Hideaway Beach Tax District Board

51 Bald Eagle Drive City of Marco Island Florida Marco Island, Florida cityofmarcoisland.com Meeting Minutes - Final Hideaway Beach Tax District Board HIDEAWAY BEACH SPECIAL TAX BOARD Chair: Dick Freeman Vice-Chair: John Barto Members: Dick Delawder, Paul Fernstrum, Steve Zinkan Hideaway Beach Special Tax Board Attorney: Craig Woodward City Staff: Tim Pinter, Lisa Smith Monday, January 14, 2019 3:00 PM City Hall Conference Room (1) CALL TO ORDER Chair Freeman called the meeting to order at 3:00 P.M. (2) ROLL CALL Present: 5- Member Delawder, Chair Freeman, Vice-Chair Barto, Member Fernstrum and Member Zinkan (3) APPROVAL OF THE AGENDA MOTION by Member Delawder, seconded by Member Zinkan, to approve the Agenda. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 5- Member Delawder, Chair Freeman, Vice-Chair Barto, Member Fernstrum and Member Zinkan (4) APPROVAL OF THE MINUTES ID 19-001 Hideaway Beach Tax District Meeting Minutes of December 6, 2018 Attachments: December 6, 2018 draft minutes Under Item 8-a (Presentations-Coastal Engineering-Michael Poff) the turtle nesting date has been corrected to May 1, 2019 instead of June 1, 2019. MOTION by Member Fernstrum, seconded by Vice-Chair Barto, to approve the December 6, 2018 Hideaway Beach Tax District Meeting Minutes as amended. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 5- Member Delawder, Chair Freeman, Vice-Chair Barto, Member Fernstrum and Member Zinkan City of Marco Island Florida Page 1 Hideaway Beach Tax District Board Meeting Minutes - Final January 14, 2019 (5) COMMUNICATIONS a. ID 19-009 Email Correspondences Attachments: Email 1 Email 2 Email 3 Chair Freeman disclosed his email communications to the Board Members. b. ID 19-015 Other Communications Attachments: Hideaway Beach Ordinance 04-05 Hideaway Beach Appointments Chair Freeman held a discussion on the Board Member's election terms. He noted they were all elected on April 1, 2017 for a three (3) year term with an expiration date of April 1, 2020. All five (5) Board Members will be up for re-election. He officially notified the Board Members that he will be resigning after the dredging project is completed. The Hideaway Beach District has a committee that will make nominations for the next term and those will go before City Council for approval. (6) REPORTS a. ID 19-010 Revenue and Expense Report Attachments: Hideaway -Financials and Cash Flow Rpt Dec 2018 Member Delawder advised the Board Members there is $2,276,000. available cash which is plenty to take care of the dredging project this year. Public Works Director Tim Pinter commented that the Board Members established the FY2019 budget at a certain rate and the available cash is considerably more than what the budget is; therefore they will need to go through a budget transfer to establish a funding source for their next project. MOTION by Member Zinkan, seconded by Member Fernstrum, to approve the financials as presented. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 5- Member Delawder, Chair Freeman, Vice-Chair Barto, Member Fernstrum and Member Zinkan b. Beach Issues - Paul Fernstrum Member Fernstrum provided the Board Members an update on the beach. He noted there are weeds growing in certain areas of the beach and inquired what do to. Mr. Fernstrum has tried to contact Mr. Rick Simpson who is in charge of the beach but has had no success so he will reach out to Collier County Coastal Zone Manager Gary McAlpin and report back at the next meeting. He noted the condition of beach since the last storm has caused severe washout of the sand especially near the 6000 building and the beach has not been groomed since before the holidays. Public Works Director Tim Pinter confirmed there has only been one (1) invoice since October. City of Marco Island Florida Page 2 Hideaway Beach Tax District Board Meeting Minutes - Final January 14, 2019 (7) PRESENTATIONS a. Coastal Engineering Update - Michael Poff ID 19-023 USACE Permit Modification Attachments: Hideaway Beach Modification_Letter#3 (Editorial History: The U.S. Army Corps of Engineers (Corps) has completed the review and evaluation of your modification request, received on 02 January 2018, in which you asked to revise the plans authorized by Department of the Army permit number SAJ-1988-00290, issued to City of Marco Island and Collier County, dated 13 March 2013. The project would affect the waters of the United States associated with the Gulf of Mexico and the permitted Hideaway Beach Nearshore Borrow Area. The project areas are in-water, located within the permitted Hideaway Beach Nearshore Borrow Area and the adjacent uplands along Hideaway Beach between FDEP Monuments H-1-H16. The proposed modification would result in the addition of 0.5 feet beach compatible sand added to the permitted berm height for all four beach fill segments: North Beach, Royal Marco Point, Central Beach, and South Beach. In addition the proposed modification includes a time extension to the expiration date to complete your proposed project. This authorization is hereby extended. The time limit for completing the work authorized ends on 12 December 2027. The permit is hereby modified in accordance with your request. All other conditions of the permit remain in full force and effect.) Mr. Michael Poff with Coastal Engineering provided an update on the permit modifications. He noted in spite of the government shut down, the Corp of Engineers approved their request (see above editorial history). b. Humiston and Moore Update - Mohamed Dabees Mr. Dabees was not present so this item was deferred. (8) NEW BUSINESS Chair Freeman advised that Friends of Tigertail (FOT) President Linda Colombo will be meeting with Commissioner Donna Fiala and Collier County Coastal Zone Manager Gary McAlpin on January 17, 2019 at the Winterberry Office on Marco Island. Humiston and Moore Representatives Mohamed Dabees and Brett Moore will be there to present the modeling and project to convey the issues and remedies about the project. Discussions ensued regarding dogs on the beach coming from boaters and it was suggested to contact Florida Fish and Wildlife Conservation (FWC) with documentation of boat hull numbers for them to educate the owners. a. ID 19-008 Award of Contract for Dredging Project Attachments: 19-006 bid tab 19-006_Notice of award_1.23.19 Mr. Poff advised he was present for the opening bids today at 2:00 P.M.before the Hideaway Beach Tax District Meeting and Cavache Inc. was the lowest bidder. It is noted for the record, Cavache Inc. was the dredger for the 2013 dredging project and they were pleased with their performance. He recommended a twenty (20%) percent contingency for this project. City of Marco Island Florida Page 3 Hideaway Beach Tax District Board Meeting Minutes - Final January 14, 2019 Public Works Director Tim Pinter advised the actual contract with Cavache Inc. will be for the bid amount only and the contingency amount will be owner driven until the Board approves it. MOTION by Vice-Chair Barto, seconded by Member Zinkan, to recommend to City Council approval of Cavache Inc. for the dredging project. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 5- Member Delawder, Chair Freeman, Vice-Chair Barto, Member Fernstrum and Member Zinkan ID 19-028 Resolution Awarding the Contract for the 2019 Hideaway Beach Erosion Control Project. Attachments: Resolution 19-06 Hideaway Bid Tab and Recommendation (9) PUBLIC COMMENT - None (10) NEXT MEETING DATE The next meeting date is scheduled for March 19, 2019 at 3:00 P.M. (11) ADJOURNMENT There being no further business, the meeting adjourned at 3:42 P.M. _____________________________ Lisa Smith, Recording Specialist City of Marco Island Florida Page 4