City Council

AGENDA--CITY COUNCIL ---CITY OF MARTINSVILLE, VIRGINIA Council Chambers – Municipal Building 7:00 p.m.-CLOSED SESSION prior to 7:30 p.m. regular session Tuesday, November 13, 2012 Invocation – Mayor Kim Adkins Pledge to the American Flag CLOSED SESSION 7:00PM Items to be considered in Closed Session, in accordance with the Code of Virginia, Title 2.2 Chapter 37—Freedom of Information Act, Section 2.2-3711—Closed Meetings, the following: A. A prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business’ or industry’s interest in locating or expanding its facilities in the community as authorized by Subsection 5. B. A personnel matter as authorized by Subsection 1. 1. Consider approval of Council meeting minutes of October 9, 2012 and October 23, 2012. (2 mins) 2. Conduct public hearing regarding conveyance of Fayette St. parking lot to Phoenix Community Development Corporation. (15 mins) 3. Conduct public hearing regarding offering Arts & Cultural District incentives. (15 mins) 4. Recognition of Deputy Chief Kris Shrader as an Executive Fire Officer. (2 mins) 5. Hear an update on possible expansion of City’s fiber optic system. (45 mins) 6. Consider contracting for management of Martinsville Mustangs for 2013 baseball season. (20 mins) 7. Consider approval of resolution for Uptown Paving Project-Phase I-Revenue Sharing Agreement with VDOT FY2014. (5 mins) 8. Hear an update on the City’s priority list of future transportation projects to be included in VDOT’s FY2014-2019 Six-Year Improvement Program. (5 mins) 9. Consider discussion of City of Martinsville 2013 Legislative Agenda. (10 mins) 10. Consider approval of consent agenda. (2 minutes) A. Accept & appropriate budget adjustments. 11. Business from the Floor This section of the Council meeting provides citizens the opportunity to discuss matters, which are not listed on the printed agenda. In that the Council meetings are broadcast on Martinsville Government Television, the City Council is responsible for the content of the programming. Thus, any person wishing to bring a matter to Council’s attention under this Section of the agenda should: (1) come to the podium and state their name and address; (2) state the matter that they wish to discuss and Council action being requested; (3) limit their remarks to five minutes; (4) refrain from making any personal references or accusations of a factually false and/or malicious nature. Persons who violate these guidelines will be ruled out of order by the presiding officer and will be asked to leave the podium. Persons who refuse to comply with the direction of the presiding officer may be removed from the chambers. factually false and/or malicious nature. Persons who violate these guidelines will be ruled out of order by the presiding officer and will be asked to leave the podium. Persons who refuse to comply with the direction of the presiding officer may be removed from the chambers 12. Comments by members of City Council. (5 minutes) 13. Comments by City Manager. (5 minutes)  City Council Agenda Summary Meeting Date: November 13, 2012 Item No: 1. Department: Clerk of Council Issue: Consider approval of minutes of City Council meeting October 9, 2012 and October 23, 2012. Summary: None Attachments: October 9, 2012 October 23, 2012 Recommendations: Motion to approve minutes as presented October 9, 2012 The regular meeting of the Council of the City of Martinsville, Virginia, was held on October 9, 2012, in Council Chambers, Municipal Building, at 7:30 PM, Closed Session beginning at 7:00PM, with Mayor Kim Adkins presiding. Council Members present included: Mayor Kim Adkins, Vice Mayor Kimble Reynolds, Gene Teague, Mark Stroud and Danny Turner. Staff present included: Leon Towarnicki, Interim City Manager, Brenda Prillaman, Eric Monday, Linda Conover, Mike Rogers, Dennis Bowles, and Donna Odell. Mayor Adkins called the meeting to order and advised Council will go into Closed Session. In accordance with Section 2.1-344 (A) of the Code of Virginia (1950, and as amended) and upon a motion by Mark Stroud, seconded by Danny Turner, with the following 5-0 recorded vote: Adkins, aye; Stroud, aye; Reynolds, aye; Teague, aye; and Turner, aye, Council convened in Closed Session, for the purpose of discussing the following matters: (A) A prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business’ or industry’s interest in locating or expanding its facilities in the community as authorized by Subsection 5. (B) Appointments to boards and commissions as authorized by Subsection 1. (C) A personnel matter as authorized by Subsection 1. At the conclusion of Closed Session, each returning member of Council certified that (1) only public business matters exempt from open meeting requirements were discussed in said Closed Session; and (2) only those business matters identified in the motion convening the Closed Session were heard, discussed, or considered during Session. On a motion by Gene Teague, seconded by Mark Stroud, with the following recorded 5-0 vote: Adkins, aye; Reynolds, aye; Teague, aye; Stroud, aye; and Turner, aye, Council returned to Open Session. Action taken-Board appointments: Southern Virginia Recreation Facilities Authority-a motion was made by Kimble Reynolds, seconded by Mark Stroud, with a 5-0 vote, to re-appoint James McGarry, 720 Grattan Rd. to a 4 year term ending 10/31/16. Following the invocation by Vice Mayor Kimble Reynolds and Pledge to the American Flag, the Mayor welcomed everyone to the meeting. Minutes: On a motion by Gene Teague, seconded by Danny Turner, with a 5-0 vote, Council approved the minutes of September 11, 2012, September 13, 2012, September 14, 2012, and September 15, 2012. Proclamation GED & Career Awareness Week: Mayor Adkins read and presented the proclamation to Charlene Harrington of the Martinsville Adult Education Program. Proclamation Domestic Violence Awareness Month: Mayor Adkins read and presented the proclamation to Debbie Menefee from Citizens Against Family Violence. Proclamation Extra Mile Day: Mayor Adkins read the proclamation which will be mailed to the Extra Mile America Foundation. Artwork from former City Manager Don Edmonds: Leon Towarnicki presented background information on the request to display the artwork prepared by former City Manager Don Edmonds. In the early 1980s, former Martinsville City Manager Don Edmonds prepared a number of pencil sketches as gifts for several City employees and close friends, one of whom was the late W. Holladay Yeaman who served as the City’s Finance Director and Clerk of Council for many years. Mr. Yeaman’s son, Joe, recently passed the framed pencil sketch of Christ Episcopal Church to city administration noting that this sketch of Christ Episcopal Church located on Church Street is where Mr. Yeaman attended for many years and was given to Mr. Yeaman as a gift from Don Edmonds. It is the expressed desire to donate the print to the City in honor of Mr. Yeaman and Mr. Edmonds. Former City Manager, Don Edmonds, who now resides in Tyler, Texas was in October 9, 2012 attendance at the Council meeting. Mayor Adkins read comments from several local businessmen and women who could not attend, but wanted to express their gratitude to Mr. Edmonds. Council and others also expressed their gratitude and thanked Mr. Edmonds for his impact on the city. Plans are being made to display the print along with a brief description of the print’s history at a prominent and visible location in the Municipal Building. Historic Tax Credits: City Attorney Eric Monday advised Council that in response to a concern voiced earlier by the EDC about confusion over the state/federal historic tax credit program, Commonwealth Preservation Group will present information about the program and other historic preservation issues. CPG is located in Norfolk and has performed significant work in Danville. The following information was shared in a powerpoint presentation: October 9, 2012 Update M-HC Economic Development: Mark Heath updated Council on recent activities and programs at the Economic Development Corporation and distributed a handout on Commonwealth Crossing.. Electric Rate Stabilization Plan continued discussion: Mayor Adkins gave background information to Council to why the electric rate stabilization plan is being discussed: During the regularly scheduled Council meeting of September 25, an overview of the Electric Rate Stabilization Plan was presented to City Council. Participation in a rate stabilization plan at this time will set aside funds in FY 2013 & 2014 to stabilize projected future rising power cost and repay American Municipal Power Generating Station (AMPGS) stranded cost over a 42 month term beginning July 1, 2012 and ending December 31, 2015. Wholesale power costs are projected to be lower during FY13 and FY14 and the implementation of the Rate Stabilization Plan stabilizes power cost at $69.97 per megawatt-hour (MWh) producing funds needed for repayment of the AMPGS stranded cost. The accumulated funds also are used to maintain the $69.97 per MWh rate as the actual rate fluctuates from month to month both above and below the stabilization rate.The rate stabilization plan that AMP offers its members (a service AMP has offered for some time), deposits member funds that are in excess of the monthly AMP power bill into a trust fund for the purpose of stabilizing future power cost and as a means to set aside funds necessary for repayment of AMPGS stranded cost. At the September 25th meeting, Council delayed action pending receipt of information from AMP regarding administrative and/or management fees associated with the plan. AMP has indicated there are two fees – an annual $500 fee for administration of the trust fund by US Bank; and a one- time AMP fee of $2000 to recover legal and administrative expenses associated with set up and administration of the rate stabilization plan for the term. Dennis Bowles then presented the following information: Mr. Turner stated he is opposed to the rate stabilization plan and he feels AMP’s advice cannot be trusted. Mr. Teague pointed out that AMP has no association with U.S. Bank who would be administering the plan and he thinks it is a good plan which was recommended by the city’s long-time utility consultant, GDS Associates. Mr. Stroud agreed with Mr. Teague. On a motion by Gene Teague, seconded by Kimble Reynolds, with a 4-1 vote (Turner voting nay), Council approved the Rate Stabilization Plan as presented. Consent Agenda: On a motion by Gene Teague, seconded by Mark Stroud, with a 5-0 vote, Council approved the following amended consent agenda regarding re-appropriations: October 9, 2012 RE-APPROPRIATIONS FY12 TO FY13 ORG CODE OBJECT DEPARTMENT ACCOUNT DESCRIPTION DEBIT CREDIT GENERAL FUND 01103938 462101 Contribution From Fund Balance $ 1,092,243 01111005 506012 City Council Code Revision & Supplement $ 8,000 incomplete project 01129290 508220 Purchasing Physical Plant Expansion $ 20,459 incomplete project 01217078 506047 Sheriff - Courts Project Life Saver $ 8,948 rollover of prior years' appropriated donations 01221082 501300 Commonwealth's Attorney Part-time wages $ 5,734 carry-over from prior year & grant funding (interns) 01221082 505500 Commonwealth's Attorney Travel $ 6,290 addt'l comp board funds (prior year error corrected) 01221082 506105 Commonwealth's Attorney State - Confiscated Assets $ 5,676 01221082 506118 Commonwealth's Attorney Local - Confiscated Assets $ 692 forfeiture funds - carry-over 01311085 501206 Police Overtime - DMV Grant $ 10,261 grant funding 01311085 506078 Police State - Confiscated Assets $ 9,046 01311085 506079 Police Federal - Confiscated Assets $ 6,831 forfeiture funds - carry-over 01311085 506106 Police Non-Capital Equip JAG $ 4,701 grant funding 01311085 506118 Police Local - Confiscated Assets $ 773 forfeiture funds - carry-over 01311085 508165 Police Construction - Animal Shelter $ 25,000 donated funds from FY08 to be applied this year 01321102 506110 Fire Fire Programs $ 27,721 01322105 506114 EMS Four for Life $ 11,004 grant funding 01341135 506300 Inspections Demolition $ 40,000 continuing projects 01331108 508216 Sheriff - Corrections COPS Technology Grants Program $ 57,157 grant funding 01413145 503185 Street Maintenance Paving $ 233,623 state funding 01413147 506010 Signals Supplies $ 2,500 01436168 503136 Fiber Optics Prof Serv - Consultant $ 42,500 incomplete project 01812245 506830 Uptown Master Plan Phase I Supplies - Comfort Station $ 26,500 01812245 506831 Uptown Master Plan Phase I Supplies - Depot St/NCI Park Lot $ 179,714 01812245 506833 Uptown Master Plan Phase I Supplies - North Lawn $ 67,799 01812245 506834 Uptown Master Plan Phase I Supplies - Baldwin Block $ 103,494 01812245 506835 Uptown Master Plan Phase I Supplies - Wayfinding $ 115,750 grant funding 01816244 505645 Contributions-Outside Agencies E911 Communications Center $ 14,567 incomplete project (County) 01913250 508246 General Expense CCBC W/S Line Commitment $ 57,503 balance of commitment MEALS TAX FUND 02103938 462101 Contribution from Fund Balance $ 8,731,416 02160270 508260 Meals Tax Adm Maint/Improvement - High School $ 8,731,416 incomplete project WATER FUND 12103938 462101 Contribution From Fund Balance $ 108,000 12542312 503140 Reservoir Prof Serv - Eng & Arch $ 3,000 dam inspection/incomplete 12541311 508220 Water Plant Physical Plant Expansion $ 100,000 water line replacement project 12541311 506007 Water Plant Plant Repairs & Maintenance $ 5,000 incomplete project ELECTRIC FUND 14103938 462101 Contribution From Fund Balance $ 155,333 14561336 506010 Electric Generation Mechanical Generator Repairs $ 5,000 14565340 506900 Electric General Expense Disaster Recovery $ 150,333 incomplete project CAPITAL RESERVE FUND 16103938 462101 Contribution From Fund Balance $ 1,011,123 16575365 508080 Vehicles Fire/EMS $ 224,264 Ambulance not delivered until August/September 16572362 508075 Tools/Equpment Police Dept $ 3,300 need additional narrowband programmable radios - emergency 16577367 508140 Physical Plant Expansion City Hall $ 768,824 16577367 508085 Physical Plant Expansion Jail $ 14,735 incomplete project CDBG FUND 47103938 462101 Contribution From Fund Balance $ 16,393 47831378 505332 USDA Revolving Loan Program Revolving Loan Payments $ 15,000 47832379 508250 Neighborhood Stabilization 3 Land Acquisition $ 1,393 grant programs HOUSING CHOICE FUND 49103938 462101 Contribution From Fund Balance $ 24,651 October 9, 2012 49535280 503150 HAP Administration Prof. Services - Legal $ 5,000 49535280 503300 HAP Administration Software Maint. $ 5,000 49535280 505500 HAP Administration Travel $ 5,500 49535280 505540 HAP Administration Training $ 9,151 Federal funds TOTAL CITY FUNDS: $ 11,139,159 SCHOOL FUNDS 18103938 462101 Contribution From Fund Balance $ 108,298 66501100 561120 SEMAA SUMMER Instructional S & W $ 14,000 66501100 561151 SEMAA SUMMER Teachers Aides S & W $ 5,500 66501100 562100 SEMAA SUMMER Social Security $ 1,209 66501100 562150 SEMAA SUMMER Medicare $ 283 66501100 563000 SEMAA SUMMER Purchased Services $ 200 66501100 565800 SEMAA SUMMER Miscellaneous Expense $ 2,000 66501100 566013 SEMAA SUMMER Instructional Materials & Supplies $ 1,285 81621310 561120 HARVEST - ELEMENTARY Instructional S & W $ 6,000 81621310 562100 HARVEST - ELEMENTARY Social Security $ 372 81621310 562150 HARVEST - ELEMENTARY Medicare $ 87 81621310 563000 HARVEST - ELEMENTARY Purchased Services $ 19,227 81621310 563142 HARVEST - ELEMENTARY Professional Development $ 18,607 81621310 565503 HARVEST - ELEMENTARY Travel $ 3,600 81621310 565800 HARVEST - ELEMENTARY Miscellaneous Expense $ 1,200 81621310 566013 HARVEST - ELEMENTARY Instructional Materials & Supplies $ 1,200 81631310 561120 HARVEST - SECONDARY Instructional S & W $ 4,000 81631310 562100 HARVEST - SECONDARY Social Security $ 248 81631310 562150 HARVEST - SECONDARY Medicare $ 58 81631310 563000 HARVEST - SECONDARY Purchased Services $ 12,818 81631310 563142 HARVEST - SECONDARY Professional Development $ 12,404 81631310 565503 HARVEST - SECONDARY Travel $ 2,400 81631310 565800 HARVEST - SECONDARY Miscellaneous Expense $ 800 81631310 566013 HARVEST - SECONDARY Instructional Materials & Supplies $ 800 grant funding TOTAL SCHOOL FUNDS: $ 108,298 TOTAL FY12 RE-APPROPRIATIONS INTO FY13 $ 11,247,457 Employee Computer Purchase program: Mayor Adkins noted that this item was added to the agenda as an addendum. Finance Director Linda Conover briefed Council on the program. The Martinsville City and School Administrations are taking preliminary steps in offering a payroll deduction employee computer purchase program again this year. Partnering with Henry County, under this program, the City and School will front-fund the cost and employees will have the opportunity to purchase an Apple iPad 2 (2 versions), a MacBook Pro, or a Dell laptop with the cost, including applicable sales tax, recovered through six monthly payroll deductions from January through June 2013. The benefit to employees will be the cost savings realized through a bulk purchase program with six-month no-interest financing through payroll deduction payments. The City will not provide a warranty for any units purchased. Any warranty, software, or other issues will be strictly between the purchaser and Apple or Dell. Copies of the employee purchase form and purchase agreement were provided to Council. On a motion by Gene Teague, seconded by Kimble Reynolds, with a 5-0 vote, Council approved the employee computer purchase program and appropriation of funds, said funds to be recovered through payroll deduction. The specific amount will be available after October 25, 2012, after all employee orders are received. Business from floor: Ural Harris, 217 Stuart St.-comments on AMP costs. Council comments: Turner-thanked those who made Oktoberfest a success and reminded citizens that race weekend coming up; Adkins-read a note of appreciation received from Gen. Dennis Via for Council’s recognition. City Manager comments: reminders about Chamber Annual Meeting and RTI event. Eric Monday reminded citizens of voter registration deadlines. There being no further business, the meeting adjourned at 9:20 pm. __________________________________ ____________________________________________ Brenda Prillaman, Clerk of Council Kim Adkins, Mayor October 23, 2012 The regular meeting of the Council of the City of Martinsville, Virginia, was held on October 23, 2012, in Council Chambers, Municipal Building, at 7:30 PM, Closed Session beginning at 7:00PM, with Mayor Kim Adkins presiding. Council Members present included: Mayor Kim Adkins, Vice Mayor Kimble Reynolds, Gene Teague, Mark Stroud and Danny Turner. Staff present included: Leon Towarnicki, Interim City Manager, Brenda Prillaman, Eric Monday, Linda Conover, Wayne Knox, Susan McCulloch, and Rob Fincher. Mayor Adkins called the meeting to order and advised Council will go into Closed Session. In accordance with Section 2.1-344 (A) of the Code of Virginia (1950, and as amended) and upon a motion by Kimble Reynolds, seconded by Gene Teague, with the following 5-0 recorded vote: Adkins, aye; Stroud, aye; Reynolds, aye; Teague, aye; and Turner, aye, Council convened in Closed Session, for the purpose of discussing the following matters: (A) Discussion of the award of a public contract involving the expenditure of public funds, including interviews of bidders or offeror, and discussion of the terms or scope of such contract, where discussion in an open session would adversely affect the bargaining position or negotiating strategy of the public body as authorized by Subsection 29. (B) A personnel matter as authorized by Subsection 1. Following the invocation by Council Member Mark Stroud and Pledge to the American Flag, the Mayor welcomed everyone to the meeting. Minutes: A motion was made by Kimble Reynolds, seconded by Gene Teague to approve the minutes as presented. Before the vote was taken, Mayor Adkins asked that the September 25, 2012 minutes be amended by adding: Ms. Adkins called on Martinsville-Henry County Chamber of Commerce President Amanda Witt to give an update the WPWIB’s services to employers as the WPWIB funds the Chamber to administer its services to the business community. Mr. Reynolds and Mr. Teague then withdrew their original motion and second. On a motion by Danny Turner, second by Gene Teague, with a 5-0 vote, Council approved the amended September 25, 2012 minutes and the October 3, 2012 minutes. Phoenix CDC presentation by Ray Gibbs: Phoenix CDC has developed preliminary information regarding an approximate $5 million multi-story, multi-use building project that will involve redevelopment of the City-owned Fayette Street parking lot. Several building options are being considered that will place a new tructure toward the front of the lot facing Fayette Street, with the remainder of the parking lot including the existing school bus garage being redeveloped for continued use as City-maintained public parking. The CDC has participated in several meetings with business and property owners in an effort to address concerns regarding impact of the project. Development of the project is contingent upon the City conveying the property to the CDC. The entire site will be developed including parking, and the CDC will lease back to the City the parking areas for continued use as City-maintained public parking. Ray Gibbs, PCDC President and CEO presented information on the project including intended use, financing, and a possible project schedule. October 23, 2012 After lengthy Council discussion and questions regarding design, timeline for project, parking lot needs related to existing businesses as well as proposed medical school, tax liability issues, sustainability, why existing Henry Hotel building not considered for this project, and management of new building responsibility, a motion was made by Gene Teague, seconded by Kimble Reynolds, to set a public hearing for November 13, 2012 regarding conveyance of the Fayette Street parking lot to Phoenix Community Development Corporation. Update on City’s fiber optic system: Leon Towarnicki, Interim City Manager, presented information on statistics gathered from the recent survey done by consultants developing a business plan for possible expansion of the city’s fiber optic system. He noted that conclusions of the survey indicated that if the city chooses to go in this direction and that there is the customer base here. Our system currently provides a combination of telephone and internet services for many city facilities as well as a number of private businesses. He reported the consultants will provide an in depth presentation at the November 13 meeting of the business plan for Council’s consideration. Council comments included: Turner-city government has no business in businesses that private enterprise can do as we can’t keep up with technology. Stroud- complimentary of city staff who have been successfully working with broadband and providing service for the city’s system for over ten years. Adkins-feels the MINET Wi-Fi capabilities positions us for the future as well as our hospital and the infrastructure for health care and we need to continue to explore these opportunities. Teague-briefly described history of how the city started out with the fiber optic loop for the Electric SCADA system and how it has developed and grown over the years. Mr. Teague feels it is a worthwhile thing to look at expanding the system and leveraging that asset already in place. October 23, 2012 Arts & Cultural Incentives: City Planner Susan McCulloch presented the following information: During its May 29, 2012 regular meeting, the Arts & Cultural Committee voted unanimously (5-0) to recommend that Planning Commission hold a public hearing to gather public input on this issue. The Committee discussed potential incentives to entice new arts- and/or cultural-related businesses into the district. The existing local benefits for the Enterprise Zone are competitive benefits that have been in place since 2008. Entrepreneurs and property owners have indicated that they are a great help when starting operations in the Zone. The overlay for the Arts & Cultural District is almost completely within the Enterprise Zone, except for 455 parcels on Market Street and Fayette Street. The members of the Arts & Cultural Committee recommend that those businesses not already covered by Enterprise Zone benefits be allowed to apply for local Enterprise Zone benefits for arts- and/or cultural-related businesses, calling the benefits “Arts & Cultural District Incentives”. Local Enterprise Zone incentives would remain in place in the Enterprise Zone. Businesses would not be allowed to apply for both Enterprise Zone benefits and Arts & Cultural District Incentives at the same time. On September 20, 2012, after holding a duly advertised public hearing, the Planning Commission voted 4-0 upon the recommendation and recommended it be submitted to City Council. Staff recommends that Council consider setting a public hearing to gather community input. On a motion by Gene Teague, seconded by Kimble Reynolds, with a 5-0 vote, Council agreed to set a public hearing for the November 13, 2012 meeting. Monthly finance report: Finance Director Linda Conover presented the following information: FY12 – PRELIMINARY YEAR-END FINANCIAL REVIEW With the annual audit approaching next week, some year-end transactions have not yet been finalized. A summary of FY12 revenues and expenditures, and a combined balance sheet with Council-approved re-appropriations, reflecting the estimated fund balance has been provided for your review. When complete, the audit will provide an exact accounting of the fiscal year. FY12 – Revenues & Expenditures - UNAUDITED Upon examination of the City’s Funds, exclusive of School and Special Revenue Funds, unaudited figures are provided for actual versus anticipated revenues and expenditures. These numbers include transactions recorded through September 30th. A few year-end audit adjustments, including asset capitalizations are not yet included in this report. Currently, there is an excess of revenues over expenditures of $1,088.050. Additional audit adjustments will impact both revenues and expenditures before FY12 is officially closed. FY12 – Combined Balance Sheet – UNAUDITED The current total combined fund balance for FY12 is $25,833,939, which would initially be an increase over FY11 of $11,574,755. However, when Council-adopted re-appropriations are factored in, the current revised FY12 fund balance is $14,586,482, an increase of $2,126,364. This figure is still not final as more year-end audit adjustments have yet to be made. Projected Fund Balance for FY12 - UNAUDITED Based on actual figures and approved re-appropriations as presented to date, the overall Fund Balance at the end of Fiscal Year 2012 is projected to be $15,510,855, an increase of $1,251,671 over the prior fiscal year. The unassigned Fund Balance, exclusive of Utilities, is estimated to be $1,802,213. On a motion by Mark Stroud, seconded by Danny Turner, with a 5-0 vote, Council approved the finance report. Consent Agenda: On a motion by Gene Teague, seconded by Mark Stroud, with a 5-0 vote, Council approved the following amended consent agenda: BUDGET ADDITIONS FOR 10/23/12 ORG OBJECT DESCRIPTION DEBIT CREDIT FY13 General Fund: 01101917 442402 Categorical Other State - Confiscated Assets - C Atty 794 01221082 506105 Comm Atty - Conf Assets State 794 01101917 442401 Categorical Other State - Confiscated Assets - Police 1,504 01311085 506078 Police Dept - Conf Assets State 1,504 state asset forfeitures 01100908 440403 Miscellaneous - Donations/Mustangs 1,452 01725422 505508 Mustangs - Meals 1,452 various donations 01102926 436427 Categorical Federal - Org Crime/Drug Enf Task Force 1,601 01311085 501219 Police Dept - Overtime - OCDETF 1,601 federal grant funding Total General Fund: 5,351 5,351 Business from floor: Chad Martin-expressed appreciation to Council and others who made the recent baseball game event successful and he asked Council to assist him in getting the Chamber of Commerce October 23, 2012 involved next year. Dr. Mervyn King, 28 Jones St.-voiced concerns with design of proposed Fayette St. building and encouraged use of existing buildings instead of new construction. Council comments: Turner-extended welcome to race fans and announced Rock N Grill had ribbon cutting; Stroud- encouraged all to vote and thanked city manager for sending letter to General Via. City Manager comments: Towarnicki-reported staff recognitions received at water treatment plant and inspections office; also reported city staff is working with Piedmont Governor’s School on a citizen survey which should have results back to Council in spring 2013. Eric Monday reminded Council it is time to consider the annual Legislative Agenda and the pre-filing deadline is December 7 this year. Closed Session: Council then re-convened Closed Session. At the conclusion of Closed Session, each returning member of Council certified that (1) only public business matters exempt from open meeting requirements were discussed in said Closed Session; and (2) only those business matters identified in the motion convening the Closed Session were heard, discussed, or considered during Session. On a motion by Danny Turner, seconded by Mark Stroud, with the following recorded 5-0 vote: Adkins, aye; Reynolds, aye; Teague, aye; Stroud, aye; and Turner, aye, Council returned to Open Session. No action was taken. There being no further business, the meeting adjourned at 9:45 pm. __________________________________ ____________________________________________ Brenda Prillaman, Clerk of Council Kim Adkins, Mayor  City Council Agenda Summary Meeting Date: November 13, 2012 Item No: 2. Department: City Manager Issue: Conduct a public hearing regarding conveyance of city-owned Fayette Street parking lot to Phoenix Community Development Corporation. Summary: Phoenix CDC has developed preliminary information regarding an approximate $5 million multi-story, multi-use building project that will involve redevelopment of the City-owned Fayette Street parking lot. Several building options are being considered that will place a new structure toward the front of the lot facing Fayette Street, with the remainder of the parking lot including the existing school bus garage being redeveloped for continued use as City-maintained public parking. The CDC has participated in several meetings with business and property owners in an effort to address concerns regarding impact of the project. Ray Gibbs, PCDC President and CEO presented information on the project including intended use, financing, and a possible project schedule at the October 23, 2012 Council meeting. Development of the project is contingent upon the City conveying the property to the CDC. The entire site will be developed including parking, and the CDC will lease back to the City the parking areas for continued use as City-maintained public parking. Attachments: None Recommendations: Conduct a public hearing regarding conveyance of the Fayette Street parking lot to Phoenix Community Development Corporation.  City Council Agenda Summary Meeting Date: November 13, 2012 Item No: 3. Department: Community Development Issue: Conduct a public hearing to gather community input regarding offering Arts & Cultural District Incentives to arts- and/or cultural-related businesses that locate or expand in the Arts & Cultural District and vote to approve the staff recommendation. Summary: On September 20, 2012, after holding a duly advertised public hearing, Planning Commission voted 4-0 upon the recommendation and recommended it be submitted to City Council. The members of the Arts & Cultural Committee recommend that those businesses not already covered by Enterprise Zone benefits be allowed to apply local Enterprise Zone benefits for arts- and/or cultural-related businesses, calling the benefits “Arts & Cultural District Incentives”. Local Enterprise Zone incentives would remain in place in the Enterprise Zone. Businesses would not be allowed to apply for both Enterprise Zone benefits and Arts & Cultural District Incentives at the same time. During its May 29, 2012 regular meeting, the Arts & Cultural Committee voted unanimously (5-0) to recommend that Planning Commission hold a public hearing to gather public input on this issue. The Committee discussed potential incentives to entice new arts- and/or cultural-related businesses into the district. The existing local benefits for the Enterprise Zone are competitive benefits that have been in place since 2008. Entrepreneurs and property owners have indicated that they are a great help when starting operations in the Zone. The overlay for the Arts & Cultural District is almost completely within the Enterprise Zone, except for 455 parcels on Market Street and Fayette Street. Attachments: Arts & Cultural Committee Letter Current Enterprise Zone Benefits Arts & Cultural District Map Overlay Map – Arts & Cultural District/Enterprise Zone PowerPoint Presentation Recommendations: Conduct public hearing and motion to approve offering the same benefits that are in the Enterprise Zone to arts- and/or cultural-related businesses that locate or expand in the Arts & Cultural District that are not already covered in the Enterprise Zone as recommended by staff.  Martinsville A CITY WITHOUT LIMITS October 11, 2012 Mayor Kim Adkins Martinsville City Council City of Martinsville PO Box 1112 Martinsville, Virginia 24114 Dear City Council Members: The Planning Commission, at its regular meeting on September 20, 2012, held a duly advertised public hearing and then voted unanimously (4-0), to request that City Council consider holding a public hearing regarding whether the businesses in the Arts & Cultural District but not in the Enterprise Zone should receive the same incentives as offered to Enterprise Zone business or property owners who expand or relocate into the Arts & Cultural District to open an arts- and/or cultural-related business. This issue may look familiar to you. When Staff presented the idea to City Council last year, they were asked to send the idea back to Planning Commission in order to obtain public input. This has been done. During the advertisement and public hearing, no one came to speak for or against the issue. Also, before and after the Planning Commission's public hearing, no one has called, emailed, mailed, or visited Community Development to speak for or against this issue. The Arts & Cultural Committee discussed potential incentives to entice new arts- and/or cultural-related businesses into the district. The existing local benefits for the Enterprise Zone are competitive benefits that have been in place since 2008. Entrepreneurs and property owners have indicated that they are a great help when starting operations in the Zone. The overlay for the Arts & Cultural District is almost completely within the Enterprise Zone, except for 455 parcels on Market Street and Fayette Street. To galvanize and streamline the existing process, and to begin to build the incentive package for the Arts & Cultural District, the members of the Arts & Cultural Committee recommend that those businesses not already covered by Enterprise Zone benefits be allowed to apply for "Arts & Cultural District Benefits" for arts- and/or cultural-related businesses. Businesses would not be allowed to apply for both Enterprise Zone benefits and Arts & Cultural District benefits at the same time. We hope that public input will support this idea. Planning Commission respectfully submits the above recommendation for City Council's further consideration. Yours Truly, Tim Martin, Chair Martinsville Planning Commission Susan McCulloch Community Planner TM/sm 55 West Church Street P . O . B o x 1112 Martinsville, V A 24114-1112 276-403-5000 www.ci.martinsville.va.us  City of Martinsville Enterprise Zone Incentive Program Incentive Real Estate IDA Machinery/Tools/ Business Building Permit Fee Waiver Water Connection Fee Business Professional Tax Grant Equipment IDA Tax Grant (Does NOT include Sign Waiver (Amended March Occupation License (BPOL) Permits!) 28, 2008 can not be Fee Rebate (Amended retroactive) March 28, 2008 cannot be retroactive) Description Tax grant based on real Based on machinery & Building permits fees waived for Connection charges waived for BPOL fee rebate based on gross property improvements tools/business equipment new and expanding operations domestic and process water receipts assessed value assessed value service Qualifications Requires new investment for Requires new investment for New or expanding operation New or expanding operations New operations within the plant modernization, building equipment modernization, within the zone. within the zone. zone. Does not include a expansion, or new operation for building expansion or new transfer of ownership of an the purpose of creating/retaining operations for the purpose of exisitng business operation. jobs. No minimum investment creating/retaining jobs. No required. minimum investment required. Benefits Period Five years Five years Each qualified filing Each qualified filing Five years Amount of Benefit 100% of increase for year 1, 100% of increase for year 1, 100% of Fees Varies 50% of Fees 50% for years 2, 3, 4 and 5. 50% for years 2, 3, 4 and 5. Maximum Amount None None None None None Required Records and Submission of Real Property Tax Submission of Submission of Building Permit Submission of Water Submission of BPOL Fee Rebate Forms Grant application and paid tax Machinery/Tools/Business Fee Waiver Form Connection Fee Waiver Form and paid license receipts receipts Equipment application and paid tax receipts Submission Dates July 1 January 1 Prior to securing permit Prior to connection September 1 Carry Over/Refund None None None None None For More Information regarding the incentives shown above call the following: Martinsville Enterprise Zone Coordinator --- (276) 403-5156 Martinsville-Henry County Economic Development Corporation --- (276) 403-5940  11/8/2012 CITY OF MARTINSVILLE’S ARTS & CULTURAL DISTRICT 1 Tuesday, November 13, 2012 City Council Chambers Prepared by Susan McCulloch ABOUT THE ARTS & CULTURAL DISTRICT 11/8/2012  Established by Martinsville City Council in December 8, 2009  The City of Martinsville finds that the continued development and success of its downtown commercial district and surrounding area requires incentives, and determines that the most appropriate method of offering incentives for the area described is to create an Arts and Cultural District in that area, as authorized by Section 15.2-1129.1 of the Code of Virginia. 2 ABOUT THE ARTS & CULTURAL DISTRICT 11/8/2012  The City believes that the establishment of an Arts and Cultural District will improve the economic conditions of this geographic area located in the central business district portion and corridors to the central business district, which could, in turn, benefit the welfare of the citizens of Martinsville.  An advisory Arts and Cultural Committee, consisting of five members appointed by City Council for staggered three year terms, shall suggest the direction and purpose of the district. 3 WHOSE IDEA? 11/8/2012  Susan McCulloch from Community Development began this endeavor in 2009 upon recommendation from  Comprehensive Plan Update 2009  Page 223, Section 9-6 under Economic Indicators  “While there are currently sections of Starling Avenue designated for professional use, the Future Land Use Map designates the entire street as a professional district. Starling Avenue developed as an upper- middle class residential neighborhood in the late 19th century. The area was home to some of the most prominent citizens and industrial leaders in Martinsville and was a premier residential neighborhood.  Starling Avenue has been in a state of transition for a number of years with a steady increase in the number of service, office and professional uses. With the location of Piedmont Arts Association and the new Virginia Museum of Natural History facility, Starling Avenue has the potential to become an Arts and Cultural District for the City. The district could serve as a home to artists’ studios, gallery spaces, historic sites, offices as well as residents and would serve as a draw for local citizens and tourists alike. 4 WHOSE IDEA? 11/8/2012  City Council Strategic Plan 2008:  Which encourages economic development, cultural enhancement, leadership opportunities, enhanced community development, recreation and self-image.  City Council Goals & Initiatives 2010-2011:  Community Development (Goal 2.5) Increased variety of retail, dining, cultural and educational opportunities.  Recreation and Culture: 3.0.Develop, enhance and promote recreation and cultural opportunities for all citizens in Martinsville-Henry County.  3.7 An environment that enhances cultural opportunities  Economic Development: 5.4. Increased business and entrepreneurial opportunities. 5 WHOSE IDEA? 11/8/2012  Why were Fayette Street, West Church Street and Uptown added?  Input from Stakeholders in 2009 – FAHI asked to include the Fayette Street area due to its large cultural and music heritage (June German Ball); Martinsville Uptown asked for Uptown; and an observation from staff West Church Street was developed with help from a CDBG, but could use a little more help to take off. 6  11/8/2012 7 APPROVED ARTS & CULTURAL DISTRICT MAP  11/8/2012 8 APPROVED ARTS & CULTURAL DISTRICT MAP WITH CITY OF MARTINSVILLE ENTERPRISE ZONE OVERLAY  11/8/2012 RECOMMENDATION OF THE ARTS & CULTURAL COMMITTEE AND PLANNING COMMISSION •Since the Arts & Cultural District and the Enterprise Zone share many of the same areas of the City, we recommend the City offer the same incentives that are in the Enterprise Zone to 9 those in the Arts & Cultural District but not in the EZ for the purpose of establishing an Arts & Cultural business. PARCELS AFFECTED 11/8/2012  Zone 1 (36) in Red in the Enterprise Zone contains 629.68 acres and 907 parcels.  There are 1,044 Parcels within the Arts & Cultural District  There are 455 Parcels in the Arts & Cultural District that are not in the Enterprise Zone 10 BENEFITS OF CITY OF MARTINSVILLE LOCAL ENTERPRISE ZONE 11/8/2012  Real Estate IDA Tax Grant  Grant in the sum equal to real estate taxes paid for qualifying projects for new investments for plant modernization, plant expansion or new operations for the purpose of creating/retaining jobs.  Grants calculated at 100% for the first year, 50% for years 2 – 5 over the company’s real property tax base at the time of investment 11 BENEFITS OF CITY OF MARTINSVILLE LOCAL ENTERPRISE ZONE 11/8/2012  Machinery/Tools/Business Equipment Tax Grant  Grant in the sum equal to machinery/tools/ business equipment taxes paid for qualifying projects for investments in equipment modernization, plant expansion or new operations for the purpose of creating/retaining jobs.  Grant calculated at 100% for the first year, 50% for years 2- 5 over the company’s machinery/ tools/business equipment tax base at the time of investment 12 BENEFITS OF CITY OF MARTINSVILLE LOCAL ENTERPRISE ZONE 11/8/2012  Building Permit Fee Waiver  Building permits fees waived for new and expanding operations within the zone.  For each qualified filing, 100% fees are waived 13 BENEFITS OF CITY OF MARTINSVILLE LOCAL ENTERPRISE ZONE 11/8/2012  Partial Exemption from Taxation of Substantially Rehabilitated Real Estate  The City will refund the owner, real estate taxes paid for qualifying projects for new investment for substantial rehabilitation, renovation or replacement  Structure must be at least 15 years old and can not exceed 110% of the original square footage  Refunds calculated at 100% for the first year and 50% for years 2 – 5 over the increase in assessed value 14 BENEFITS OF CITY OF MARTINSVILLE LOCAL ENTERPRISE ZONE 11/8/2012  Water Connection Fee Waiver  Connection charges waived for domestic and process water service  New or expanding operations within the zone.  For each qualified filing, the benefit amount varies based on the type and size of the service needed for the business. 15 ALSO 11/8/2012  The benefits mentioned would be called Arts & Cultural District Benefits for that purpose  Businesses would NOT be allowed to apply for both Enterprise Zone and Arts/Cultural District Benefits at the same time (can’t double-dip) 16 WHAT ARE ARTS & CULTURAL RELATED BUSINESSES? 11/8/2012  “Qualified Arts Entity” shall mean a business or not- for-profit organization physically located within the City of Martinsville Arts and Cultural District which, by the determination of the Administrator, positively contributes to the spectrum of arts and cultural activities and venues available to the public. Examples may include, but are not limited to, theatres, art and artisan galleries, museums, music clubs, dance studios, restaurants, retail, etc.  In no instance shall a primary use as a bank, real estate office, attorney’s office, tattoo parlor, massage parlor, beauty salon, day spa, or lingerie shop qualify as an arts and/or cultural business or organization. 17 POTENTIAL IMPACT ON THE TAX BASE (TAXES 1ST PAID & THEN INCENTIVE IS GIVEN) 11/8/2012  2011 Enterprise Zone Annual Report Zone 36  Real Estate Tax Grant  $6,037.20, 1 participant  Machinery/Tools/Business Equipment  $6,926.91, 4 participants  Water Fee Connection Waiver  $0, 0 participants  Building Permit Fee Waivers  $4,544.45; 57 permits  Partial Exemption from Taxation of Substantially Rehabilitated Real Estate  $1,167.88, 4 participants  Business Professional Occupation License Fee Rebate  $0, 0 participants Total, Zone 36: $14,131.99 in grants, $4,544.45 in 18 waived fees VILLAGE BOTTOMS CULTURAL DISTRICT  In 2000, a group of young black artists, entrepreneurs, and community organizers got together with the vision 11/8/2012 of restoring the historic West Oakland, CA Lower Bottoms neighborhood and returning it once again into a vibrant commercial and residential hub.  They purchased commercial buildings, homes and vacant lots on Pine and Wood Streets, relocated the Black Dot Artists Collective’s headquarters, and launched the Black New World performance venue.  Future development ideas include shipping containers transformed as artist studios and retail opportunities. Cultural elements include public plazas, a parade route, and a Black Folklife Center. Architectural features include street front balconies and porches that draw from the black mecca of New Orleans, the point of entry into America for many enslaved African peoples, and the place of ancestry for many residents of West Oakland and the Lower Bottoms. 19 EXAMPLES: Art In Neighborhood Project, Canton ,OH 11/8/2012 In support of the Healthy Neighborhoods Program, art projects fully incorporate our four distinct outcomes. Physical Condition of properties and blocks.  Art projects are a beautifying mechanism  Art projects usually require preparation work to the project location  Art projects need to be maintained and set a good example Image of the neighborhood to both residents and others.  Art projects help residents identify their neighborhood  Art projects are highly visible to others  Art projects make a statement Involvement and Investment of residents in their neighborhoods.  Art projects allow residents to get involved in their neighborhood  Art projects empower residents to make a statement about their neighborhood  Art projects set an example for other residents to take pride in their property Real Estate Market to build equity for residents and the neighborhood.  Art projects are a great neighborhood identifier  Art projects make neighborhoods more appealing  Art projects make a good statement to potential buyers that residents take pride in their neighborhood 20 EXAMPLES Canton ,OH – September 8, 2012 article – Cantonrep.com  An art project under construction at the intersection of Edward Avenue and 19th Street NE in Canton.  The neighborhood, called the Boulevards by locals, is 11/8/2012 getting help from the Community Building Partnership, with support from Chase Bank and ArtsinStark. The partnership is a nonprofit organization supported by 17 community foundations and committed to restoring the health and prosperity of Stark County neighborhoods.  Process: The City of Canton installed the curbing, but neighborhood residents built the area to display a piece of art, yet to be created. The partnership tries to do some things at the social level so people are interacting again.  The partnership does a project every year and tries to get neighbors involved. 21 EXAMPLES Neighborhood of the Arts – Rochester, NY  An art project under construction at the partnership of local, state and federal entities 11/8/2012 created the outdoor ArtWalk in the early 2000s. A re-design of the neighborhood's main thoroughfare - adding pedestrian islands and narrowing the roadway - invited visitors to stop and enjoy the artworks.  In July 2010, a National Endowment of the Arts award of $250,000 was used towards ARTWalk’s second phase, the $9 million expansion of the outdoor museum. “A Poet’s Walk” will identify “historically significant poets with local ties. The “Centennial Sculpture Park” on the MAG grounds will include “Story Walk,” with multimedia art additions.  NOTA area architecture also draws visitors. On a triangular parcel of land at Atlantic and University Avenues, a private owner rejuvenated a run-down Flatiron building, built between 1888-1890. It now houses luxury apartments, a café, restaurant, antique shops and other small businesses. On East Boulevard, a prairie-style Frank Lloyd Wright house, the E.E. Boynton House, still charms. 22 E. E. Boynton House ART DISTRICTS IN VIRGINIA 11/8/2012  Richmond – Jackson Ward  Williamsburg  Luray  Harrisonburg  Manassas  Arlington  Bristol  Blacksburg  Sperryville  Staunton  Leesburg  Alexandria  Lynchburg  Strasburg  Fredericksburg  And More! 23  11/8/2012 QUESTIONS? Susan McCulloch City Planner 24 City of Martinsville SMcCulloch@ci.martinsville.va.us  City Council Agenda Summary Meeting Date: November 13, 2012 Item No: 4. Department: Fire/EMS Issue: Recognition of Deputy Chief Kris Shrader as an Executive Fire Officer Summary: Deputy Chief Shrader has completed a four year program at the National Fire Academy and tonight is being awarded his Executive Fire Officer Program certificate. The Executive Fire Officer Program (EFOP) is an initiative of the United States Fire Administration/National Fire academy designed to provide officers in key leadership roles with: An understanding of: o the need to transform fire and emergency services organizations from being reactive to proactive; with an emphasis on leadership development, prevention, and risk reduction. o Transforming fire and emergency services organizations to reflect the diversity of America’s communities; o The value of research and its application to the profession; and o The value of lifelong learning. o Enhanced executive-level knowledge, skills, and abilities necessary to lead these transformations, conduct research, and engage in lifelong learning. The officers enhance their professional development through a unique series of four graduate and upper-division-baccalaureate equivalent courses. The EFOP spans a 4-year period with 4 core courses. Each course is 2 weeks in length. To graduate from the EFOP, participants must write and submit a graduate-level Applied Research Project (ARP) that relates to their organization after each course. Each ARP is highly scrutinized and graded by an external evaluator. The ARP must be completed within six months from the end of each EFOP class and must receive a minimum passing score before the student can take the next class in the series. Only after all four classes have been completed and all four ARP’s have received passing grades is the EFOP certificate awarded to a student. To date, Deputy Chief Shrader is the second Martinsville Fire & EMS employee to complete the Executive Fire Officer Program. Former Fire Chief and City Manager Clarence Monday was the first from our department to complete this program. All of our Chief Officers in the department are currently enrolled in the program. Attachments: none Recommendations: No action required.  City Council Agenda Summary Meeting Date: November 13, 2012 Item No: 5. Department: City Manager Issue: Hear an update on possible expansion of the City’s fiber optic system. Summary: As has been mentioned at previous Council meetings, the City has contracted with a consultant for the development of a business plan to review options related to possible expansion of the City’s fiber optic system. The system currently provides a combination of telephone and Internet services for many City facilities as well as a number of private businesses. A representative of CCG Consulting, LLC, the firm retained for the project, will present information regarding opportunities for growth/expansion of the system, possible costs related to such an expansion, and how such an expansion might be implemented. Attachments: None Recommendations: None/no action required at this time. Presentation is for information purposes only. Action by Council may be required at a later date if Council supports expansion of the system.  City Council Agenda Summary Meeting Date: November 13, 2012 Item No: 6. Department: City Manager Issue: Consider contracting for management of the Martinsville Mustangs baseball team for the 2013 baseball season. Summary: As the 2012 Mustangs baseball season was underway, City staff considered options for future management of the team since the current General Manager opted not to return for the 2013 season. The General Manager’s position was advertised and during that process, staff discussed options for privatization of management with the Coastal Plain League staff. A Request For Proposals for management services was advertised and one proposal was received from Team Cole & Associates, based in Gastonia, NC. Team Cole & Associates has successfully managed both the Gastonia Grizzlies and Forest City Owls of the Coastal Plain League over the past several seasons and is enthusiastic and excited about an opportunity to work likewise, with the Martinsville Mustangs. Details of the proposal and a draft contract will be presented at the Council meeting. Attachments: None – additional information will be presented at the meeting. Recommendations: Staff recommends contracting with Team Cole & Associates for management of the Martinsville Mustangs baseball team for the 2013 season.  City Council Agenda Summary Meeting Date: November 13, 2012 Item No: 7. Department: Public Works Issue: Consider approval of resolution for Uptown Paving Project–Phase I - Revenue Sharing Agreement with VDOT FY 2014 Summary: Uptown revitalization enhancements have determined that Church, Main, Bridge, Walnut, Lester, and Clay Streets in the Uptown area are in need of repair due to deteriorated pavement conditions. New crosswalks are needed at all intersections. The City can enter into a cost sharing agreement with VDOT to pay for 50% of the costs of these repairs and improvements. Attachments: Resolution of Intent to Participate in the FY 2014 Revenue Sharing Program for Uptown Paving Project – Phase I Recommendations: Motion to approve Resolution to participate in FY 2014 Revenue Sharing Program with VDOT  RESOLUTION A RESOLUTION OF INTENT TO PARTICIPATE IN THE FY 2014 VDOT REVENUE SHARING PROGRAM FOR THE PHASE I UPTOWN REPAVING PROJECT WHEREAS, the City of Martinsville desires to submit an application for an allocation of funds of $450,000 ($225,000 state and $225,000 city) through the Virginia Department of Transportation Fiscal Year 2013-14 Revenue Sharing Program; and, WHEREAS, $225,000 of these funds are requested to fund the Phase 1 Uptown Repaving Project (0.93 mi.); and, THEREFORE, BE IT RESOLVED, that the City of Martinsville hereby supports this application for an allocation of $450,000 ($225,000 state and $225,000 city), through the Virginia Department of Transportation Revenue Sharing Program; and, BE IT FURTHER RESOLVED, that the City Manager is hereby authorized to execute, on the behalf of the City of Martinsville, all necessary agreements required in conjunction with said project. Adopted this 13th day of November 2012 ******* ATTEST: __________________________ ________________ Clerk of Council Date At a regularly scheduled meeting of the City of Martinsville Council held on November 13, 2012, on a motion by ___________________, seconded by ___________________, the above resolution was adopted by a vote of ___ to ___.  City Council Agenda Summary Meeting Date: November 13, 2012 Item No: 8. Department: Public Works Issue: Hear an update on the City’s priority list of future transportation projects to be included in VDOT’s FY2014-2019 Six-Year Improvement Program. Summary: Localities have an opportunity annually to present to the Commonwealth Transportation Board their respective lists of prioritized future highway transportation projects that eventually, depending on available funding, are included in VDOT’s Six Year Improvement Program for construction. West Piedmont PDC typically presents the projects of its member localities at the Commonwealth Transportation Board hearings and will do so again this year. Written comments may be submitted until November 30, 2012. Attached is a list of the City’s current highway construction priorities that essentially has remained unchanged for a number of years, and was presented in the spring of 2012. Also attached is draft outlining several changes recommended by staff in the City’s priority list. Staff will review this list with Council and hear any comments Council may have regarding the City’s transportation priorities. Attachments: (1) List of prioritized projects for the City presented at the April CTB hearing for FY2013-2018 Six Year Improvement Plan (2) Suggested list of priorities for the FY2014-2019 Six Year Improvement Plan. Recommendations: Staff recommends that Council endorse the suggested changes for inclusion in the FY2014-2019 SYIP.  EXHIBIT A West Piedmont Area List of Priority Projects for Salem & Lynchburg Construction Districts Six-Year Improvement Program VDOT/Commonwealth Transportation Board Martinsville 1. Complete the Liberty Street (Route 174)/Clearview Drive) improvement project comprised of the following three elements: -Improvements to Liberty Street north from York Street to the north corporate limits; -Improvements to Liberty Street from Clearview Drive south to Commonwealth Boulevard; - Improvements to Clearview Drive from Barrows Mill Road to Progress Drive Specific Projects as identified in the 2035 Rural Long-Range Transportation Plan VA 174 from North York Street to North Longview Street Short-term widen to five lanes. 2. Widen and realign the section of Fayette Street (Route 57) from Pine Hall Road west to the corporate limits including curb, gutter, and sidewalk, and to replace an N&W Railroad underpass. Specific Projects as identified in the 2035 Rural Long-Range Transportation Plan Fayette Street under Norfolk Southern Railroad Long-term widen to four lane facility and replace underpass. Specific Project as identified in the 2020 Martinsville-Henry County Small Area Urban Transportation Plan Fayette Street under Norfolk Southern Railroad Long-term widen to four lane facility and replace underpass. .. 3. Endorsement for the Interstate 73 project. Specific Projects as identified in the 2035 Rural Long-Range Transportation Plan {-73 from North Carolina State Limit to Franklin County Limit (Henry County) Long-term construct new facility, four lanes with median. !-73from VA 40 to VA 635 (Franklin County) Long-term construct new facility, four lanes with median. 4. Endorsement for completion of U.S. Route 58 westward to its intersection with Interstate 77. Specific Projects as identified in the 2035 Rural Long-Range Transportation Plan US 58/ US 220 at bridge over Smith River Mid-term replace westbound direction with two lane structure. US 58 West at VA 684 (Carver Road) Mid-term implement access management to clearly define access points to gas station along US 58 and VA 684. Continue to monitor intersection for impact of rumble strips along westbound approach. Consider signalization, when warranted, to provide gaps for Carver Rd and Friendly Church Rd traffic. Long-term lower roadway profile of westbound approach. US 58from Floyd County Limit to VA 600 (Patrick County) Long-term widen to four lanes with median. US 58from East US 58 Bypass to West US 58 Business (Patrick County) Long-term widen to four lanes with median. US 58 Business at US 58 Bypass (Jeb Stuart Bypass) (Patrick County) Short-term relocate stop control on southbound approach of the connector road from US 58 Bypass to US 58 Business (Jeb Stuart Highway). Long-term reconstruct intersection to improve connectivity. US 58 from West Ramps Blue Ridge Parkway to East US 58 Bypass (Patrick County) Long-term widen to four lanes with median.  Draft: The following priorities for the City of Martinsville have not been approved by City Council. Following the presentation, formal comments will be submitted by the City. EXHIBIT A West Piedmont Area List of Priority Projects for Salem & Lynchburg Construction Districts Six-Year Improvement Program VDOT/Commonwealth Transportation Board Martinsville 1. Reconstruction of the Commonwealth Boulevard Bridge over the Norfolk Southern Railway, Structure #1803. 2. Complete the remaining leg of the Liberty Street (Route 174 improvement project consisting of improvements to Liberty Street from Clearview Drive south to Commonwealth Boulevard; Specific Projects as identified in the 2035 Rural Long-Range Transportation Plan VA 174 from North York Street to North Longview Street Short-term widen to five lanes. 3. (A) Widen and realign the section of Fayette Street (Route 57) from Pine Hall Road west to the Norfolk and Western Railroad underpass including curb, gutter, and sidewalk. Also, as a second phase, (B) replace the Norfolk and Western Railroad underpass and widen and realign the section of Fayette Street (Route 57) from the Norfolk and Western Railroad underpass to the corporate limits including curb, gutter, and sidewalk. Specific Projects as identified in the 2035 Rural Long-Range Transportation Plan Fayette Street under Norfolk Southern Railroad Long-term widen to four lane facility and replace underpass. Specific Project as identified in the 2020 Martinsville-Henry County Small Area Urban Transportation Plan Fayette Street under Norfolk Southern Railroad Long-term widen to four lane facility and replace underpass. 4. Endorsement for the Interstate 73 project. Specific Projects as identified in the 2035 Rural Long-Range Transportation Plan I-73 from North Carolina State Limit to Franklin County Limit (Henry County) Long-term construct new facility, four lanes with median. I-73 from VA 40 to VA 635 (Franklin County) Long-term construct new facility, four lanes with median. 5. Endorsement for completion of U.S. Route 58 westward to its intersection with Interstate 77. Specific Projects as identified in the 2035 Rural Long-Range Transportation Plan US 58 / US 220 at bridge over Smith River Mid-term replace westbound direction with two lane structure. US 58 West at VA 684 (Carver Road) Mid-term implement access management to clearly define access points to gas station along US 58 and VA 684. Continue to monitor intersection for impact of rumble strips along westbound approach. Consider signalization, when warranted, to provide gaps for Carver Rd and Friendly Church Rd traffic. Long-term lower roadway profile of westbound approach. US 58 from Floyd County Limit to VA 600 (Patrick County) Long-term widen to four lanes with median. US 58 from East US 58 Bypass to West US 58 Business (Patrick County) Long-term widen to four lanes with median. US 58 Business at US 58 Bypass (Jeb Stuart Bypass) (Patrick County) Short-term relocate stop control on southbound approach of the connector road from US 58 Bypass to US 58 Business (Jeb Stuart Highway). Long-term reconstruct intersection to improve connectivity. US 58 from West Ramps Blue Ridge Parkway to East US 58 Bypass (Patrick County) Long-term widen to four lanes with median.  City Council Agenda Summary Date: November 13, 2012 Item No: 10. Department: City Attorney Issue: Consider discussion of City of Martinsville 2013 Legislative Agenda Summary: The City annually determines its legislative priorities. Attached is 2012’s legislative agenda for review and potential amendment. Prefiling for specific legislation is December 7, 2012. Most mandates (funded and unfunded) are addressed though modification of the state budget, may not require individual bills, and could be addressed during the General Assembly session. Attachments: 2012 Legislative Agenda Recommendations: Discussion; final approval on November 27. The City of Martinsville appreciates the efforts its legislators undertake at both the state and federal level on behalf of its citizens. Listed below are the City’s priorities requested of its legislative delegation in 2012. Virginia General Assembly Transportation 1. In the short term, upgrade those portions of Route 220 overlaying I-73 to interstate standards. Any construction or upgrades to the I-73 corridor should begin on those sections passing through Henry County. 2. Continue to place priority on Route 58 improvements, particularly the section between Stuart and Hillsville, Virginia. 3. Endorse the rapid development of the Trans-Dominion Express, with particular emphasis on extension of passenger rail service to Roanoke. 4. Request that the Trans-Dominion Express be extended to include a spur from Lynchburg to Danville. 5. Encourage the enactment of a long-term capital funding formula for the future transportation needs of the Commonwealth. Education 1. City Council endorses the agenda proposed by the Martinsville City School System and also endorses the educational priorities adopted by Henry County, on behalf of its school system. 2. Oppose the imposition of unaided education mandates and in the event of revenue cuts by the Commonwealth opposes targeted cuts by the Commonwealth, instead preferring local decision making authority on where to make any such cuts. 3. Recognizing its potential to promote economic development within our community and region, continue support for the development and funding of the New College Institute; urge that any funding reductions to New College Institute, if considered, be minimized to the greatest extent possible; and support the affiliation of The New College Institute as a branch of a four-year public university. Economic Development 1. Maintain current levels of funding for economic development incentives, including but not limited to the Governor’s Opportunity Fund. 2. Enhance the authority granted to localities to address and eliminate blighted properties, and the formation of interstate compacts to allow expedited recourse against out-of-state property owners. 3. Continue current funding levels of the Virginia Museum of Natural History. 4. Support the development of a multiuse trail traversing Southern Virginia from the Blue Ridge Parkway to the Chesapeake Bay in order to stimulate economic growth and promote regional tourism. 5. Include Mayo River State Park on the Commonwealth’s list for future capital funding, as a benefit to the entire southern Virginia region. 6. Request enhanced state and federal financial assistance for localities which exceed the average state unemployment rate by 300% or more. 7. Request state and federal economic development reimbursements to Martinsville and Henry County for development of the Commonwealth Crossing site. 8. Support continued tourism awareness initiatives in the Martinsville-Henry County region. Governance 1. Request the appointment of a joint gubernatorial/legislative commission to examine the structure of local government in Virginia, the commission’s mandate to include: a. Examination of local government in the other 49 states for potential adaptation to Virginia. b. Enable cities to expand their revenue base c. Elimination of the “zero-sum” revenue base structure, which creates friction between cities and counties. d. Elimination of redundant services and programs between contiguous cities and counties. 2. Require full funding for HB 599 funds, in fulfillment of the Commonwealth’s commitment to cities in return for their acquiescence in the annexation moratorium. 3. Explore all potential options for the generation of revenue by localities. 4. Elimination of all unfunded mandates from the Commonwealth to localities. 5. Oppose any elimination or alteration of local revenue streams, and specifically oppose any amendment to the current manner in which the Business Occupation and Licensing Tax and the Machinery and Tools Tax are levied. 6. Request at a minimum, level funding for operational requirements of the Henry-Martinsville Department of Social Services. 7. Request that the General Assembly leaves intact the fire programs fund and the rescue squad assistance funds and not use these funds as a way to balance the state budget. 8. Support legislation directing health insurance credit for retirees of local government, constitutional officers, school division employees, and state employees. 9. Request that the Commonwealth fully fund its obligations to constitutional officers. 10. Oppose any attempt to curtail the doctrine of sovereign immunity for localities. 11. Oppose any attempt to permit collective bargaining for state and local government employees. 12. Request that the 2011 legislative redistricting result in at least the same number of legislative districts and members as are currently representing Martinsville and Henry County and that Martinsville and Henry County remain in the Fifth Congressional district. 13. Oppose any amendment of the existing burden of proof or process in local tax appeals cases. 14. Oppose passage of state constitutional amendment affecting the use of eminent domain. United States Congress 1. Urge the Federal Highway Commission to adopt the CTB’s designated route for I-73, or alternatively to preserve the current record of decision in the event the CTB’s route is rejected. 2. In the short term, upgrade those portions of Route 220 overlaying I-73 to interstate standards. 3. Oppose any change in the route of the Amtrak Crescent train service. Encourage Amtrak to provide motorcoach transfer service between Danville and Martinsville. 4. Request $3.72M in funds for the redevelopment of brownfields extending from the former Sara Lee site, along Aaron Street, to Rives Road. 5. Request $6.25M in funds for the elimination and redevelopment of blighted areas in the city. 6. Request legislation to provide special federal incentives to businesses locating in regions which have experienced job losses in excess of 5% of the total workforce and/or declines in median incomes since the adoption of NAFTA, WTO or GATT. Target such areas for increased federal funding in education or workforce retraining. 7. Extend high speed broadband service throughout southern Virginia. 8. Request enhanced state and federal financial assistance for localities which exceed the average state unemployment rate by 300% or more. 9. Request state and federal economic development reimbursements to Martinsville and Henry County for development of the Commonwealth Crossing site. 2 Staff Designations City Council empowers the following staff members to speak on its behalf and in its best interests to the General Assembly, its members and committees: City Attorney City Manager or other staff as may be designated by City Manager 3  City Council Agenda Summary Meeting Date: November 13, 2012 Item No: 11. Department: Finance Issue: Consider approval of consent agenda. Summary: The attachments amend the FY13 Budgets with appropriations in the following funds: FY13: General Fund: $7,615 –Donation, Recovered Costs Attachments: Consent Agenda - 11-13-12.xls Recommendations: Motion to approve  BUDGET ADDITIONS FOR 11/13/12 ORG OBJECT DESCRIPTION DEBIT CREDIT FY13 General Fund: 01100908 480410 Misc. Revenue - Donations/Fire Department 350 01321102 505500 Fire Dept. - Travel & Training 350 Annual Donation - M. Sutton Memorial Foundation 01100909 490104 Advance/Recovered Costs 7,265 01331108 501300 Sheriff/Corrections - Part-time & Temporary Wages 5,290 01331108 502100 Sheriff/Corrections - Social Security 328 01331108 502110 Sheriff/Corrections - Medicare 77 01331108 506008 Sheriff/Corrections - Vehicle Equipment & Maint. 1,058 01331110 506200 Sheriff/Annex - Prisoner Allowance 512 Reimbursement from Henry County for litter pickup Total General Fund: 7,615 7,615