Board of Lights and Water

205 Lawrence Street City of Marietta Post Office Box 609 Marietta, Georgia 30061 Meeting Minutes BOARD OF LIGHTS AND WATER Steve "Thunder" Tumlin, Chairman Terry G. Lee, Vice Chair Bruce E. Coyle Alice Summerour Brian Torras Mike Wilson Michelle Cooper Kelly Monday, November 11, 2019 12:00 PM City Council Chambers Presiding: R. Steve Tumlin Present: Alice Summerour, Bruce E. Coyle, Terry G. Lee, Mike Wilson and Michelle Cooper Kelly, Brian Torras Also Present: Ron Mull, BLW General Manager William Bruton, City Manager Kevin Moore Board Attorney Stephanie Guy, Board Clerk CALL TO ORDER: Chairman R. Steve Tumlin called the meeting to order at 12:00 p.m. INVOCATION: Chairman Tumlin called upon Board member Brian Torras to give the invocation. PLEDGE OF ALLEGIANCE: Everyone was asked to remain standing for the Pledge of Allegiance. I. MINUTES: 20190986 Regular Meeting - October 7, 2019 Review and approval of October 7, 2019 regular meeting minutes. A motion was made by Board member Summerour, seconded by Board member Lee, that this matter be Approved. The motion carried by the following vote: Vote: 7 – 0 – 0 Approved City of Marietta Page 1 Printed on 11/11/2019 1:45:22PM BOARD OF LIGHTS AND WATER Meeting Minutes November 11, 2019 II. APPOINTMENTS/PRESENTATIONS: III. SCHEDULED APPEARANCES: 20190987 Scheduled Appearance Scheduled appearance - Larry Wills Present IV. BLW OPERATING DEPARTMENTS: Customer Care: Electrical: Marketing: Information Technology (IT): Water & Sewer: 20190997 2019 Clearwater Drive Area Water System Improvements Project/ Change Order No. 1 Consideration for approval of Change Order No. 1, in the amount of $72,450, for the 2019 Clearwater Drive Area Water System Improvements Project in order to meet Cobb Department of Transportation (DOT) requirements regarding roadway milling and re-pavement. Motion to approve Change Order No. 1, in the amount of $72,450, for the 2019 Clearwater Drive Area Water System Improvements Project in order to meet Cobb Department of Transportation (DOT) requirements regarding roadway milling and re-pavement. The motion was made by Board member Kelly, seconded by Board member Lee, that this matter be Approved. The motion carried by the following vote: Vote: 7 – 0 – 0 Approved 20191019 Powers Ferry Drive Bridge Replacement Utility Relocation Project Consideration for Board approval to award a construction contract to Site Engineering, Inc., in the amount of $478,637 for the Powers Ferry Drive Bridge Replacement Utility Relocation Project. City of Marietta Page 2 Printed on 11/11/2019 1:45:22PM BOARD OF LIGHTS AND WATER Meeting Minutes November 11, 2019 Motion to approve the award of a construction contract to Site Engineering, Inc., in the amount of $478,637 for the Powers Ferry Drive Bridge Replacement Utility Relocation Project. The motion was made by Board member Kelly, seconded by Board member Coyle, that this matter be Approved. The motion carried by the following vote: Vote: 7 – 0 – 0 Approved 20190988 Marietta Board of Lights & Water Policy & Procedure No. 3.20, Water Service Rates Motion for approval of revisions to Marietta Board of Lights & Water Policy No. 3.20, Water Service Rates, per last month’s decision to pass through the wholesale water cost increase effective January 2020, with bills reflecting increase starting in February 2020. The motion was made by Board member Summerour, seconded by Board member Lee, that this matter be Approved. The motion carried by the following vote: Vote: 6 – 1 – 0 Approved Voting Against: Mike Wilson 20190989 Marietta Board of Lights & Water Policy & Procedure No. 3.24, Water Monthly Minimums Motion for approval of revisions to Marietta Board of Lights & Water Policy No. 3.24, Water Monthly Minimums, per last month’s decision to pass through the wholesale water cost increase effective January 2020, with bills reflecting increase starting in February 2020. The motion was made by Board member Coyle, seconded by Board member Lee, that this matter be Approved. The motion carried by the following vote: Vote: 6 – 1 – 0 Approved Voting Against: Mike Wilson 20190990 Cobb County-Marietta Water Authority (CCMWA) Monthly Cobb County-Marietta Water Authority (CCMWA) report. Received and Filed V. CENTRALIZED SUPPORT: City of Marietta Page 3 Printed on 11/11/2019 1:45:22PM BOARD OF LIGHTS AND WATER Meeting Minutes November 11, 2019 Finance: 20190993 BLW Finance Report Review of BLW Finance reports for October 2019. Reported VI. COMMITTEE REPORTS: VII. CHAIRPERSON'S REPORT: 20190991 MEAG Business Report Report on Municipal Electric Authority of Georgia (MEAG) business during the month of October 2019. Reported 20190992 2020 Board Meeting Schedule (Tentative) Review of tentative Board meeting schedule for 2020. Discussed 20190994 2020 Meeting Protocol Protocol for 2020 Board meetings relating to Invocation/ Pledge schedule. Discussed VIII. GENERAL MANAGER'S REPORT: 20190995 MEAG Off-System Energy Sales Margins Power Supply Year 2020 Consideration of recommendation to City Council for the election of MEAG Off-System Energy Sales Margins for the power supply year 2020. A motion was made by Board member Lee, seconded by Board member Summerour, that this matter be Approved. The motion carried by the following vote: Vote: 7 – 0 – 0 Approved IX. OTHER BUSINESS: X. UNSCHEDULED APPEARANCES: City of Marietta Page 4 Printed on 11/11/2019 1:45:22PM BOARD OF LIGHTS AND WATER Meeting Minutes November 11, 2019 XI EXECUTIVE SESSION (at the Board's discretion): 20190996 Executive Session Executive Session to discuss personnel, legal, and/ or real estate matters. Not Held ADJOURNMENT: The meeting was adjourned at 12:39 p.m. Approved by City Council: Date: November 13, 2019 ______________________________ R. Steve Tumlin, Mayor Attest: ________________________ Stephanie Guy, City Clerk Approved by Board of Lights and Water: Date: _________________________ _______________________________ R. Steve Tumlin, Chairman Attest: ________________________ Stephanie Guy, City Clerk City of Marietta Page 5 Printed on 11/11/2019 1:45:22PM