Parks and Recreation Board

MAPLE GROVE PARKS AND RECREATION BOARD REGULAR MEETING JANUARY 16, 2020 Government Center 7: 08 p. m. Regular Meeting The Regular Meeting was called to order by Chair, Bill Lewis at 7: 08 p. m. Board Members Board Members present were: Chair, Bill Lewis; and Board Present Members: Ken Helvey, Deb Syhre and Kelly Cunningham. Board Members Board Members absent were: Vice Chair, John Ferm and Board Absent Member, Debbie Coss. Also Present Also present were: Karen Jaeger, Council Representative; Chuck Stifter, Director; Lisa Jost, Community Center Manager, Aimee Peterson, Superintendent of Recreation; Crystal Anderson, Teen Outreach Coordinator; Ben Jaszewski, Parks Supervisor, Kirsten Bansen- Weigle, Rec. Program Specialist; Frank Weber, CC Operations Supervisor; Lisa Hagelstad from ISD 279; Katie Westrich and six other representatives from JP2 Fireworks Robotics Team; Connie Johnson and seven other representatives from Friends of the Angel; Erwin Effler and three others representing Ryan Companies; and one resident. Approval of Agenda Chair Lewis called for any changes to the agenda. The Director noted the removal of Item F in Consent Business. Motion made by Board Member Cunningham, seconded by Board Member Helvey to approve the agenda for the January 16, 2020 meeting as amended. Upon call for the question, on a voice vote, there were four ayes and no nays. Motion carried. Public Comment There were no comments from the public. Special Business A Chair Lewis noted that the oath of office for Board Member Oath of Office Coss will be administered in February. Park Board Meeting January 16, 2020 Page 2 Council Member Jaeger administrated the oath of office to reappointed Board Member Kelly Cunningham. Special Business B The Director assumed the duties of the chair and called for Election of Officers nominations of the position of Board Chair. Motion made by Board Member Helvey, seconded by Board Member Syhre to nominate Bill Lewis to the position of Board Chair. There were no additional nominations. Upon call for the question, on a voice vote, there were four ayes and no nays. Motion carried. Chair Lewis assumed the duties of the chair and called for nomination for the position of Vice Chair. Motion made by Board Member Helvey and seconded by Board Member Syhre to nominate John Ferm to the position of Vice Chair. There were no additional nominations. Upon call for the question on a voice vote, there were four ayes and no nays, Motion carried. Chair Lewis called for nominations for the position of Executive Secretary. Motion made by Board Member Helvey, seconded by Board Member Syhre to nominate Chuck Stifter to the position of Executive Secretary. There were no additional nominations. Upon call for the question, on a voice vote, there were four ayes and no nays. Motion carried. Special Business C Aimee Peterson welcomed representatives of the JP2 Fireworks Donation by Robotics Robotics team who were present to make a donation of a First Aid kit to be used at Gleason Fields. Team Members of the Robotics Team explained the research they did to identify a need in their community and the resulting decision to donate a first aid kit that would be used at Gleason Fields and made available to the public. Park Board Meeting January 16, 2020 Page 3 Board Member Syhre stated that this is a great idea and shows that the group did a lot of research. Board Member Cunningham concurred that it is a good idea. Chair Lewis asked the group what they learned. The team participants noted that they enjoyed talking to parents in the park, and observed that sometimes a good solution can be a very simple thing. Special Business C Kirsten Bansen- Weigle welcomed representatives of the Friends of the Angel ( FOA). She noted that the group had pledged a Donation by Friends of the Angel goal of $75, 000 toward the Angel of Hope Expansion Project and with this $ 10, 000 donation, they are now at $ 55, 000. Connie Johnson, FOA, gave a brief background on the group. She thanked the Board for their partnership and support. Board Member Syhre noted that she has attended the Candlelight Memorial event and that it means a lot to a lot of people. Board Member Cunningham agreed. Council Member Jaeger noted that the Angel of Hope is a wonderful cause and the renovation turned out very nice. Chair Lewis stated that the FOA organization is special and the Board is extremely grateful for the partnership. On behalf of the Board, Chair Lewis accepted the donation with gratitude. Miscellaneous Board There were no Board Member reports. Member Reports Miscellaneous Staff Director' s Report: The Director noted that they are in the Reports process of interviews for the Superintendent of Parks and Planning position and stated that second interviews will be granted to three individuals. Superintendent of Recreation' s Report: Aimee Peterson informed Board Members that Program Specialist, Chris Morrow has received the MRPA Meritorious Award for his work as Chair for the Athletic Section. Aimee Peterson noted that tomorrow, staff will be launching an email monthly newsletter to all who have subscribed to Parks and Recreation Happenings. She displayed where people can subscribe and how to choose interests. Park Board Meeting January 16, 2020 Page 4 Aimee Peterson noted there are two free events coming up. First is an ice fishing event at Fish Lake Regional Park on January 25 and second is the Wonders of Winter event at Central Park on February 8. Community Center Manager' s Report: Lisa Jost stated that they had the largest ever lock -in group last month with 1, 200 middle school youth and 150 chaperones. Lisa displayed photos of the New Year' s Eve event held at the Community Center and noted that 645 tickets were sold and highlighted all the activities. She noted that this is a great community event that gives patrons a chance to do new and interesting things at the Community Center. Council Report: Council Member Jaeger stated that there is not much to report, but that Wahlburgers is expected to open soon. Youth Outreach Crystal Anderson presented her annual report as Youth Coordinator Annual Outreach Coordinator. She noted that the Teen Center upgrade Report last March was a big hit and received positive feedback. Crystal stated that the Teen Center usage in 2019 was 9, 721, which is up a bit from 2018. She displayed photos of several Maple Grove Days activities, programs offered at the Community Center and photos of the Skate Park. Crystal Anderson displayed pictures of the Teen Fashion Show that was held at Central Park in the Phenow Pavilion this year. Crystal Anderson noted that gym attendance continues to remain steady. Aimee Peterson noted that Crystal is very creative and has expanded the teen programming. Aimee noted that Crystal has shown the initiative to seek grants. Aimee said that Crystal is a team player who supports other staff in areas such as special events. Board Member Syhre commended Crystal on a great job and added that we are fortunate to have her on staff. Park Board Meeting January 16, 2020 Page 5 Chair Lewis concurred and told Crystal that the work she is doing makes a difference. CONSENT BUSINESS Consent Business The Director noted that Item F needed to be pulled off the Consent list and reconsidered next month. Motion made by Board Member Cunningham, seconded by Board Member Syhre to approve the Consent Items as amended ( Item F removed). A. Minutes - December 19, 2019 Regular Meeting B. Disbursements C. PT Employees D. 2019 Fall Recreation Report E. CC Usage Report F. TscP nd- Fee--Waiver- Req-ucst MGCO G. Fee Waiver Request - MG Ambassadors H. Special Use Permit, '/ 2 Marathon - Running Room I. Authorize Request for Quotes - Trail Sealcoat J. Authorize Request for Quotes - Tennis & Basketball Sealcoat K. Authorize Request for Quotes - Hockey Rink Replacement L. Authorize Recruitment - Food Service Coordinator Upon call for the question, on a voice vote, there were four ayes, no nays. Motion carried. NEW BUSINESS New Business, Item A Frank Weber, CC Operations Supervisor, presented the staff Authorize Project and report regarding the request to authorize a project to replace the Purchase of Pool Air pool air heater and also to approve the purchase. Frank noted that the reason that the Board is seeing both motions is because Heater the lead time to get the unit is 22 weeks. Frank Weber noted that the present air heater is 20 years old and has been causing problems for the last couple of years. Park Board Meeting January 16, 2020 Page 6 Motion made by Board Member Helvey, seconded by Board Member Cunningham to approve authorizing the pool atmosphere heater replacement project. Motion made by Board Member Syhre, seconded by Board Member Helvey to approve the purchase of a new Innovent pool atmosphere heater for the Community Center pool for 298,647.00 through Omnia Purchasing Consortium. Upon call for the question, on a voice vote, there were four ayes and no nays. Motion carried. New Business, Item B The Director noted that park dedication fees come to the Board 2020 Park Dedication annually for their information as the fees are established by the City Council for residential, commercial and industrial properties. The Director indicated that the recommended residential rate has decreased slightly due to the fact that residential densities have increased. He stated that both Industrial and Commercial Park Dedication fees remain the same as 2019. The Director stated his thanks to the Council for their support of the Park Board. New Business, Item C Aimee Peterson noted that ISD 279 approached staff last spring Program Services regarding the use of land near Arbor View Early Childhood Agreement & Site Center at Lakeview Knolls for a nature play area. Aimee noted that the attached agreement spells out when use of the area by Plan —Nature Play at Parks and Recreation will be available. Aimee displayed some Lakeview Knolls of the features included in the site plan. Aimee introduced Lisa Hagelstad from ISD 279. Board Member Syhre asked if the wet area by the trees will stay natural. Lisa Hagelstad replied, yes. Lisa noted that the play area will be fenced. Board Members concurred that this natural play area is a wonderful feature. Motion made by Board Member Helvey, seconded by Board Member Cunningham to approve the Program Services Agreement between ISD 279 and the Maple Grove Parks and Recreation Board. Park Board Meeting January 16, 2020 Page 7 Motion made by Board Member Cunningham, seconded by Board Member Syhre to approve ISD 279 Early Childhood Nature Play Area site plan. Upon call for the question, on a voice vote, there were four ayes and no nays. Motion carried. New Business, Item D The Director presented the staff report for Minnesota Health Subdivision — Mn Village / Project 100 PUD. The Director stressed that this is a Health Village / preliminary consideration for park dedication for one lot known as Minnesota Health Village. The Director noted in an effort to Project 100 PUD identify the park needs for this area, they had to look at the potential for the 100 acre site, in particular that it is proposed to include only 550 residential units; much less than the standard 3, 000 per Park Service Area. The Director stated that the developer requested that when the residential parcels are developed, the Board consider an alternative to the required public park that is shown on the Park System Plan, and consider allowing the developer to create private park components instead. The Director noted that this is not that unusual of a request. The Director stated that the developer has also requested the Board consider an alternative to the trail requirement, in that the developer would dedicate trail easements, rather than deeded parcels to complete the trail as seen on the Park System Plan. The Director displayed the trail route concept and felt confident that he will be able to work with the developer of each of these parcels to make sure the trail corridor will be wide enough. Board Member Helvey stated that he is not comfortable with exceptions, nor with deviating from policy. Board Member Helvey stressed that the playlot is designated on the Park System Plan for a reason, and that should not be differed from. He noted that by agreeing to exceptions, we surrender our opportunity to enforce that the park amenities are guaranteed to be constructed. Board Member Helvey stressed that it is important that the playlot happen and he is hoping for some assurance that when it goes to Council, that we make sure that it gets built. Board Member Helvey inquired if the playlot question will come back before the Board before the plat is finalized. The Director Park Board Meeting January 16, 2020 Page 8 replied yes, this development is still in PUD phase and will go to the Council at a later time. Mr. Erwin Effler, representing Project 100, stated that they look forward to incorporating Park Board vision and comment. He added that they are happy to have continuing discussions with the City and that different plans will surely evolve. The Director reiterated that the action is just for one lot and the developer would be given only 50 percent credit for the trail easement versus deeded land. Chair Lewis stated there is still a lot to figure out, but the trail is important. Chair Lewis noted that it is the Board' s intention to stick to the Park System Plan, and that we will work on this together. Motion made by Board Member Helvey, seconded by Board Member Cunningham to approve the preliminary park dedication requirements on the Minnesota Health Village plat pursuant to Maple Grove Subdivision Ordinance, Chapter 30: 18, Provision of Land for Public Use: Applicant shall fulfil the park dedication requirements on the plat with a cash dedication based upon the number of units multiplied by the residential rate and the number of acres multiplied by the commercial rate in effect at the time the plat is released by the City for recording. Applicant may pay the fee at any time after the final plat has been approved by the City Council, but it must be paid before the plat is released for filing with the County. The final cash dedication is based on the rate at the time the dedication is paid. Rates are reviewed annually by the City Council at their first meeting in February. This may affect the final cash dedication requirements. Upon call for the question, on a voice vote, there were four ayes and no nays. Motion carried. New Business, Item E The Director presented the staff report for Elm Road, noting that this is a preliminary consideration for a 106- unit residential Park Board Meeting January 16, 2020 Page 9 Subdivision — Elm subdivision located on Elm Road between Lawndale and Road Vicksburg. He noted that the Park System Plan calls for a trail corridor that links the residential housing to the area trails and future park/ forest preservation areas. The Director displayed a graphic of the trail route where the dashed line is trail within the right- of-way and the solid line is off -road. Board Member Syhre noted that the it is important to keep the Forest Preservation areas in sight, as this is an amenity rarely found in any other community. Motion made by Board Member Helvey, seconded by Board Member Cunningham to approve the preliminary park dedication requirements on the Elm Road plat pursuant to Maple Grove Subdivision Ordinance, Chapter 30: 18, Provision of Land for Public Use: Applicant shall fulfil the park dedication requirements on the plat with a with a combined land and cash dedication based upon the number of units multiplied by the residential rate in effect at the time the plat is released by the City for recording. Applicant may pay the fee at any time after the final plat has been approved by the City Council, but it must be paid before the plat is released for filing with the County. The final cash dedication is based on the rate at the time the dedication is paid. Rates are reviewed annually by the City Council at their first meeting in February. This may affect the final cash dedication requirements. Upon call for the question, on a voice vote, there were four ayes and no nays. Motion carried. New Business, Item F The Director presented the staff report for the Markets at Rush Creek, Outlot L, a commercial subdivision. Subdivision — Markets at Rush Motion made by Board Member Helvey, seconded by Board Creek, Outlot L Member Cunningham to approve the preliminary and final park dedication requirements on the Markets at Rush Creek, Outlot L plat pursuant to Maple Grove Subdivision Ordinance, Chapter 30: 18, Provision of Land for Public Use: Park Board Meeting January 16, 2020 Page 10 Applicant shall fulfil the park dedication requirements on the plat with a cash dedication based upon the commercial rate in effect at the time the plat is released by the City for recording. Applicant may pay the fee at any time after the final plat has been approved by the City Council, but it must be paid before the plat is released for filing with the County. The final cash dedication is based on the rate at the time the dedication is paid. Rates are reviewed annually by the City Council at their first meeting in February. This may affect the final cash dedication requirements. Upon call for the question, on a voice vote, there were four ayes and no nays. Motion carried. New Business, Item G The Director presented the staff report for Wedgwood Subdivision — Commerce Center, 20th addition, a commercial development ProMed, Wedgwood with park dedication being in cash. Commerce Center Motion made by Board Member Syhre, seconded by Board 20th Addition Member Cunningham to approve the preliminary and final park dedication requirements on the Wedgwood Commerce Center 20th Addition pursuant to Maple Grove Subdivision Ordinance, Chapter 30: 18, Provision of Land for Public Use: Applicant shall fulfil the park dedication requirements on the plat with a cash dedication based upon the commercial rate in effect at the time the plat is released by the City for recording. Applicant may pay the fee at any time after the final plat has been approved by the City Council, but it must be paid before the plat is released for filing with the County. The final cash dedication is based on the rate at the time the dedication is paid. Rates are reviewed annually by the City Council at their first meeting in February. This may affect the final cash dedication requirements. Park Board Meeting January 16, 2020 Page 11 Upon call for the question, on a voice vote, there were four ayes and no nays. Motion carried. Adjournment Motion made by Board Member Cunningham, seconded by Board Member Syhre to adjourn. Upon call for the question, on a voice vote, there were four ayes and no nays. Motion carried. The meeting adjourned at 8: 35 p. m. Respectfully submitted, Jan Clark, Recording Secretary and Chuck Stifter, Director Parks and Recreation Board City of Maple Grove