Parks and Recreation Advisory Committee

City of Marco Island Florida 51 Bald Eagle Drive Marco Island, Florida cityofmarcoisland.com Meeting Minutes - Final Tuesday, July 18, 2017 3:00 PM Community Room Parks and Recreation Advisory Committee Chair: Carlos Portu Vice-Chair: Michael Levine Members: Meg Bonos, Rich Lutz, Jerra Minning, Allyson Richards, Ron Rutledge City Staff: Lola Dial, Samantha Malloy, Patty Mastronardi, Martha Montgomery Parks and Recreation Advisory Meeting Minutes - Final July 18, 2017 Committee (1) ROLL CALL Present: 4- Chair Portu, Vice-Chair Michael Levine, Ron Rutledge and Jerra Minning Absent: 3- Rich Lutz, Meg Bonos and Allyson Richards (2) APPROVAL OF AGENDA MOTION by Vice-Chair Levine, seconded by Member Rutledge, that this be approved. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 4- Chair Portu, Vice-Chair Levine, Member Rutledge and Member Minning Not Present: 3- Member Lutz, Member Bonos and Member Richards (3) APPROVAL OF MINUTES MOTION by Vice-Chair Levine, seconded by Member Rutledge, that this be approved. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 4- Chair Portu, Vice-Chair Levine, Member Rutledge and Member Minning Not Present: 3- Member Lutz, Member Bonos and Member Richards ID 17-1783 Draft of PRAC Meeting Minutes June 20, 2017 Attachments: PRAC Draft Minutes June 20. 2017 (4) STAFF COMMUNICATIONS a. Recreation Programs Discussion - Lola Dial Ms. Malloy reported following: Two Jr. Chef classes successful -16 kids in attendance. Face Painting Camp Camp Mackle - attendance steady - averaging 45 daily attendance. Racquet Center: Tennis Sport Camp Summer Sizzler Round Robin Series Couples Nights & Ladies Night Pickelball Social Championship Players Tennis b. Facilities Discussion - Martha Montgomery Mackle Park: Getting quotes for painting pavilion, installing LED lights Preparing fields for Fall play Analyzing water bills for fields during rainy season. Leigh Plummer Park: Painting & signage Ms. Montgomery stated no smart system in place, shutting off water at night, watching City of Marco Island Florida Page 1 Parks and Recreation Advisory Meeting Minutes - Final July 18, 2017 Committee water patterns. As Chair Portu suggested, she will get estimate for smart system to determine how much water savings with less staff time. c. New Mackle Park Community Center Update - Samantha Malloy Walked through building last week, completion date August 9, 2017, final date Sept 16th, moving office last two weeks of September, possibly starting programs October 1st. Soft opening with PRAC after meeting discussion. Inviting instructors for meet and greet. Ms. Gengenbach in charge of teens grand opening. d. Community Events - Samantha Malloy City of Marco Island is collaborating with Chamber of Commerce, YMCA, MICA, MI Center for Arts & Marco Island schools to help celebrate City's 20th anniversary, August 28th, 4:00 p.m. - 6:00 p.m. There will be music food and fun facts for all to enjoy. The Chamber of Commerce created the flyer, will be ready this week for distribution. Government week is October 23-29th. City Concert Series at Veterans' Community Park on Saturday, January 13, 2018. (5) OLD BUSINESS a. Fund Raising Committee for Veterans Memorial - pathway lighting update PRAC approved recommendation for pathway lighting. Ms. Malloy provided PRAC's recommendation for FY18 budget. Parks & Recreation budget proposal is scheduled for presentation at next City Council meeting. b. 2009 Veterans' Community Park Master Plan Discussion RFQ for selection of Architect/Design/Planner RFQ is drafted, needs City Council approval. PRAC can review RFQ on City Council's last night agenda attachments on City website. Ms. Malloy will check if RFQ on August City Council meeting agenda for approval. PRAC's next meeting goal is to get RFQ time line responses, and bids to keep community involved with process. Ed Issler, 908 Joy Circle - Congratulations PRAC on Youth Council, he recommended to pursue better partnership with YMCA. He commented 2009 Master Plan already reviewed by residents of Marco Island with comments, and drawings were on display. Parking opportunities: 95 parking spaces added, potentially can charge $10 daily for beach parking, and use trolley transportation to and from beach. Esplanade can use parking facility. No need to redesign with architect, original plans have completed, okay to refine plan. Find design with donation opportunities for band shell. 1. Do additional parking first with revenue sources from Farmers Market, Esplanade and beach usage. 2. Add Pergola, Wi-Fi access, add band shell and concession last. Chair Portu stated PRAC has no desire to discount 2009 Master Plan. RFQ/RFP will accomplish site plan for existing parking plans, remove multi-structure plan, take another look at changes in surrounding area - Esplanade. Looking at pedestrian walkways, break down for manageable steps for City Council to approve. Need architect to show variables for future plans such as, parking, green space, water usage, etc. City of Marco Island Florida Page 2 Parks and Recreation Advisory Meeting Minutes - Final July 18, 2017 Committee Member Minning waiting for City Council approval, waiting for professional on how to proceed for community. c. Youth Council Update Member Minning made presentation to City Council last evening. She discussed Sunshine Law concerns with PRAC members on Youth Council Committee. Chair Portu suggested creating Operating Manual, Mission Statement and time frame. Include YMCA, youth outreach programs, and Optimist Club to work with Marco Island youths. Kick-off starting government week end of October. $2,000 anonymous donation was approved. Chair Portu stated to get applications on City website, to school councilors, and give to students upon school opening to generate interest for potential applicants. Need to undergo budget approval process. Need to get an Operations Manual to solidify city attorney review prior to September meeting. Member Minning stated need selection prior to City government week. August 16th school starts. Application process in 3 weeks. Chair Portu stated if at PRAC September meeting RFQ approved and submitted, will have potential bidders. Time line submissions by September, and choose curriculum for a PRAC special Workshop meeting. Volunteers for program are: City Councilor Grifoni, Damian - MI Charter School, Ms. Gengenbach - Parks & Recreation department, Member Richards - training, and additional Parks & Recreation representative. Chair Portu suggested Ms. Mastronardi/Ms. Gengenbach collect applications. Game Plan: vote on operating procedures, panel, and post applications. d. Future August Meeting Members agreed to cancel August meeting, next meeting September 19, 2017. (6) NEW BUSINESS None. (7) PUBLIC COMMENT Two people in audience. (8) ADJOURN Meeting adjourned at 3:40 p.m. NOTE: TWO OR MORE CITY COUNCILORS OR OTHER COMMITTEE MEMBERS MAY BE PRESENT City of Marco Island Florida Page 3