Parks and Recreation Board

Maple Grove Parks and Recreation Board Regular meeting September 19, 2024 Regular meeting The regular meeting was called to order by Chair, Bill Lewis at 7:00 p.m. Board members present Present in the Chambers were Chair Bill Lewis, Vice Chair John Ferm, Board Members Deb Syhre, Kelly Cunningham, Andy Mielke, Krista Kuhnly. Board members Board Members absent were: Board Member Ken Helvey. absent Also present Also present in the Chambers were: Council Representative Hanson, Chuck Stifter, Director; Ben Jaszewski, Parks and Planning Superintendent; and Angie Dehn, Community Center Manager. Approval of agenda Chair Lewis called for any changes to the agenda. Director Stifter replied there are none. Motion made by Vice Chair Ferm, seconded by Board Member Mielke to approve the agenda for the September 19, 2024 meeting as presented. Upon call for the question, on a voice vote, there were six ayes and no nays. Motion carried. Public comments No requests were received. Special business No items present. Board member reports Board Member Syhre stated the community gardens were doing very well and residents were enjoying this amenity. Chair Lewis agreed the community gardens were a great add to the city and he appreciated how this amenity has become a jewel in the community. Staff reports Director’s report: Director Stifter reported the park tour would be held on Thursday, October 17 at 5:00 p.m. He explained the tour would include visits to Rice Lake Trail, Village Park, Park Board Meeting September 19, 2024 Page 2 Donahue North community gardens, and a drive by the Community Center renovation and expansion area. Director Stifter stated several staff members will be attending the MRPA conference in Mankato, September 23 through September 27. Director Stifter explained three staff members would also be attending an NRPA conference in Atlanta October 7 through October 11. Director Stifter provided the board with an update on the Community Center noting the state acknowledged $4.3 million in funds are now available. He indicated he would be working on a grant agreement that would be reviewed and approved by the council. In addition, predesign would have to be reviewed and approved by the state architect. Director Stifter recognized Brenda Krapfl and thanked her for her years of dedicated service to the City of Maple Grove and wished her all the best in her upcoming retirement. Assistant Parks and Recreation Director’s report: Director Stifter stated over 7,000 people attended the Grooves and Foods concert series. He noted staff was working with Mick Sterling to partner again in 2025. He shared a video with the board that highlighted these great community events. Director Stifter commented Rock’n the Grove featuring Hairball was held on Friday, September 13. He stated over 2,800 people were attendance. He thanked the Lions and city staff for their efforts on this event. Director Stifter indicated the city received grant funding for a new sensory tent. Director Stifter reported the September senior luncheon was held today at Crosswinds United Methodist Church. Staff is excited to expand on the new partnership opportunity. Director Stifter reviewed the upcoming events in the community which included a First Responders Appreciation Park Board Meeting September 19, 2024 Page 3 Night on September 19, the Water Lantern Festival on September 28, Oktoberfest on September 28, and the Maria’s Voice Candlelight Vigil on October 10. Parks and Planning Superintendent’s report: Ben Jaszewski provided an update on the progress that has been made at Village Park. Mr. Jaszewski explained the play equipment was being installed at Donahue North. Mr. Jaszewski stated the storm that rolled through on August 30 did some damage to the fencing at Fernbrook Fields. He explained the fence has been temporarily reinstalled and staff was looking for a contractor to complete the repair. Community Center Manager’s report: Angie Dehn stated Taste of Maple Grove was held on September 7 and over 250 people attended. Ms. Dehn explained the pool shutdown was just wrapping up. She commented further on the maintenance work that occurred in the pool area. Ms. Dehn reported the Community Center project required Grove Drive to be closed for a few days at the beginning of September to allow the relocation of some underground. She provided further information and photos on the work occurring on the Community Center site. Ms. Dehn updated the board on upcoming events which included the Heartland Senior Expo, the Grace Full Gospel Church Worship Night at Town Green, the Water Lantern Festival and a Leading While Female Conference. Board Member Mielke thanked staff for documenting and sharing photos of the work being done on the Community Center. Council Liaison’s report: Council Member Hanson provided the board with an update from the City Council. She reported she attended most of the Grooves and Foods events. She Park Board Meeting September 19, 2024 Page 4 understood the Rotary had a shortfall with these events and explained the Rotary was seeking more sponsors to ensure these events remain free to the public. She indicated she attended the First Responders Appreciation event earlier this evening and stated this was a great event that was put on by the Rotary Club and the Lookout. CONSENT BUSINESS Consent business Chair Lewis requested further information on the new Community Center facility services coordinator. Ms. Dehn introduced Jace Udy to the board noting he would be serving as the new Community Center facility services coordinator. Jace Udy introduced himself to the board noting he recently moved to the area from North Carolina. He explained he was looking forward to working for the City of Maple Grove. Chair Lewis commended staff for the detailed information that was included in the third quarter Community Center participation report. Chair Lewis appreciated the fact the city was able to get lifeguards certified internally to effectively serve the community this summer. Motion made by Board Member Cunningham, seconded by Board Member Kuhnly to approve the Consent Items as presented. A. Minutes – August 15, 2024 regular meeting B. Approve claims C. 2024 Third quarter Community Center participation report D. Recreation participation and rental reservations summer 2024 E. Appointment - Community Center facility services coordinator F. Subdivision - Weaver Lake Gold Addition G. Authorize recruitment - recreation coordinator - seniors Park Board Meeting September 19, 2024 Page 5 Upon call for the question, on a voice vote, there were six ayes and no nays. Motion carried. OLD BUSINESS No Items to present. NEW BUSINESS New Business, Item A Director Stifter stated since the development of a formal 2025-2029 Park capital improvement plan (CIP), the park dedication fund has Development Program - been incorporated into the citywide CIP identified as a unique preliminary review fund for the planning and development of new parks and park amenities. The plan lays out the anticipated park development capital needs for the next five years that will utilize park dedication funds. This program will continue to be reviewed annually by the Park Board in September and be incorporated into the citywide CIP. It should be noted the program is fluid in nature and will likely adjust annually as projects and needs advance in the coming years. Staff commented further on the projects proposed for years 2025 through 2029. It was noted that following feedback from the board, the Park Development Program will come back to the board for final review at their December meeting with any modifications as directed. Chair Lewis thanked staff for working to find partial funding sources for the relocation of the Lions Pavilion. Director Stifter indicated the Lions Pavilion will come back to the board in October for a recommendation to the council on design. Chair Lewis explained he was glad to see the skate park had been programmed for 2025, along with phase two for the community gardens. Further discussion ensued regarding the park trail maintenance that would occur in 2025. Board Member Mielke thanked staff for the high level of detail included within the five year park development plan. Board Member Syhre asked how the Lions playground replacement would be funded. Director Stifter explained staff Park Board Meeting September 19, 2024 Page 6 had set aside $300,000 for this project in the Playground Replacement Fund. Vice Chair Ferm thanked staff for the five year timeline included in the park development plan. New Business, Item B Ben Jaszewski, Parks and Planning Superintendent stated the Subdivision - Norheim proposed subdivision is 4.13 acres with 53 townhome units and Maple Grove one amenity building as part of the Norsq Maple Grove PUD and is an extension of the existing townhomes from phase one. In the Norsq PUD this plat was intended to be developed into a 200-unit apartment complex. The developer is now seeking change the apartment to 53 townhome units. The developer is proposing a private pickleball court, tot lot, pool, and seating areas. 53 single-family units x $4,092 per unit = $216,876 Mr. Jaszewski reported the Norheim Maple Grove subdivision is located within the city’s Park Service Area 18. Residents of this subdivision are served by Hidden Meadows Park. Because of the significant barrier created by County Road 30 the 2018 Parks System Plan identifies a future playlot to the east of this subdivision as residential development continues. Connections to local and regional trail networks are planned just to the west. Staff recommends the Park Board approve the Norheim Maple Grove plat and accept the cash dedication. Motion by Board Member Mielke, seconded by Board Member Syhre to Approve the preliminary and final park dedication requirements on the Norheim Maple Grove plat pursuant to Maple Grove Subdivision Ordinance, Chapter 30:18, Provision of Land for Public Use: • Applicant shall fulfil the park dedication requirements on the plat with a cash dedication based upon residential rate in effect at the time the plat is released by the city for recording. • Applicant may pay the fee at any time after the final plat has been approved by the City Council, but it must be paid before the plat is released for filing with the Park Board Meeting September 19, 2024 Page 7 county. The final cash dedication is based on the rate at the time the dedication is paid. Rates are reviewed annually by the City Council at their first meeting in February. This may affect the final cash dedication requirements. Upon call for the question, on a voice vote, there were six ayes and no nays. Motion carried. Adjournment Motion made by Board Member Kuhnly, seconded by Board Member Cunningham to adjourn. Upon call for the question, on a voice vote, there were six ayes and no nays. Motion carried. The meeting adjourned at 7:49 p.m. Respectfully submitted, Chuck Stifter, Director Parks and Recreation Board City of Maple Grove