City Council

AGENDA--CITY COUNCIL -- CITY OF MARTINSVILLE, VIRGINIA Council Chambers – Municipal Building 7:00 pm CLOSED SESSION 7:30 pm regular session Tuesday, July 9, 2013 7:00--Closed Session 1. Items to be considered in Closed Session, in accordance with the Code of Virginia, Title 2.2, Chapter 37—Freedom of Information Act, Section 2.2-3711(A)—Closed Meetings, the following: A. Appointments to Boards & Commissions as authorized by Subsection 1. B. Consultation with legal counsel and briefings by staff members, attorneys or consultants pertaining to actual or probable litigation, or other specific legal matters requiring the provision of legal advice by such counsel, as authorized by Subsection 7. C. A personnel matter as authorized by Subsection 1. 7:30—Regular Session Invocation & Pledge to the American Flag-Council Member Gene Teague 1. Consider approval of minutes of May 14, 2013 & May 28, 2013. (2 mins) 2. Hear a staff update on progress of existing and potential Community Development projects. (15 mins) 3. Hear an update regarding the Henry Hotel. (30 mins) 4. Consider approval of a resolution adopting the state’s holiday schedule as the schedule to be observed by City employees. (2 mins) 5. Business from the Floor This section of the Council meeting provides citizens the opportunity to discuss matters, which are not listed on the printed agenda. In that the Council meetings are broadcast on Martinsville Government Television, the City Council is responsible for the content of the programming. Thus, any person wishing to bring a matter to Council’s attention under this Section of the agenda should: (1) come to the podium and state name and address; (2) state the matter that they wish to discuss and what action they would like for Council to take; (3) limit remarks to five minutes; (4) refrain from making any personal references or accusations of a factually false and/or malicious nature. Persons who violate these guidelines will be ruled out of order by the presiding officer and will be asked to leave the podium. Persons who refuse to comply with the direction of the presiding officer may be removed from the chambers. 6. Comments by members of City Council. (5 minutes) 7. Comments by City Manager. (5 minutes)  City Council Agenda Summary Meeting Date: July 9, 2013 Item No: 1. Department: Clerk of Council Issue: Consider approval of minutes of City Council meeting May 14, 2013 and May 28, 2013. Summary: None Attachments: May 14, 2013 May 28, 2013 Recommendations: Motion to approve minutes as presented May 14, 2013 The regular meeting of the Council of the City of Martinsville, VA, was held May 14, 2013, in Council Chambers, Municipal Building, at 7:30 PM, Closed Session beginning at 7:00PM, with Mayor Kim Adkins presiding. Council Members present included: Mayor Kim Adkins, Vice Mayor Gene Teague, Mark Stroud, Sharon Brooks Hodge and Danny Turner. Staff present included: City Manager Leon Towarnicki, Brenda Prillaman, Eric Monday, Steve Draper, Ruth Easley, Coretha Gravely, Laura Hopkins, Pam Gill, Kenneth Draper, and Ted Anderson. Mayor Adkins called the meeting to order and announced an adjustment to the agenda that item #6 regarding electric will be considered at a later meeting. She then advised Council will go into Closed Session. In accordance with Section 2.1-344 (A) of the Code of Virginia (1950, and as amended) and upon a motion by Gene Teague, seconded by Mark Stroud, with the following 5-0 recorded vote: Adkins, aye; Teague, aye; Stroud, aye; Hodge, aye; and Turner, aye, Council convened in Closed Session, for the purpose of discussing the following matters: (A) Appointments to boards and commissions as authorized by Subsection 1. (B) Consultation with legal counsel and briefings by staff members, attorneys, or consultants pertaining to actual or probable litigation, or other specific legal matters requiring the provision of legal advice by such counsel, as authorized by Subsection 7. At the conclusion of Closed Session, each returning member of Council certified that (1) only public business matters exempt from open meeting requirements were discussed in said Closed Session; and (2) only those business matters identified in the motion convening the Closed Session were heard, discussed, or considered during Session. On a motion by Mark Stroud, seconded by Danny Turner, with the following recorded 5-0 vote: Adkins, aye; Hodge, aye; Teague, aye; Stroud, aye; and Turner, aye, Council returned to Open Session. Action taken on Board appointments in Regular Session: A motion was made by Gene Teague, seconded by Mark Stroud, with a 5-0 vote, to appoint Jennifer Doss, 134 East Church St., to the EDC slot on the Arts & Cultural Committee with a term expiring 12/31/16. Following the invocation by Council Member Stroud and Pledge to the American Flag, the Mayor welcomed everyone to the meeting. Minutes: On a motion by Gene Teague, seconded by Sharon Brooks Hodge, with a 5-0 vote, Council approved the minutes of the March 20, 2013, March 26, 2013, April 8, 2013 tour and April 8, 2013 meetings. Proclamation-Elks Lodge: Mayor Adkins presented a proclamation to the representatives of the Martinsville Elks Lodge regarding their 65th anniversary. Proclamation-National Missing Children’s Day: Mayor Adkins presented a proclamation to Lura Woodley and her daughter, Maafoa, regarding National Missing Children’s Day. Public Hearing on FY14 Budget and approval of ordinance 1st reading: Mr. Towarnicki recapped changes to the FY14 Budget from actions at Council’s latest budget worksession. Mayor Adkins then opened the public hearing on the budget. 1. Dennis Reeves, 106 Courtney Terrace, asked on behalf of Blue Ridge Airport for an increase in their FY14 funding from $8,100 to $20,000. After lengthy discussion as to funding formula for localities contributing to the airport, a motion was made by Gene Teague, seconded by Danny Turner, to add $900 to Blue Ridge Airport FY14 funding, bringing it to $9,000, which makes it a 75%-25% split funding with the county. The motion passed with a 5-0 vote. 2. Ural Harris, Stuart Street, expressed his concerns that the proposed budget is not revenue neutral and with city department heads living outside the city. 3. A city resident (no name) from Whittle Road thanked Council for their funding of city schools. 4. Rives Coleman, 603 Mulberry, thanked Council for support of city schools. 5. Bill Kirby, 1315 Valleyview, May 14, 2013 thanked Council for support of city schools. 6. Pam Heath thanked Council for support of schools, pledging responsible use of the funds, and asked for a handshake agreement. Mayor Adkins closed the public hearing on the budget. City Attorney Eric Monday stated that a public disclosure has been signed by Mayor Adkins and Council Member Stroud to participate in the discussion and vote on the city budget. After brief Council comments, Council Member Turner made a motion to eliminate the Assistant City Manager position from the budget. The motion died for lack of a second. Mr. Turner made a motion to cut funding for SBTC-The Launch Place. The motion died for lack of a second. Mr. Turner made a motion to remove the $1.7 million dollar component from Commonwealth Crossing. The motion died for lack of a second. Mr. Turner made a motion to eliminate the new hire in Finance. The motion died for lack of a second. On a motion by Gene Teague, seconded by Sharon Brooks Hodge, with the following recorded 4-1 vote: Adkins, aye; Hodge, aye; Teague, aye; Stroud, aye; and Turner, nay, Council approved the following budget ordinance, on first reading: May 14, 2013 Commissioner of Revenue Ruth Easley asked for clarification regarding a separate codified ordinance on the meals tax. City Attorney Eric Monday reported that is to be addressed at the next Council meeting with an ordinance. Beaver Creek Reservoir Rules and Regulations: Andy Lash briefed Council on changes in Beaver Creek Reservoir Rules. Staff recently received a request to consider waiving boating fees at the Beaver Creek Reservoir for disabled military veterans. The fee schedule for boating at the reservoir is currently $3.00 daily, or $15.00 for an annual permit. In recognition of present and former Military personnel’s service and sacrifice to our country, staff has revised the Reservoir Rules and Regulations to waive boating fees for all military personnel – active, retired, and disabled. Revenue impact is estimated to be minimal. Other minor changes in the Reservoir Rules and Regulations have been made as well, reflecting the current operational schedules and maintenance duties. On a motion by Gene Teague, seconded by Danny Turner, with a 5-0 vote, Council approved the Rules and Regulations with the changes as presented: May 14, 2013 May 14, 2013 Set public hearing for School Board vacancy: On a motion by Gene Teague, seconded by Danny Turner, with a 5-0 vote, Council set a public hearing for May 28, 2013 for the purpose of receiving/interviewing citizens interested in appointment for one three-year term beginning July 1, 2013 and ending June 30, 2016 to the City’s School Board. Consent agenda: On a motion by Gene Teague, seconded by Sharon Brooks Hodge, with a 5-0 vote, Council approved the following consent agenda: BUDGET ADDITIONS FOR 5/14/13 ORG OBJECT DESCRIPTION DEBIT CREDIT FY13 General Fund: 01100909 490104 Advance/Recovered Costs 3,990 01331108 501300 Sheriff/Corrections - Part-time & Temporary Wages 2,900 01331108 502100 Sheriff/Corrections - Social Security 180 01331108 502110 Sheriff/Corrections - Medicare 42 01331108 506008 Sheriff/Corrections - Vehicle Equipment & Maint. 580 01331110 506200 Sheriff/Annex - Prisoner Allowance 288 Reimbursement from Henry County for litter pickup - February & March 2013 01101917 442601 Categorical Other-State - EMS Four for Life 1,782 01322105 506114 Emergency Medical Services - EMS Four for Life 1,782 Additional Grant Funding 01102926 443157 Categorical Federal - Safe Routes to School 1,007 01413146 503140 Street Marking - Prof. Services - Engineering 1,007 Reimbursement-Safe Routes to School Project 01101916 434704 Categorical Shared Expenses - Clerk Circuit Ct - Off Exp 1,977 01216076 506001 Clerk of Circuit Court - Office Supplies 1,977 Additional Funding provided by State Total General Fund: 8,756 8,756 Ordinance approval 2nd reading for local tax exemption: On a motion by Gene Teague, seconded by Danny Turner, with the following 5-0 recorded vote: Adkins, aye; Hodge, aye; Teague, aye; Stroud, aye; and Turner, aye, Council approved the following ordinance on second reading regarding local tax exemption for STEP, Inc.: May 14, 2013 Business from floor: Mayor Adkins read the usual guidelines for Business from the Floor as well as the following statement before opening floor for comments: In addition to what I have just read, if you are here to ask Council to speak publicly on one of the following two things, I would like for Council and those in attendance to consider the following as it pertains to the removal of a Council member and the displaying or not displaying of the quilt: 1. Removal of a Council Member. For background and for the benefit of the public, City Council has limited authority to remove a member of council except for missing three consecutive meetings or committing a felony while in office and thus any remarks asking for removal of a member or not removing a member is not germane to the actions that this council can take; therefore, I ask that you refrain from such remarks. Furthermore, I have conveyed, along with others on council, that ongoing emotional pleas such as will only further divide our community. We wish to look for ways to bring our community together. If you have suggestions in this area, we will welcome your comments. 2. Display or not display the quilt. After a great deal of thought, Vice-Mayor Teague and I ask Council to consider the following resolution. (See attachment) I also would like to remind those wishing to speak that when addressing Council, we are here to take your comments under advisement. This is not a time for Q&A or for Council to take action. With these guidelines and considerations in place, would anyone like to address Council from Business from the Floor? Mayor Adkins asked for Council’s consideration of approval of the following resolution: RESOLUTION In Recognition of the Piedmont Governor's School WHEREAS, The Piedmont Governor's School for Mathematics, Science & Technology has a site in Martinsville, Virginia, and serves students from Martinsville and Henry County; WHEREAS, the Piedmont Governor's School's mission is to provide a challenging, project­driven, research-based curriculum in a technology-infused environment; and WHEREAS, The Piedmont Governor's School is designed for academically gifted, highly motivated, and high achieving eleventh (11th) and twelfth (12th) grade students from Martinsville and Henry County; and WHEREAS, The Piedmont Governor's School's class under the direction of Dr. Nina Huff recently completed an extensive survey of the services offered by the City; and WHEREAS, This class presented their findings to City Council and to the community at large on April23, 2013, and made several suggestions regarding the city services which we will strive to implement; and NOW, THEREFORE, City Council does hereby commend Dr. Nina Huff's class for their hard work, quality professional project and the presentation made to the community; and furthermore, City Council accepts their gift of a handmade quilt which was given in the spirit of love for all of Martinsville and agrees to display the quilt for one year, after which, the quilt will be returned to Dr. Huff for her to display as she deems appropriate at the Governor's School. On a motion by Danny Turner, seconded by Mark Stroud, with the following 4-1 vote (Hodge voting nay), Council approved the resolution for Piedmont Governor’s School. Business from the floor comments: 1. J. C. Richardson of Mt Sinai Church-commented he would be very offended if Council displays the quilt and there should have been more ethnic sensitivity. 2. Malvester Muhammad, 622 Watt St.-commented quilt is offensive and not in favor of displaying the quilt. 3. Tanya Espinosa, 14 Tanyard Rd.-commented she understood metaphorical meaning of the quilt statement and feels this was a misunderstanding. 4. Tyler Millner, 632 Holland Circle-commented on his displeasure in hanging the quilt and asked to let the students change the quilt before hanging. 5. Allen Saunders, 502 Church St.- feels this is not a race issue and the silhouette was used as a symbol. 6. James Dalton, 104 Lincoln St.- commented there are no black and white issues and that his daughter graduated from Governor’s School. 7. Melody Cartwright, 713 Jefferson St.-comments on Council member responsibilities and actions. Mayor May 14, 2013 Adkins asked her to take a seat. 8. Naomi Hodge Muse, NAACP President- comments on racism issues and urged that the recent incident be put behind us. 9. Tammy Pearson, 1034 Mulberry-commented she is proud that Council is displaying quilt. 10. Katie Whitlow, 75 Glen Oak Circle-comments that Council should be held to a higher standing. 11. K. Peters, 1037 Barrows Mill Rd.-comments regarding racism and asked that Council bury the quilt. 12. Chris Young, 1301 Mulberry-comments regarding Council member’s behavior. Mayor Adkins asked him to take a seat. 13. Johnny Robertson, Cascade, VA-comments regarding racism and evolution. Mayor Adkins asked him to take a seat. 14. Chad Martin-comments on the city’s national image and feels peace needs to be brought to this issue and asked for an apology from Council Member Hodge. Council comments: Turner-congratulated MHS graduating class and is proud to display quilt; Stroud- commented it is time to move forward; Teague-expressed appreciation for all comments and the need to respect each other; Hodge-agreed it is time to move forward. City Manager comments: none. There being no further business, the meeting adjourned at 9:45 pm. _______________________________ __________________________ Brenda Prillaman Kim Adkins Clerk of Council Mayor May 28, 2013 The regular meeting of the Council of the City of Martinsville, Virginia, was held on May 28, 2013, in Council Chambers, Municipal Building, at 7:30 PM, with Mayor Kim Adkins presiding. Council members present included: Mayor Kim Adkins, Vice Mayor Gene Teague, Mark Stroud, Sharon Brooks Hodge and Danny Turner. Staff present included: Leon Towarnicki, City Manager, Brenda Prillaman, Eric Monday, Linda Conover, and Mike Rogers. Following the invocation by Mayor Kim Adkins and Pledge to the American Flag, the Mayor welcomed everyone to the meeting. Minutes: On a motion by Gene Teague, seconded by Mark Stroud, with a 5-0 vote, Council approved the minutes of the April 9, 2013 and April 11, 2013 meetings. Employee Service Award recognition: Mayor Adkins read the following list of names recognizing city employees for their years of service: SERVICE AWARD RECIPIENTS FOURTH QUARTER – FISCAL YEAR 12-13 FOR THE PERIOD OF APRIL 1 – THROUGH JUNE 30, 2013 Employee Department Service Danny Cole Public Works 5 Ronnie Gammons Public Works 5 Krystal Davis Sheriff 5 Kenith Shumate Fire 10 Tim Agee Electric 15 Steve Burgess W/W Plant 20 Jackie Dillard Sheriff 20 Ronald Nance Utility Billing 25 Jimmy Blankenship Electric 25 Bobby Phillips Fire/Safety 35 Donna O’Dell Human Resources 40 Mayor Adkins also recognized Wayne Davis of Public Works for his Employee Suggestion Award and Mr. Towarnicki briefed Council on Mr. Davis’ suggestion and its implementation. Public hearing School Board applicants: Mayor Adkins reported that pursuant to Code of Virginia Section 22.1-29.1, a public hearing is necessary to introduce and consider names of persons interested in appointment to a vacancy on the Martinsville School Board and to receive the views of citizens within the school division. This state code also states that no nominee or applicant whose name has not been considered at the public hearing shall be appointed as a school board member. Mayor Adkins opened the public hearing. Victor Correa, 1242 Sam Lions Trail, Nancy Baker, 919 Hunting Ridge Rd., Elizabeth Rivera, 701 Forest St., and Rives Coleman, 603 Mulberry Rd. asked to be appointed to the school board. Mayor Adkins closed the public hearing and advised candidates will be interviewed during closed session. FY14 Budget Ordinance approval on second reading: On a motion by Gene Teague, seconded by Sharon Brooks Hodge, with the following recorded 4-1 vote: Adkins, aye; Hodge, aye; Teague, aye; Stroud, aye; and Turner, nay, Council approved the following FY14 Budget Ordinance on second reading: May 28, 2013 City of Martinsville, Virginia ORDINANCE NO. 2013- U-2 The Budget for Fiscal Year 2013-14 BE IT ORDAINED by the Council of the City of Martinsville, Virginia, in regular session assembled May 14, 2013, that the following sums of money be and hereby are appropriated – by specified Fund – for the City’s fiscal year ending June 30, 2014, from the following Fund sources of estimated revenue: SUMMARY STATEMENT OF BUDGET ESTIMATES, 2013-14 Projected Projected Fund Projected Budgeted Fund Net Balance Revenues Exp/Transfers Budgeted Balance (Decrease) 06/30/13 FY13-14 FY13-14 Depreciation 06/30/14 Increase General Fund $6,183,809 $29,332,826 $30,393,005 $ 5,123,630 $ (1,060,179) Meals Tax $ 801,197 $ 1,900,250 $ 1,900,250 $ 801,197 0 Capital Reserve $ 37,887 $ 710,809 $ 710,809 $ 37,887 0 TOTAL CAPITAL FUNDS $ 839,084 $ 2,611,059 $ 2,611,059 $ 839,084 0 Refuse $2,070,034 $ 1,797,000 $ 2,097,136 $ 150,000 $ 1,919,898 $ (150,136) MINET/Fiber $ 0 $ 561,601 $ 561,601 $ 0 $ 0 0 Water $ 720,181 $ 3,306,040 $ 3,779,567 $ 250,000 $ 496,654 $ (223,527) Sewer $1,245,051 $ 4,010,012 $ 4,841,109 $ 400,000 $ 813,954 $ (431,097) Electric $4,979,375 $17,426,072 $18,821,027 $ 400,000 $ 3,984,420 $ (994,955) TOTAL UTILITY FUNDS $9,014,641 $27,100,725 $30,100,440 $1,200,000 $ 7,214,926 $(1,799,715) Cafeteria $ 815,490 $ 1,701,710 $ 1,701,710 $ 815,490 0 Schools $ (108,298) $21,318,895 $ 21,318,895 $ (108,298) 0 School Grants $ 23,061 $ 0 $ 0 $ 23,061 0 TOTAL SCHOOL FUNDS $ 730,253 $23,020,605 $ 23,020,605 $ 730,253 0 CDBG $(627,574) $ 216,362 $ 216,362 $ (627,574) 0 Housing Choice $ (3,758) $ 2,357,275 $ 2,357,275 $ (3,758) 0 TOTAL SP REV FUNDS $(631,332) $ 2,573,637 $ 2,573,637 $ (631,332) 0 TOTAL ALL FUNDS $16,136,455 $84,638,852 $88,698,746 $1,200,000 $13,276,561 $ (2,859,894) Tax Rates: Real Estate: $1.0621 per $100 assessed value Personal Property: $2.30 per $100 assessed value (unchanged) Machinery & Tools: $1.85 per $100 assessed value (unchanged) Meals Tax Rate: Six and one-half (6.5) percent on the amount paid for meals purchased from any food establishment, whether prepared in such food establishment or not, and whether consumed on the premises or not. Proposed Refuse Rate Increases from Current Rates: Rate Class Proposed Increase Residential Service $2.25/month = $18.50/month Commercial Service $1.50/month = $26.00/month BE IT FURTHER ORDAINED by said Council that this Ordinance shall be effective on and after July 1, 2013. Meals Tax Ordinance, first reading: City Attorney, Eric Monday, briefed Council on the ordinance reporting that while the meals tax has been increased from 6% to 6.5% in the FY13 Budget Ordinance, the levy also appears in Section 21-75 of the City Code, which must also be amended as follows (deletions in strikethrough, additions in italicized underlined). On a motion by Gene Teague, seconded by Danny Turner, with the following 5-0 recorded vote, Adkins, aye; Teague, aye; Stroud, aye; Hodge, aye; and Turner, aye, Council approved the following ordinance, on first reading: Ordinance No. 2013-4 BE IT ORDAINED by the Council of the City of Martinsville, Virginia, in Regular Session held on June 11, 2013, that Section 21-75 of the Code of the City of Martinsville, be, and hereby is, amended to read as follows: Sec. 21-75. Levy. There is hereby imposed and levied by the city on each person a tax at the rate of six (6) six and one-half (6 ½) percent on the amount paid for meals purchased from any food establishment, whether prepared in such food establishment or not, and whether consumed on the premises or not. May 28, 2013 Transportation Safety Commission Bylaws change: Mr. Towarnicki and Ralph Lawson briefed Council on the bylaws change request from the Transportation Safety Commission. For the past several years, the Transportation Safety Commission has had difficulty in maintaining enough regular members to effectively conduct the commission’s business, even though efforts to recruit new members have failed. Some of the current serving members have either resigned from the commission or moved into the County. The commission is currently set up to have 9 regular members; however current attendance averages between 3 and 4 members. At the Transportation Safety Commission’s regularly scheduled meeting of April 8, 2013, the members unanimously voted to submit proposed changes to the commission’s bylaws to allow Henry County residents to serve on the commission, and to reduce the number of members present, required for a quorum, from 4 to 3 regular members. During the City Manager’s normal weekly meeting with the Mayor and Vice-Mayor, an idea was discussed of possibly folding the work/responsibilities of TSC into the activities of the Planning Commission. The idea was vetted to the Planning Commission on May 7, 2013, and after much discussion and consideration, the Planning Commission voted to not assume the responsibilities of the Transportation Safety Commission. After Council discussion and agreement that City Council would have control of how many TSC members were county residents, Council agreed to Bylaws changes presented by the Transportation Safety Commission allowing members of the TSC to be citizens of the City of Martinsville or County of Henry and a quorum consisting of at least 3 regular members. A motion was made by Mark Stroud, seconded by Danny Turner to approve amending the proposed changes to TSC Bylaws, and with a 5-0 vote, the motion was approved. Consent Agenda: On a motion by Gene Teague, seconded by Mark Stroud, with a 5-0 vote, Council approved the following consent agenda: BUDGET ADDITIONS FOR 5/28/13 ORG OBJECT DESCRIPTION DEBIT CREDIT FY13 General Fund: 01100909 490136 Recovered Costs - Fire Training ATM 500 01321102 505500 Fire Department - Travel & Training 100 01321102 503171 Fire Department - Fire Burn Bldg Maint - Labor 100 01321102 506130 Fire Department - Fire Burn Bldg Maint - Materials 300 Recovered costs from April 2013 ATM course 01101917 442402 Categorical Other State - Confiscated Assets - C Atty 301 01221082 506105 Comm Atty - Conf Assets State 301 01101917 442401 Categorical Other State - Confiscated Assets - Police 902 01311085 506078 Police Dept - Conf Assets State 902 state asset forfeitures 01102926 443157 Categorical Federal - Safe Routes to School 2,250 01413146 503140 Street Marking - Prof. Services - Engineering 2,250 Reimbursement-Safe Routes to School Project 01100909 490801 Recovered Costs - Senior Citizens 6,156 01100908 480420 Misc. - Donations/Senior Citizens 350 01714212 506016 Senior Center - Program Supplies 2,309 01714212 501300 Senior Center - Part-time Wages 2,602 01714212 502100 Senior Center - Social Security 161 01714212 502110 Senior Center - Medicare 38 01714212 506049 Senior Center - Vehicle Fuels 1,396 Transportation Grant & Donations Total General Fund: 10,459 10,459 Capital Reserve Fund: 16101918 416506 Grants - State - Rescue Squad Assistance Fund 16,187 16572362 508081 Major Tools & Equipment - EMS 16,187 Additional grant reimbursement for purchase of (2) defibrillators Total Capital Reserve Fund: 16,187 16,187 Business from floor: Alfonzo Martin, 1006 Independence Drive-need for more frequent road clearing on Independence during winter weather and the need to slow trucks down. Ethan Harr, 157 Wedgewood Rd.-inquiry on expanding the skateboard slab at Wilson Park. Pam Heath, 217 Arrowhead Trail-expressed appreciation to Council for their support of schools. Council comments: Turner-announced Mustangs first home game is this week and remembered two local D-Day veterans along with a reminder about Memorial Day services on Sunday. Stroud-thanked veterans for their service, especially his uncle, Mr. Ingram. City Manager comments: 1. Clarified that the city has not sent out letters to citizens about insurance policies for water and sewer lines. 2. Reported sidewalk repairs are starting and the paving May 28, 2013 schedule is beginning. 3. Reported the city is using two NCI interns this summer, Caroline Dionne and Rebekah Moore. Closed Session: In accordance with Section 2.1-344 (A) of the Code of Virginia (1950, and as amended) and upon a motion by Gene Teague, seconded by Mark Stroud, with the following 5-0 recorded vote: Adkins, aye; Teague, aye; Stroud, aye; Hodge, aye; and Turner, aye, Council convened in Closed Session, for the purpose of discussing the following matters: (A) Appointments to boards and commissions as authorized by Subsection 1. (B) Consultation with legal counsel and briefings by staff members, attorneys, or consultants pertaining to actual or probable litigation, or other specific legal matters requiring the provision of legal advice by such counsel, as authorized by Subsection 7. At the conclusion of Closed Session, each returning member of Council certified that (1) only public business matters exempt from open meeting requirements were discussed in said Closed Session; and (2) only those business matters identified in the motion convening the Closed Session were heard, discussed, or considered during Session. On a motion by Gene Teague, seconded by Mark Stroud, with the following recorded 5-0 vote: Adkins, aye; Hodge, aye; Teague, aye; Stroud, aye; and Turner, aye, Council returned to Open Session. Action taken: Blue Ridge Library Board appointment-on a motion by Mark Stroud, seconded by Sharon Brooks Hodge, with a 5-0 vote, Council appointed Melanie Soulos to the Blue Ridge Library Board for a 4 year term ending 6/30/17. Resolution settlement agreement with Confederated Tribes and Bands of the Yakama Nation—on a motion by Mark Stroud, seconded by Danny Turner, with a 5-0 vote, Council approved the following resolution regarding the settlement agreement: May 28, 2013 There being no further business, the meeting adjourned at 10:15pm. _______________________________ __________________________ Brenda Prillaman Kim Adkins Clerk of Council Mayor  City Council Agenda Summary Meeting Date: July 9, 2013 Item No: 2. Department: Community Development Issue: Hear a staff update on progress of existing and potential Community Development projects Summary: Hear a staff update on progress of existing and potential Community Development projects including CDBG and NSP3 Projects. Attachments: None Recommendations: Information only; No action necessary  City Council Agenda Summary Meeting Date: July 9, 2013 Item No: 3. Department: City Manager Issue: Hear an update regarding the Henry Hotel. Summary: Staff will provide an update for Council regarding efforts to redevelop the Henry Hotel. Attachments: None Recommendations: Will be discussed at the Council meeting  City Council Agenda Summary Meeting Date: July 9, 2013 Item No: 4. Department: City Manager Issue: Consider approval of a resolution adopting the state’s holiday schedule as the schedule to be observed by City employees. Summary: Section 2.1 of the City Code stipulates that leave regulations affecting City employees shall be established by Council ordinance or resolution. Several years ago at the recommendation of the City Manager, City employees began observing the state’s holiday schedule as approved by the Governor for state employees, primarily to establish uniformity for holiday observances by both City and Constitutional offices in the Municipal Building. The change has eliminated confusion among staff and citizens regarding observed holiday closures. Although the change was made, official action by Council either by ordinance or resolution has not occurred. This item is being placed on the agenda to provide compliance with Section 2.1 of the City Code. Attachments: Resolution Recommendations: Motion to approve the attached resolution  RESOLUTION WHEREAS, Section 2-1 of the City Code states that leave regulations for City employees under the jurisdiction of the City Manager shall be established by ordinance or resolution; and WHEREAS, the City Administration recommends City employees continue to accrue and accumulate annual leave and sick leave at the current rates and limits; and WHEREAS, the City Administration recommends the City continue to observe the state holiday schedule officially designated and approved by the Governor of Virginia, unless otherwise approved by the City Manager, as contained in Chapter VII of the Employee Manual; now, therefore, BE IT RESOLVED by the Council of the City of Martinsville, Virginia, in regular session assembled on July 9, 2013, that it does hereby approve the observance of the official state holiday schedule, and the accrual and accumulation rates for annual and sick leave, as incorporated in the employee manual, for all full-time City employees under the jurisdiction of the City Manager, to be effective January 1, 2013. ******* Attachment Attest: _______________________________ Brenda H. Prillaman, Clerk of Council July 9, 2013 Date Adopted January 1, 2013 Date Effective