims Motion to approve claims totaling $ 6,144,544.81. Motion by Councilmember Johnson, seconded by Councilmember McCullough, to approve the consent items as presented. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Maple Grove City Council minutes April 7, 2025 Page 8 Consideration of None items pulled from the agenda Special business Fire chief oath of City Administrator Nelson explained the city has hired office Maddison Zikmund as the Maple Grove Fire Chief. Mayor Steffenson administered the Oath of Office to newly appointed Fire Chief Maddison Zikmund. His badge was pinned on and a round of applause was offered by all in attendance. Open forum Steve Fischer, 10766 Dunkirk Lane North, stated he wanted to speak to the Council regarding the roads at Castlewood Estates. He explained Castlewood Estates was established in 1966 and the original streets were still in place. He understood city sewer and water, and potentially internet may be coming to the area. He stated he has lived in the area for the past 24 years, and his wife has lived there her entire life. He indicated he was concerned about the safety of the roadways and requested the City Council look into this matter. Mayor Steffenson reported the Council just discussed this neighborhood at a recent work session meeting and explained the Council was looking into improvements for this neighborhood. Hailey Fischer-Anderlie, 16420 107th Avenue North, stated safety was a concern for her for the roadways within Castlewood Estates. She reported the potholes were quite large and her son was not able to ride his bike and noted it was quite difficult to push a stroller. She asked that the city look into improving the streets within her neighborhood sooner rather than later. Public hearings Public hearing City Administrator Nelson requested the Council consider an on-sale intoxicating/Sunday sale and brew pub off-sale liquor On-sale licenses for OMNI Brewing & Taproom to allow them to sell intoxicating/ wine products. She reported all necessary paperwork and fees Sunday sale and have been submitted to the city and staff recommends Maple Grove City Council minutes April 7, 2025 Page 9 brew pub off-sale approval. liquor licenses for OMNI Brewing & Motion by Councilmember Janigo, seconded by Taproom Councilmember Johnson, to open the public hearing. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Mayor Steffenson opened the public hearing at 7:49 p.m. and asked if anyone would like to address this issue. Zach Ward, OMNI Brewing representative, thanked the Council for considering his request. He explained it was an honor to be a business in Maple Grove and he appreciated city staff’s help with the application process. Justin Walsh, OMNI Brewing representative, reported they would be changing from a taproom to a brew pub model which would allow OMNI Brewing to sell wine, as well as having additional locations. Motion by Councilmember Johnson, seconded by Councilmember Ostaffe, to close the public hearing at 7:51 p.m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Motion by Councilmember Johnson, seconded by Councilmember McCullough, to approve the on-sale intoxicating/Sunday sale and brew pub off-sale liquor licenses application for OMNI Brewing Company LLC dba OMNI Brewing & Taproom, 9462 Deerwood Lane N, Maple Grove, Minnesota, subject to compliance with liquor licensing requirements in Chapter 4, Article I of the City Code, with said license to expire June 30, 2025. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Public hearing City Engineer Kakach stated the area proposed to be vacated was established in 1999 and is no longer needed for the public 8920 Zanzibar roadway system. A sanitary sewer pipe is located within the Lane Vacation area; therefore, the resolution includes retaining a drainage No. 25-01 and utility easement to allow for necessary access if needed. Upon vacation of the right of way, the adjacent property owner Resolution No. will acquire the property and be responsible for its ongoing Maple Grove City Council minutes April 7, 2025 Page 10 25-055 maintenance. A public hearing notice was published in the Osseo-Maple Grove Press on February 27 and March 6. City staff notified all affected property owners and private utilities, and no objections were received. Following the opening and closing of the public hearing, staff recommended that the council adopt the resolution to vacate certain easements in the City of Maple Grove, Hennepin County, Minnesota. Motion by Councilmember McCullough, seconded by Councilmember Johnson, to open the public hearing. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Mayor Steffenson opened the public hearing at 7:53 p.m. and asked if anyone would like to address this issue. No public testimony was offered. Motion by Councilmember Johnson, seconded by Councilmember Ostaffe, to close the public hearing at 7:53 p.m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Motion by Councilmember Janigo, seconded by Councilmember McCullough, to adopt Resolution No. 25-055 vacating certain easements located in the City of Maple Grove, County of Hennepin, State of Minnesota. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Public hearing City Engineer Kakach stated Osseo Area Schools is in the process of platting the property for the new elementary Maple Grove school. Vacating the portion of Troy Lane and addressing the Elementary easement documents will allow the final plat to be recorded School without any preexisting encumbrances, ensuring all outstanding issues are resolved. A public hearing notice was Vacation No. 25- published in the Osseo-Maple Grove Press on February 27 and 02 March 6. City staff notified all affected property owners and private utilities, and no objections were received. Following the Resolution No. opening and closing of the public hearing, staff recommends 25-056 that the council adopt the resolution to vacate certain easements in the City of Maple Grove, Hennepin County, Minnesota. Maple Grove City Council minutes April 7, 2025 Page 11 Motion by Councilmember Janigo, seconded by Councilmember McCullough, to open the public hearing. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Mayor Steffenson opened the public hearing at 7:54 p.m. and asked if anyone would like to address this issue. No public testimony was offered. Motion by Councilmember Johnson, seconded by Councilmember Ostaffe, to close the public hearing at 7:55 p.m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Motion by Councilmember McCullough, seconded by Councilmember Johnson, to adopt Resolution No. 25-056 vacating certain easements located in the City of Maple Grove, County of Hennepin, State of Minnesota. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Community and economic development items OMNI Brewing Planning Manager Vickerman stated the applicant requests a planned unit planned unit development (PUD) concept stage plan, development development stage plan, and rezoning to a planned unit concept stage development for Omni Brewing located at 9462 Deerwood plan, Lane North and 9490 Deerwood Lane North. This request development would allow OMNI Brewing to change from a brewery and stage plan, and taproom to a brew pub to meet licensing requirements per rezoning state law. Staff commented on the request further and supports the proposal to change from a brewery and taproom to a brew pub as the change should not increase existing parking demand. Any future expansions, including expansions of interior seating areas, will be required to adhere to the city’s parking code. In addition, city parking code allows the city to order installation of previous excepted parking spaces at any time when conditions indicate the need for such parking. Preliminary analysis shows room for additional parking if the Maple Grove City Council minutes April 7, 2025 Page 12 lot is expanded east. Zach Ward, OMNI Brewing representative, stated he was excited to be expanding his business in the Maple Grove community and noted the change would help his business grow in the years to come. Councilmember Ostaffe anticipated the public would appreciate OMNI Brewing offering wine as well as beer going forward. Motion by Councilmember Janigo, seconded by Councilmember Johnson, to direct the city attorney to draft a resolution and a planned unit development agreement approving the OMNI Brewing planned unit development concept stage plan and development stage plan subject to: 1. The applicant addressing to the satisfaction of the city any remaining applicable comments contained in the memorandums from: a. The Community & Economic Development Department dated February 20, 2025 b. The Engineering Department dated February 14, 2025. c. The applicant shall submit an amended PUD Development Stage Plan, if the applicant requests changes to the Site Plan, including interior renovations. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Motion by Councilmember Johnson, seconded by Councilmember McCullough, to direct the city attorney to draft an ordinance approving the rezoning from I (Industrial District) to PUD (Planned Unit Development). Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Maple Lakes and Planning Manager Vickerman stated in March 2024 community Teal Lakes Linear development staff successfully secured a Hennepin County Park study Active Living grant to engage the community and stakeholders to discover issues and opportunities with the existing trail Maple Grove City Council minutes April 7, 2025 Page 13 corridors and to develop ideas to increase trail use and multi- modal transportation within Maple Grove’s linear park system connecting residents to the retail area around Main Street and Elm Creek Boulevard. This study area for this project encompasses much of the west central area of Maple Grove and the Maple Lakes and Teal Lake Linear Park system. Planning Manager Vickerman explained the study emphasized improving wayfinding and signage along the trail corridor, a critical effort to enhance accessibility, usability, and the overall experience of these valued community resources. This study serves as a foundational step in improving the connectivity and user experience of the Maple Lakes and Teal Lake Linear Park trails, ensuring they remain a cherished resource for Maple Grove residents and visitors alike. The study recommendations focus on enhancing safety, accessibility, and user experience through phased improvements. The Park Board reviewed this item at their January 16, 2025 meeting. There was a positive response to the study from the Park Board with Chair Lewis noting that additional public feedback would be essential with any enhanced trail corridor. Councilmember Ostaffe questioned what this study would cost the city to implement. Planning Manager Vickerman indicated this was something that would have to be developed moving forward. He explained some items were simple and cost effective, while other items had to be implemented into other projects. Councilmember Janigo thanked staff for their work on this study and noted she was looking forward to implementing the short, medium, and long-term recommendations. Motion by Councilmember Janigo, seconded by Councilmember Johnson, to adopt the Maple Lakes and Teal Lake Linear Park study. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Adjourn to EDA Mayor Steffenson adjourned the City Council meeting to the meeting EDA meeting at 8:05 p.m. Reconvene to Mayor Steffenson reconvened the regular City Council meeting Maple Grove City Council minutes April 7, 2025 Page 14 regular meeting at 8:09 p.m. Report on Community and Economic Development Director Hogeboom upcoming updated the Council regarding the following: community and economic  The Planning Commission would meet next on Monday, development April 28. items Engineering- public works items Weaver Lake City Engineer Kakach stated staff presented the proposed Road Project No. Weaver Lake Road layout to City Council at the January 21, 24-17 layout 2025, work session. The proposed design at that time focused approval and on maintaining two travel lanes in each direction, keeping the authorize final curb in its existing location, narrowing lanes to provide design Resolution strategic left turning movements while still encouraging slower No. 25-062 speeds, and an enhanced pedestrian crossing at Ranchview Lane. Feedback from the work session expressed a desire to further enhance vehicle safety along the corridor by providing more centerline separation for vehicles traveling in opposing directions. This information was used to develop an updated layout which includes a 4-foot raised concrete median from Ranchview Lane to a point 450 feet to the west where the raised concrete median transitions to a 3-foot-wide double solid yellow line. City Engineer Kakach reported these additional improvements create more separation between vehicles near the centerline of the road, providing for a safer feel for drivers along the corridor while still maintaining 11-foot drive lanes to help lower speeds. A second round of public engagement took place in late February through March 18 to solicit feedback on the proposed design. This included an in-person open house on February 25 from 6 to 8 p.m. at the Weaver Lake Elementary School. Feedback from the second round of public engagement was generally positive. Staff reviewed the proposed enhancements and recommended adopting Resolution No. 25- 062 approving final layout, establishing Weaver Lake Road Project No. 24-17, ordering feasibility report, and ordering Maple Grove City Council minutes April 7, 2025 Page 15 plans and specifications. Councilmember Janigo asked what the plan was for tree replacement along this corridor. City Engineer Kakach reported city staff was working with adjacent property owners that would have impacted trees and noted trees along the boulevard and trails would be replaced in the fall of 2026 or spring of 2027. Councilmember Johnson thanked staff for taking into consideration the feedback that was received at the work session meeting. She stated she appreciated the focus on safety features that had been incorporated into this project. Paul Dahlberg, 8569 Terraceview Lane, thanked staff for their efforts on this project and for allowing the public to provide comments. He stated in response to the presentation, he asked that the Council consider this project more than a pavement reconstruction or improvement project. He was of the opinion the proposed improvements have not gone far enough to make the road safer, while supporting the 10,000 vehicles per day that use this roadway. He stated narrower roadways would not make this roadway more safe. He recommended additional turn lanes be considered, along with ways to improve pedestrian safety and the use of bicycles on the roadway be evaluated further. He reported he has specific concerns for his neighborhood which has 145 homes, because it has only one access point to Weaver Lake Road. He reported he had concern about the access point to the east, noting this was a safety issue. He questioned why there was not a turn lane onto Shadow Creek Road down the hill. He explained he also had concerns given the added buses serving Weaver Elementary School and the additional traffic from Boston Scientific with their three shifts throughout the day. He estimated that only 25% of the traffic along Weaver Lake Road were residents and the remaining traffic was passing through the community. He asked that more than a pavement project be considered and that additional turn lanes be considered along the corridor to address the safety concerns along Weaver Lake Road. He suggested additional right of way be acquired to improve traffic flow. He understood this would increase the cost of the project, but would also assist with addressing the added traffic. He feared if the city were not to complete this project properly Maple Grove City Council minutes April 7, 2025 Page 16 now, the city would have to spend even more in the future. Bill Cimperman, 8356 Shadow Creek Drive, stated in 1991 he moved into the Shadow Creek neighborhood. He indicated Weaver Lake Road was a two-lane road at the time and shortly thereafter into a four-lane road over time. He explained this four-lane roadway has been in place for the past 30 years. He encouraged the city to take the time to consider the enhancements that were needed along this corridor for safety purposes. He did not believe that making the lanes more narrow was the answer. He commented that not many cars were driving 40 miles per hour through the corridor and suggested the city table action on this project in order to reconsider the safety along this roadway. Mayor Steffenson asked how much space was available within the wetland. City Engineer Kakach reported the proposed turn lanes were within the right of way without creating environment impacts. He commented one of the problems with the Shadow Creek intersection was that widening this area would require the culvert to be extended and then filling in some wetland. He discussed how further expansion would impact private property and would shrink residential yards. Mayor Steffenson questioned if there were any discussions with the school district about acquiring land for a right turn lane. City Engineer Kakach reported he met with the school district last week to talk operations. He indicated he did not discuss adding a turn lane. He explained the school was pleased with the current parent drop-off and pick-up situation and was not requesting any additional turn lanes. Councilmember Johnson inquired if more time would produce a different result for this project. City Engineer Kakach commented this would come down to the level of the project the city wanted to pursue and if the Council wanted to pursue a larger project, with additional costs. He indicated the Council would have to consider if they wanted to pursue a full reconstruction versus a rehabilitation project. Councilmember Johnson stated the scope and limitations that were set on this project came from the City Council. She indicated the Council was not interested in expanding the Maple Grove City Council minutes April 7, 2025 Page 17 roadway. She stated it was her understanding that based on Council direction, tabling this project would not produce a different result. City Engineer Kakach reported this was the case. Public Works/Engineering Director LaBounty reported the project did not only take into consideration the existing right of way, but rather staff was weighing different factors, such as traffic growth, access points at the intersections, traffic movement, and crash data. He reported staff’s recommendation was based on how the residents and the community were using this roadway and what would make this corridor safe going into the future. Councilmember Johnson stated these projects were hard given the high level of traffic along this roadway. She appreciated all of the factors that were taken into consideration for this project. Motion by Councilmember Johnson, seconded by Councilmember Ostaffe, to adopt Resolution No. 25-062 approving the final project layout, establishing Weaver Lake Road Project No. 24-17, ordering feasibility report, and ordering plans and specifications. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Report on Public Works/Engineering Director LaBounty updated the upcoming Council regarding the following: engineering  Staff was looking forward to reconvening the Transit & items Mobility Committee with its new members. This group would meet next on Tuesday, May 27. Administration items Approve City Administrator Nelson stated as the city embarks on phase professional two design for the Community Center Renovation and services Expansion project, staff is recommending that a detailed agreement for operational analysis be completed based on the new and Community renovated spaces and services that will be provided in the Center facility. As Council may recall, an initial feasibility study was operational completed by PROS Consulting which included a market analysis, review of similar providers, review of survey data and Maple Grove City Council minutes April 7, 2025 Page 18 analysis provided an operational and financial plan for the facility, based on assumptions at that time. The timeline for the community center project including the PROS study was put on hold in 2020 as the management of Covid protocols took priority. Work on the project was restarted in 2021 and the study was finalized in the fall of 2021. The proposed scope of work for the operational analysis will build upon the work completed by PROS and track the design process to match the operational and programming costs with the renovated and expanded facility. City Administrator Nelson reported staff solicited proposals from PROS Consulting, which is based in Indianapolis, and I & S Group, Inc., which is a local consultant. I & S Group, Inc. is recommended for this next scope of work based on their familiarity with the Maple Grove market, other suburban community center operations and to allow for a closer engagement with the architectural design team. The proposed project team for the operational analysis will be led by the city administrator and includes the finance director, human resources director, parks and recreation director, assistant parks and recreation director and community center manager. There are two project updates and draft report reviews planned with the Community Center Owners Team and final report presentation planned for a joint meeting of the City Council and Park Board. The scope of work proposed with I & S Group, Inc. will allow for design decisions to be made with operational cost analysis information and guide staffing and budgeting decisions. It was noted the agreement has been reviewed by City Attorney Templin. Motion by Mayor Steffenson, seconded by Councilmember Ostaffe, to approve professional services agreement with I & S Group, Inc. for Community Center operational analysis, subject to final review by city attorney and city administrator. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Report on City Administrator Nelson explained that the Council has her upcoming Monday report if there are any questions. She reported the administration city would be holding a Board of Appeal meeting on Tuesday, items April 22 and Reconvene meeting would be held on Tuesday, Maple Grove City Council minutes April 7, 2025 Page 19 May 6. Items added to Lance Levitan, 11901 Central Parkway, addressed the Council the agenda regarding the pickleball courts in Central Park and requested the courts be numbered and that signage be installed along with racks to ensure a better queuing system was in place. Adjournment Motion by Councilmember Johnson, seconded by Councilmember Janigo, to adjourn to the regular City Council meeting on April 21, 2025, at 7:30 p.m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. The meeting was adjourned at 8:51 p.m. by Mayor Steffenson. Respectfully submitted, Heidi Nelson City Administrator