Hideaway Beach Tax District Board

51 Bald Eagle Drive City of Marco Island Florida Marco Island, Florida cityofmarcoisland.com Meeting Minutes - Final Hideaway Beach Tax District Board HIDEAWAY BEACH TAX DISTRICT BOARD Chair: Dick Delawder Vice-Chair: John Barto Members: Paul Fernstrum, Linda Ryan, Steve Zinkan Hideaway Beach Tax District Board Attorney: Craig Woodward City Staff: Timothy Pinter, P.E., Diana Aviles Tuesday, October 20, 2020 1:00 PM Community Meeting Room (1) CALL TO ORDER Chair Delawder called the meeting to order at 1:00 P.M (2) ROLL CALL Present: 5- Vice-Chair Barto, Member Delawder, Member Fernstrum, Member Ryan and Member Zinkan (Note: Member Zinkan participated later in the meeting via telephonic connection) (3) APPROVAL OF THE AGENDA MOTION by Member Zinkan, seconded by Member Fernstrum, that Agenda item 9(b) and attachments be moved to item 5(b),and Agenda item 9(d) be added to the Agenda as 'Board Communication' be Approved. MOTION CARRIED by the following vote: Yes: 5- Vice-Chair Barto, Member Delawder, Member Fernstrum, Member Ryan and Member Zinkan (4) APPROVAL OF THE MINUTES ID 20-1091 May 14, 2020 Hideaway Beach Tax District Meeting Minutes MOTION by Member Ryan, seconded by Vice-Chair Barto, that the Minutes from May 14, 2020 be Approved. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 5- Vice-Chair Barto, Member Delawder, Member Fernstrum, Member Ryan and Member Zinkan (5) COMMUNICATIONS a. Discussion of Nearshore Barrow Area Expansion to Northeast (CEC) Michael Poff, P.E. President of Coastal Engineering Consultants Inc, gave a presentation to the City of Marco Island Florida Page 1 Hideaway Beach Tax District Board Meeting Minutes - Final October 20, 2020 Board regarding the expansion of the bar area to the Northeast. After much discussion the Board approved Mr. Poffs proposal. ID 20-1101 Hideaway Beach Nearshore Borrow Area Expansion MOTION by Vice-Chair Barto, seconded by Member Fernstrum, that The Hideaway Beach Nearshore Barrow Area Expansion proposal from Michael Poff, P.E. President Coastal Engineering Consultant, be Approved. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 5- Vice-Chair Barto, Member Delawder, Member Fernstrum, Member Ryan and Member Zinkan b. Discussion of 2020 Seagrass Survey (H&M) Marielle Nageon de Lestang, Operations Manager for Turrell, Hall & Associates, Inc., provided a summary of the survey to the Board. Ms. Nageon de Lestang stated to the Board that the seagrass looked good this year, probably because of the recent dredging that was done in the area. The main concern concluded from this survey is the loss of seagrass which results into a loss in habitat. Areas that once had an abundant amount of activity has diminished. Ms.Nageon de Lestang also noticed the beach is a lot more shallow than previous years. ID 20-1102 Tigertail / Sand Dollar Island Plan i Humiston & Moore Purchase Order For Tigertail Lagoon/Sand Dollar Island Mohamed Dabees,Vice President of Humiston & Moore Engineers discussed with the Board regarding the Sand Dollar Survey. Mr. Dabees has a recommended plan to restore the ecosystem. In his plans he would like to extend the barrow area, restore Tigertail lagoon and Sand Dollar Island to 2018 conditions.To restore it to its conditions he suggested using excess sand from the Barrow area to restore and enhance Sand Dollar Island, establish and maintain circulation though the channel on the back side of Sand Dollar Island, monitor the physical and ecological evolution, and develop adaptive operation maintenance. ID 20-1093 Ratify Humiston & Moore Purchase Order For Tigertail Lagoon/Sand Dollar Island Management. MOTION by Vice-Chair Barto, seconded by Member Ryan, that the Board Ratify the Scope Services management plan from Humiston & Moore for the amount of $9,800 be Approved. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 5- Vice-Chair Barto, Member Delawder, Member Fernstrum, Member Ryan and Member Zinkan ID 20-1099 Hideaway Beach Tigertail/Sand Dollar Island Management ID 20-1112 Hideaway Beach Tigertail/Sand Dollar Island Proposal MOTION by Vice-Chair Barto, seconded by Member Fernstrum, that this Hideaway Beach Tigertail/ Sand Dollar Island Proposal for the amount of $86,200 be Approved. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 5- Vice-Chair Barto, Member Delawder, Member Fernstrum, Member Ryan and Member Zinkan City of Marco Island Florida Page 2 Hideaway Beach Tax District Board Meeting Minutes - Final October 20, 2020 c. Discussion of Nearshore Barrow Area Expansion to Southwest (CEC) Based on the attachment CEC will look into expanding the North side of the bar while H&M, with permission, will pursue a permit for Environmental Enhancement/Restoration Permit to restore the lagoon and Sand Dollar to 1-2 previous years condition. Mr. Dabees annonced that in the process they would like to remove the over wash on Sand Dollar, flip it, and elevate it higher. The process for all of this is to also restore the ecosystem. ID 20-1108 d. Discussion of Flushing Channel To Tigertail Lagoon (H&M) ID 20-1109 (6) REPORTS The current amount available for the Hideaway Beach Association Board is $2,070,149. The millage rate stayed the same as last year of 1.0. Going forward the financial side of things look well for the Board. After some discussion the Board Approved of the Expense Report. ID 20-1111 Revenue and Expense MOTION by Member Fernstrum, seconded by Member Zinkan, that the Revenue and Expense Report be Approved. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 5- Vice-Chair Barto, Member Delawder, Member Fernstrum, Member Ryan and Member Zinkan (7) PRESENTATIONS - NONE No presentations made at this moment. (8) OLD BUSINESS a. Collier County Sand Management Plan (H&M, CEC) Mr. Dabees went over the Proposed Sand Management Plan to the Board and had his recommendations approved. ID 20-1094 Proposed Sand Management Plan MOTION by Vice-Chair Barto, seconded by Member Ryan, that the Board move forward with the Proposed Sand Management Plan be Approved. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 5- Vice-Chair Barto, Member Delawder, Member Fernstrum, Member Ryan and Member Zinkan ID 20-1100 Sand Management Agreement b. Ratify Barber Rake & Tractor Purchase City of Marco Island Florida Page 3 Hideaway Beach Tax District Board Meeting Minutes - Final October 20, 2020 ID 20-1096 The Purchase of a New Barber Surf Rake 600HD and Equipment as approved by the Hideaway Beach Tax District Board on May 14, 2020. MOTION by Member Fernstrum that the Board Ratify the purchase for the Surf Rake for the amount of $59,454 be Approved. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 5- Vice-Chair Barto, Member Delawder, Member Fernstrum, Member Ryan and Member Zinkan ID 20-1097 The Purchase of a New Kubota 4 WD Tractor and Equipment as approved by the Hideaway Beach Tax District Board on May 14, 2020, in an amount not to exceed $62,229.87 MOTION by Member Fernstrum, seconded by Member Zinkan, that the Board Ratify the purchase of the Kubota for the amount of $62,229.87 be Approved. MOTION CARRIED by the following vote: Yes: 5- Vice-Chair Barto, Member Delawder, Member Fernstrum, Member Ryan and Member Zinkan c. Operators & Storage of Rake & Tractor (Fernstrum) Attorney Lenore Brakefield discussed the Maintenance and Equipment Lease Agreement between the Tax District and Association. The changes the Board requested last time were accommodated and approved. The City had an additional request for the agreement. It was added as section 7 of the agreement stating that the Association should hold harmlessly the City of Marco Island of all liability. Both parties have agreed to it as well. The Board recommended that the beach at least be raked once a week and an additional charge if any additional raking. (9) NEW BUSINESS a. Final Approval of Agreement with Hideaway Beach Association on Beach Maintenance ID 20-1107 Tom Ryon, Golf Course & Common Grounds Superintendent & ARC Administrator, spoke with the Board regarding raking the Hideaway Beach. Mr. Ryon suggested that it can be a full-time job. He suggested that the Clubhouse be raked for 7 days a week and the rest 5 days a week. He explained that it takes about 8 hours a day or more to rake the beach properly. Vice-chair Barto explained to the Board & Public that he believes it should only be one day a week, he also requested that if needed there should be add on days in case the beach needs more maintenance. Mr. Ryon accepted the term the Board came to. At the moment Mr. Ryon does not have someone to operate the machinery but believes it will be no problem to hire someone for part-time. Once they find someone for the job there will be training provided to operate the machine. Tom will provide the Board with a proposal of the cost per rake, plus any additional cost. b. Sand Dollar Island – Rookery Bay Jurisdictional Concerns (Woodward) Tony Pierce, Partner at Woodward, Pires & Lombardo, gave a overview of Rookery Bay Jurisdictional Concerns. (10) PUBLIC COMMENT No Comments were made during this time. City of Marco Island Florida Page 4 Hideaway Beach Tax District Board Meeting Minutes - Final October 20, 2020 (11) ADJOURNMENT There being no further business, the meeting adjourned at 4:04 P.M . PREPARED BY: _____________________________ Diana Aviles, Administrative Assistant City of Marco Island Florida Page 5