Hideaway Beach Tax District Board

City of Marco Island Florida 51 Bald Eagle Drive Marco Island, Florida cityofmarcoisland.com Meeting Minutes - Final Thursday, November 12, 2020 2:00 PM Community Meeting Room Hideaway Beach Tax District Board HIDEAWAY BEACH TAX DISTRICT BOARD Chair: Dick Delawder Vice-Chair: John Barto Members: Paul Fernstrum, Linda Ryan, Steve Zinkan Hideaway Beach Tax District Board Attorney: Craig Woodward City Staff: Timothy Pinter, P.E., Diana Aviles Hideaway Beach Tax District Board Meeting Minutes - Final November 12, 2020 (1) CALL TO ORDER Chair Delawder called the meeting to order at 2:00 P.M (2) ROLL CALL Present: 4- Chair Delawder, Member Fernstrum, Member Ryan and Member Zinkan Absent: 1- Vice-Chair Barto Also Present: Mr. Craig Woodward, Hideaway Beach Tax District Board Attorney Mr. Michael T. Poff, P.E., President, Coastal Engineering Consultants, Inc. Dr. Mohamed A. Dabees, Ph.D., P.E., Vice-President, Humiston & Moore Engineers Ms. Lenore T. Brakefield, Attorney & Partner, Woodward, Pires & Lombardo, P.C. Mr. Tim Pinter, P.E., Public Works Director (3) APPROVAL OF THE AGENDA MOTION by Chair Delawder, seconded by Member Fernstrum, that the Agenda be Approved. MOTION CARRIED BY THE FOLLOWING VOICE VOTE: Yes: 4- Chair Delawder, Member Fernstrum, Member Ryan and Member Zinkan (4) APPROVAL OF THE MINUTES ID 20-1144 October 20, 2020 Hideaway Beach Tax District Meeting Minutes MOTION by Member Zinkan, seconded by Member Fernstrum, that the October 20, 2020 Minutes be Approved. MOTION CARRIED BY THE FOLLOWING VOICE VOTE: Yes: 4- Chair Delawder, Member Fernstrum, Member Ryan and Member Zinkan (5) COMMUNICATIONS None. (6) REPORTS ID 20-1142 Revenue and Expense Member Fernstrum reported that, from October 1, 2019 to September 30, 2020, the Board's cash-on-hand (after open purchase orders) was $1,932,756.00. Member Fernstrum further noted that no beach raking contract with the County was in effect for the upcoming fiscal year. Given that the meeting's approved Agenda already reflected a planned discussion on the Hideaway Beach Maintenance Agreement, Hideaway Beach Tax District Board Attorney Craig Woodward recommended that this topic be deferred and discussed at that time. The Board concurred with his recommendation. MOTION by Member Fernstrum, seconded by Member Ryan, that the revenue and expense report for the month, as well as for the October 1, 2019 to September 30, City of Marco Island Florida Page 1 Hideaway Beach Tax District Board Meeting Minutes - Final November 12, 2020 2020 fiscal year, be Approved. MOTION CARRIED BY THE FOLLOWING VOICE VOTE: Yes: 4- Chair Delawder, Member Fernstrum, Member Ryan and Member Zinkan (7) PRESENTATIONS Introduction to Rick LoCastro, Newly-Elected County Commissioner, District 1 Commissioner Rick LoCastro introduced himself to the Board and expressed his intention to represent and to be accessible to all citizens and municipalities within the District. Commissioner LoCastro also spoke to his experience with issues of interest to the citizens of Marco Island and the concerns of residents in and around Hideaway Beach. (8) OLD BUSINESS a. Discussion of Nearshore Borrow Area Permit Modification Status Report (CEC) ID 20-1143 Hideaway Beach Nearshore Borrow Area Expansion Mr. Michael Poff, President of Coastal Engineering Consultants (CEC), presented an update on the Nearshore Borrow Area Expansion Plan. CEC completed the design plans to extend the borrow area to the northeast parallel to Hideaway Beach for approximately 1650 feet. The design cut carries the same width and depth as the permitted borrow area cut. The volume in the expansion area was approximately 32,200 CY as of the May 2020 survey (Stations 25+00 to 34+00). The proposed extension carries the cut beyond the shoal to account for future infilling with the goal that this extension would serve the next two projects (e.g. 2022 and 2025). A question was asked about the sediment available at Station 0+00. Mr. Poff responded that the 2019 project excavated the spit and then dredged some of the southernmost stations but did not extend all the way to Station 0+00 as the contractor achieved the contract quantity for beach fill and thus this sand was not needed. The borrow area between Station 2+00 and 25+00 is essentially cleared with just minor volume in the tolerance and side slopes which are not economical to dredge. Mr. Poff also presented the draft Sand Dollar Island Restoration Plan developed in concert with Humiston and Moore Engineers (H&M). The goal is to permit the restoration area on the gulf-side of Sand Dollar Island to complement the Tigertail Lagoon restoration work that H&M is developing. Once H&M finalizes its design plan, CEC will refine its drawings for consistency. CEC will then proceed with the application to FDEP and USACE to modify the existing permits to include the Nearshore Borrow Area Expansion Plan and the Sand Dollar Island Restoration Plan. b. Update On The Tigertail Lagoon / Sand Dollar Island Restoration Plan ID 20-1102 Tigertail / Sand Dollar Island Plan Dr. Mohamed Dabees, Vice President of Humiston & Moore Engineers (H&M), presented an update on the Tigertail Lagoon and Sand Dollar Island restoration plan. Dr. Debees noted that the main objective for this restoration is to provide a regional management plan for the ecosystem and address various needs of different parts of the system. Over the years, there has been a restriction to the lagoon causing the area in the center to migrate towards the shore. In addition, reports City of Marco Island Florida Page 2 Hideaway Beach Tax District Board Meeting Minutes - Final November 12, 2020 of an increase in bacteria that is hazardous to humans may also be affecting the black skimmer's population. Documentation of illnesses and deaths within the black skimmer colony has been attributed to the poor flushing of the lagoon. Dr. Dabees, on behalf of Humiston & Moore, has developed a plan to restore the lagoon to its state observed years ago when the conditions were more sustainable and healthier for the ecosystem and the recreational enjoyment of the area. H&M's primary objective is to improve the natural water flow from the entrance of the bay throughout the entire system by recognizing and working with nature's forces to stabilize and improve the long-term resiliency of the area. c. Final Approval: Agreement w/ Hideaway Beach Association on Beach Maintenance ID 20-1151 Final Approval - Hideaway Beach Maintenance Agreement Outlining the relationship between the first Agreement (lease of the equipment) as discussed at the previous Board meeting, and the second Agreement (detailing the costs associated with operating the equipment) as presented at this meeting, Attorney Lenore Brakefield (Woodward Pires & Lombardo, P.A.) and Public Works Director Tim Pinter fielded questions raised by members of the Board. Hideaway Beach Tax District Board Attorney Craig Woodward recommended that the Board move to approve both Agreements separately. MOTION by Member Zinkan, seconded by Member Ryan, that the second agreement for Hideaway Beach maintenance be Approved. MOTION CARRIED BY THE FOLLOWING VOICE VOTE: Yes: 4- Chair Delawder, Member Fernstrum, Member Ryan and Member Zinkan MOTION by Member Fernstrum, seconded by Member Zinkan, that the first Agreement for Hideaway Beach maintenance, be Approved. MOTION CARRIED BY THE FOLLOWING VOICE VOTE: Yes: 4- Chair Delawder, Member Fernstrum, Member Ryan and Member Zinkan Following the direction provided by the Board, Public Works Director Tim Pinter was provided an understanding of the timetable within which he could expect both signed Agreements. d. Continuation of Beach Raking by Collier County As suggested by Hideaway Beach Tax District Board Attorney Craig Woodward, the Board discussed a plan to re-start beach raking on an interim basis by Collier County. MOTION by Member Fernstrum, seconded by Member Zinkan, that the City execute a Purchase Order with Collier County to continue the beach raking at Hideaway Beach for 3 months (November, December, January), be Approved. MOTION CARRIED BY THE FOLLOWING VOICE VOTE: Yes: 4- Chair Delawder, Member Fernstrum, Member Ryan and Member Zinkan (11) ADJOURNMENT There being no further business before the Board, the meeting adjourned at 3:15 P.M . PREPARED BY: _____________________________ Diana Aviles, Administrative Assistant City of Marco Island Florida Page 3