Board of Lights and Water

205 Lawrence Street City of Marietta Post Office Box 609 Marietta, Georgia 30061 Meeting Minutes BOARD OF LIGHTS AND WATER Steve "Thunder" Tumlin, Chairman Terry G. Lee, Vice Chair Bruce E. Coyle Alice Summerour Brian Torras Mike Wilson Michelle Cooper Kelly Monday, September 10, 2018 12:00 PM City Council Chambers Presiding: R. Steve Tumlin Present: Alice Summerour, Brian Torras, Bruce E. Coyle, Terry G. Lee, And Mike Wilson Absent: Michelle Cooper Kelly Also Present: Ron Mull, BLW General Manager William Bruton, City Manager Kevin Moore Board Attorney Stephanie Guy, Board Clerk CALL TO ORDER: Mayor Tumlin called the meeting to order at 12:00 p.m. INVOCATION: Mayor Tumlin called upon Board member Torras to give the invocation. PLEDGE OF ALLEGIANCE: Everyone was asked to remain standing for the Pledge of Allegiance. I. MINUTES: 20180956 Regular Meeting - August 6, 2018 Review and approval of August 6, 2018 regular meeting minutes. A motion was made by Board member Summerour, seconded by Board member Lee, that this matter be Approved. The motion carried by the following vote: Vote: 6 – 0 – 0 Approved City of Marietta Page 1 Printed on 9/10/2018 4:24:45PM BOARD OF LIGHTS AND WATER Meeting Minutes September 10, 2018 II. APPOINTMENTS/PRESENTATIONS: III. SCHEDULED APPEARANCES: 20181000 68 N. Marietta Parkway/ Electrical Service Market Square and Denmead Properties representatives to speak regarding electrical service for 68 N. Marietta Parkway. Present 20180959 Denmead Street/ Marietta Square Market Denmead Street/ Marietta Square Market Discussion was held regarding the utilities to service 68 N. Marietta Parkway. A diagram was also shown of the proposed options. Motion to direct staff to bring back additional information, as there is no objection to "green" pole location; however, the Board would like to utilize the easement already in place in this area for overhead or underground utilities. A motion was made by Board member Coyle, seconded by Board member Lee, that this matter be Approved. The motion carried by the following vote: Vote: 6 – 0 – 0 Approved IV. BLW OPERATING DEPARTMENTS: Customer Care: 20180957 BLW Board Strategic Business Plan 2018, Objective 9A Deliverable for BLW Board Strategic Business Plan 2018, Objective 9A, Review new technology applications for all customer service delivery systems. Reported 20180958 BLW Board Strategic Business Plan 2018, Objective 9B Deliverable for BLW Board Strategic Business Plan 2018, Objective 9B, Review of operating policies & procedures to ensure that the MBLW can meet the needs of our customers in a timely & efficient manner. Reported City of Marietta Page 2 Printed on 9/10/2018 4:24:45PM BOARD OF LIGHTS AND WATER Meeting Minutes September 10, 2018 Electrical: 20180961 MCI Metro Access Transmission Services Corporation (MCI) Pole .Attachment License Agreement Consideration of approval to execute the MCI Metro Access Transmission Services Corporation (MCI) Pole Attachment License Agreement as negotiated by Electric Cities of Georgia for MCI’s expansion and/or upgrade to their telecommunications network using new aerial fiber. A motion was made by Board member Lee, seconded by Board member Coyle, that this matter be Approved. The motion carried by the following vote: Vote: 6 – 0 – 0 Approved 20180962 Spectrum Southeast, LLC Pole Attachment License Agreement Consideration for approval to execute the Spectrum Southeast, LLC Pole Attachment License Agreement as negotiated by Electric Cities of Georgia for Spectrum’s expansion and/or upgrade to their network using new aerial fiber. A motion was made by Board member Lee, seconded by Board member Summerour, that this matter be Approved. The motion carried by the following vote: Vote: 6 – 0 – 0 Approved Marketing: 20180966 LED Signage/ Message Board Update on the new LED Signage/ Message Board for the entrance of the BLW complex. Reported Information Technology (IT): Water & Sewer: 20180985 Rottenwood Sewer Interceptor Project Phase I/ Contract Award Consideration for approval to award a construction contract with Ronny D. Jones Enterprises, Inc., in the amount of $8,835,172, for the Rottenwood Sewer Interceptor Project Phase I and approval of appropriate FY19 Resolution. City of Marietta Page 3 Printed on 9/10/2018 4:24:45PM BOARD OF LIGHTS AND WATER Meeting Minutes September 10, 2018 Motion to award a construction contract with Ronny D. Jones Enterprises, Inc., in the amount of $8,835,172.00 for the Rottenwood Sewer Interceptor Phase 1 Project; and authorize a budget amendment in the amount of $1,500,00.00 from the excess reserves, with approval of appropriate Resolution. A motion was made by Board member Coyle, seconded by Board member Lee, that this matter be Approved. The motion carried by the following vote: Vote: 5 – 0 – 1 Approved Abstaining: Alice Summerour 20180963 Cobb County-Marietta Water Authority (CCMWA) Monthly Cobb County-Marietta Water Authority (CCMWA) report. Reported V. CENTRALIZED SUPPORT: Finance: 20180984 BLW Finance Reports Review of the BLW Finance reports for August 2018. Reported VI. COMMITTEE REPORTS: 20180964 Budget/ Rates Committee Committee Chair Terry Lee to announce date/time of next Budget/ Rates Committee meeting. Committee Chair Terry Lee announced that the Budget/ Rates Committee will meet Monday, October 8, 2018 at 11am. Reported VII. CHAIRPERSON'S REPORT: 20180967 MEAG Business Report Report on Municipal Electric Authority of Georgia (MEAG) business during the month of August 2018. Reported City of Marietta Page 4 Printed on 9/10/2018 4:24:45PM BOARD OF LIGHTS AND WATER Meeting Minutes September 10, 2018 VIII. GENERAL MANAGER'S REPORT: 20180968 Municipal Electric Authority of Georgia (MEAG) Annual Subscription for Supplemental Power 2019 Consideration of the supplemental power supply nomination as presented and recommendation that the City Council authorize the agreement for the 2019 Annual Subscription with MEAG accordingly. A motion was made by Board member Coyle, seconded by Board member Summerour, that this matter be Approved. The motion carried by the following vote: Vote: 6 – 0 – 0 Approved 20180969 Public Power/ Clean Water Week 2018 Report on Public Power/ Clean Water Week, October 7 - 13, 2018 General Manager Ron Mull announced that the Employee Lunch will be Thursday, October 11, 2018 and the Customer Appreciation Cook-out will be Friday, October 12, 2018. Reported IX. OTHER BUSINESS: 20180970 Marietta Natural Gas, LLC Marietta Natural Gas, LLC update. Reported X. UNSCHEDULED APPEARANCES: Larry Wills, who lives on Oakmont Drive, addressed the Board. XI. EXECUTIVE SESSION (at the Board's discretion): 20180971 Executive Session Executive Session to discuss personnel, legal and/ or real estate matters. A motion was made in open session by Board member Lee, seconded by Board member Summerour, to enter an Executive Session to discuss potential litigation. The motion carried by the following vote: Vote: 6 – 0 – 0 Approved City of Marietta Page 5 Printed on 9/10/2018 4:24:45PM BOARD OF LIGHTS AND WATER Meeting Minutes September 10, 2018 The Executive Session was held. A motion was made in open session by Board member Coyle, seconded by Council member Lee, to exit the Executive Session. The motion carried by the following vote: Vote: 6 – 0 – 0 Approved ADJOURNMENT: The meeting was adjourned at 2:02 p.m. Approved by City Council: Date: September 12, 2018 ______________________________ R. Steve Tumlin, Mayor Attest: ________________________ Stephanie Guy, City Clerk Approved by Board of Lights and Water: Date: ________________________ _______________________________ R. Steve Tumlin, Chairman Attest: ________________________ Stephanie Guy, City Clerk City of Marietta Page 6 Printed on 9/10/2018 4:24:45PM