Board of Lights and Water

205 Lawrence Street City of Marietta Post Office Box 609 Marietta, Georgia 30061 Meeting Minutes BOARD OF LIGHTS AND WATER Chairman Steve "Thunder" Tumlin Vice Chairman Terry G. Lee Board member Bruce E. Coyle Board member Alice Summerour Board member Brian Torras Board member Mike Wilson Board member Stuart Fleming Monday, November 6, 2017 12:00 PM City Council Chambers Presiding: R. Steve Tumlin Present: Alice Summerour, Brian Torras, Stuart Fleming, Bruce E. Coyle and Terry G. Lee Also Present: Ron Mull, BLW General Manager William Bruton, City Manager Kevin Moore Board Attorney Stephanie Guy, Board Clerk CALL TO ORDER: Chairman R. Steve Tumlin called the meeting to order at 12:00 p.m. INVOCATION: Chairman Tumlin called upon Board member Coyle to give the invocation. PLEDGE OF ALLEGIANCE: Everyone was asked to remain standing for the Pledge of Allegiance. I. MINUTES: 20171036 Regular Meeting - October 9, 2017 Review and approval of the October 9, 2017 regular meeting minutes. City of Marietta Page 1 Printed on 11/6/2017 2:59:27PM BOARD OF LIGHTS AND WATER Meeting Minutes November 6, 2017 A motion was made by Board member Lee, seconded by Board member Torras, that this matter be Approved. The motion carried by the following vote: Vote: 6 – 0 – 0 Approved II. APPOINTMENTS/PRESENTATIONS: III. SCHEDULED APPEARANCES: IV. BLW OPERATING DEPARTMENTS: Customer Care: 20171021 Additional Discount/ Senior Ratepayers Follow-up/ report on potential revenue impact from June Board discussion on feasibility of allowing an extra 2% timely-paid discount for ratepayers 62 and older, which would increase their current 10% to a 12% discount. Reported Electrical: 20171009 Mutual Aid Update/ Hurricane Irma Update on reimbursement received for Marietta Power’s recent storm restoration efforts in Crisp County and the City of Covington, Georgia in the aftermath of Hurricane Irma. These efforts are coordinated through the Electric Cities of Georgia’s Mutual Aid program. Reported Marketing: 20171046 LED Signage/ Message Board Options Consideration of options for the new LED Signage/ Message Board for the entrance of the BLW complex. Electrical Director Ernie Garcia presented several options for the LED Signage/ Message Board for the entrance of the BLW complex. The Board was asked to review the options and narrow down the options. Discussed City of Marietta Page 2 Printed on 11/6/2017 2:59:27PM BOARD OF LIGHTS AND WATER Meeting Minutes November 6, 2017 Information Technology (IT): 20170806 Small Cell Ordinance Report on Small Cell discussions and Ordinance. Reported Water & Sewer: 20171022 West Dixie Water Main Replacement Project/ Change Order No. 2 Consideration for approval of Change Order No. 2 to the construction contract with Unity Construction Company, Inc. in the amount of $242,508.99 for the West Dixie Water Main Replacement Project. Motion to approve Change Order No. 2 to the construction contract with Unity Construction Company, Inc. in the amount of $242,508.99 for the West Dixie Water Main Replacement Project. The motion was made by Board member Fleming, seconded by Board member Coyle, that this matter be Approved. The motion carried by the following vote: Vote: 6 – 0 – 0 Approved 20171023 2017 Distribution System of Excellence - Gold Award Marietta Water and Sewer awarded the Distribution System of Excellence Gold Award for 2017. Reported 20171024 2017 Wastewater Collections System of Excellence - Gold/ Platinum Award Marietta Water and Sewer awarded the 2017 Wastewater Collections System of Excellence Gold/ Platinum Award. The Platinum status indicates we have won the award at the Gold level for 5 consecutive years. Reported City of Marietta Page 3 Printed on 11/6/2017 2:59:27PM BOARD OF LIGHTS AND WATER Meeting Minutes November 6, 2017 20171003 Cobb County-Marietta Water Authority (CCMWA) Monthly Cobb County-Marietta Water Authority (CCMWA) report. Reported V. CENTRALIZED SUPPORT: Finance: 20171020 BLW Finance Reports Review of the BLW Finance reports for October 2017. Reported VI. COMMITTEE REPORTS: 20171010 Budget/ Rates Committee Committee Chair Terry Lee to announce date and time of next scheduled Budget/ Rates Committee meeting. Committee Chair Lee announced that the Budget/Rates Committee will be held Wednesday, December 6 at 2pm. Reported 20171025 Natural Gas Committee Consideration for Committee Chair Alice Summerour to schedule a Natural Gas Committee meeting during the next month. Committee Chair Summerour announced that a Natural Gas Committee will be held Wednesday, November 6 at 3pm. Reported VII. CHAIRPERSON'S REPORT: 20171004 MEAG Business Report Report on Municipal Electric Authority of Georgia (MEAG) business during the month of October 2017. Reported City of Marietta Page 4 Printed on 11/6/2017 2:59:27PM BOARD OF LIGHTS AND WATER Meeting Minutes November 6, 2017 20171011 2018 Board Meeting Schedule (Tentative) Review of tentative Board meeting schedule for 2018. Motion to approve the tentative Board meeting schedule for 2018, subject to changes in December after the City Council meeting schedule is finalized. The motion was made by Board member Summerour, seconded by Board member Lee, that this matter be Approved. The motion carried by the following vote: Vote: 5 – 0 – 0 Approved Absent for the vote: Stuart Fleming 20171012 Meeting Protocol 2018 Protocol for 2018 Board meetings relative to the Invocation/ Pledge schedule. Motion to approve the protocol for 2018 Board meetings relative to the Invocation/ Pledge schedule. The motion was made by Board member Lee, seconded by Board member Summerour, that this matter be Approved. The motion carried by the following vote: Vote: 5 – 0 – 0 Approved Absent for the vote: Stuart Fleming VIII. GENERAL MANAGER'S REPORT: 20171047 Electric Cities of Georgia (ECG) 2017 Board Elections/ Authorized Representatives Review of last year’s resolution and consideration of authorized BLW representatives for this year’s Electric Cities of Georgia (ECG) Board Elections. Motion to authorize General Manger Ron Mull and City Manager Bill Bruton as the BLW representatives for this year’s Electric Cities of Georgia (ECG) Board Elections. The motion was made by Board member Lee, seconded by Board member Summerour, that this matter be Approved. The motion carried by the following vote: Vote: 5 – 0 – 0 Approved Absent for the vote: Stuart Fleming City of Marietta Page 5 Printed on 11/6/2017 2:59:27PM BOARD OF LIGHTS AND WATER Meeting Minutes November 6, 2017 20171054 Voluntary Deposits into the Municipal Competitive Trust for Power Supply Year 2018 Consideration of recommendation to City Council for voluntary deposits into the Municipal Competitive Trust (MCT) for the year 2018. Motion to approve a recommendation to City Council to authorize staff to set aside $102,923 per month in the MEAG Short-Term Flexible Portfolio account. Further, authorize receiving MCT monies in the amount of $243,152 per month from the MEAG Intermediate Term Portfolio account in the form of revenues. The motion was made by Board member Coyle, seconded by Board member Lee, that this matter be Approved. The motion carried by the following vote: Vote: 5 – 0 – 0 Approved Absent for the vote: Stuart Fleming 20171055 MEAG Off-System Energy Sales Margins Power Supply Year 2018 Consideration of recommendation to City Council for the election of MEAG Off-System Energy Sales Margins for the power supply year 2018. Motion to approve a recommendation to City Council to continue to have its election of each month’s entitled portion of off-system sales margins credited to its monthly MEAG Power bill, The motion was made by Board member Lee, seconded by Board member Coyle, that this matter be Approved. The motion carried by the following vote: Vote: 5 – 0 – 0 Approved Absent for the vote: Stuart Fleming IX. OTHER BUSINESS: 20171013 Marietta Natural Gas (MNG), LLC Update. Reported X. UNSCHEDULED APPEARANCES: XI EXECUTIVE SESSION (at the Board's discretion): City of Marietta Page 6 Printed on 11/6/2017 2:59:27PM BOARD OF LIGHTS AND WATER Meeting Minutes November 6, 2017 20171037 Executive Session Executive Session to discuss personnel, legal and/ or real estate matters. A motion was made in open session by Board member Summerour, seconded by Board member Lee, to enter an Executive Session to discuss real estate matters and potential litigation. The motion carried by the following vote: Vote: 5 – 0 – 0 Approved Absent for the vote: Stuart Fleming The Executive Session was held. A motion was made in open session by Board member Torras, seconded by Council member Summerour, to exit the Executive Session. The motion carried by the following vote: Vote: 5 – 0 – 0 Approved Absent for the vote: Stuart Fleming ADJOURNMENT: The meeting was adjourned at 1:42 p.m. Approved by City Council: Date: November 8, 2017 _ _____________________________ R. Steve Tumlin, Mayor Attest: _______________________ Stephanie Guy, City Clerk City of Marietta Page 7 Printed on 11/6/2017 2:59:27PM BOARD OF LIGHTS AND WATER Meeting Minutes November 6, 2017 Approved by Board of Lights and Water: Date: _______________________ _____________________________ R. Steve Tumlin, Chairman Attest: ________________________ Stephanie Guy, City Clerk City of Marietta Page 8 Printed on 11/6/2017 2:59:27PM