Beautification Advisory Committee

City of Marco Island Florida 51 Bald Eagle Drive Marco Island, Florida cityofmarcoisland.com Meeting Minutes - Final-revised Wednesday, June 1, 2022 3:00 PM Community Room Beautification Advisory Committee Chair: Shelli Connelly Vice-Chair: Dustin Nesmith Members: Mary Beth Cummings, James Eby, Ken Kramer, David Leaser, Maria Tobin City Staff: Mike Daniel, Deidre Wint Beautification Advisory Committee Meeting Minutes - Final-revised June 1, 2022 (1) CALL TO ORDER Chair Connelly called the Meeting to order at 3:00 p.m. (2) ROLL CALL Present: 5- Member Cummings, Member Kramer, Member Leaser, Vice-Chair Nesmith and Chair Connelly Absent: 2- Member Eby and Member Tobin Also Present Mike Daniel, Acting Public Works Director / Manager Infrastructure and Construction Martin Luna, Video / Broadcast Technician Diedre Wint, Administrative Assistant Public Works (3) PLEDGE OF ALLEGIANCE Led by Chair Connelly. (4) APPROVAL OF THE AGENDA MOTION by Vice Chair Nesmith, seconded by Member Leaser that the Agenda be Approved. MOTION CARRIED BY THE FOLLOWING VOICE VOTE: Yes: 5- Member Cummings, Member Kramer, Member Leaser, Vice-Chair Nesmith and Chair Connelly (5) APPROVAL OF THE MINUTES MOTION by Chair Connelly, seconded by Vice Chair Nesmith, that the Minutes of May 04, 2022 be approved. MOTION CARRIED BY THE FOLLOWING VOICE VOTE: Yes: 5- Member Cummings, Member Kramer, Member Leaser, Vice-Chair Nesmith and Chair Connelly (6) STAFF COMMUNICATIONS Mr. Mike Daniel reminded the Committee that it had requested a tree plaque, but for him to move forward and solicit pricing from the sign vendor, he needed dimensions and verbiage. Member Cummings informed the Committee that she would research other tree plaques in the park and present the information to the Committee for consideration as a model. Mr. Daniel noted that Public Works was removing diseased trees along Barfield Drive which would free up space in the median for the 10,000 Tree Initiative. Space will become limited given the new rules for power, communication services and tree planting, but he noted that he would discuss this with the City Manager. (7) PUBLIC COMMENT None. (8) PRESENTATIONS City of Marco Island Florida Page 1 Beautification Advisory Committee Meeting Minutes - Final-revised June 1, 2022 None. (9) OLD BUSINESS ID 22-2241 Beach Access Beautification Project After much discussion, the Committee Members agreed that the Beach Access presentation would include the following elements: 1) defining beautification; 2) quality of life, and; 3) signage and lighting. This presentation will be presented at the June 20, 2022 City Council Meeting. A draft of the presentation will be sent to Ms. Diedre Wint for distribution to Committee Members prior to the June 20, 2022 City Council Meeting. Member Leaser asked if the City's Affordable Landscaping budget could be engaged as a means to facilitate projects from the Committee. Mr. Daniel stated the contract the City had with Affordable Landscaping was 100% maintenance which did not include new projects, but noted that he would follow up with the City's Purchasing Manager, Lina Upham, to determine if there were any provisions in the contract that may facilitate new projects. Member Cummings inquired if replacement plants were part of Affordable Landscaping contract. Mr. Daniel stated that replacements would be done at cost, but changes-in-kind would be part of the maintenance contract. Member Cummings asked if the public beach access paths were designed by the adjacent building owners or by the City. Mr. Daniel stated the paths were donated, and that the City reviewed the paths prior to their donation. The City, however, does not have the time nor the staffing to review and recommend the appropriate plants or required lighting systems, so any advice from the Committee would be helpful. Chair Connelly informed the Committee that Affordable Landscaping had done a walkthrough of the public beach access paths and provided feedback and pricing which could be reviewed. Member Cummings noted that the Committee had recognized the need to hire a professional to coordinate all of the different aspects of project design. Member Leaser reminded the Committee that its engagement with the Naples Botanical Garden to work alongside Affordable Landscaping in an advisory capacity will be helpful if the Memorandum of Understanding is approved by City Council on June 20th.. ID 22-2242 10,000 Trees in 10 Years Initiative Member Leaser presented the 10,000 Trees in 10 Years Initiative. Member Leaser indicated that the proposal included a 5-year maintenance element that would establish a fund with the City to cover the additional expenses. A table in the proposal outlined the plan showing how donations would be used to support the program. Member Leaser also informed the Committee of the proposed Memorandum of Understanding with Naples Botanical Garden which would be presented to City Council June 06, 2022. If approved, it could facilitate the discussion with the Public Works Staff and provide a template for the best tree selections and placements for various locations around the Island. ID 22-2299 Creative Wrap Utility Box Bases Chair Connelly asked when the road work at Bald Eagle Drive and San Marco Road would be completed. A City of Marco Island Florida Page 2 Beautification Advisory Committee Meeting Minutes - Final-revised June 1, 2022 utility box base which was left unfinished prior to road work still needed to be completed. In addition, she asked if pavers were secured to complete the surrounding surface. Mr. Daniel responded in the affirmative on the matter, and stated that he anticipated completion by mid August. (10) NEW BUSINESS No New Business items were presented. (11) COMMITTEE COMMUNICATIONS Member Cummings inquired about the availability of the fertilizer brochure for distribution, and asked Ms. Wint of Public Works to follow up. Member Kramer suggested that having the information on the City's fertilizer ordinance with recommended citizen actions could be inserted with the monthly utility bills. Member Leaser noted that Event kick-offs were also great ways to distribute informational items. Member Kramer inquired about status of a mural being created at the beach access. Chair Connelly informed the Committee that it had been presented, but that it was still on the to-do list and would need approval, affordability exploration, and permission from adjacent property owners. Vice-Chair Nesmith informed the Committee that he would follow up with the affected buildings owners in the area to gain their permissions. Member Cummings proposed installing seasonal information signs at the beach access points as an effective means of communicating with visitors to Marco Island. (12) ADJOURNMENT There being no further business before the Committee, Chair Connelly adjourned the meeting at 2:50 p.m. _____________________________________________ Diedre Wint, Administrative Assistant, Public Works City of Marco Island Florida Page 3