Parks and Recreation Board

MAPLE GROVE PARKS AND RECREATION BOARD REGULAR MEETING FEBRUARY 20, 2020 Government Center 7: 00 p. m. Regular Meeting The Regular Meeting was called to order by Chair, Bill Lewis at 7: 00 p. m. Board Members Board Members present were: Chair, Bill Lewis; Vice Chair, Present John Ferm and Board Members: Ken Helvey, Kelly Cunningham and Debbie Coss. Board Members Board Members absent was: Board Member Syhre. Absent Also Present Also present were: Phil Leith, Council Representative; Chuck Stifter, Director; Lisa Jost, Community Center Manager, Aimee Peterson, Superintendent of Recreation; Ben Jaszewski, Parks Supervisor, Frank Weber, CC Operations Supervisor; Lisa Gedker, Aquatic Supervisor; Ann Cossette, Food Service Coordinator; Jan Clark, Admin. Secretary and three residents. Approval of Agenda Chair Lewis called for any changes to the agenda. The Director stated that Old Business, Item C needs to be removed. Motion made by Board Member Coss, seconded by Vice Chair Ferm to approve the agenda for the February 20, 2020 meeting as amended. Upon call for the question, on a voice vote, there were five ayes and no nays. Motion carried. Public Comment There were no comments from the public. Special Business A Council Member Leith administrated the oath of office to reappointed Board Member, Debbie Coss. Oath of Office Miscellaneous Board Board Member Cunningham stated that she signed her kids up Member Reports for summer sports and noted how easy and smooth the registration was. Park Board Meeting February 20, 2020 Page 2 Board Member Coss noted that she thinks the Summer Brochure really looks great. Miscellaneous Staff Director' s Report: The Director stated that many big projects Reports were done or started in 2019. He noted that the next steps in 2020 will include the continuation of the baseball complex study, the pickleball complex study and the cricket pitch study. The Director added that he would suggest a Park Board work session to determine priorities in moving these projects along. Superintendent of Recreation' s Report: Aimee Peterson noted that the Spring Brochure contains a new event, the Floating Egg Hunt, being held on April 4th and will take place in the Community Center pools. Aimee displayed a photo from the Teen Dance, noting that 275 teens attended. Aimee Peterson presented several photos from the February 8th Wonders of Winter event held at Central Park. She noted that new things at the event included snow painting, the wiener - mobile and a human foosball court that the Parks crew created. Aimee noted that the Farmers Market staff held a community engagement event for volunteers, shoppers and city staff at Second Harvest Heartland. Aimee Peterson showed an aerial marketing video of Fernbrook Fields and noted that it will be added to our website by the end of next week. Aimee discussed some of the bigger events scheduled there this summer. Community Center Manager' s Report: Lisa Jost displayed photos of the new tables and chairs that were purchased to enhance the look in the Banquet Room and in meeting rooms. Lisa noted that the memorial display case for Preston Hagen, a Maple Grove hockey player who passed away, has been moved into the Premiere Rink overlook. Lisa Jost stated that all employees will be taking personal safety training in the next couple of days. She added that this includes the opportunity to update the facility emergency plan. She noted Park Board Meeting February 20, 2020 Page 3 that a Firefighter ammonia leak response and procedures training has already taken place. Council Report: Council Member Leith noted the new businesses that are now open, adding that Shake Shack is coming to Maple Grove. Council Member Leith stated that February 28th is the Mayor' s State of the City, and on February 29th the Council will be meeting with all Department Directors in a work session. Council Member Leith noted that the Lions did sign on a promoter for the Concert on the Lawn event. CONSENT BUSINESS Consent Business Motion made by Vice Chair Ferm, seconded by Board Member Cunningham to approve the Consent Items as presented. A. Minutes —January 16, 2020 Regular Meeting B. Disbursements C. PT Employees D. Appoint Superintendent of Parks and Planning, Authorize Recruitment for Parks Supervisor E. Appoint Good Service Coordinator F. Tournament Request — Maple Brook/ MN Eclipse Soccer G. 2020 Portable Toilets in Parks Contract H. Special Use Permit and Fee Waiver Request — MGCO I. Authorize Request for Bids — 2020 Parks Paving Project J. Recruitment for Community Center Maintenance Technician due to Retirement The Director congratulated Ben Jaszewski on his promotion to Superintendent of Parks and Planning. Ben thanked staff and the Board for the opportunity and added that with the great support he gets from his co- workers, it creates the best opportunity to be successful. Lisa Gedker spoke on the hiring of Ann Cossette as Food Service Coordinator and noted that Ann is a long-time resident Park Board Meeting February 20, 2020 Page 4 of Maple Grove and possesses lots of skills and experience for this new position. Ann thanked the Board for the opportunity and added that she is looking forward to the job. Frank Weber noted that speaking for the entire staff, that Dan Caron' s retirement announcement as Maintenance Technician has been accepted with regret and he will be sorely missed. Frank noted that even during his own absences, Dan' s work ethic gave him confidence that the building issues would be handled appropriately. Chair Lewis asked that Frank to convey the Board' s appreciation to Dan for his years of service. Upon call for the question, on a voice vote, there were five ayes, no nays. Motion carried. NEW BUSINESS Old Business, Item A The Director stated that last month, the Board gave good Subdivision — Mn feedback on the Park Board' s desires for future park amenities Health Village / within this proposal. He noted that he worked with the applicant, and they were able to come to an agreement to ensure Project 100 PUD public park and trails features will be provided. The Director noted that again, the final location and size of public park and trail amenities will be determined when the outlots are platted at a later date. Motion made by Board Member Cunningham, seconded by Board Member Coss to approve the final park dedication requirements on the Minnesota Health Village plat pursuant to Maple Grove Subdivision Ordinance, Chapter 30: 18, Provision of Land for Public Use: Applicant shall fulfil the park dedication requirements on the plat with a cash dedication based upon the number of acres multiplied by the commercial rate in effect at the time the plat is released by the City for recording minus any credit for easements or land dedications. Applicant may pay the fee at any time after the final plat has been approved by the City Council, but it must be paid before the plat is released for filing with the County. The final cash dedication is based on the Park Board Meeting February 20, 2020 Page 5 rate at the time the dedication is paid. Rates are reviewed annually by the City Council at their first meeting in February. This may affect the final cash dedication requirements. Upon call for the question, on a voice vote, there were five ayes and no nays. Motion carried. Old Business, Item B The Director stated that SRF has now completed 90% of the Final Design and RFB design development drawing package for the Woodland Ponds boardwalk replacement. He noted that the timeline for this Woodland Ponds project has been extended some, due to the large amount of Boardwalk permitting this project will require. The Director stated that Replacement Parks crew and Public Works collaborated to remove the old boardwalk, and that was completed this week. The Director noted that the engineer' s estimate contains the base bid being the main spine, but the overlook and lookout will be presented as additions to the bid to be considered by the Board at the time of the bid award. Board Member Helvey inquired if the lookout was spec' d to be carrying capacity for vehicles, and if it is, is that necessary? The Director noted that final numbers might drive that decision with opportunities for cost savings. He added that this item is before the Board now to keep the permitting process moving. Motion made by Vice Chair Ferm, seconded by Board Member Helvey to approve the Woodland Ponds Boardwalk Replacement 90% design drawing package and authorize staff to seek permits and public bids for its construction. Upon call for the question, on a voice vote, there were five ayes and no nays. Motion carried. Old Business, Item C Item was removed from the agenda. Project Management Services Agreement — Pool Atmosphere Heater NEW BUSINESS New Business, Item A Frank Weber stated that the present scoreboard in the Premiere Rink is obsolete and problematic. He noted that if it experiences Park Board Meeting February 20, 2020 Page 6 Establish Arena a major fail, it would be unfixable. Frank stated that Scoreboard Project recommended scoreboards are LED and electronically controlled. Frank recommended that the Board authorize staff to pursue a new scoreboard with the key stakeholders involved; those being Maple Grove Senior High Hockey boosters and OMGHA. Frank noted that he will be talking to the stakeholders next week about cost sharing. Board Member Helvey stated that he is curious what a center - hung scoreboard would look like, as they are typically found in facilities that have much higher ceilings. Board Member Helvey inquired if the vendor could provide a graphic. Frank replied that we do have enough height, but it would be shorter than your typical center -hung scoreboard. Board Member Helvey also questioned if we needed to view the score on four sides since the spectators are on one side of the rink only. Frank Weber noted that a four- sided scoreboard would be viewable to the team boxes and also to the goalies. Chair Lewis noted that this project is a planned purchase that comes under our Equipment Replacement Fund. Chair Lewis echoed the interest in seeing a graphic on what the scoreboards would look like in our arena. Board Member Cunningham inquired if the scoreboard in the west rink is as old. Frank Weber replied, no, the west rink scoreboards are newer technology since they are only nine years old. Motion made by Board Member Coss, seconded by Board Member Cunningham to approve the establishment of the scoreboard replacement project for the Premier Banks Rink at the Maple Grove Community Center Ice Arena. Upon call for the question, on a voice vote, there were five ayes and no nays. Motion carried. Adjournment Motion made by Board Member Helvey, seconded by Vice Chair Ferm to adjourn. Upon call for the question, on a voice vote, there were five ayes and no nays. Motion carried. Park Board Meeting February 20, 2020 Page 7 The meeting adjourned at 7: 40 p. m. Respectfully submitted, Jan Clark, Recording Secretary and Chuck Stifter, Director Parks and Recreation Board City of Maple Grove