Hideaway Beach Tax District Board

City of Marco Island Florida 51 Bald Eagle Drive Marco Island, Florida cityofmarcoisland.com Meeting Minutes - Final Wednesday, November 15, 2017 2:00 PM City Hall Conference Room Hideaway Beach Tax District Board HIDEAWAY BEACH SPECIAL TAX BOARD Chair: Dick Freeman Vice-Chair: John Barto Members: Dick Delawder, Paul Fernstrum, Steve Zinkan City Staff: Tim Pinter, Lisa Smith Hideaway Beach Tax District Board Meeting Minutes - Final November 15, 2017 (1) CALL TO ORDER Chair Freeman called the meeting to order at 2:00 P.M. (2) ROLL CALL Present: 3- Member Delawder, Chair Freeman and Member Fernstrum Absent: 2- Vice-Chair Barto and Member Zinkan Also Present Bruce Anderson, Attorney for Hideaway Beach Tax District Tim Pinter, Public Works Director Michael Poff, President at Coastal Engineering Consultants Mohamed Dabees, Vice President and Project Engineer at Humiston and Moore Engineering Steve Foge, Senior Engineer with Humiston and Moore Engineering Nancy Richie, Island Environmental and Marine Specialist Marielle Kitchener, Operations Manager with Turrell, Hall and Associates, Inc. Lisa Smith, Recording Specialist No Members of the Community were present (3) APPROVAL OF AGENDA MOTION by Member Fernstrum, seconded by Member Delawder, to approve the Agenda. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 3- Member Delawder, Chair Freeman and Member Fernstrum Not Present: 2- Vice-Chair Barto and Member Zinkan (4) APPROVAL OF MINUTES ID 17-2074 Hideaway Beach Minutes for October 19, 2017 MOTION by Member Delawder, seconded by Member Fernstrum, to approve the October 19, 2017 Hideaway Beach Tax District Board Minutes. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 3- Member Delawder, Chair Freeman and Member Fernstrum Not Present: 2- Vice-Chair Barto and Member Zinkan (5) COMMUNICATIONS ID 18-016 Financials a. Financials - Mr. Dick Delawder and Public Words Director Tim Pinter Board Member Delawder advised the Board Members they are in good shape as not much has been spent and the monitoring is down from last year. There is 1.4 million dollars available cash and they expect 1.5 million dollars by the end of the year. City of Marco Island Florida Page 1 Hideaway Beach Tax District Board Meeting Minutes - Final November 15, 2017 Public Works Director Tim Pinter advised the Board Members the budget has been set up as the same as last year. He kept the legal expenses at $15,000 for the upcoming year but he has the ability to adjust internally if necessary. MOTION by Member Fernstrum, seconded by Member Delawder to approve the financials. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 3- Member Delawder, Chair Freeman and Member Fernstrum Not Present: 2- Vice-Chair Barto and Member Zinkan b. Sand Report - Mr. Paul Fernstrum Board Member Fernstrum provided background information regarding the barber rake. He commented that Collier County actually has two (2) barber rakes; one (1) housed in the northern part of Collier County and the other year old barber rake housed on Marco Island at Residents Beach. In discussions with Mr. Eddie Chesser, a senior equipment operator for Collier County Coastal Zone Management Department, Hideaway Beach will utilize the barber rake kept on Marco Island. The beach was raked for the first time last Wednesday, November 8, 2017 and is scheduled for tomorrow, November 16, 2017 and one (1) more time next week and then it needs to be decided how many times to rake the beach in December. Member Fernstrum will attempt to contact the barber rake operator (believed to be "Buddy") to advise him to slow down; the rake time needs to be faster not the tractor. Chair Freeman disclosed his telephone conversation with Mr. Gary McAlpin, Manager Coastal Zone Management Collier County who alerted him to the barber rake issue. Chair Freeman also commented that a number of Hideaway Beach owners want to see the beach cleaned up. Public Works Director Tim Pinter noted the bottom line is there is no need for Hideaway Beach to purchase a barber rake. Board Member Fernstrum also noted the poor condition of the beach by the clubhouse. He commented there is more mud and needs sand desperately. The cut outs between the T groins are becoming excessive and will need sand from the next dredging project. Chair Freeman advised that will not occur until early 2019, realistically speaking. c. Bird Monitoring - Ms. Nancy Richie ID 17-2073 Winter Shorebird Report Island Environmental and Marine Specialist Nancy Richie provided an update on the winter shorebird report. She commented she counts the birds twice a month and The Hideaway Beach Renourishment 2016 Project has not negatively effected the bird population in her opinion. The United States Department of Agriculture (USDA) also held a crow shoot the previous year but it doesn't appear to be helping. It is unknown if they will hold another shoot this year. Florida Fish and Wildlife Conservation Commission (FWC) has marked foraging areas for the birds with new signage since Hurricane Irma and they will remark again this spring. She reminded the Board Members that May 15, 2018 is the last day of their permit. . City of Marco Island Florida Page 2 Hideaway Beach Tax District Board Meeting Minutes - Final November 15, 2017 (6) PRESENTATIONS a. ID 18-010 Sea Level Change Analysis and Modified Berm Design Coastal Engineering - Mr. Michael Poff President of Coastal Engineering Consultants Michael Poff commented that his task was to try and decide if there is room for another dredging project on Hideaway Beach and if not, what options are there to keep the sand on the beach. The permitted template for the August 2017 survey (Pre Hurricane Irma) would hold 25,000 yards and a half a foot of construction tolerance, as much as 37,000 yards. He said that the permitted template probably will not hold enough sand. Ultimately, their permit is good through 2023. He said he could easily justify a half foot of berm increase to address sea level change over time as long as the work is performed outside the sea turtle nesting season. Alternative options would be to fill in the area and replant it or hold the berm at 3.2 and incorporate a dune feature to accommodate additional volume. Following the presentation, Mr. Poff is seeking direction from the Board Members on how to move forward. MOTION by Member Delawder, seconded by Member Fernstrum, to follow the consultants recommendations, to move forward with the minor modification request to raise the berm elevation 0.5 along Hideaway Beach. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 3- Member Delawder, Chair Freeman and Member Fernstrum Not Present: 2- Vice-Chair Barto and Member Zinkan b. Humiston and Moore Engineering - Mr. Brett Moore Mr. Mohamed Dabees with Humiston and Moore Engineering introduced Ms. Marielle Kitchener, Operations Manager with Turrell, Hall and Associates, Inc. who provided survey results regarding seagrasses. She commented Hurricane Irma destroyed a lot of the seagrasses especially at the north end. Mr. Mohamed Dabees noted he will take the information back and feed it into the model to see how to best reestablish flow exchange between the south part of the system to the north. He needs to meet with all the stakeholders that was layed out in his scope of work to try and find a path forward that meets everyone's objectives. MOTION by Member Delawder, seconded by Member Fernstrum, authorizing Public Works Director Tim Pinter to utilize up to 10,000. per fiscal year. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 3- Member Delawder, Chair Freeman and Member Fernstrum Not Present: 2- Vice-Chair Barto and Member Zinkan City of Marco Island Florida Page 3 Hideaway Beach Tax District Board Meeting Minutes - Final November 15, 2017 (7) NEW BUSINESS a. Vetting of Tax District Counsel Candidates Chair Freeman commented he has received three (3) names of potential candidates to replace Mr. Bruce Anderson as Hideaway Beach Tax District Attorney, in addition to Mr. Clay Brooker *Mr. Craig Woodward *Mr. Richard D. Yovanovich *Mr. Paul Heurman Chair Freeman asked Attorney Bruce Anderson what the Board Members should be looking for in an attorney to represent Hideaway Beach Tax District. Mr. Anderson replied to look for someone with land use and environmental background, that is familiar with Collier County and someone that has local government experience. It was decided Chair Freeman would send Public Works Director Tim Pinter a draft letter and Mr. Pinter will forward the letter on City stationary to the proposed candidates. Interviews will be conducted on January 16, 2018 with times to be determined. (8) PUBLIC COMMENT - None (9) NEXT MEETING DATE The next meeting is scheduled for January 18, 2018 at 2:30 P.M. (10) FAREWELL - BRUCE ANDERSON Attorney Bruce Anderson was presented a token of appreciation before the meeting commenced. Chair Freeman thanked him for his years of service and the Board Members wished him well in his retirement. (11) ADJOURN There being no further business, the meeting adjourned at 3:28 P.M. City of Marco Island Florida Page 4