City Council

City of Marco Island Florida 51 Bald Eagle Drive Marco Island, Florida cityofmarcoisland.com Meeting Minutes - Final Monday, June 8, 2020 1:00 PM CAPITAL BUDGET WORKSHOP Community Meeting Room City Council Chair: Erik Brechnitz Vice-Chair: Jared Grifoni City Council: Larry Honig, Howard Reed, Victor Rios, Charlette Roman and Gregory Folley City Manager: Mike McNees City Attorney: Alan L. Gabriel City Clerk: Laura Litzan City Council Meeting Minutes - Final June 8, 2020 1. Call to Order Chair Brechnitz called the meeting to order at 1:00 P.M. 2. Roll Call Present: 6- Chair Brechnitz, Councilor Folley, Vice-Chair Grifoni, Councilor Honig, Councilor Reed and Councilor Rios Not Present: 1- Councilor Roman (Note: Councilor Roman arrived at 1:25 P.M.) Also Present Michael McNees, City Manager Casey Lucius, Assistant to City Manager Chris Byrne, Project Manager / Incident Commander Tracy Frazzano, Police Chief Dave Baer, Police Captain Mike Murphy, Fire Chief Dave Batiato, Deputy Fire Chief Guillermo Polanco, Finance Director Zach Simpson, Budget Manager Daniel J. Smith, Community Affairs Director Tim Pinter, Public Works Director Jeff Poteet, Water & Sewer General Manager Justin Martin, Water & Sewer Senior Project Manager Jose Duran, Information Technology Manager Adrian Connor, Parks & Recreation Advisory Committee Member Jim Kornas, Recording Specialist 3. Business - Capital Budget Workshop FY21 City Manager McNees provided a brief introduction and called upon Finance Director Guillermo Polanco to provide an overview of the Capital Budget process and the recent projected changes to the activity-based revenues and fees anticipated this year and next. At the request of Chair Brechnitz, Mr. Polanco also provided brief background on the City's 'Pay-As-You-Go' plan for the benefit of new Council Member Folley. ID 20-864 City of Marco Island Budget Priorities - Capital The following City Staff leaders, in turn, presented the Council their desired and currently unbudgeted capital initiatives for the 2021 fiscal year, and they responded to questions and requests for clarification from members of the Council in the course of their respective presentations. City Manager McNees also added support and explanation as required. Fire Department - Fire Chief Mike Murphy Two new capital expense initiatives were requested and supported by the Council: 1) The purchase of a Training / Safety Officer vehicle 2) Continuation of the planning and construction of a new Fire Station / Emergency Operations Center Emergency Management - Project Manager / Incident Commander Chris Byrne Two new capital expense initiatives were requested: 1) The purchase of an Emergency Management / Fleet & Facilities vehicle City of Marco Island Florida Page 1 City Council Meeting Minutes - Final June 8, 2020 2) The purchase of a 125 gallon self-serving bulk water dispenser The Council supported the 125 gallon bulk water dispenser and requested that a shared use vehicle be identified from within the existing fleet to support Emergency Management and the new Fleet & Facilities Manager's needs. Police Department & Code Enforcement - Police Chief Tracy Frazzano Five new capital expense initiatives were requested for the Police Department; the Council supported the following four: 1) A new City employee identification card system 2) A special use cargo trailer 3) An atypical unmarked vehicle for traffic enforcement 4) Three, fixed location automatic license plate readers The fifth request for a mobile automatic license plate recognition system was not supported. Two new capital expense initiatives were requested for Code Enforcement, and both were supported by the Council: 1) Vehicle fleet funding of $6,800 for fiscal year 2021 (the first year of a level, five-year funding plan for Project #16106) 2) Laptop computer funding of $500 for fiscal year 2021 (the first year of a level, five-year funding plan for Project #16057 Public Works - Director Tim Pinter Three new capital expense initiatives were requested: 1) The purchase of a Schwarze Industries Hypervac Sweeper 2) A pre-engineered, pre-fabricated steel framed storage building for large equipment 3) Funding for the City's Sidewalk Inspection and Repair Program The Council supported initiatives #2 and #3, but did not support initiative #1 MEETING WENT INTO RECESS AT 3:09 P.M. ALL SEVEN COUNCILORS WERE PRESENT WHEN THE MEETING RECONVENED AT 3:15 P.M. Following the recess, the process continued with the following City Staff leaders coming before the Council: Parks & Recreation - Director of Community Affairs Daniel J. Smith Four new capital expense initiatives were requested, with all receiving support from the Council: 1) The second (FY 2021) $5,000 allocation for new Movie in the Park audio & visual equipment 2) The purchase of a trailer-mounted light tower 3) Installation of LED flood lighting for bocce ball nighttime play 4) Shade structures for Mackle Park's large swing set, small swing set and small playground area Information Technology - Director Jose Duran One capital expense initiative was requested for the 2021 fiscal year, and it was supported by the Council: - An off-Island Storage Area Network server General Government - Finance Director Guillermo Polanco One capital expense initiative was requested for the 2021 fiscal year, and it was supported by the Council: - Vehicle fleet funding of $1,700 in support of Project #16115's five year, level funding plan toward the purchase of a new City Hall sedan Building Services - Director of Community Affairs Daniel J. Smith City of Marco Island Florida Page 2 City Council Meeting Minutes - Final June 8, 2020 Two new capital expense initiatives were requested and supported by the Council: 1) The purchase of a Building Inspection Department vehicle 2) Vehicle fleet capital replacement plan funding of $22,500/year Water & Sewer / Utilities - General Manager Jeff Poteet Seventeen (17) planned programmed improvements totaling $2.7M in fiscal year 2021, and seven (7) water & sewer capital improvement projects totaling $5.876M in fiscal year 2021 were requested and supported by the Council. The Planned, Programmed Renewal, Replacement & Improvement Projects: 1) Project #17001: Renewal & Replacement - Water 2) Project #17002: Renewal & Replacement - Sewer 3) Project #16161: RO Membrane Replacement 4) Project #16162: MBR Membrane Replacement 5) (No Project #) : NWTP Membrane Replacement 6) Project #16163: Corrosion Inhibition Program 7) Project #16164: Lift Station Vault / Valve Replacement 8) Project #16117: Meter Replacement 9) Project #16165: Vehicle Replacement 10) Project #16125: Sanitary Sewer Manhole Repair and Lining 11) Project #16166: Structural Improvements / Replacement Program 12) Project #16167: Replacement Lift Station Control Panels 13) Project #16168: Pump Improvements / Replacement Program 14) Project #16170: Site Improvements / Upgrade 15) Project #16171: Main Improvements 16) Project #19023: Chemical Storage Tank Replacement Program 17) Project #20012: Well Maintenance Program The Capital Improvement Projects: 1) North Water Treatment Plant MBR, Wind Retrofit (FEMA Grant) 2) Portable Generators (FEMA Grant) 3) Vaccum Truck Replacement 4) Creek Bridge Water Main Replacement 5) Goldenrod Bridge Water Main Replacement 6) SWTP High Voltage Switchgear 7) Multi-Departmental Building At the conclusion of the departmental capital budget requests, members of the Council reviewed and discussed the current list of capital improvement projects expected to be funded by the 1% Infrastructure Sales Surtax through fiscal year 2026. 4. Public Comment No members of the public offered comment. 5. Adjournment There being no further business to come before the City Council, the meeting adjourned at 4:29 P.M. ______________________________ Erik Brechnitz, Council Chairman City of Marco Island Florida Page 3 City Council Meeting Minutes - Final June 8, 2020 ATTEST: ______________________________ Laura Litzan, City Clerk PREPARED BY: ______________________________ Jim Kornas, Recording Specialist City of Marco Island Florida Page 4