Board of Lights and Water

205 Lawrence Street City of Marietta Post Office Box 609 Marietta, Georgia 30061 Meeting Minutes BOARD OF LIGHTS AND WATER Steve "Thunder" Tumlin, Chairperson Mike Wilson, Vice Chairman Bruce E. Coyle Terry G. Lee Alice Summerour Brian Torras Andy Morris Monday, February 10, 2020 12:00 PM City Council Chambers Presiding: R. Steve Tumlin Present: Alice Summerour, Bruce E. Coyle, Terry G. Lee, Andy Morris, Brian Torras and Mike Wilson Also Present: Ron Mull, BLW General Manager William Bruton, City Manager Kevin Moore Board Attorney Stephanie Guy, Board Clerk CALL TO ORDER: Chairman R. Steve Tumlin called the meeting to order at 12:05 p.m. INVOCATION: Chairman Tumlin called upon Board member Torras to give the invocation. PLEDGE OF ALLEGIANCE: Everyone was asked to remain standing for the Pledge of Allegiance. I. MINUTES: 20200083 Regular Minutes - January 6, 2020 Review and approval of January 6, 2020 regular meeting minutes. A motion was made by Board member Summerour, seconded by Board member Torras, that this matter be Approved. The motion carried by the following vote: Vote: 7 – 0 – 0 Approved City of Marietta Page 1 Printed on 2/10/2020 3:25:04PM BOARD OF LIGHTS AND WATER Meeting Minutes February 10, 2020 II. APPOINTMENTS/PRESENTATIONS: III. SCHEDULED APPEARANCES: 20200119 Scheduled Appearance Scheduled appearance - Isaiah “Ike” Kyle, Associate Broker, Solid Source Realty Presented 20200084 Scheduled Appearance Scheduled appearance - Larry Wills Presented IV. BLW OPERATING DEPARTMENTS: Customer Care: Electrical: 20200110 Easement Acquisition/ Waddell and Anderson Streets Consideration for approval to purchase an easement along Waddell Street between Roswell and Anderson Streets at a cost of $5,000. Motion to approve the purchase of an easement along Waddell Street between Roswell and Anderson Streets at a cost of $5,000. The motion was made by Board member Lee, seconded by Board member Morris, that this matter be Approved. The motion carried by the following vote: Vote: 7 – 0 – 0 Approved 20200093 Reliable Public Power Provider (RP3) Marietta Power’s Reliable Public Power Provider (RP3) recertification by the American Public Power Association. Presented Marketing: Information Technology (IT): City of Marietta Page 2 Printed on 2/10/2020 3:25:04PM BOARD OF LIGHTS AND WATER Meeting Minutes February 10, 2020 20200085 Board Strategic Business Plan 2019, Objective 8A Deliverable for Board Strategic Business Plan 2019 Objective 8A, Management will prepare a technology review and evaluation annually that will be used for budgeting and planning. Reported Water & Sewer: 20200086 Manget Street at Lakewood Drive/ Utility Relocation Project Consideration to award a construction contract with G.S. Construction, Inc. in the amount of $357,198.10 for the Manget Street at Lakewood Drive Utility Relocation Project. Motion to award a construction contract with G.S. Construction, Inc. in the amount of $357,198.10 for the Manget Street at Lakewood Drive Utility Relocation Project. The motion was made by Board member Lee, seconded by Board member Summerour, that this matter be Approved. The motion carried by the following vote: Vote: 7 – 0 – 0 Approved 20200092 Fairground Street B Utility Relocation Project/ Roswell to Frasier Board consideration for approval to award a construction contract with K.M. Davis Contracting Co., Inc., in the amount of $1,772,701.25, for the Fairground B Utility Relocation Project. Motion to award a construction contract with K.M. Davis Contracting Co., Inc., in the amount of $1,772,701.25, for the Fairground B Utility Relocation Project. The motion was made by Board member Coyle, seconded by Board member Lee, that this matter be Approved. The motion carried by the following vote: Vote: 7 – 0 – 0 Approved 20200087 Cobb County-Marietta Water Authority Monthly Cobb County-Marietta Water Authority report. Reported V. CENTRALIZED SUPPORT: Finance: City of Marietta Page 3 Printed on 2/10/2020 3:25:04PM BOARD OF LIGHTS AND WATER Meeting Minutes February 10, 2020 Finance: 20200082 BLW Finance Report Review of BLW Finance reports for January 2020. Reported VI. COMMITTEE REPORTS: 20200088 Budget/ Rates Committee Chairman Terry G. Lee to discuss calling a committee meeting prior to the March 9 Board meeting for the purpose of reviewing a General Fund transfer recommendation per Board Strategic Business Plan Policy No. 8. The next Budget/ Rates Committee was set for Monday, March 9 at 11am. Discussed VII. CHAIRPERSON'S REPORT: 20200089 MEAG Business Report Report on Municipal Electric Authority of Georgia (MEAG) business during the month of January 2020. Reported A motion was made by Board member Coyle, seconded by Board member Lee, to suspend the rules of order to add an item to agenda in support changes by City Council to Marietta Power's line worker step program. The motion carried by the following vote: Vote: 7 – 0 – 0 Approved A motion was made by Board member Tumlin, seconded by Board member Lee, to support changes by City Council to Marietta Power’s Line Worker step program. The motion carried by the following vote: Vote: 7 – 0 – 0 Approved VIII. GENERAL MANAGER'S REPORT: City of Marietta Page 4 Printed on 2/10/2020 3:25:04PM BOARD OF LIGHTS AND WATER Meeting Minutes February 10, 2020 20200090 Board Strategic Business Plan 2019, Objective 1C Deliverable for Board Strategic Business Plan 2019, Objective 1C, the Board will measure progress of the Strategic Plan and will report its findings and recommendations annually. Reported 20191190 BLW Board Strategic Business Plan 2019/ Objective 4A Deliverable for BLW Board Strategic Business Plan 2019, Objective 4A: The Board will annually review and evaluate written policies governing its financial management. These policies cover such areas as: Revenue requirements, Reserves, Debt, Rates and charges for services. In January Board members were allotted a month to review the policies and make any recommended edits to General Manager Ron Mull prior to the February 10, 2020 Board meeting. Consideration for approval of these policies. Motion to approve the BLW governing policies related to its financial management. The motion was made by Board member Coyle, seconded by Board member Lee, that this matter be Approved. The motion carried by the following vote: Vote: 7 – 0 – 0 Approved 20191191 Board Strategic Business Plan 2020/ Approval Review of the proposed Board Strategic Business Plan for 2020. Last month the proposed 2020 Board Strategic Business Plan was presented. The Board was allotted a month to review and make any recommended edits to General Manager Ron Mull prior to the February 10, 2020 Board meeting. Consideration for approval of the 2020 Board Strategic Business Plan. Motion to approve the 2020 Board Strategic Business Plan, as presented. The motion was made by Board member Lee, seconded by Board member Summerour, that this matter be Approved. The motion carried by the following vote: Vote: 7 – 0 – 0 Approved IX. OTHER BUSINESS: X. UNSCHEDULED APPEARANCES: City of Marietta Page 5 Printed on 2/10/2020 3:25:04PM BOARD OF LIGHTS AND WATER Meeting Minutes February 10, 2020 EXECUTIVE SESSION (at the Board's discretion): 20191191 Executive Session Executive Session to discuss personnel, legal, and/ or real estate matters. Not Held ADJOURNMENT: The meeting was adjourned at 1:20 p.m. Approved by City Council: Date: February 12, 2020 ______________________________ R. Steve Tumlin, Mayor Attest: ________________________ Stephanie Guy, City Clerk Approved by Board of Lights and Water: Date: _________________________ _______________________________ R. Steve Tumlin, Chairman Attest: ________________________ Stephanie Guy, City Clerk City of Marietta Page 6 Printed on 2/10/2020 3:25:04PM