Parks and Recreation Advisory Committee

City of Marco Island Florida 51 Bald Eagle Drive Marco Island, Florida cityofmarcoisland.com Meeting Minutes - Final Tuesday, June 20, 2017 3:00 PM Community Room Parks and Recreation Advisory Committee Chair: Carlos Portu Vice-Chair: Michael Levine Members: Meg Bonos, Rich Lutz, Jerra Minning, Allyson Richards, Ron Rutledge City Staff: Lola Dial, Samantha Malloy, Patty Mastronardi, Martha Montgomery Parks and Recreation Advisory Meeting Minutes - Final June 20, 2017 Committee (1) ROLL CALL (2) APPROVAL OF AGENDA MOTION to move 6.b. before STAFF COMMUNCIATIONS on agenda to be approved. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 5- Chair Portu, Vice-Chair Levine, Member Lutz, Member Bonos and Member Rutledge Not Present: 2- Member Richards and Member Minning (3) APPROVAL OF MINUTES Approved minutes MOTION to move Meeting Minutes to be approved. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 5- Chair Portu, Vice-Chair Levine, Member Lutz, Member Bonos and Member Rutledge Not Present: 2- Member Richards and Member Minning ID 17-1722 PRAC Meeting Minutes for May 16, 2017 Attachments: Draft PRAC Meeting Minutes May 16. 2017 b. Fund Raising Committee - Walkway lighting at Vets Comm. Park - Lee Rubenstein Mr. Rubenstein, Greg Snyder (Condee Cooling contractor) presented lighting/landscaping proposal in 2 phases: 1. Landscape placements (on original Master Plan) of drought/bug resistant pitch apple bushes, height tbd) rear of memorial cost is $5,400. ($700 donation from Affordable). Fund Raising Committee paying $4,700 balance for bushes, sprinklers, and mulch. 2. Light walkway from parking lot for safety to memorial area due to unsafe dark conditions. Location, fixtures, sizes, types, and bulbs will be determined by Mr. Snyder (showed diagrams). Mr. Snyder presented soft subdued lighting plan for Aurora lights (directed downward) on walkway between restroom and memorial. 5/8" above concrete, configured to drive over. 13 watt bollard panels installed between park benches and fountain, and sidewalk and fountain. Total three (3) fixtures, starting at restroom, one on top of 18' pole with LED lights. Durability of powder coated bronze finish impervious to weather. Lighting is 10% reflection compared to Publix shopping center. If needed, a feature can be incorporated if light annoyance issue. Foot candle is 4'-1/2-5', in middle is 1/2' resulting in low lighting. Timers on photo cell from dusk to dawn. Total cost is $30,000. Condee donating $5,000, balance $24,000. Interim City Manager Polanco recommended using $24,000 balance from park architect ($250,000) funds issued by City Council. Time frame for completion is 30 days by Veterans Day, November 11th. Chair Portu discussed if reasonable for lighting plan, shared concern requesting site plan, detail, design and funds for architect plans. City of Marco Island Florida Page 1 Parks and Recreation Advisory Meeting Minutes - Final June 20, 2017 Committee Member Lutz stated it doesn't affect Master Plan or landscaping. It took 13 yrs. to get project moving, if need appropriate lighting, go forward, get it started. Member Rutledge - changing light, as opposed to changing pole it no big deal. Only exposure to do over is a pole by restroom, move forward. Member Levine - move forward, might have to do lighting near restrooms. Can change in future. Member Bonos - Move forward on plan? Leave as topic of discussion at next meeting. If move to July 18th PRAC meeting, how will it fit with FY18 budget process? Need to provide a request at budget meeting on July 17th. Chair Portu will request City Council allocate portion of $250,000 ($24,000) for lighting project. MOTION by Member Lutz, seconded by Vice-Chair Levine, to go forward with $25,000 funding to install lighting plan as presented that this be approved. MOTION CARRIED BY THE FOLLOWING VOTE:. Yes: 5- Chair Portu, Vice-Chair Levine, Member Lutz, Member Bonos and Member Rutledge Not Present: 2- Member Richards and Member Minning (4) STAFF COMMUNICATIONS a. Recreation Programs Discussion - Lola Dial Camp Mackle: Started June 2, 2017, well attended. 2nd field trip today. Turning campers away due to large attendance and lack of space. Size constraints due to structural, next year larger program can double attendance. Racquet Center: Jr. Chef - full with 16 kids. Thanked Racquet Center for kitchen use. Jr. Chef (2nd class) - July 10-14 - full attendance expected. Family Tree Media Art Class - July 17-21 Face Painting - July 5-7 at Family Church Paddle Boarding Camp - July 10-14, half full class Taking applications for Leaders in Training (LIT) for 9th-12th graders. Ms. Dial welcomed help from Member Bonos from Key Club and MI Academy. b. Facilities Discussion - Martha Montgomery Ms. Malloy reported the following: Winterberry Park: Fields busy, rainy Mackle Park: Closed Kids Cove playground 14 days due to rain Repairing/painting benches Veterans' Community Park: City of Marco Island Florida Page 2 Parks and Recreation Advisory Meeting Minutes - Final June 20, 2017 Committee Issue with fountain not running due to rain flooding damage, getting quotes to repair. Racquet Center: Patching and painting. c. New Mackle Park Community Center Discussion - Samantha Malloy Delayed opening until September due to safety issues. Possibly staying at church location until October. Contract has a contingency plan for completion date to receive funds back. d. Community Events - Samantha Malloy Ms. Malloy adding PRAC presentation to City Council on Youth Council on July 17th. Hot Summers Nights - July 7th - Rock wall, fuse ball, karaoke, including food at Mackle Park basketball court. July 4th - Parks & Recreation participating with games, face painting at Residents Beach. Concerts - Good for January 2018 and May 2018. Change time to be later due to hot sunny weather. (5) OLD BUSINESS a. Youth Council Update Chair Portu presented FY18 budget request of $5,000 to City Council. b. 2009 Veterans' Community Park Master Plan Discussion Chair Portu read drafted recommendation letter (attached to agenda) from PRAC to City Council to authorize City staff to create RFP for selection of Architectural/Design/Urban planning firm to accomplish objectives: 1. Develop Site Plan 2. Revise 2009 Master Plan 3. Remove multipurpose building from Master Plan. 4. Provide concrete recommendations for phasing project over 10 yrs. 5. Costs not to exceed $75,000. If PRAC in agreement with letter, will give to City staff to draft RFP for discussion at next PRAC meeting. Do not need to go back to City Council, can pass as request to City Staff, already received mandate from City Council. Member Rutledge made clarifications to draft letter: Authorize City Staff to create a RFP with the goal of selection an Archectural/Design/Urban Planning Firm to accomplish these objectives listed below: RFP is to be reviewed by PRAC and when approved forward to potential contractor of PRAC chosing with aggressive time frame for response return proposals reviewed by PRAC and RFP meeting criteria will be presented to City Council with funds not to exceed $75,000. Chair Portu will move up to top and eliminate #5. Ms. Malloy presenting recommendations to City Council on July 17th, next PRAC meeting is July 18th. Chair Portu will present request to City Council on July 17th, work on draft of RFP at next City of Marco Island Florida Page 3 Parks and Recreation Advisory Meeting Minutes - Final June 20, 2017 Committee PRAC meeting on July 18th. MOTION by Vice-Chair Levine, seconded by Member Bonos, recommendation to direct staff accordingly as stated from draft letter modifications to proceed accordingly that this be approved. MOTION CARRIED BY THE FOLLOWING VOTE: MOTION by to approve recommend to direct City Staff to proceed accordingly. Yes: 5- Chair Portu, Vice-Chair Levine, Member Lutz, Member Bonos and Member Rutledge Not Present: 2- Member Richards and Member Minning ID 17-1737 Veterans Community Park Memo to City Council June 12, 2017 Attachments: PRAC 2017 Memo to Council Re Vets Park June (6) NEW BUSINESS a. Future Meeting Discussion - July/August - Carlos Portu Chair Portu will have July meeting, possibly cancel August meeting. Member Bonos will not be attending the July meeting. (7) PUBLIC COMMENT Keith Dameron, Buccaneer Court - Suggested lighting be installed at Veterans Memorial. He was disappointed lighting for memorial wasn't installed with fountain. Memorial should have lighting 24/7 in honor of veterans. Critically important to see progress for community. Dawn Kuhn, 505 Tigertail Court - Pickleball is great sport, popular with socials. Consider when doing airnasium, paint pickleball courts. Veterans' Community Park can have grants, sponsors, tax revenue, tourist tax funds, and impact fees for plans and lighting. She stated an email was received from Chair Honig to use $250,000 to hire architect to update 2009 Master Plan. It's time to bring in professionals to hold workshops and develop site plan for park. Litha Berger (prior PRAC member), Windmill Avenue - Congratulations to new members. Time is now, forget in 10 yrs. Keep pushing, move forward. People walk at night, place for thinking and prayer. Need to finish, thanked PRAC. Mackle Park will open soon, PRAC got it done. (8) ADJOURN 6 people were in audience. Member Lutz recommended lights stay on longer at Veterans' Community Park until midnight. Mr. Rubenstein stated fountain is modified if wind exceeds, light goes off. Act now, take position, people voted 2009. Funding good environment to receive funds. City of Marco Island Florida Page 4 Parks and Recreation Advisory Meeting Minutes - Final June 20, 2017 Committee Member Bonos stated to look at shading at Veterans' Community Park and Winterberry Park field. Chair Portu stated there is no line item for structural improvements for shading. Budgetary process with PRAC - no opportunity for long range goals, in middle of other items, Youth Council, etc. Need more discussion to push VCP. In January 2018 think about long range capital projects by adding to future budget proposals. Be more aggressive by starting in April with figures lined up for FY19. (14 months away) Consider other future projects. The following were added FY18 proposed budget: Concert in Park Series, Youth Council, Community Garden Project, Veterans' Community Park amenities. Meeting adjourned at 4:37 p.m. NOTE: TWO OR MORE CITY COUNCILORS OR OTHER COMMITTEE MEMBERS MAY BE PRESENT City of Marco Island Florida Page 5