Beautification Advisory Committee

City of Marco Island Florida 51 Bald Eagle Drive Marco Island, Florida cityofmarcoisland.com Meeting Minutes - Final Wednesday, August 10, 2022 2:30 PM Community Room Beautification Advisory Committee Chair: Shelli Connelly Vice-Chair: Dustin Nesmith Members: Mary Beth Cummings, Ken Kramer, David Leaser, Maria Tobin City Staff: Justin Martin, Deidre Wint Beautification Advisory Committee Meeting Minutes - Final August 10, 2022 (1) CALL TO ORDER Led by Chair Connelly. (2) ROLL CALL Present: 5- Member Cummings, Member Kramer, Member Leaser, Vice-Chair Nesmith and Chair Connelly Absent: 1- Member Tobin Also Present: City Staff: Casey Lucius, Assistant City Manager Mike Daniel, Acting Director of Public Works Martin Luna, Video / Broadcast Technician Diedre Wint, Administrative Assistant, Public Work (3) PLEDGE OF ALLEGIANCE Led by Chair Connelly. (4) APPROVAL OF THE AGENDA MOTION by Member Nesmith, seconded by Member Kramer, that the Agenda be Approved. CARRIED BY THE FOLLOWING VOICE VOTE: Yes: 5- Member Cummings, Member Kramer, Member Leaser, Vice-Chair Nesmith and Chair Connelly Not Present: 1- Eby (5) APPROVAL OF THE MINUTES ID 22-2372 Approval of the Beautification Advisory Committee Minutes of July 6, 2022 MOTION by Member Leaser, seconded by Member Cummings, that the Beautification Advisory Minutes of July 06, 2022 be Approved. MOTION CARRIED BY THE FOLLOWING VOICE VOTE: Yes: 5- Member Cummings, Member Kramer, Member Leaser, Vice-Chair Nesmith and Chair Connelly Not Present: 1- Eby (6) STAFF COMMUNICATIONS ID 22-2379 Casey Lucius Update: Beach Access Improvement Professional Services Proposal Assistant City Manager, Casey Lucius informed the Committee that contact was made with Brent Guillot from Agnoli Barber for a quote based on the Committee's presentation to City Council on the beach access points. The $17,900 quote was provided after their site visit and included surveying two access points. These access points are not City-owned nor does the City have the boundary surveys or City of Marco Island Florida Page 1 Beautification Advisory Committee Meeting Minutes - Final August 10, 2022 topography required by the designer. If the Committee, Ms. Lucius stated, were to chose to accept the design proposal to move forward it would need: to acquire funding given the Committee had no funds left in its budget, schedule a Committee Meeting and include public input and have a quote for the actual project. Ms. Lucius informed the Committee further that beach access points were under the Facilities and Fleet Management (FFM) Department not Public Works. There is a possibility to find funding in the current FY Budget which would provide the initial step to get the project going. However, the project design is a 6 month process and would lead into the half way point of the next fiscal year which would provide enough time for the design to be presented to City Council before its budget workshop for consideration for capital funding. Vice Chair Nesmith asked if the two beach access were public easement. Ms. Lucius and Mr. Mike Daniel, Construction and Infrastructure Manager and the interim Liaison for the Committee both responded in the negative. Member Cummings inquired if there were provisions in the quote for work to be done in increments, if in the event, parts were found to be too costly. Ms. Lucius responded in the affirmative and stated it would be practical and welcomed by the City Council to spread them out due to costs. Member Leaser asked how flooding can be mitigated for beach goers without their having to navigate flooded areas. Ms. Lucius informed the Committee that she would follow up with the FFM Department. Chair Connelly asked provisions made in the quote to facilitate changes to design and request for rework as well as was if the vendor was known to the City. Mr. Daniel responded that the percentage could be 60% - 100% markup so decisions needed to be made carefully. Also, Ms. Lucius informed the Committee of the need for a stakeholders' Meeting to have concerns presented and that in Agnoli Barber quote proposal hour rates were included which could affect cost from communications to rework. Chair Connelly also asked whether Agnoli Barber had presented a fair proposal based on cost which Mr. Daniel responded was not just boundaries it included the topography. Member Cummings asked about the City getting access from private property owners to include Artwork or other beautification concept. Ms. Lucius stated that contact would be made by the City Manager and the Assistant City Manager. After Ms. Lucius' Presentation, the consensus among the Committee Members was for more information from Agnoli Barber. The item was deferred to next Meeting for further discussion. Ms. Lucius ended her Presentation by informing the Committee that a piecemeal approach could be an option by using Affordable Landscaping and hiring other entities to do electrical and artwork. ID 22-2373 Staff Liaison Report - Member Leaser Presentation Mr. Mike Daniel, Interim Public Works Director asked the Committee to select the plague option from the two submitted by Art sellers. (7) PUBLIC COMMENT (TIME CERTAIN 3:00 P.M.) No Public input. (8) PRESENTATIONS Please see Assistant City Manager, Casey Lucius and Member Leaser's Presentations. (9) OLD BUSINESS City of Marco Island Florida Page 2 Beautification Advisory Committee Meeting Minutes - Final August 10, 2022 ID 22-2346 Tree Plaque Dimension and Pricing MOTION by Member Cummings, seconded Member Leaser, that the Lower cost Price Tree Plague design be adopted. MOTION CARRIED BY THE FOLLOWING VOICE VOTE: Yes: 5- Member Cummings, Member Kramer, Member Leaser, Vice-Chair Nesmith and Chair Connelly Not Present: 1- Eby ID 22-2241 Beach Access Beautification Project Please see Ms. Casey Lucius' Presentation. ID 22-2242 10,000 Trees in 10 Years Initiative Member Leaser presented to the Committee that the site the Committee had chosen (Marco Lake Drive) to plant trees in order to dispose of their remaining budget was not suitable because of the lack of public set back and other preexisting situations. As a result, West Elkcam Circle was chosen as the alternative. 19 Trees of the Cassia bakeriana were purchased with the remaining budget of $6112 and donors contribution brought the number of trees to be planted to 37. With assistance from Naples Botanical Garden Cassia bakeriana was selected for its beauty and weather hardiness. These trees Member Leaser stated are large and more suitable in this commercial area. Affordable Landscaping representative (Albert Benarroch) presented to the Committee that he had acquired 2 more trees from a business interest and that he was in the process of completing a map for submission to Building Permitting Department. Member Leaser extended thanks to Mike Daniel, Interim Public Works, Director as well as Affordable Landscaping for their time and assistance with the process. The next action plan was to acquire the permit and move forward with the tree planting. (10) NEW BUSINESS None. (11) COMMITTEE COMMUNICATIONS Member Nesmith reminded the Committee of his interest in creating murals at the beach access points and at other suitable areas on the island. Chair Connelly asked to have the item added to the next Meeting's Agenda for further discussion. (12) ADJOURNMENT There being no further business before the Committee, Chair Connelly adjourned the meeting at 4:00 p.m. ____________________________________________ Diedre Wint, Administrative Assistant for Public Works City of Marco Island Florida Page 3 Beautification Advisory Committee Meeting Minutes - Final August 10, 2022 City of Marco Island Florida Page 4