City Council

AGENDA--CITY COUNCIL -- CITY OF MARTINSVILLE, VIRGINIA Council Chambers – Municipal Building 7:00 pm CLOSED SESSION 7:30 pm regular session Tuesday, October 9, 2012 7:00--Closed Session 1. Items to be considered in Closed Session, in accordance with the Code of Virginia, Title 2.2, Chapter 37—Freedom of Information Act, Section 2.2-3711(A)—Closed Meetings, the following: A. A prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business’ or industry’s interest in locating or expanding its facilities in the community as authorized by Subsection 5. B. Appointments to boards and commissions as authorized by Subsection 1. C. A personnel matter as authorized by Subsection 1. 7:30—Regular Session Invocation & Pledge to the American Flag– Vice Mayor Kimble Reynolds 1. Consider approval of Council meeting minutes of September 11, September 13, September 14, and September 15, 2012. (2 mins.) 2. Presentation of proclamation-GED & Career Awareness Week. (2 mins.) 3. Presentation of proclamation-Domestic Violence Awareness Month. (2 mins.) 4. Presentation of proclamation-Extra Mile Day. (2 mins.) 5. Consider accepting artwork prepared by former City Manager Don Edmonds for display in the City Municipal Building. (10 mins.) 6. Hear a presentation on Historic Tax Credits. (10 mins.) 7. Hear update from M-HC Economic Development Corporation. (10 mins.) 8. Continue discussion and consider approval of Electric Rate Stabilization Plan. (10 mins.) 9. Consider approval of consent agenda. (2 minutes) A. Accept & appropriate budget adjustments-reappropriations from FY12 to FY13 10. Business from the Floor This section of the Council meeting provides citizens the opportunity to discuss matters, which are not listed on the printed agenda. In that the Council meetings are broadcast on Martinsville Government Television, the City Council is responsible for the content of the programming. Thus, any person wishing to bring a matter to Council’s attention under this Section of the agenda should: (1) come to the podium and state their name and address; (2) state the matter that they wish to discuss and Council action being requested; (3) limit their remarks to five minutes; (4) refrain from making any personal references or accusations of a factually false and/or malicious nature. Persons who violate these guidelines will be ruled out of order by the presiding officer and will be asked to leave the podium. Persons who refuse to comply with the direction of the presiding officer may be removed from the chambers. 11. Comments by members of City Council. (5 minutes) 12. Comments by City Manager. (5 minutes)  City Council Agenda Summary Meeting Date: October 9, 2012 Item No: 1. Department: Clerk of Council Issue: Consider approval of minutes of City Council meetings September 11, 2012, September 13, 2012, September 14, 2012, and September 15, 2012. Summary: None Attachments: September 11, 2012 minutes September 13, 2012 minutes September 14, 2012 minutes September 15, 2012 minutes Recommendations: Motion to approve minutes as presented September 11, 2012 The regular meeting of the Council of the City of Martinsville, Virginia, was held on September 11, 2012, in Council Chambers, Municipal Building, at 7:30 PM, Closed Session beginning at 7:00PM, with Mayor Kim Adkins presiding. Council Members present included: Mayor Kim Adkins, Vice Mayor Kimble Reynolds, Mark Stroud and Danny Turner. Gene Teague arrived at 7:05pm. Staff present included: Leon Towarnicki, Interim City Manager, Brenda Prillaman, Eric Monday, Linda Conover, Eddie Cassidy, Wayne Knox, Andy Powers, and Ted Anderson. Mayor Adkins called the meeting to order and advised Council will go into Closed Session. In accordance with Section 2.1-344 (A) of the Code of Virginia (1950, and as amended) and upon a motion by Danny Turner, seconded by Mark Stroud, with the following 4-0 recorded vote: Adkins, aye; Stroud, aye; Reynolds, aye; and Turner, aye, (Teague not present for roll call vote in to closed session), Council convened in Closed Session, for the purpose of discussing the following matters: (A) Appointments to boards and commissions as authorized by Subsection 1. (B) Consultation with legal counsel and briefings by staff members, attorneys, or consultants pertaining to actual or probable litigation, or other specific legal matters requiring the provision of legal advice by such counsel, as authorized by Subsection 7. At the conclusion of Closed Session, each returning member of Council certified that (1) only public business matters exempt from open meeting requirements were discussed in said Closed Session; and (2) only those business matters identified in the motion convening the Closed Session were heard, discussed, or considered during Session. On a motion by Danny Turner, seconded by Mark Stroud, with the following recorded 5-0 vote: Adkins, aye; Reynolds, aye; Teague, aye; Stroud, aye; and Turner, aye, Council returned to Open Session. Action taken: A motion was made by Danny Turner, seconded by Kimble Reynolds, with a 5-0 vote, to appoint Ellen Wood, 1800 Mulberry Rd., to the Planning Commission for an unexpired 4 year term ending 6/30/16. Following the invocation by Mayor Adkins and Pledge to the American Flag, the Mayor welcomed everyone to the meeting. Recess City Council and convene MRHA: A motion was made by Gene Teague, seconded by Mark Stroud, with a 5-0 vote, to convene the Martinsville Redevelopment & Housing Authority. Resolution regarding SEMAP: Wayne Knox reported to the Authority that annually all Public Housing Agencies must submit information certifying that its program is being operated according to the guidelines established by HUD. This was done within the 60 days as directed by HUD. On a motion by Gene Teague, seconded by Kimble Reynolds, with a 5-0 vote, the Martinsville Redevelopment & Housing Authority approved the following resolution regarding Section 8 Management Assessment Program (SEMAP) Certification: September 11, 2012 Adjourn MRHA & re-convene Martinsville City Council: On a motion by Mark Stroud, seconded by Danny Turner, with a 5-0 vote, the Martinsville Redevelopment & Housing Authority adjourned and re- convened as Martinsville City Council. Proclamation U.S. Constitution signing: Mayor Adkins presented a proclamation commemorating the 225th Anniversary of the Signing of the United States Constitution. Helms Monday, son of the City Attorney Eric Monday, accepted the proclamation on behalf of the Colonel George Waller Chapter of the Sons of the American Revolution. Proclamation National Adult Education & Family Literacy Week: Mayor Adkins presented a proclamation to Dr. Cynthia Ingram regarding National Adult Education & Family Literacy Week. Proclamation regarding Day of Service: Mayor Adkins presented a proclamation proclaiming September 29, 2012 as a Day of Service at the request of Governor McDonnell. Overview of September 10 Neighborhood Tour and meeting: Mayor Adkins gave an overview of the September 10, 2012 tour of the Druid Hills/Uptown area and reported on citizen concerns voiced at the Neighborhood meeting held at Forest Hills Presbyterian Church. Update on IRF grant funds: Wayne Knox briefed Council on the IRF funding for the Henry Hotel reporting that the second round of funding for IRF projects is available at present, with a deadline of September 26, 2012. The object of this application is the Henry Hotel. This round of funding has $1 million available statewide versus the $3million that was in the first round and our goal is to obtain $500,000 toward the redevelopment of the Henry Hotel. The following resolution supporting the City’s application for Industrial Revitalization Funds for the Henry Hotel was approved by Council with a 4-1 vote (Turner voted nay), on a motion by Gene Teague, seconded by Kimble Reynolds: September 11, 2012 Public Nuisances ordinance: City Attorney Eric Monday briefed Council on the three properties for consideration as public nuisances and Ted Anderson and Andy Powers provided details: Three properties have been identified as appropriate to be declared a nuisance under state law. These properties have been in violation of the City code for a considerable amount of time and also have title issues that complicate enforcement: 763 Indian Trail (Druid Hills Pool): The Corporation that owns the property no longer exists; continual issues of standing water/mosquitoes, soil erosion; an abandoned pool is a hazardous attraction. 125 Askin Street: Condemned as structurally unsound and irreparable. Parts of the structure are open to the elements and unsecured; unauthorized attempts at repair and possibly residency have occurred. 122 Summit Street: Extensively damaged by fire and condemned; open, unsecured and a hazardous attraction; title to the property is divided among numerous heirs and has many judgment creditors. After lengthy Council discussion, a motion was made by Kimble Reynolds, seconded by Danny Turner, with the following recorded 5-0 vote: Adkins, aye; Reynolds, aye; Teague, aye; Stroud, aye; and Turner, aye, and Council approved the following ordinance on first reading: ORDINANCE 2012-UC-2---BE IT ORDAINED by the Council of the City of Martinsville, Virginia, in regular session held on September 25, 2012 that, pursuant to sections 15-2-900 and 15.2-906 of the Code of Virginia, the following properties are declared to be public nuisances, to be abated in the manner set forth herein: The following properties constitute a menace to and endanger the public health and safety of the residents of the City of Martinsville: 763 Indian Trail (former Druid Hills Pool): Is an unsecured attractive nuisance and presents a continual hazard to the public health and safety through the accumulation of unsanitary standing water, breeding of insects, and soil erosion creating unsafe ground surface. 125 Askin Street: Has previously been condemned by this City as structurally unsound and irreparable and requiring demolition; demolition has yet to occur. The property is unsecured and constitutes a dangerous attractive nuisance. 122 Summit Street: Has been extensively damaged by fire and has been condemned. The property is unsecured and constitutes a dangerous attractive nuisance. All three properties must be demolished within 30 days of the effective date of this ordinance. Monthly finance report: Finance Director Linda Conover gave the following monthly finance report which was approved by Council on a motion by Mark Stroud, seconded by Danny Turner, with a 5-0 vote: FY12 – PRELIMINARY YEAR-END FINANCIAL REVIEW FY12 officially ended on June 30, 2012; however, all year-end transactions will not be finalized until mid-October in order to realize all earned revenue and incurred expenses for the fiscal year. The annual audit process will occur in late October. Based upon these facts, a summary of FY12 revenues and expenditures, and a combined balance sheet with estimated re-appropriations, reflecting the estimated fund balance has been provided for your review. The final audit will provide an exact accounting of the fiscal year. FY12 – Revenues & Expenditures - UNAUDITED Upon examination of the City’s Funds, exclusive of School and Special Revenue Funds, unaudited figures are provided for actual versus anticipated revenues and expenditures. These numbers include transactions recorded through August 31st. Several year-end audit adjustments, including accrued/unbilled utilities, street maintenance and engineering calculations, and asset capitalizations are not yet included in this report. Currently, there is an excess of expenditures, including estimated re-appropriations, over revenues of $742,520. The aforementioned calculations, other year-end adjustments, and additional re-appropriations will impact both revenues and expenditures before FY12 is officially closed. FY12 – Combined Balance Sheet – UNAUDITED The current total combined fund balance for FY12 is $25,741,122, which would initially be an increase over FY11 of $11,481,938. However, when estimated current re-appropriation requests are factored in, the current revised FY12 fund balance is $14,751,865, an increase of $2,291,747. Remember, many year-end adjustments have yet to be made so this figure is still a moving target and should not be interpreted as final. The re-appropriations requests include $8,731,416 for the continuing High School Renovation Project in the Meals Tax Fund, $768,824 for the Energy Efficiency Project in the Capital Fund, $493,257 for the Uptown Master Plan Phase I, and $57,503 for the balance of the Commonwealth Crossing water/sewer line commitment. The majority of the balance is composed of various grant programs and incomplete projects. The requests are still being tabulated at this time, and a final list will be submitted to Council for your approval at a later meeting. Projected Fund Balance for FY12 - UNAUDITED Based on actual figure and anticipated re-appropriations as presented to date, the overall Fund Balance at the end of Fiscal Year 2012 is projected to be $13,634,471, a decrease of $624,713 over the prior fiscal year. The unassigned Fund Balance, exclusive of Utilities, is estimated to be $3,370,549. Business from floor: Ural Harris, 217 Stuart St., comments on cable and Henry Hotel; Doug Sharpe, 206 Clearview Dr., comments on littering of cigarette butts; Wayne Knox, City Community Development Director, announced the City was recognized as the 2012 Agency of the Year by the VA Association of Housing Counseling Agency. Council comments: Turner-reminders about events Uptown and encouraged participation; Stroud-encouraged re-stocking food banks and blood donations; Adkins-reported receiving email response from Don Merricks regarding Council’s recent resolution regarding aid to localities reduction; Eric Monday reminded citizens to use local contractors, be wary of contractors going door to door and call his office before signing any contracts. There being no further business, the meeting adjourned at 9:00 pm. __________________________________ ____________________________________________ Brenda Prillaman, Clerk of Council Kim Adkins, Mayor September 13, 2012 A special called meeting of the City Council of the City of Martinsville, Virginia was held on September 13, 2012, in Council Chambers, Municipal Building at 5:00pm. Council Members present included: Mayor Kim Adkins, Vice Mayor Kimble Reynolds, Jr., Gene Teague, Mark Stroud, Sr., and Danny Turner. Mayor Adkins called the meeting to order. In accordance with Section 2.1-344 (A) of the Code of Virginia (1950, and as amended) and upon a motion by Gene Teague, seconded by Mark Stroud, with the following 5-0 recorded vote: Adkins, aye; Teague, aye; Reynolds, aye; Stroud, aye; and Turner, aye, Council convened in Closed Session, for the purpose of discussing the following matter: (A) A personnel matter as authorized by Subsection 1 At the conclusion of Closed Session, each returning member of Council certified that (1) only public business matters exempt from open meeting requirements were discussed in said Closed Session; and (2) only those business matters identified in the motion convening the Closed Session were heard, discussed, or considered during Session. On a motion by Kimble Reynolds, seconded by Danny Turner, with the following recorded 5-0 vote: Adkins, aye; Reynolds, aye; Teague, aye; Stroud, aye; and Turner, aye, Council returned to Open Session. No action was taken. There being no further business, the meeting adjourned at 8:00pm. __________________________________ ______________________________ Brenda Prillaman Kim Adkins Clerk of Council Mayor September 14, 2012 A special called meeting of the City Council of the City of Martinsville, Virginia was held on September 14, 2012, in Council Chambers, Municipal Building at 5:00pm. Council Members present included: Mayor Kim Adkins, Vice Mayor Kimble Reynolds, Jr., Gene Teague, Mark Stroud, Sr., and Danny Turner. Mayor Adkins called the meeting to order. In accordance with Section 2.1-344 (A) of the Code of Virginia (1950, and as amended) and upon a motion by Kimble Reynolds, seconded by Gene Teague, with the following 5-0 recorded vote: Adkins, aye; Teague, aye; Reynolds, aye; Stroud, aye; and Turner, aye, Council convened in Closed Session, for the purpose of discussing the following matter: (A) A personnel matter as authorized by Subsection 1 At the conclusion of Closed Session, each returning member of Council certified that (1) only public business matters exempt from open meeting requirements were discussed in said Closed Session; and (2) only those business matters identified in the motion convening the Closed Session were heard, discussed, or considered during Session. On a motion by Kimble Reynolds, seconded by Mark Stroud, with the following recorded 5-0 vote: Adkins, aye; Reynolds, aye; Teague, aye; Stroud, aye; and Turner, aye, Council returned to Open Session. No action was taken. There being no further business, the meeting adjourned at 8:00pm. __________________________________ ______________________________ Brenda Prillaman Kim Adkins Clerk of Council Mayor September 15, 2012 A special called meeting of the City Council of the City of Martinsville, Virginia was held on September 15, 2012, in Council Chambers, Municipal Building at 10:00AM. Council Members present included: Mayor Kim Adkins, Vice Mayor Kimble Reynolds, Jr., Gene Teague, Mark Stroud, Sr., and Danny Turner. Mayor Adkins called the meeting to order. In accordance with Section 2.1-344 (A) of the Code of Virginia (1950, and as amended) and upon a motion by Gene Teague, seconded by Kimble Reynolds, with the following 5-0 recorded vote: Adkins, aye; Teague, aye; Reynolds, aye; Stroud, aye; and Turner, aye, Council convened in Closed Session, for the purpose of discussing the following matter: (A) A personnel matter as authorized by Subsection 1 At the conclusion of Closed Session, each returning member of Council certified that (1) only public business matters exempt from open meeting requirements were discussed in said Closed Session; and (2) only those business matters identified in the motion convening the Closed Session were heard, discussed, or considered during Session. On a motion by Gene Teague, seconded by Danny Turner, with the following recorded 5-0 vote: Adkins, aye; Reynolds, aye; Teague, aye; Stroud, aye; and Turner, aye, Council returned to Open Session. No action was taken. There being no further business, the meeting adjourned at 11:30AM. __________________________________ ______________________________ Brenda Prillaman Kim Adkins Clerk of Council Mayor  City Council Agenda Summary Meeting Date: October 9, 2012 Item No: 2. Department: City Manager Issue: Presentation of proclamation for GED and Career Awareness Week Summary: Charlene Harrington, Martinsville Adult Education Program Administrative Specialist, will be present to accept the proclamation. Attachments: Proclamation Recommendations: Presentation only.  Proclamation for GED and Career Awareness Week in the City of Martinsville WHEREAS, a well-educated, highly skilled work force is essential to the economic growth of the City of Martinsville WHEREAS, more than 1,578 residents in Martinsville lack a high school diploma or GED certificate, thereby drastically reducing their chance to earn a family- sustaining wage; and WHEREAS, the emerging 21st-century economy will be driven by jobs that require employees to pursue lifelong learning in order to continually increase their knowledge and skills; and WHEREAS, the GED certificate is recognized throughout the country as a high school-equivalency credential that can open the door for a lifetime of education and training thus leading to higher levels of employment; and WHEREAS, the City of Martinsville has joined forces with the West Piedmont Regional Adult Education Program to increase GED attainment and subsequent enrollment in postsecondary education and training programs throughout our region. NOW, THEREFORE, I, Kim Adkins and the Martinsville City Council, do hereby recognize October 15-19, 2012 as GED and Career Awareness Week, and I call this observance to the attention of all our citizens. Kim Adkins Mayor  City Council Agenda Summary Meeting Date: October 9, 2012 Item No: 3. Department: City Manager Issue: Presentation of proclamation establishing October 2012 as Domestic Violence Awareness Month. Summary: Deborah Menefee from Citizens Against Family Violence will be present to accept the proclamation. Attachments: Proclamation Recommendations: Presentation only.  Proclamation Establishing October 2012 as “Domestic Violence Awareness Month” in Martinsville WHEREAS, domestic violence is at epidemic levels in the United States and other countries, and is a major issue in Martinsville and Henry County; and WHEREAS, it is estimated that more than 3 million women experience domestic violence annually at the hands of their husbands or boyfriends; and WHEREAS, it also is estimated that medical costs associated with domestic violence top $5.8 billion annually, and that more than 3.3 million children witness domestic violence in their homes; and WHEREAS, Citizens Against Family Violence is a Martinsville-Henry County agency that deals daily with domestic violence here, and works diligently on public education on this issue; and WHEREAS, October is “National Domestic Violence Awareness Month” in the United States, as instituted by President Barack Obama: NOW, THEREFORE, BE IT PROCLAIMED, on this 9th day of October 2012 that the Martinsville City Council establishes October 2012 as “Domestic Violence Awareness Month” in the City of Martinsville. Furthermore, the City encourages all Martinsville citizens to embrace this cause and work together to wipe out domestic violence in our community and our nation. _________________________________ Kim E. Adkins, Mayor City of Martinsville  City Council Agenda Summary Meeting Date: October 9, 2012 Item No: 4. Department: City Council Issue: Presentation of proclamation recognizing November 1, 2012 as Extra Mile Day. Summary: The Extra Mile American Foundation is a nonprofit organization that empowers individuals and organizations to “go the extra mile” in their community and the City of Martinsville was asked to support this campaign. The proclamation will be mailed to the organization after formal presentation by Council. Attachments: Proclamation Recommendations: No action required  Extra Mile Day Proclamation November 1, 2012 WHEREAS, Martinsville, Virginia is a community that acknowledges that a special vibrancy exists within the entire community when its individual citizens collectively “go the extra mile” in personal effort, volunteerism, and service; and WHEREAS, Martinsville, Virginia is a community that encourages its citizens to maximize their personal contribution to the community by giving of themselves wholeheartedly and with total effort, commitment, and conviction to their individual ambitions, family, friends, and community; and WHEREAS, Martinsville, Virginia is a community that chooses to shine a light on and celebrate individuals and organizations within its community who “go the extra mile” in order to make a difference and lift up fellow members of their community; and WHEREAS, Martinsville, Virginia acknowledges the mission of the Extra Mile America Foundation to create 300 Extra Mile cities and states in America and is proud to support “Extra Mile Day” on November 1, 2012; NOW THEREFORE, I, Kim Adkins, Mayor, and City Council of Martinsville, Virginia, do hereby proclaim November 1, 2012 to be Extra Mile Day and urge each individual in our community to take time on this day to not only “go the extra mile” in his or her own life, but to also acknowledge all those around who are inspirational in their efforts and commitment to make their organizations, families, community, country, or world a better place. Kim Adkins Mayor  City Council Agenda Summary Meeting Date: October 9, 2012 Item No: 5. Department: City Manager Issue: Consider accepting artwork prepared by former City Manager Don Edmonds for display in the City Municipal Building. Summary: In the early 1980s, former Martinsville City Manager Don Edmonds prepared a number of pencil sketches as gifts for several City employees and close friends, one of whom was the late W. Holladay Yeaman who served as the City’s Finance Director and Clerk of Council for many years. Mr. Yeaman’s son, Joe, recently passed the framed pencil sketch of Christ Episcopal Church on to Human Resources Director Donna Odell. This particular sketch of Christ Episcopal Church located on Church Street is where Mr. Yeaman attended for many years and was given to Mr. Yeaman as a gift from Don Edmonds. It is the expressed desire to donate the print to the City in honor of Mr. Yeaman and Mr. Edmonds. Plans are being made to display the print along with a brief description of the print’s history at a prominent and visible location in the Municipal Building. Former City Manager Don Edmonds, who now resides in Tyler, Texas, plans to attend the Council meeting for the presentation of the artwork to the City. Attachments: None Recommendations: No formal action required other than to accept the artwork, allow comments from special guests, and offer any comments Council members desire to make.  City Council Agenda Summary Date: October 9, 2012 Item No: 6. Department: City Attorney Issue: Hear a presentation on Historic Tax Credits. Summary: In response to a concern voiced earlier by the EDC about confusion over the state/federal historic tax credit program, Commonwealth Preservation Group will present information about the program and other historic preservation issues. CPG is located in Norfolk and has performed significant work in Danville. (www.commonwealthpreservationgroup.com) Attachments: none; PowerPoint will be presented at the meeting Recommendations: for information only.  City Council Agenda Summary Meeting Date: October 9, 2012 Item No: 7. Department: City Council Issue: Hear an update from the Martinsville-Henry County Economic Development Corporation. Summary: Mark Heath of the EDC will give this update and answer any questions. Attachments: None Recommendations: No action required  City Council Agenda Summary Meeting Date: October 9, 2012 Item No: 8. Department: Electric Issue: Continue discussion and consider approval of the Electric Rate Stabilization Plan Summary: During the regularly scheduled Council meeting of September 25, an overview of the Electric Rate Stabilization Plan was presented to City Council. Participation in a rate stabilization plan at this time will set aside funds in FY 2013 & 2014 to stabilize projected future rising power cost and repay American Municipal Power Generating Station (AMPGS) stranded cost over a 42 month term beginning July 1, 2012 and ending December 31, 2015. Wholesale power costs are projected to be lower during FY13 and FY14 and the implementation of the Rate Stabilization Plan stabilizes power cost at $69.97 per megawatt-hour (MWh) producing funds needed for repayment of the AMPGS stranded cost. The accumulated funds also are used to maintain the $69.97 per MWh rate as the actual rate fluctuates from month to month both above and below the stabilization rate. The rate stabilization plan that AMP offers its members (a service AMP has offered for some time), deposits member funds that are in excess of the monthly AMP power bill into a trust fund for the purpose of stabilizing future power cost and as a means to set aside funds necessary for repayment of AMPGS stranded cost. At the September 25th meeting, Council delayed action pending receipt of information from AMP regarding administrative and/or management fees associated with the plan. AMP has indicated there are two fees – an annual $500 fee for administration of the trust fund by US Bank; and a one-time AMP fee of $2000 to recover legal and administrative expenses associated with set up and administration of the rate stabilization plan for the term. Attachments: Fiscal Rate Summary charts Repayment Schedule chart Recommendations: Motion to approve the Rate Levelization Plan as presented.  City of Martinsville Fiscal Year Rate Summary $80 $78.43 $78 $76.58 $76 $74.51 $74 $72 $71.62 $/MWh $69.97 $70 $68.14 $68 $66.71 $66 $64.10 $64 $62 2009 2010 2011 2012* 2013 2014 2015 2016 Fiscal Year Actuals Projected 1 *FY 2012 includes actuals for July-Dec 2011 and projected costs for Jan 2012-Jun 2012  City of Martinsville Fiscal Year Rate Summary - Levelized Rates $80 $78.43 $78 $76 $74.51 $73.88 $74 $72 $/MWh $69.97 $69.97 $69.97 $69.97 $70 $68.14 $68 $66 $64 $62 2009 2010 2011 2012* 2013 2014 2015 2016 Fiscal Year Actuals Projected *FY 2012 includes actuals for July-Dec 2011 and projected costs for Jan 2012-Jun 2012 2  City of Martinsville Updated AMPGS Sunk Cost Repayment Schedule $2,000,000 $90 $1,800,000 $80 $1,600,000 $70 $1,400,000 $60 Cumulative Cost $1,200,000 $50 $/MWh $1,000,000 $40 $800,000 $30 $600,000 $20 $400,000 $200,000 $10 $0 $0 Jul-12 Sep-12 Nov-12 Jan-13 Mar-13 May-13 Jul-13 Sep-13 Nov-13 Jan-14 Mar-14 May-14 Jul-14 Sep-14 Nov-14 Jan-15 Mar-15 May-15 Jul-15 Sep-15 Nov-15 Jan-16 Cumulative AMP Levelization Trust Fund Balance Levelized Rate Projected Rate *AMPGS Total Sunk Cost expected to be paid from the trust fund at the end of the 42-month term GDS Associates, Inc. 9/18/2012  City Council Agenda Summary Meeting Date: October 9, 2012 Item No: 9. Department: Finance Issue: Consider approval of consent agenda. Summary: The attachment amends the FY13 Budget with re-appropriation of FY12 funds remaining due to incomplete projects, various grant funding, and prior commitments in the following amounts by fund: General Fund: $1,114,858 Meals Tax Fund: $8,731,416 Water Fund: $108,000 Electric Fund: $155,333 Capital Reserve Fund: $1,011,123 CDBG Fund: $16,393 Housing Choice Fund: $24,651 School Funds: $108,298 Total All Funds: $11,270,072 Attachments: Reappropriations FY12 to FY13 - Council.xls Recommendations: Motion to approve consent agenda.  RE-APPROPRIATIONS FY12 TO FY13 ORG CODE OBJECT DEPARTMENT ACCOUNT DESCRIPTION DEBIT CREDIT GENERAL FUND 01103938 462101 Contribution From Fund Balance $ 1,114,858 01111005 506012 City Council Code Revision & Supplement $ 8,000 incomplete project 01129290 508220 Purchasing Physical Plant Expansion $ 20,459 incomplete project 01217078 506047 Sheriff - Courts Project Life Saver $ 8,948 rollover of prior years' appropriated donations 01221082 501300 Commonwealth's Attorney Part-time wages $ 5,734 carry-over from prior year & grant funding (interns) 01221082 505500 Commonwealth's Attorney Travel $ 6,290 addt'l comp board funds (prior year error corrected) 01221082 506105 Commonwealth's Attorney State - Confiscated Assets $ 5,676 01221082 506118 Commonwealth's Attorney Local - Confiscated Assets $ 692 forfeiture funds - carry-over 01311085 501206 Police Overtime - DMV Grant $ 10,261 grant funding 01311085 506078 Police State - Confiscated Assets $ 9,046 01311085 506079 Police Federal - Confiscated Assets $ 6,831 forfeiture funds - carry-over 01311085 506106 Police Non-Capital Equip JAG $ 4,701 grant funding 01311085 506118 Police Local - Confiscated Assets $ 773 forfeiture funds - carry-over 01311085 508165 Police Construction - Animal Shelter $ 25,000 donated funds from FY08 to be applied this year 01321102 506110 Fire Fire Programs $ 27,721 01322105 506114 EMS Four for Life $ 11,004 grant funding 01341135 506300 Inspections Demolition $ 40,000 continuing projects 01331108 508216 Sheriff - Corrections COPS Technology Grants Program $ 57,157 grant funding 01413145 503185 Street Maintenance Paving $ 233,623 state funding 01413146 503140 Street Marking Prof Serv - Eng & Arch $ 22,615 01413147 506010 Signals Supplies $ 2,500 01436168 503136 Fiber Optics Prof Serv - Consultant $ 42,500 incomplete project 01812245 506830 Uptown Master Plan Phase I Supplies - Comfort Station $ 26,500 01812245 506831 Uptown Master Plan Phase I Supplies - Depot St/NCI Park Lot $ 179,714 01812245 506833 Uptown Master Plan Phase I Supplies - North Lawn $ 67,799 01812245 506834 Uptown Master Plan Phase I Supplies - Baldwin Block $ 103,494 01812245 506835 Uptown Master Plan Phase I Supplies - Wayfinding $ 115,750 grant funding 01816244 505645 Contributions-Outside Agencies E911 Communications Center $ 14,567 incomplete project (County) 01913250 508246 General Expense CCBC W/S Line Commitment $ 57,503 balance of commitment Page 1 of 3 MEALS TAX FUND 02103938 462101 Contribution from Fund Balance $ 8,731,416 02160270 508260 Meals Tax Adm Maint/Improvement - High School $ 8,731,416 incomplete project WATER FUND 12103938 462101 Contribution From Fund Balance $ 108,000 12542312 503140 Reservoir Prof Serv - Eng & Arch $ 3,000 dam inspection/incomplete 12541311 508220 Water Plant Physical Plant Expansion $ 100,000 water line replacement project 12541311 506007 Water Plant Plant Repairs & Maintenance $ 5,000 incomplete project ELECTRIC FUND 14103938 462101 Contribution From Fund Balance $ 155,333 14561336 506010 Electric Generation Mechanical Generator Repairs $ 5,000 14565340 506900 Electric General Expense Disaster Recovery $ 150,333 incomplete project CAPITAL RESERVE FUND 16103938 462101 Contribution From Fund Balance $ 1,011,123 16575365 508080 Vehicles Fire/EMS $ 224,264 Ambulance not delivered until August/September 16572362 508075 Tools/Equpment Police Dept $ 3,300 need additional narrowband programmable radios - emergency 16577367 508140 Physical Plant Expansion City Hall $ 768,824 16577367 508085 Physical Plant Expansion Jail $ 14,735 incomplete project CDBG FUND 47103938 462101 Contribution From Fund Balance $ 16,393 47831378 505332 USDA Revolving Loan Program Revolving Loan Payments $ 15,000 47832379 508250 Neighborhood Stabilization 3 Land Acquisition $ 1,393 grant programs HOUSING CHOICE FUND 49103938 462101 Contribution From Fund Balance $ 24,651 49535280 503150 HAP Administration Prof. Services - Legal $ 5,000 49535280 503300 HAP Administration Software Maint. $ 5,000 49535280 505500 HAP Administration Travel $ 5,500 49535280 505540 HAP Administration Training $ 9,151 Federal funds TOTAL CITY FUNDS: $ 11,161,774 Page 2 of 3 SCHOOL FUNDS 18103938 462101 Contribution From Fund Balance $ 108,298 66501100 561120 SEMAA SUMMER Instructional S & W $ 14,000 66501100 561151 SEMAA SUMMER Teachers Aides S & W $ 5,500 66501100 562100 SEMAA SUMMER Social Security $ 1,209 66501100 562150 SEMAA SUMMER Medicare $ 283 66501100 563000 SEMAA SUMMER Purchased Services $ 200 66501100 565800 SEMAA SUMMER Miscellaneous Expense $ 2,000 66501100 566013 SEMAA SUMMER Instructional Materials & Supplies $ 1,285 81621310 561120 HARVEST - ELEMENTARY Instructional S & W $ 6,000 81621310 562100 HARVEST - ELEMENTARY Social Security $ 372 81621310 562150 HARVEST - ELEMENTARY Medicare $ 87 81621310 563000 HARVEST - ELEMENTARY Purchased Services $ 19,227 81621310 563142 HARVEST - ELEMENTARY Professional Development $ 18,607 81621310 565503 HARVEST - ELEMENTARY Travel $ 3,600 81621310 565800 HARVEST - ELEMENTARY Miscellaneous Expense $ 1,200 81621310 566013 HARVEST - ELEMENTARY Instructional Materials & Supplies $ 1,200 81631310 561120 HARVEST - SECONDARY Instructional S & W $ 4,000 81631310 562100 HARVEST - SECONDARY Social Security $ 248 81631310 562150 HARVEST - SECONDARY Medicare $ 58 81631310 563000 HARVEST - SECONDARY Purchased Services $ 12,818 81631310 563142 HARVEST - SECONDARY Professional Development $ 12,404 81631310 565503 HARVEST - SECONDARY Travel $ 2,400 81631310 565800 HARVEST - SECONDARY Miscellaneous Expense $ 800 81631310 566013 HARVEST - SECONDARY Instructional Materials & Supplies $ 800 grant funding TOTAL SCHOOL FUNDS: $ 108,298 TOTAL FY12 RE-APPROPRIATIONS INTO FY13 $ 11,270,072 Page 3 of 3