Parks and Recreation Advisory Committee

City of Marco Island Florida 51 Bald Eagle Drive Marco Island, Florida cityofmarcoisland.com Meeting Minutes - Final Tuesday, October 20, 2020 3:30 PM Community Room Parks and Recreation Advisory Committee Chair: Carlos Portu Vice-Chair: Allyson Richards Members: Adrian Conner, Dawn Kuhn, Ron Rutledge, Dolores Siegel, David Shagott City Staff: Daniel Smith, Samantha Malloy, Heather Reed Parks and Recreation Advisory Meeting Minutes - Final October 20, 2020 Committee (1) CALL TO ORDER Chair Portu called the meeting to order at 3:30 p.m. (2) ROLL CALL Present: 7- Member Rutledge, Vice-Chair Richards, Member Siegel, Member Kuhn, Member Shagott, Member Conner and Chair Portu Also Present Samantha Malloy, Manager of Parks, Culture & Recreation (3) PLEDGE OF ALLEGIANCE Led by Chair Portu. (4) APPROVAL OF THE AGENDA Vice-Chair Richards requested the addition of 'The Fruit & Spice Garden' to be added to the Agenda under Item 9 (Old Business). MOTION by Member Rutledge, seconded by Member Siegel, that the Amended Agenda be Approved. MOTION CARRIED BY THE FOLLOWING VOICE VOTE: Yes: 7- Member Rutledge, Vice-Chair Richards, Member Siegel, Member Kuhn, Member Shagott, Member Conner and Chair Portu (5) APPROVAL OF THE MINUTES a. PRAC Draft Minutes September 15, 2020 ID 20-1114 PRAC Draft Minutes for September 15, 2020 MOTION that the Meeting Minutes of September 15, 2020 be Approved. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 7- Member Rutledge, Vice-Chair Richards, Member Siegel, Member Kuhn, Member Shagott, Member Conner and Chair Portu (6) STAFF COMMUNICATIONS a. October 2020 Staff Report ID 20-1113 October 2020 Staff Report Manager of Parks, Culture & Recreation Samantha Malloy briefly highlighted the upcoming socially distanced Movie in the Park and the annual Halloween Spooktacular revised with a scavenger hunt. Member Kuhn questioned Mrs. Malloy about the improvements at Mackle Park, and Mrs. Malloy responded the renovation for the playground is scheduled tentatively for December with the shade structure installation following. Mrs. Malloy continued to state the spray park is currently down but in the process of being examined and repaired. City of Marco Island Florida Page 1 Parks and Recreation Advisory Meeting Minutes - Final October 20, 2020 Committee Member Shaggott questioned if a ‘Plan B’ was in place due to the increase of people at the racquet center during the Coronavirus pandemic. Mrs. Malloy replied staff had previously brought forward the idea of scheduling members but welcomes recommendations. Vice-Chair Richards endorsed the idea of using ‘signupgenius.com'. Mrs. Malloy stated members of the public can access current program information by going to the calendar on the City website. (7) PUBLIC COMMENT None. (8) PRESENTATIONS a. B.A.C. Recommended Trees for Veterans' Community Park ID 20-1115 Beautification Advisory Committee Recommended Trees for Veterans’ Community Park. Beautification Advisory Committee Chair Andrew Kirlin presented seven shade tree species, endorsed by the Beautification Advisory Committee, to be requested in the construction plans at Veterans’ Community Park. Mr. Kirlin welcomed additional tree proposals and stated his objective is to receive a motion to proceed with City Staff to discuss implementation. Following Mr. Kirlin’s presentation, Member Kunn presented a Motion for Mr. Kirlin and the Beautification Advisory Committee to bring their tree recommendations to City Staff, Kimley Horn Construction, and City Council. Chair Portu noting the motion, tabled it to allow remaining questions to be asked. A vote was not taken. Mr. Kirlin addressed questions and received input from members of the Committee after considerable discussion. Manager of Parks, Culture & Recreation Samantha Malloy included that there is no final planting design yet, and a $50,000 landscaping grant is expected to assist. Chair Portu questioned which types of trees were lost or had fallen during Irma, stating the trees remaining would be a good indicator for tree choices. Mr. Kirlin stated he will research an alternative to the Silver Buttonwood Tree and develop a cost-analysis for the difference in prices. (9) OLD BUSINESS a. Veterans' Community Park Manager of Parks, Recreation, and Culture Samantha Malloy stated the construction company is still in the value of the engineering phase and reviewing the cost and structural design of the bandshell. Chair Portu noted the 90% draft is being examined by city staff and the contractor to stay within the developed budget. Answering Chair Portu, Mrs. Malloy stated the start of construction may be pushed to March. b. PRAC Foundation 501(c)(3) Chair Portu informed the committee they currently have four out of five potential directors to create the board for the Parks and Recreation Advisory Committee Foundation and anticipates having the foundation filed with the State of Florida within the next two months. City of Marco Island Florida Page 2 Parks and Recreation Advisory Meeting Minutes - Final October 20, 2020 Committee c. Fruit & Spice Garden - Vice-Chair Richards Vice-Chair Richards shared with the Committee that lemons, limes, and cocktail trees were planted at Calusa Park for the Fruit and Spice Garden. Mrs. Malloy estimated this year's budget for the Fruit and Spice Garden to be the same amount of $2,500 and explained additional projects should be submitted before the end of the fiscal year. Mrs. Malloy agreed it is beneficial for the Committee to develop a plan for the garden. Vice-Chair Richards continued to relay to the Committee that in conjunction with Ms. Maria Lamb, she has obtained plaques to display the names of the existing trees. She continued to state she has twenty-three sapling trees she wants to provide to the parks. Mrs. Malloy stated due to future planning and the trees size, the city cannot take the trees in their current state, of which Chair Portu requested the topic be reviewed again at the next meeting. Member Kuhn gave praise to the Committee for representing themselves well with the City’s Comprehensive Plan through Florida Gulf Coast University, citing topics such as more green space, burying the utilities on the main road, parking, and engaging activities for the citizens. (10) NEW BUSINESS None. (11) COMMITTEE COMMUNICATIONS None. (12) ADJOURNMENT There being no further business, the meeting adjourned at 4:38 p.m. PREPARED BY: ______________________________ Heather Reed, Administrative Assistant, Parks and Recreation City of Marco Island Florida Page 3