Board of Lights and Water

205 Lawrence Street City of Marietta Post Office Box 609 Marietta, Georgia 30061 Meeting Minutes BOARD OF LIGHTS AND WATER Chairman Steve "Thunder" Tumlin Vice Chairman Terry G. Lee Board member Bruce E. Coyle Board member Alice Summerour Board member Brian Torras Board member Mike Wilson Board member Stuart Fleming Thursday, July 6, 2017 12:00 PM City Council Chambers Presiding: R. Steve Tumlin Present: Alice Summerour, Brian Torras, Bruce E. Coyle, Stuart Fleming, Terry G. Lee and Mike Wilson Also Present: Ron Mull, BLW General Manager William Bruton, City Manager Kevin Moore Board Attorney Stephanie Guy, Board Clerk CALL TO ORDER: Chairman R. Steve Tumlin called the meeting to order at 12:05 p.m. INVOCATION: Mayor Tumlin called upon Board member Stuart Fleming to give the invocation. PLEDGE OF ALLEGIANCE: Everyone was asked to remain standing for the Pledge of Allegiance. I. MINUTES: 20170628 Regular Meeting - June 12, 2017 Review and approval of the June 12, 2017 regular meeting minutes. A motion was made by Board member Lee, seconded by Board member Torras, that this matter be Approved. The motion carried by the following vote: Vote: 7 – 0 – 0 Approved City of Marietta Page 1 Printed on 7/6/2017 2:35:08PM BOARD OF LIGHTS AND WATER Meeting Minutes July 6, 2017 II. APPOINTMENTS/PRESENTATIONS: III. SCHEDULED APPEARANCES: IV. BLW OPERATING DEPARTMENTS: Customer Care: Electrical: 20170620 Marietta Board of Lights & Water Policy & Procedure No. 3.12, Outdoor Lighting Service Motion for approval of revisions to Marietta Board of Lights & Water Policy No. 3.12, Outdoor Lighting Service-Schedule RL-3. The motion was made by Board member Coyle, seconded by Board member Lee, that this matter be Approved. The motion carried by the following vote: Vote: 7 – 0 – 0 Approved 20170621 Transition to LED Street Lighting Update on BLW plans to transition from HID to LED street lighting. Motion to implement the transition to new LED street lighting, as appropriate and as available funds allow. The motion was made by Board member Summerour, seconded by Board member Coyle, that this matter be Approved. The motion carried by the following vote: Vote: 7 – 0 – 0 Approved Marketing: 20170599 BLW Board Strategic Business Plan 2017, Objective 6B Deliverable for BLW Board Strategic Business Plan 2017, Objective 6B, Management will advise the Board of important information on MBLW’s competitors, their target markets, product/ service offerings, cost structure, strategies and performance. Reported City of Marietta Page 2 Printed on 7/6/2017 2:35:08PM BOARD OF LIGHTS AND WATER Meeting Minutes July 6, 2017 Information Technology (IT): Water & Sewer: 20170600 West Dixie Water Main Replacement Project/ Change Order No. 1 Consideration for approval of Change Order No. 1 to the construction contract with Unity Construction Company, Inc., in the amount of $286,015.30, for the West Dixie Water Main Replacement Project. Motion to approve Change Order No. 1 to the construction contract with Unity Construction Company, Inc., in the amount of $286,015.30, for the West Dixie Water Main Replacement Project. The motion was made by Board member Coyle, seconded by Board member Summerour, that this matter be Approved. The motion carried by the following vote: Vote: 7 – 0 – 0 Approved 20170624 Redwood Water Tank/ Amendments to T-Mobile Site Lease with Option Consideration for retroactive approval of contract amendments No. 1-3 between T-Mobile and the Downtown Marietta Development Authority (DMDA) relative to antennas on the Redwood Water Tank. A motion was made by Board member Coyle, seconded by Board member Summerour, that this matter be Tabled. The motion carried by the following vote: Vote: 7 – 0 – 0 Tabled 20170625 Drought Conditions Update on current drought conditions and watering restrictions. Reported 20170640 Kennestone Retail/ Sewer Easement Encroachment Consideration for approval of a variance to Marietta Board of Lights and Water Policy No. 5.11 with the understanding that in the event of an emergency repair to the sewer main, any resulting damage/ repair/ replacement of the retaining wall would be the responsibility of the property owner. Board Attorney Kevin Moore disclosed that he has represented Barry McWhirter, who is a principal owner of the property located at 732 Cherokee Street. Mr. Moore then stepped down from the dais. City of Marietta Page 3 Printed on 7/6/2017 2:35:08PM BOARD OF LIGHTS AND WATER Meeting Minutes July 6, 2017 Discussion was held regarding the need for a Hold Harmless Agreement. There was general agreement that due to the conflict of interest by the Board Attorney, the City Attorney Doug Haynie would draft the Hold Harmless Agreement. Motion to approve the variance request to Marietta Board of Lights and Water Policy No. 5.11 with the understanding that in the event of an emergency repair to the sewer main, any resulting damage/ repair/ replacement of the retaining wall would be the responsibility of the property owner. The memo, signed by Barry McWhirter a managing partner of the 732 Cherokee Street, LLC, and submitted diagrams were included as a condition of approval, along with a Hold Harmless Agreement that shall be signed within 10 days of approval. The motion was made by Board member Lee, seconded by Board member Torras, that this matter be Approved. The motion carried by the following vote: Vote: 7 – 0 – 0 Approved 20170601 Cobb County-Marietta Water Authority (CCMWA) Monthly Cobb County-Marietta Water Authority (CCMWA) report. Reported V. CENTRALIZED SUPPORT: Finance: 20170627 BLW Finance Reports Review of the BLW Finance Supplemental Information only. BLW Finance reports for June 2017 to be emailed. Reported VI. COMMITTEE REPORTS: VII. CHAIRPERSON'S REPORT: 20170602 MEAG Annual Meeting The June 2017 Municipal Electric Authority of Georgia (MEAG) Board meeting was cancelled. The MEAG board elections and annual meeting will be held July 10 - 12. A report from the annual meeting will be presented next month. Reported City of Marietta Page 4 Printed on 7/6/2017 2:35:08PM BOARD OF LIGHTS AND WATER Meeting Minutes July 6, 2017 20170643 LED Signage/ Message Board Investigate changing the current BLW entry sign with LED Signage/ Message Board in coordination with the sidewalk project planned on North Marietta Parkway from Fairground Street to Cobb Parkway (Highway 41). There was a consensus by the Board that staff be directed to investigate the feasibility and cost of changing the current BLW entry sign with LED Signage/ Message Board. Report Requested VIII. GENERAL MANAGER'S REPORT: 20170603 BLW Board Strategic Business Plan 2017, Objectives 3B and 3C Deliverable for BLW Board Strategic Business Plan 2017 Objectives 3B and 3C regarding assessment of BLW human resource needs with respect to critical knowledge, skills and leadership as well as employee development. Reported 20170633 Georgia Public Web (GPW) Representative Recommendation from Mayor Steve Tumlin that Ron Mull be designated as the Georgia Public Web (GPW) representative and voting delegate for the August 16, 2017 GPW annual election with Bill Bruton as alternate, and execution of the required Certificate as to Authorized Member Representative. Motion to designated Ron Mull as the Georgia Public Web (GPW) representative and voting delegate for the August 16, 2017 GPW annual election with Bill Bruton as alternate, and execution of the required Certificate as to Authorized Member Representative. The motion was made by Board member Summerour, seconded by Board member Lee, that this matter be Approved. The motion carried by the following vote: Vote: 7 – 0 – 0 Approved 20170641 Natural Gas Update Report on natural gas. Reported City of Marietta Page 5 Printed on 7/6/2017 2:35:08PM BOARD OF LIGHTS AND WATER Meeting Minutes July 6, 2017 IX. OTHER BUSINESS: X. UNSCHEDULED APPEARANCES: XI. EXECUTIVE SESSION (at the Board's discretion): 20170662 Executive Session Executive Session to discuss personnel, legal and/or real estate matters. Not Held ADJOURNMENT: The meeting was adjourned at 1:27 p.m. Approved by City Council: Date: July 12, 2017 ______________________________ R. Steve Tumlin, Mayor Attest: ________________________ Stephanie Guy, City Clerk Approved by Board of Lights and Water: Date: ________________________ _______________________________ R. Steve Tumlin, Chairman Attest: ________________________ Stephanie Guy, City Clerk City of Marietta Page 6 Printed on 7/6/2017 2:35:08PM