City Council

AGENDA--CITY COUNCIL CITY OF MARTINSVILLE, VIRGINIA Council Chambers – Municipal Building 7:00 p.m.-CLOSED SESSION prior to 7:30 p.m. regular session Tuesday, July 10, 2012 Invocation – Vice Mayor Kimble Reynolds Pledge to the American Flag 1. Items to be considered in Closed Session, in accordance with the Code of Virginia, Title 2.2 Chapter 37—Freedom of Information Act, Section 2.2-3711—Closed Meetings, the following: A. A prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business’ or industry’s interest in locating or expanding its facilities in the community as authorized by Subsection 5. 2. Consider approval of Council meeting minutes of May 1, 2012 and May 3, 2012. (2 mins.) 3. Hear report from Mark Heath, Economic Development Corporation. (10 mins.) 4. Hear an update on the Martinsville High School renovation project. (10 mins) 5. Hear update on Henry Hotel costs. (10 mins.) 6. Consider approval, on second reading, of revised littering ordinance. (5 mins.) 7. Consider adoption of a resolution confirming the declaration of a local emergency for the weekend of June 29, 2012 and confirming the emergency powers of the City Manager as Director of Emergency Management. (5 mins.) 8. Consider approval of consent agenda. (2 mins.) A. Accept & appropriate budget adjustments. 9. Business from the Floor This section of the Council meeting provides citizens the opportunity to discuss matters that are not listed on the printed agenda. Since the Council meetings are broadcast on Martinsville Government Television, the City Council is responsible for the content of the programming. Thus, any person wishing to bring a matter to Council’s attention under this Section of the agenda should: (1) come to the podium, state name and address; (2) state the matter they wish to discuss and Council action requested; (3) limit remarks to five minutes; (4) refrain from making any personal references or accusations of a factually false and/or malicious nature. Persons who violate these guidelines will be ruled out of order by the presiding officer and asked to leave the podium. Persons who refuse to comply with the direction of the presiding officer may be removed from the chambers 10. Comments by members of City Council. (5 minutes) 11. Comments by City Manager. (5 minutes)  City Council Agenda Summary Meeting Date: July 10, 2012 Item No: 2. Department: Clerk of Council Issue: Consider approval of minutes of City Council May 1, 2012 and May 3, 2012 meetings. Summary: None Attachments: May 1, 2012 minutes May 3, 2012 minutes Recommendations: Motion to approve minutes as presented May 1, 2012 A budget worksession of the Council of the City of Martinsville, Virginia, was held on May 1, 2012, in Council Chambers, Municipal Building, at 4:00 PM, with Mayor Kim Adkins presiding. Council Members present included: Mayor Adkins, Vice Mayor Kimble Reynolds, Gene Teague, Mark Stroud, Sr., and Danny Turner. Staff present included: Leon Towarnicki, Interim City Manager, Brenda Prillaman, and Linda Conover. School representatives were also present including Pam Heath, Travis Clemons, Jerry Epling, Bill Manning, Carolyn McCraw, Robert Williams and Lynda Pulliam and other staff members. Mayor Adkins called the meeting to order and noted a change in agenda that the closed session will be held at the end of the meeting. Kathy Rogers of Piedmont Arts Association spoke briefly to Council regarding funding for the organization asking for level funding. Leon Towarnicki reported that the budget presented listed overstated revenue by $230,000 which increases the gap of revenue to expenses. Discussion topics included VRS contribution, meals tax increases, rate increases, and fund balance usage. School Board Chairman Bill Manning called the School Board to order and Pam Heath presented information to Council regarding the schools’ budget request of level funding. No action was taken on school funding. Council discussed funding for outside agencies and budget information was requested from several agencies for Council review. Mr. Towarnicki reported on city capital needs and obligation to Commonwealth Crossing. He also pointed out to Council the need for a financial consultant to look at the city’s financial trends and project those out several years so Council will have information needed to move forward. Council agreed to have administration do the RFP for a long term financial planning consultant to minimize future challenges and to add that cost to the FY13 budget. Council directed Mr. Towarnicki to come back to next budget worksession with a $1.5 million list of budget reduction options to lower the amount to be used from fund balance to balance the FY13 budget. Closed session: In accordance with Section 2.1-344 (A) of the Code of Virginia (1950, and as amended) and upon a motion by Mark Stroud, seconded by Gene Teague, with the following 5-0 recorded vote: Adkins, aye; Teague, aye; Reynolds, aye; Stroud, aye; and Turner, aye, Council convened in Closed Session, for the purpose of discussing the following matters: (A) Discussion of the award of a public contract involving the expenditure of public funds, including interviews of bidders or offerors, May 1, 2012 and discussion of the terms or scope of such contract, where discussion in an open session would adversely affect the bargaining position or negotiating strategy of the public body. (B) A prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business’ or industry’s interest in locating or expanding its facilities in the community as authorized by Subsection 5. At the conclusion of Closed Session, each returning member of Council certified that (1) only public business matters exempt from open meeting requirements were discussed in said Closed Session; and (2) only those business matters identified in the motion convening the Closed Session were heard, discussed, or considered during Session. On a motion by Gene Teague, seconded by Danny Turner, with the following recorded 5-0 vote: Adkins, aye; Reynolds, aye; Teague, aye; Stroud, aye; and Turner, aye, Council returned to Open Session. No action was taken. The meeting adjourned at 6:45 pm. _____________________________________ ___________________________________ Brenda Prillaman, Clerk of Council Kim Adkins, Mayor May 3, 2012 A budget worksession of the Council of the City of Martinsville, Virginia, was held on May 3, 2012, in Council Chambers, Municipal Building, at 4:00 PM, with Mayor Kim Adkins presiding. Council Members present included: Mayor Adkins, Vice Mayor Kimble Reynolds, Gene Teague, Mark Stroud, Sr., and Danny Turner. Leon Towarnicki, Interim City Manager, Brenda Prillaman, Linda Conover, Mike Rogers, Dennis Bowles, Andy Powers, Wayne Knox, Ruth Easley, Donna Odell, Lane Shively, and Eddie Cassidy. Mayor Adkins called the meeting to order and announced the addendum adding a closed session at the end of the meeting. Possible budget adjustments discussion: Council was provided with information on agency budgets as requested. The following list of possible budget options for balancing the proposed FY13 budget without rate increases or use of fund balance was presented by administration as directed by Council from previous worksessession: May 3, 2012 Discussion topics included: baseball, employee HSA & insurance contribution, police & fire cuts impact on services, impact of cutting parks & recreation, cost of financial analyst, capital costs, outside agency budgets, vehicle replacement policies, meals tax increase, electric fund transfers, spreading out AMPGS costs, automated meter reading system, capital investments needed in water & sewer, funding amount for Bassett Historical Center. Council agreed to entertain motions for budget adjustments after hearing public comments from the citizens at the May 22, 2012 public hearing regarding the City Manager’s FY13 recommended budget. Closed session: In accordance with Section 2.1-344 (A) of the Code of Virginia (1950, and as amended) and upon a motion by Mark Stroud, seconded by Danny Turner, with the following 5-0 recorded vote: Adkins, aye; Teague, aye; Reynolds, aye; Stroud, aye; and Turner, aye, Council convened in Closed Session, for the purpose of discussing the following matters: (A) Discussion of the award of a public contract involving the expenditure of public funds, including interviews of bidders or offerors, and discussion of the terms or scope of such contract, where discussion in open session would adversely affect the bargaining position or negotiating strategy of the public body. (B) A prospective business or industry of the expansion of an existing business or industry where no previous announcement has been made of the business’ or industry’s interest in locating or expanding its facilities in the community as authorized by Subsection 5. At the conclusion of Closed Session, each returning member of Council certified that (1) only public business matters exempt from open meeting requirements were discussed in said Closed Session; and (2) only those business matters identified in the motion convening the Closed Session were heard, discussed, or considered during Session. On a motion by Gene Teague, seconded by Danny Turner, with the following recorded 5-0 vote: Adkins, aye; Reynolds, aye; Teague, aye; Stroud, aye; and Turner, aye, Council returned to Open Session. No action was taken. The meeting adjourned at 6:55pm. _____________________________________ ___________________________________ Brenda Prillaman, Clerk of Council Kim Adkins, Mayor  City Council Agenda Summary Meeting Date: July 10, 2012 Item No: 3. Department: City Manager Issue: Hear an update from the Martinsville-Henry County Economic Development Corporation. Summary: Mark Heath of the EDC will give this update and answer any questions. Attachments: None Recommendations: No action required  City Council Agenda Summary Meeting Date: July 10, 2012 Item No: 4. Department: City Manager Issue: Hear information on costs related to the Henry Hotel Summary: At the June 26, 2012 Council meeting, Ray Gibbs, President/CEO of the Phoenix Community Development Corporation presented an update on the Henry Hotel project. To follow up on the presentation, Council requested staff provide information on costs incurred by the City related to the Henry Hotel since acquisition of the property in 2009. Attachments: FY10 revenue and expense details for the Henry Hotel FY11 revenue and expense details for the Henry Hotel FY12 revenue and expense details for the Henry Hotel Recommendations: None/no action required. Presentation is for information purposes only. 06/27/2012 08:07 |CITY OF MARTINSVILLE |PG 1 1122lcon |YTD BUDGET REPORT |glytdbud FY10 HENRY HOTEL EXPENSES FOR 2010 13 ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD EXPENDED ENCUMBRANCES BUDGET USED ____________________________________________________________________________________________________________________________________ 49 HOUSING CHOICE VOUCHER PROGRAM ___________________________________ 49809279 COMM DEV PROPERTY-HENRY HOTEL ___________________________________ 49809279 503150 PROF. SERVICE-LEGAL 0 15,812 15,812 15,811.72 .00 .28 100.0%* 49809279 503189 RELOCATION EXPENSES 0 1,250 1,250 1,450.00 .00 -200.00 116.0%* 49809279 503310 PROF SERV - REPAIRS 0 2,638 2,638 2,386.55 .00 251.45 90.5%* 49809279 503705 PROF SERV/PT CUSTOD 0 7,080 7,080 7,439.70 .00 -359.70 105.1%* 49809279 505110 ELECTRICAL SERVICE 0 7,253 7,253 9,133.10 .00 -1,880.10 125.9%* 49809279 505120 FUEL 0 18,664 18,664 18,965.19 .00 -301.19 101.6%* 49809279 505130 WATER SERVICE 0 5,475 5,475 6,813.84 .00 -1,338.84 124.5%* 49809279 505140 SEWER SERVICE 0 4,911 4,911 6,109.20 .00 -1,198.20 124.4%* 49809279 505150 GARBAGE SERVICE 0 237 237 457.00 .00 -220.00 192.8%* 49809279 505230 TELECOMMUNICATIONS 0 752 752 674.04 .00 77.96 89.6%* 49809279 505336 INSURANCE - HENRY H 0 552 552 552.00 .00 .00 100.0%* 49809279 506007 REPAIR & MAINTENANC 0 394 394 393.94 .00 .06 100.0%* 49809279 506100 MISCELLANEOUS EXPEN 0 409 409 409.20 .00 -.20 100.0%* TOTAL COMM DEV PROPERTY-HENRY HOTEL 0 65,427 65,427 70,595.48 .00 -5,168.48 107.9% TOTAL HOUSING CHOICE VOUCHER PROGRAM 0 65,427 65,427 70,595.48 .00 -5,168.48 107.9% TOTAL EXPENSES 0 65,427 65,427 70,595.48 .00 -5,168.48 GRAND TOTAL 0 65,427 65,427 70,595.48 .00 -5,168.48 107.9% ** END OF REPORT - Generated by LINDA CONOVER ** 06/27/2012 08:07 |CITY OF MARTINSVILLE |PG 2 1122lcon |YTD BUDGET REPORT |glytdbud FY10 HENRY HOTEL EXPENSES REPORT OPTIONS ____________________________________________________________________________________________________________________________________ Field # Total Page Break Sequence 1 1 Y N Sequence 2 9 Y N Sequence 3 0 N N Sequence 4 0 N N Report title: YTD BUDGET REPORT Includes accounts exceeding 0% of budget. Print totals only: N Year/Period: 2010/13 Print Full or Short description: F Print MTD Version: N Print full GL account: N Incl inception to soy: N Format type: 1 Roll projects to object: N Double space: N Carry forward code: 1 Suppress zero bal accts: Y Include requisition amount: N Print Revenues-Version headings: N Print revenue as credit: Y Print revenue budgets as zero: N Include Fund Balance: N Print journal detail: N From Yr/Per: 2012/ 0 To Yr/Per: 2012/13 Include budget entries: N Incl encumb/liq entries: N Sort by JE # or PO #: J Detail format option: 1 Include additional JE comments: Y Sort/Total Budget Rollup: N Print MY's in one year view: N Amounts/totals exceed 999 million dollars: N 06/27/2012 08:09 |CITY OF MARTINSVILLE |PG 1 1122lcon |YTD BUDGET REPORT |glytdbud FY10 HENRY HOTEL REVENUES FOR 2010 13 ORIGINAL ESTIM REV REVISED ACTUAL YTD REMAINING PCT ESTIM REV ADJSTMTS EST REV REVENUE REVENUE COLL ____________________________________________________________________________________________________________________________________ 49 HOUSING CHOICE VOUCHER PROGRAM ___________________________________ 49100905 REVENUE FROM USE OF MONEY/PROP ___________________________________ 49100905 450201 RENTAL/GEN PROP/HEN 0 -25,501 -25,501 -27,081.00 1,580.00 106.2% TOTAL REVENUE FROM USE OF MONEY/PROP 0 -25,501 -25,501 -27,081.00 1,580.00 106.2% 49100908 MISCELLANEOUS ___________________________________ 49100908 403210 MISC REVENUES - HEN 0 -316 -316 -349.25 33.25 110.5% TOTAL MISCELLANEOUS 0 -316 -316 -349.25 33.25 110.5% TOTAL HOUSING CHOICE VOUCHER PROGRAM 0 -25,817 -25,817 -27,430.25 1,613.25 106.2% TOTAL REVENUES 0 -25,817 -25,817 -27,430.25 1,613.25 GRAND TOTAL 0 -25,817 -25,817 -27,430.25 1,613.25 106.2% ** END OF REPORT - Generated by LINDA CONOVER ** 06/27/2012 08:09 |CITY OF MARTINSVILLE |PG 2 1122lcon |YTD BUDGET REPORT |glytdbud FY10 HENRY HOTEL REVENUES REPORT OPTIONS ____________________________________________________________________________________________________________________________________ Field # Total Page Break Sequence 1 1 Y N Sequence 2 9 Y N Sequence 3 0 N N Sequence 4 0 N N Report title: YTD BUDGET REPORT Includes accounts exceeding 0% of budget. Print totals only: N Year/Period: 2010/13 Print Full or Short description: F Print MTD Version: N Print full GL account: N Incl inception to soy: N Format type: 1 Roll projects to object: N Double space: N Carry forward code: 1 Suppress zero bal accts: Y Include requisition amount: N Print Revenues-Version headings: Y Print revenue as credit: Y Print revenue budgets as zero: N Include Fund Balance: N Print journal detail: N From Yr/Per: 2012/ 0 To Yr/Per: 2012/13 Include budget entries: N Incl encumb/liq entries: N Sort by JE # or PO #: J Detail format option: 1 Include additional JE comments: Y Sort/Total Budget Rollup: N Print MY's in one year view: N Amounts/totals exceed 999 million dollars: N 06/27/2012 08:05 |CITY OF MARTINSVILLE |PG 1 1122lcon |YTD BUDGET REPORT |glytdbud FY11 HENRY HOTEL EXPENSES FOR 2011 99 ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD EXPENDED ENCUMBRANCES BUDGET USED ____________________________________________________________________________________________________________________________________ 49 HOUSING CHOICE VOUCHER PROGRAM ___________________________________ 49809279 COMM DEV PROPERTY-HENRY HOTEL ___________________________________ 49809279 503310 PROF SERV - REPAIRS 4,000 0 4,000 5,623.50 .00 -1,623.50 140.6% 49809279 503705 PROF SERV/PT CUSTOD 8,640 0 8,640 1,340.00 .00 7,300.00 15.5% 49809279 505110 ELECTRICAL SERVICE 9,339 0 9,339 10,589.70 .00 -1,250.70 113.4% 49809279 505120 FUEL 24,334 0 24,334 12,040.57 .00 12,293.43 49.5% 49809279 505130 WATER SERVICE 7,122 0 7,122 9,444.47 .00 -2,322.47 132.6% 49809279 505140 SEWER SERVICE 5,448 0 5,448 7,211.44 .00 -1,763.44 132.4% 49809279 505150 GARBAGE SERVICE 195 0 195 1,274.00 .00 -1,079.00 653.3% 49809279 505230 TELECOMMUNICATIONS 600 0 600 890.91 .00 -290.91 148.5% 49809279 505336 INSURANCE - HENRY H 552 0 552 2,113.00 .00 -1,561.00 382.8% 49809279 506007 REPAIR & MAINTENANC 0 0 0 848.65 .00 -848.65 100.0% 49809279 506100 MISCELLANEOUS EXPEN 1,224 0 1,224 .00 .00 1,224.00 .0% 49809279 506104 NON-CAPITAL EQUIPME 0 0 0 1,700.00 .00 -1,700.00 100.0% 49809279 509091 DEBT SERV-HARVEST-I 0 0 0 15,555.00 .00 -15,555.00 100.0% TOTAL COMM DEV PROPERTY-HENRY HOTEL 61,454 0 61,454 68,631.24 .00 -7,177.24 111.7% TOTAL HOUSING CHOICE VOUCHER PROGRAM 61,454 0 61,454 68,631.24 .00 -7,177.24 111.7% TOTAL EXPENSES 61,454 0 61,454 68,631.24 .00 -7,177.24 GRAND TOTAL 61,454 0 61,454 68,631.24 .00 -7,177.24 111.7% ** END OF REPORT - Generated by LINDA CONOVER ** 06/27/2012 08:05 |CITY OF MARTINSVILLE |PG 2 1122lcon |YTD BUDGET REPORT |glytdbud FY11 HENRY HOTEL EXPENSES REPORT OPTIONS ____________________________________________________________________________________________________________________________________ Field # Total Page Break Sequence 1 1 Y N Sequence 2 9 Y N Sequence 3 0 N N Sequence 4 0 N N Report title: YTD BUDGET REPORT Includes accounts exceeding 0% of budget. Print totals only: N Year/Period: 2011/99 Print Full or Short description: F Print MTD Version: N Print full GL account: N Incl inception to soy: N Format type: 1 Roll projects to object: N Double space: N Carry forward code: 1 Suppress zero bal accts: Y Include requisition amount: N Print Revenues-Version headings: N Print revenue as credit: Y Print revenue budgets as zero: N Include Fund Balance: N Print journal detail: N From Yr/Per: 2012/ 0 To Yr/Per: 2012/13 Include budget entries: N Incl encumb/liq entries: N Sort by JE # or PO #: J Detail format option: 1 Include additional JE comments: Y Sort/Total Budget Rollup: N Print MY's in one year view: N Amounts/totals exceed 999 million dollars: N 06/27/2012 08:10 |CITY OF MARTINSVILLE |PG 1 1122lcon |YTD BUDGET REPORT |glytdbud FY11 HENRY HOTEL REVENUES FOR 2011 13 ORIGINAL ESTIM REV REVISED ACTUAL YTD REMAINING PCT ESTIM REV ADJSTMTS EST REV REVENUE REVENUE COLL ____________________________________________________________________________________________________________________________________ 49 HOUSING CHOICE VOUCHER PROGRAM ___________________________________ 49100905 REVENUE FROM USE OF MONEY/PROP ___________________________________ 49100905 450201 RENTAL/GEN PROP/HEN -17,100 0 -17,100 -16,740.26 -359.74 97.9%* TOTAL REVENUE FROM USE OF MONEY/PROP -17,100 0 -17,100 -16,740.26 -359.74 97.9% 49100908 MISCELLANEOUS ___________________________________ 49100908 403210 MISC REVENUES - HEN 0 0 0 -1,018.96 1,018.96 100.0% TOTAL MISCELLANEOUS 0 0 0 -1,018.96 1,018.96 100.0% TOTAL HOUSING CHOICE VOUCHER PROGRAM -17,100 0 -17,100 -17,759.22 659.22 103.9% TOTAL REVENUES -17,100 0 -17,100 -17,759.22 659.22 GRAND TOTAL -17,100 0 -17,100 -17,759.22 659.22 103.9% ** END OF REPORT - Generated by LINDA CONOVER ** 06/27/2012 08:10 |CITY OF MARTINSVILLE |PG 2 1122lcon |YTD BUDGET REPORT |glytdbud FY11 HENRY HOTEL REVENUES REPORT OPTIONS ____________________________________________________________________________________________________________________________________ Field # Total Page Break Sequence 1 1 Y N Sequence 2 9 Y N Sequence 3 0 N N Sequence 4 0 N N Report title: YTD BUDGET REPORT Includes accounts exceeding 0% of budget. Print totals only: N Year/Period: 2011/13 Print Full or Short description: F Print MTD Version: N Print full GL account: N Incl inception to soy: N Format type: 1 Roll projects to object: N Double space: N Carry forward code: 1 Suppress zero bal accts: Y Include requisition amount: N Print Revenues-Version headings: Y Print revenue as credit: Y Print revenue budgets as zero: N Include Fund Balance: N Print journal detail: N From Yr/Per: 2012/ 0 To Yr/Per: 2012/13 Include budget entries: N Incl encumb/liq entries: N Sort by JE # or PO #: J Detail format option: 1 Include additional JE comments: Y Sort/Total Budget Rollup: N Print MY's in one year view: N Amounts/totals exceed 999 million dollars: N 06/27/2012 08:03 |CITY OF MARTINSVILLE |PG 1 1122lcon |YTD BUDGET REPORT |glytdbud FY12 HENRY HOTEL EXPENSES FOR 2012 99 ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD EXPENDED ENCUMBRANCES BUDGET USED ____________________________________________________________________________________________________________________________________ 49 HOUSING CHOICE VOUCHER PROGRAM ___________________________________ 49809279 COMM DEV PROPERTY-HENRY HOTEL ___________________________________ 49809279 503310 PROF SERV - REPAIRS 5,000 0 5,000 2,324.94 .00 2,675.06 46.5% 49809279 503705 PROF SERV/PT CUSTOD 2,000 0 2,000 1,900.00 .00 100.00 95.0% 49809279 505110 ELECTRICAL SERVICE 9,800 0 9,800 9,130.93 .00 669.07 93.2% 49809279 505120 FUEL 10,000 0 10,000 11,931.00 .00 -1,931.00 119.3% 49809279 505130 WATER SERVICE 7,000 0 7,000 8,661.09 .00 -1,661.09 123.7% 49809279 505140 SEWER SERVICE 6,000 0 6,000 6,942.70 .00 -942.70 115.7% 49809279 505150 GARBAGE SERVICE 700 0 700 1,176.00 .00 -476.00 168.0% 49809279 505230 TELECOMMUNICATIONS 895 0 895 967.05 .00 -72.05 108.1% 49809279 505336 INSURANCE - HENRY H 2,500 0 2,500 .00 .00 2,500.00 .0% 49809279 506007 REPAIR & MAINTENANC 500 0 500 415.44 .00 84.56 83.1% 49809279 506100 MISCELLANEOUS EXPEN 1,224 0 1,224 .00 .00 1,224.00 .0% 49809279 506104 NON-CAPITAL EQUIPME 1,700 0 1,700 .00 .00 1,700.00 .0% 49809279 509091 DEBT SERV-HARVEST-I 7,140 0 7,140 11,730.00 .00 -4,590.00 164.3% TOTAL COMM DEV PROPERTY-HENRY HOTEL 54,459 0 54,459 55,179.15 .00 -720.15 101.3% TOTAL HOUSING CHOICE VOUCHER PROGRAM 54,459 0 54,459 55,179.15 .00 -720.15 101.3% TOTAL EXPENSES 54,459 0 54,459 55,179.15 .00 -720.15 GRAND TOTAL 54,459 0 54,459 55,179.15 .00 -720.15 101.3% ** END OF REPORT - Generated by LINDA CONOVER ** 06/27/2012 08:03 |CITY OF MARTINSVILLE |PG 2 1122lcon |YTD BUDGET REPORT |glytdbud FY12 HENRY HOTEL EXPENSES REPORT OPTIONS ____________________________________________________________________________________________________________________________________ Field # Total Page Break Sequence 1 1 Y N Sequence 2 9 Y N Sequence 3 0 N N Sequence 4 0 N N Report title: YTD BUDGET REPORT Includes accounts exceeding 0% of budget. Print totals only: N Year/Period: 2012/99 Print Full or Short description: F Print MTD Version: N Print full GL account: N Incl inception to soy: N Format type: 1 Roll projects to object: N Double space: N Carry forward code: 1 Suppress zero bal accts: Y Include requisition amount: N Print Revenues-Version headings: N Print revenue as credit: Y Print revenue budgets as zero: N Include Fund Balance: N Print journal detail: N From Yr/Per: 2012/ 0 To Yr/Per: 2012/13 Include budget entries: N Incl encumb/liq entries: N Sort by JE # or PO #: J Detail format option: 1 Include additional JE comments: Y Sort/Total Budget Rollup: N Print MY's in one year view: N Amounts/totals exceed 999 million dollars: N 06/27/2012 08:02 |CITY OF MARTINSVILLE |PG 1 1122lcon |YTD BUDGET REPORT |glytdbud FY12 HENRY HOTEL REVENUES FOR 2012 99 ORIGINAL ESTIM REV REVISED ACTUAL YTD REMAINING PCT ESTIM REV ADJSTMTS EST REV REVENUE REVENUE COLL ____________________________________________________________________________________________________________________________________ 49 HOUSING CHOICE VOUCHER PROGRAM ___________________________________ 49100905 REVENUE FROM USE OF MONEY/PROP ___________________________________ 49100905 450201 RENTAL/GEN PROP/HEN -17,100 0 -17,100 -17,100.00 .00 100.0% TOTAL REVENUE FROM USE OF MONEY/PROP -17,100 0 -17,100 -17,100.00 .00 100.0% 49100908 MISCELLANEOUS ___________________________________ 49100908 403210 MISC REVENUES - HEN 0 0 0 -46.20 46.20 100.0% TOTAL MISCELLANEOUS 0 0 0 -46.20 46.20 100.0% TOTAL HOUSING CHOICE VOUCHER PROGRAM -17,100 0 -17,100 -17,146.20 46.20 100.3% TOTAL REVENUES -17,100 0 -17,100 -17,146.20 46.20 GRAND TOTAL -17,100 0 -17,100 -17,146.20 46.20 100.3% ** END OF REPORT - Generated by LINDA CONOVER ** 06/27/2012 08:02 |CITY OF MARTINSVILLE |PG 2 1122lcon |YTD BUDGET REPORT |glytdbud FY12 HENRY HOTEL REVENUES REPORT OPTIONS ____________________________________________________________________________________________________________________________________ Field # Total Page Break Sequence 1 1 Y N Sequence 2 9 Y N Sequence 3 0 N N Sequence 4 0 N N Report title: YTD BUDGET REPORT Includes accounts exceeding 0% of budget. Print totals only: N Year/Period: 2012/99 Print Full or Short description: F Print MTD Version: N Print full GL account: N Incl inception to soy: N Format type: 1 Roll projects to object: N Double space: N Carry forward code: 1 Suppress zero bal accts: Y Include requisition amount: N Print Revenues-Version headings: Y Print revenue as credit: Y Print revenue budgets as zero: N Include Fund Balance: N Print journal detail: N From Yr/Per: 2012/ 0 To Yr/Per: 2012/13 Include budget entries: N Incl encumb/liq entries: N Sort by JE # or PO #: J Detail format option: 1 Include additional JE comments: Y Sort/Total Budget Rollup: N Print MY's in one year view: N Amounts/totals exceed 999 million dollars: N  City Council Agenda Summary Date: July 10, 2012 Item No: 5. Department: City Attorney Issue: Consider approval of revised littering ordinance on second reading. Summary: The attached amended ordinance returns the penalty for littering to a class 1 misdemeanor. This amendment results from citizen inquiries and suggestions. Since a class 1 misdemeanor is the maximum allowed, there is no enhanced penalty for a subsequent offense. The authorized punishments for conviction of a misdemeanor are: (a) For Class 1 misdemeanors, confinement in jail for not more than twelve months and a fine of not more than $2,500, either or both. (b) For Class 2 misdemeanors, confinement in jail for not more than six months and a fine of not more than $1,000, either or both. (c) For Class 3 misdemeanors, a fine of not more than $500. (d) For Class 4 misdemeanors, a fine of not more than $250. Attachments: Draft ordinance. Recommended Action: Motion to adopt on 2nd reading with a roll call vote.  City of Martinsville, Virginia ORDINANCE 2012-______ BE IT ORDAINED by the Council of the City of Martinsville, Virginia, in regular session held on May 22, 2012 that sections 18-1 of the City Code be amended to read as follows: Sec. 18-1. Littering. (a) Any person who shall dump, throw, drop, deposit or dispose of any trash, garbage, refuse, dead animal carcass, rubbish, glass, ashes or litter on any public property, street, sidewalk, right-of-way, property adjacent to such street or right-of-way or on private property without the consent of the owner shall be guilty of a Class 4 1 misdemeanor for a first offense and a Class 3 misdemeanor for any subsequent offense. (b) When a violation of the provisions of this section has been observed by any person, and the matter dumped, thrown, dropped, deposited or disposed of has been ejected from a motor vehicle, the owner or operator of such motor vehicle shall be presumed to be the person ejecting such matter. Such presumption may be rebutted by competent evidence. Attest: __________________________________ Brenda Prillaman, Clerk of Council __________________________________ Date Adopted __________________________________ Date Effective  City Council Agenda Summary Meeting Date: July 10, 2012 Item No: 6. Department: City Manager Issue: Consider adoption of a resolution confirming the declaration of a local emergency for the weekend of June 29, 2012 and confirming the emergency powers of the City Manager as Director of Emergency Management. Summary: Over the weekend of June 29 – July 1, 2012, the City experienced a widespread power outage along with downed trees and windblown debris resulting from the thunderstorm and high wind event that occurred late Friday, June 29th. Due to the nature of the emergency, the City of Martinsville activated essential personnel, and deployed resources for the purposes of public notification, preservation of public safety, and restoration of City infrastructure and services. The City Manager, under authority as the City’s Director of Emergency Management, in accordance with Virginia Code section 44-146.21, declared a local emergency and the resolution authorizes the City Manager and staff to execute necessary applications for Federal and /or State disaster recovery funding, if applicable, for reimbursement, repairs, and/or mitigation due to the aforementioned condition. Attachments: Resolution Recommendations: Adoption of the resolution.  RESOLUTION CONFIRMING THE DECLARATION OF A LOCAL EMERGENCY AND CONFIRMING THE EMERGENCY POWERS OF THE CITY MANAGER AS DIRECTOR OF EMERGENCY MANAGEMENT WHEREAS, the Council of the City of Martinsville, Virginia finds that a severe thunderstorm and high wind event, in the City of Martinsville, occurring on June 29, 2012, resulted in downed power lines and trees, numerous streets blocked and 100% of City residents without power; and WHEREAS, due to the nature of the emergency, the City of Martinsville activated essential personnel, and deployed resources for the purposes of public notification, preservation of public safety, and restoration of City infrastructure and services and; now, therefore BE IT RESOLVED, by the City Council of the City of Martinsville, Virginia, in regular session July 10, 2012, that it concurs in the declaration of local emergency originally submitted by the City Manager under his authority as the City’s Director of Emergency Management in accordance with Virginia Code section 44-146.21; and BE IT FURTHER RESOLVED, by the City Council of the City of Martinsville, Virginia that the City Manager is authorized to execute necessary applications for Federal and /or State disaster recovery funding, if applicable, for reimbursement, repairs, and/or mitigation due to the aforementioned condition. ******* _________________________ Clerk of Council _________________________ Date Adopted  City Council Agenda Summary Meeting Date: July 10, 2012 Item No: 7. Department: Finance Issue: Consider approval of consent agenda. Summary: The attachments amend the FY12 Budgets with appropriations in the following funds: FY12: General Fund: $6,955 – Recovered Costs, Reimbursements, & Grants CDBG Fund: $27,243 – Grant Reimbursement Attachments: Consent Agenda 7-10-12.xls Recommendations: Motion to approve consent agenda.  BUDGET ADDITIONS FOR 7/10/12 ORG OBJECT DESCRIPTION DEBIT CREDIT FY12 General Fund: 01100909 490104 Advance/Recovered Costs 1,185 01211070 506104 Circuit Court - Non-Capital Equipment 1,185 Equipment purchased with Court funds 01100909 490801 Recovered Costs - Senior Citizens 5,770 01714212 501300 Senior Citizens - Part-time Wages 2,330 01714212 502100 Senior Citizens - Social Security 144 01714212 502110 Senior citizens - Medicare 34 01714212 506049 Senior Citizens - Vehicle Fuel 1,191 01714212 506016 Senior Citizens - Program Supplies 2,071 Transportation Grant & Recovered Program Supplies Total General Fund: 6,955 6,955 CDBG Fund: 47101917 447026 Categorical State Other - Uptown 27,243 47832379 508250 NSP 3 - Land/Property Acquisition 27,243 Grant funding Total CDBG Fund: 27,243 27,243