Parks and Recreation Advisory Committee

51 Bald Eagle Drive City of Marco Island Florida Marco Island, Florida cityofmarcoisland.com Meeting Minutes - Final Parks and Recreation Advisory Committee Chair: Carlos Portu Vice-Chair: Allyson Richards Members: Adrian Conner, Dawn Kuhn, Ron Rutledge, Dolores Siegel, David Shagott City Staff: Daniel Smith, Samantha Malloy, Heather Reed Tuesday, May 19, 2020 3:30 PM Community Room (1) CALL TO ORDER Chair Portu called the meeting to order at 3:30 p.m. (2) ROLL CALL Present: 7- Member Rutledge, Vice-Chair Richards, Member Siegel, Member Kuhn, Member Shagott, Member Conner and Chair Portu (3) PLEDGE OF ALLEGIANCE Led by Chair Portu. (4) APPROVAL OF THE AGENDA Chair Portu in noting the agenda, received no comment from the members, and indicated passage of the Agenda. (5) APPROVAL OF THE MINUTES ID 20-782 PRAC Draft Minutes February 18, 2020 Chair Portu in noting the approval of the February Minutes, received no comment from the members, and indicated passage of the February Minutes. (6) STAFF COMMUNICATIONS a. May 2020 PRAC Report ID 20-847 May 2020 PRAC Report Member Kuhn requested an update on the restroom renovation at the Racquet Center. Samantha Malloy, Manager of Parks, Recreation and Culture reported the restrooms are to be completed within the next few weeks and the building remains closed due to COVID-19. Chair Portu requested an update on the status of park facilities and programming. Mrs. Malloy briefly explained the closure of buildings and bathrooms until Phase Two. Staff is City of Marco Island Florida Page 1 Parks and Recreation Advisory Meeting Minutes - Final May 19, 2020 Committee preparing for summer camp and will be including safety and social distancing measures if given the approval to move forward. Director of Community Affairs, Dan Smith further explained park staff is keeping watch to safely open, and is attempting to obtain the necessary supplies that are currently in high demand. Chair Portu offered the assistance and support of the committee. Member Richards gave praise for the new improvement at Leigh Plummer Park. Chair Portu questioned the status of the parking lot for Leigh Plummer Park. Mr. Smith stated how various projects are currently underway and additional projects will be examined when possible. Member Shaggot questioned if the Racquet Center part-time position was only available for summer, of which Mrs. Malloy responded the position is available permanently. (7) PRESENTATIONS None. (8) OLD BUSINESS a. Food Spice Garden Update - Vice Chair Richards Member Richards stated no new updates due to the cancellation of Arbor day and will follow up with all vendors on the donation of the trees. b. PRAC Foundation 501(c)(3) Chair Portu requested guidance from City Staff on the next step to start the PRAC Foundation 501(c)(3). c. Shade Structures Chair Portu added the topic of 'Shade Structures' to the agenda and requested an update from Member Connor. Member Connor briefly stated the bids for the shade structure have been included in the proposed budget, and she will provide a presentation to PRAC prior to City Council. Location areas include the tot lot swings, tot lot play area, and the main swing set. Samantha Malloy, Manager of Parks, Recreation and Culture indicated shade structures were included in the budget proposal to City Council. d. Jane Hitler Park Member Kuhn, adding to the agenda, inquired about the aesthetic and maintenance at Jane Hitler Park. Mrs. Malloy stated mulch had been put in and she would follow up with staff to implement additional improvements. e. Youth Council Member Richards provided an update on the Youth Council membership, activities, and planning for future meetings. (9) PUBLIC COMMENT Ms. Jean Rowles, a co-founder of the Island Theater Company, spoke of the creative activities performed City of Marco Island Florida Page 2 Parks and Recreation Advisory Meeting Minutes - Final May 19, 2020 Committee for the community. Ms. Rowles presented an idea of organizing a theater production for the community at Veterans' Community Park and invited committee members to partner. Mrs. Malloy answered the committee's questions and concerns regarding the department's special events and programs. (10) VETERANS' COMMUNITY PARK Director of Community Affairs Dan Smith informed the Committee Members that City staff received the approval to secure the Construction Manager at Risk with the sixty percent plan. The design phase has been implemented which includes new features for the restroom at Veterans' Community Park. The timeline is still current with groundbreaking in year 2021. Special event details are also being examined. (11) NEW BUSINESS a. Committee Resolution for PRAC Approval ID 20-783 Resolution - Creating the Parks & Recreation Committee (PRAC) to make recommendations to City Council MOTION by Member Kuhn, seconded by Vice-Chair Richards, that the Resolution – Creating the Parks & Recreation Committee (PRAC) to make recommendations to City Council, be Approved. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 7- Member Rutledge, Vice-Chair Richards, Member Siegel, Member Kuhn, Member Shagott, Member Conner and Chair Portu b. PRAC Mission Statement ID 20-830 Creating the Parks & Recreation Advisory Committee (PRAC) Mission Statement MOTION by Vice-Chair Richards, seconded by Member Rutledge, to approve creating the Parks and Recreation Advisory Committee Mission Statement. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 7- Member Rutledge, Vice-Chair Richards, Member Siegel, Member Kuhn, Member Shagott, Member Conner and Chair Portu c. FY20 PRAC Budget Discussion Chair Portu presented a recap of budget requests that were submitted for the next fiscal year. Mr. Smith stated the comprehensive plan is starting with a consultant in place and will help drive the budget. The two-phase project will provide the Parks and Recreation Master Plan. Member Kuhn questioned the status of a full-time employee at the Racquet Center. Mrs. Malloy replied she is looking into ways to acquire a full-time Senior Park Attendant at the Racquet Center. Mr. Smith stated staff is researching a way to obtain a portable hand washing station for the Racquet Center while the building is closed due to construction. City of Marco Island Florida Page 3 Parks and Recreation Advisory Meeting Minutes - Final May 19, 2020 Committee (12) COMMITTEE COMMUNICATIONS Member Connor requested other Committee members relay their ideas for future budget requests. Member Kuhn expressed her interest in obtaining shade structures. Chair Portu explained he is interested in obtaining additional parkland, tree cover, and plantings. (13) ADJOURNMENT There being no further business, the meeting adjourned at 4:53 p.m. PREPARED BY: _______________________________ Heather Reed, Administrative Assistant City of Marco Island Florida Page 4