City Council
Regular MeetingMartinsville, VA · November 26, 2013
Minutes
November 26, 2013
The regular meeting of the Council of the City of Martinsville, Virginia, was held on November 26,
2013, in Council Chambers, Municipal Building, at 7:30 PM, Closed Session beginning at 7:00PM, with Mayor
Kim Adkins presiding. Council Members present included: Mayor Kim Adkins, Vice Mayor Gene Teague, Mark
Stroud, Danny Turner and Sharon Brooks Hodge. Staff present included: Leon Towarnicki, City Manager,
Brenda Prillaman and Eddie Cassady.
Mayor Adkins called the meeting to order and advised Council will go into Closed Session. In
accordance with Section 2.1-344 (A) of the Code of Virginia (1950, and as amended) and upon a motion by
Danny Turner, seconded by Mark Stroud, with the following 5-0 recorded vote: Adkins, aye; Teague, aye;
Stroud, aye; and Hodge, aye, Turner, aye, Council convened in Closed Session, for the purpose of discussing
the following matters: (A) Discussion of the award of a public contract involving the expenditure of public
funds, including interviews of bidders or offerors, and discussion of the terms or scope of such contract,
where discussion in an open session would adversely affect the bargaining position or negotiating strategy of
the public body as authorized by Subsection 29. (B) Appointments to boards and commissions as authorized
by Subsection 1.
At the conclusion of Closed Session, each returning member of Council certified that (1) only public
business matters exempt from open meeting requirements were discussed in said Closed Session; and (2) only
those business matters identified in the motion convening the Closed Session were heard, discussed, or
considered during Session. On a motion by Sharon Brooks Hodge, seconded by Mark Stroud, with the
following recorded 5-0 vote: Adkins, aye; Teague, aye; Stroud, aye; and Hodge, aye; Turner, aye, Council
returned to Open Session.
Board appointment action taken: Transportation Safety Commission—3 appointments made with one
motion. On a motion by Gene Teague, seconded by Danny Turner, with a 5-0 vote, Council re-appointed
John Smith, 339 Country Place Road, Axton to a 4 year expired term on the TSC Board ending 12/31/17; re-
appointed Doug Sharpe, 206 Clearview Drive, to a 4 year expired term on the TSC Board ending 12/31/17;
appointed Vincent Rivera, 701 Forest St., to a student term on the TSC Board.
Following the invocation by Vice Mayor Teague and Pledge to the American Flag, the Mayor welcomed
everyone to the meeting and advised of an adjustment to the agenda noting that the Trinity Support Services
update will be postponed.
Minutes: On a motion by Mark Stroud, seconded by Sharon Brooks Hodge, with a 5-0 vote, Council
approved the minutes of the September 24, 2013 and October 8, 2013 meetings.
Employee Service Awards: Mayor Adkins read the following list of names of City Employees
recognizing those that were able for Service Awards from October 1 through December 31, 2013:
Susan McCulloch Community Development 5
Darrell Harris Wastewater Plant 10
Jay Collins Public Works 10
Johnny Jennings Public Works 10
Bonnie Hammock Sheriff's Department 15
Darrell Pace Fire Department 15
James Cassady Wastewater Plant 15
Michael Watkins Sheriff's Department 15
Andy Petty Police Department 20
Andy Phillips Fire Department 25
Robert Cooke Wastewater Plant 30
Carman McDowell Wastewater Plant 35
Dennis Bowles Electric Department 40
November 26, 2013
Update from Transportation Safety Commission: Chairman of the Transportation Safety Commission,
Ralph Lawson, updated Council on the commission’s recommendation regarding Children at Play signage.
At the Council meeting of September 10, 2013, it was requested that the Transportation Safety Commission
review the issue of installing ‘Children at Play’ signs in the City. Information was gathered from VDOT’s
Guidance on Installation of Watch for Children Signs, issued November 2012; the Virginia Institute of
Government’s inquiry from select localities on the subject, and a request for information from Henry County
and the City of Danville on their policy on installation of these signs. According to VDOT’s revised policy,
counties and towns can install and maintain these signs at their own expense, only by agreement with VDOT,
and must follow proper installation guidelines. In February 2013, Henry County opted to not install any new
signs. The Virginia Institute of Government’s inquiry showed most localities no longer install these signs as
well. The City of Danville does not install ‘Watch for Children’ signs, however they do install ‘Playground’ signs
in the vicinity of established playgrounds or public parks. The Transportation Safety Commission
recommends that ‘Watch for Children’ signs not be installed within the City, and that the traffic division
review the placement of “Playground’ signs, where applicable. Each sign is $850 and the commission feels
children should be taught to never play in the street which will be encouraged through education efforts.
Council agreed by consensus to support the Transportation Safety Commission recommendation.
Public Comment regarding reversion: City Manager Leon Towarnicki presented the following
information regarding reversion which is a condensed version of the original reversion presentation:
The cost to provide services for the citizens of A feasibility study for the consolidation of
Martinsville continues to increase, while revenue does Martinsville City and Henry County School Divisions
not. Balancing the budget requires use of fund An evaluation of the prospective financial impact of
balance, increasing rates and fees, or significant
the City of Martinsville’s transition to town status
reductions in service (or combinations of all 3).
Financial forecast for the period FY2014 to FY2019
Continued use of fund balance to balance the annual
budget is unsustainable.
for the City of Martinsville
Reversion allows the possibility of consolidation of
certain like services (schools and constitutional functions)
with those currently provided by Henry County.
The study identifies financial benefits related to a Cost savings resulting from a reduction of 11.5
consolidated school system coming from two main administrative positions
areas – personnel (reduction of positions and pay Financial impact of merging 2 different pay scales –
scale changes) and application of the Local there is an approximate 4% difference between City
Composite Index (LCI). The LCI determines a school and County School pay scales (City is approximately
4% lower).
division’s ability to pay education costs fundamental
The City of Martinsville has a lower LCI than Henry
to the State’s Standards of Quality, which in turn
County. Under the State’s Consolidation Incentive
determines the level of State aid for local Program Legislation, the lower index may be used to
education. determine state aid of a consolidated system for a
period from 5 to 15 years after consolidation.
Combination Combination Combination Combination Combination Combination
1 2 3 4 5 6
Combinations of costs/cost savings that generate
City to HC City to HC Median Pay Median Pay HC to City HC to City the largest amounts are likely to be the most
Pay Scale
($431,527)
Pay Scale
($431,527)
Scale
$466,466
Scale
$466,466
Pay Scale
$1,501,335
Pay Scale
$1,501,335
controversial.
Full Use of Use of Full Use of Use of Full Use of Use of Potential additional costs savings could come from
Mart LCI Median LCI Mart LCI Median LCI Mart LCI Median LCI
$1,230,197 $612,686 $1,230,197 $612,686 $1,230,197 $612,686
integrating transportation services, operation and
Reduction of Reduction of Reduction of Reduction of Reduction of Reduction of maintenance, school nutrition, fiscal affairs, and
Positions Positions Positions Positions Positions Positions others.
$1,035,000 $1,035,000 $1,035,000 $1,035,000 $1,035,000 $1,035,000
Estimated Estimated Estimated Estimated Estimated Estimated
Savings Savings Savings Savings Savings Savings
$1,833,670 $1,216,159 $2,731,663 $2,064,152 $3,766,532 $3,149,021
November 26, 2013
In comparison to the City of Martinsville, the Town of The County of Henry would experience an increase
Martinsville would experience a substantial reduction in revenues of approximately $26 million and an
in operational expenses of approximately $28 increase in expenditures of approximately $27.3
million. million.
To generate revenues to balance with operational Services shifted to Henry County are primarily those
expenses, Town property tax rates could be of the Constitutional Offices (Sheriff, CA, Courts,
proportionately reduced substantially compared to COR, and Treasurer) and Schools.
current City levels, resulting in a reduction of
approximately $28 million in revenues from property
taxes and other local, state, and federal funds.
Net gain in State school aid of $1.2 million from the As with the revenue analysis, as a general matter
Davis School Study is included the amounts of City expenditures no longer
Generally, the amounts of “City revenues” no longer
performed by the Town but performed by the
associated with a Town offered service have been County have been recognized on a dollar for dollar
recognized in the study on a dollar for dollar basis basis as new expenses of the County.
as new revenues of the County
Staff and related expenses for all Constitutional Opportunities for School-related savings of
offices are expected to transfer to the County. (Two approximately $600,000 noted by the Davis
positions from the office of the COR whose transfer School Study are recognized.
is not supported by State Compensation Board The Town of Martinsville would expend
analysis are anticipated to be retained within the approximately $28 million less than the City of
structure of the Town’s finance operations.) Martinsville
Town will need to retain Treasurer-related functions The County of Henry is expected to expend
since collections (utilities, taxes, etc.) will continue, approximately $27.3 million more after the
possibly as a function of the Finance Department transition
Calculations from the study show that assessing tax No estimates have been made regarding additional
rates at approximately 7.4% of the City’s current office space that might be needed by the County
rate for each class of taxable property will yield for employees, in particular Constitutional
revenues sufficient, with other expected revenues, to employees.
“balance” and “break even” with prospective Also possible - there could be efficiencies and cost
expenditures.
savings in the provision of County services to Town
No estimates have been made with respect to the
residents by elimination of certain positions or other
cost, if any, for transfer or use of general capital expenditures.
facilities such as the jail or courthouse that might be
needed by the County
In a transition from City to Town status, For a “break even” budget with revenues balancing
Constitutional functions and City Schools becomes a expenditures, Town residents could see a reduction
function of the County in property taxes while also realizing an increase in
revenue available for a variety of Town projects,
The Town of Martinsville would realize a decrease
programs, and infrastructure improvements, as per
in both revenue and expenses of approximately Council’s discretion.
$28 million Other current City services such as Police, Fire,
The County of Henry is expected to experience a Utilities, Public Works, Finance, General
revenue increase of approximately $26 million, and Administration, etc. continue since these services will
expenditures of approximately $27.3 million remain as a function of the Town.
The Town can annex, whereas the City cannot.
Should be noted the forecasts are for planning 1- Maintain status quo, tax rate remains revenue
purposes and are not to be regarded as neutral, does not include capital or new debt, and
accountant’s opinions of the present or future fully depletes fund balance (Table 5)
financial position of the City. The forecasts are
2 - Maintains status quo but does not deplete fund
based upon trends and assumptions, and their
balance – maintains 10% cash balance margin
validity depends upon the outcomes of future
(approx $8M), does not include capital (Table 6)
events. Modification will become necessary as City
growth and development progresses, or if there are 3 - Includes capital funding and maintains 10%
changes in market or other economic conditions. cash balance margin (Table 7)
November 26, 2013
Projects of a fixed nature with a long service life. The schedule is reviewed annually and subject to
Currently programming consists of arranging the modification – projects may be added, deleted, or
projects in a time series schedule of anticipated rescheduled.
implementation. Schedule is reviewed in light of 3 The total capital program during the planning
major considerations: The City’s Comprehensive period (FY14 through FY18) contemplates capital
Plan and City’s Goals & Initiatives; Considerations expenditures totaling $15.4 million. FY14
of the public health, safety, and general welfare of contemplated $3.55 million in capital expenditures.
the City’s citizens, and the City’s fiscal capabilities
FY2014 budget was used as the base year. The 5 years (2008 to 2012) of data for forecast
forecast was prepared by applying prospective factors (Table 2) were used.
annual rates of change to the detailed sources of
Revenues are anticipated to remain approximately
City revenue and objects of expenditure.
constant at $71.3 million for the forecast period,
No significant changes in revenue are anticipated.
FY2014 through FY2019.
No significant changes in expenditures are
anticipated (other than normal increases). Expenditures are forecasted to grow from $75.5
There are no unanticipated non-recurring costs. million (FY14) to $78.2 million (forecasted FY19).
New capital projects and any new debt service are
not included nor is existing debt service beyond the
budget year. Maintains cash balance to meet operational and
minimum cash requirements (10%)
Given the related parameters, revenue, and
expense projections, the $17 million fund balance is Financial Forecast for the period FY2014 through
forecast to be depleted by sometime in FY2018. FY2019 – to continue to fund operations exclusive
This forecast is based upon past trends and their
of funding the capital program, the real estate tax
validity depends upon the outcome of future events. would need to increase incrementally from the
The forecast is not to be regarded as the current $1.06/$100 of assessed value, to
accountant’s opinions of the present or future $2.03/$100 in FY2019.
financial position of the City. Summary is highlighted in Table 6
Summary is highlighted in Table 5
Using the same analysis and including costs related
Factors that could influence the rate change includes to funding the City’s Capital Improvement Program,
controlling and reducing City expenditure patterns the real estate tax would need to increase
and/or programs.
incrementally from the current $1.06/$100 of
Enhancing revenues attributable to City growth and
assessed value, to $2.11/$100 in FY2016, and
development
remain above $2/$100 through FY2019.
Rate and fee increases for services rendered
Summary is highlighted in Table 7
Other tax rate adjustments.
Voluntary settlement of reversion issues –
School consolidation is feasible and operation of a negotiated settlement
consolidated system could result in savings over two
separately-operated systems.
City transition to Town would result in shifting Court petition is filed within 6 months of COLG
Constitutional Office functions and Schools to Henry report
County. Other “urban” services such as Police, Fire, and
Three-judge court is appointed by Supreme Court
Utilities continues as Town functions. Town residents
could pay less in taxes. Court ruling in approximately 6 to 9 months
Maintaining current City status will eventually result in Appeal to Supreme Court
service reductions, rate/fee increases, or combinations
City can terminate process at any point up to 21
of both.
days after the court ruling.
Supplemental studies, additional information needed,
clarifications, seek public comment/input If decision is made not to proceed, staff and Council
If decision to proceed, prepare supporting materials will utilize the study materials to the fullest extent
for COLG proceedings, decisions regarding proposed possible as the FY15 and subsequent year budgets
terms & conditions of town status are developed.
Council resolution and supporting materials are filed
Revisit Goals & Initiatives to ensure compatibility
with COLG
with City’s financial plan.
COLG conducts hearing, examines evidence, examines
and cross-examines witnesses
COLG files report of conclusions and findings
November 26, 2013
Council asked that administration provide information regarding reversion efforts in Clifton Forge and South
Boston and their tax rate at that time and tax rate today; questions related to consideration of voting districts;
consideration of merging schools first.
Public comments regarding reversion: Pandora Hill, 701 Third St.-questions on how it will affect her
business taxes; Gary Budd, 1114 Knollwood-schools need to be consolidated and would be a win-win for all;
Deborah France, 416 Swanson St.—concerns with cost to new town if reversion efforts pass; Ms. Samia, 511
Rosewood Ave.-concerns about which schools will remain open; Betty Hylton, 416 Swanson St.-urged Council
to not give up because of money and expressed concerns about holding public comment period during
holiday week; Vincent Harris, Greensboro—concerns with impact of reversion on business recruiting;
Deborah France-concerns about certain people’s desire to keep buildings empty; Naomi Hodge Muse, NAACP
President-appreciative of ability to address City Council , concerns about not having a voice in Henry County
if reversion goes forward; Dorothy Arnold, Brass Shop Road, Ridgeway-questions about a referendum for
voters to participate in reversion decision; Roger Dalton, 1006 A St.-concerns about effect of reversion on jobs
and does not want NCI given to the county; Ural Harris, 217 Stuart St.-feels reversion will be a lose-lose
situation and wants city administration to cut budget and not raise taxes.
2014 City Legislative Agenda: After Council discussion on several items in the proposed Legislative
Agenda, a motion was made by Gene Teague, seconded by Sharon Brooks Hodge, with a 5-0 vote, to approve
the modified 2014 Legislative Agenda. Following is Modified Approved 2014 Legislative Agenda:
The City of Martinsville appreciates the efforts its legislators undertake at both the state and federal level on behalf of its citizens. Listed below
are the City’s priorities requested of its legislative delegation in 2014:
Virginia General Assembly
Transportation
1. In the short term, upgrade those portions of Route 220 overlaying I-73 to interstate standards. Any construction or upgrades to the I-
73 corridor should begin on those sections passing through Henry County.
2. Continue to place priority on Route 58 improvements, particularly the section between Stuart and Hillsville, Virginia.
3. Urge the General Assembly to amend the 2013 comprehensive state transportation funding plan (2013 HB 2313) to eliminate
contingency requirements such as the passage of an e-commerce tax, which would prevent regions outside Northern Virginia and
Hampton Roads from fairly sharing in transportation funds.
Education
1. City Council endorses the agenda proposed by the Martinsville City School System and also endorses the educational priorities
adopted by Henry County, on behalf of its school system.
2. Oppose the imposition of unaided education mandates and in the event of revenue cuts by the Commonwealth opposes targeted cuts
by the Commonwealth, instead preferring local decision making authority on where to make any such cuts.
3. Recognizing its potential to promote economic development within our community and region, continue support for the development
and funding of the New College Institute; urge that any funding reductions to New College Institute, if considered, be minimized to
the greatest extent possible; and support the affiliation of The New College Institute as a branch of a four-year public university.
Economic Development
1. Urge the General Assembly to maintain the current moratorium on uranium mining; engaging in uranium mining would result in
highly damaging effects on all other economic development efforts in the region, excluding the jobs created by a mine itself.
2. Urge the issuance of necessary permits from the Environmental Protection Agency and Army Corps of Engineers for development of
the Commonwealth Crossing Site.
3. Maintain current levels of funding for economic development incentives, including but not limited to Governor’s Opportunity Fund.
4. Enhance the authority granted to localities to address and eliminate blighted properties, and the formation of interstate compacts to
allow expedited recourse against out-of-state property owners.
5. Continue current funding levels of the Virginia Museum of Natural History.
6. Request enhanced state and federal financial assistance for localities which exceed the average state unemployment rate by 150% for
a period of five consecutive years.
7. Support continued tourism awareness initiatives in the Martinsville-Henry County region.
Governance
1. Request the appointment of a joint gubernatorial/legislative commission to examine the structure of local government in Virginia, the
commission’s mandate to include:
a. Examination of local government in the other 49 states for potential adaptation to Virginia.
b. Enable cities to expand their revenue base
November 26, 2013
c. Elimination of the “zero-sum” revenue base structure, which creates friction between cities and counties.
d. Elimination of redundant services and programs between contiguous cities and counties.
2. Require full funding for HB 599 funds, in fulfillment of the Commonwealth’s commitment to cities in return for their acquiescence in
the annexation moratorium.
3. Require that the Commonwealth fully fund its obligations to VA Retirement System and refrain from borrowing from VRS funds.
4. Request the elimination of “local aid to the Commonwealth” in the state budget; local aid artificially inflates state revenues by shifting
responsibility for cuts in vital services onto localities.
5. Elimination of all unfunded mandates from the Commonwealth to localities.
6. Oppose any elimination or alteration of local revenue streams, and specifically oppose any amendment to the current manner in
which the Business Occupation and Licensing Tax and the Machinery and Tools Tax are levied.
7. Request at a minimum, level funding for operational requirements of the Henry-Martinsville Department of Social Services.
8. Request that the General Assembly leaves intact the fire programs fund and the rescue squad assistance funds and not use these funds
as a way to balance the state budget.
9. Request that the Commonwealth fully fund its obligations to constitutional officers.
10. Oppose any attempt to curtail the doctrine of sovereign immunity for localities.
11. Oppose any attempt to permit collective bargaining for state and local government employees.
12. Oppose any amendment of the existing burden of proof or process in local tax appeals cases.
United States Congress
1. Oppose any effort to impose additional taxation or regulation of electrical power generation by coal or natural gas.
2. Urge the issuance of necessary permits from the Environmental Protection Agency and Army Corps of Engineers for development of
the Commonwealth Crossing Site.
3. Urge the Federal Highway Commission to adopt the CTB’s designated route for I-73, or alternatively to preserve the current record of
decision in the event the CTB’s route is rejected.
4. In the short term, upgrade those portions of Route 220 overlaying I-73 to interstate standards.
5. Request $3.72M in funds for the redevelopment of brownfields extending from former Sara Lee site along Aaron Street to Rives Rd.
6. Request $6.25M in funds for the elimination and redevelopment of blighted areas in the city.
7. Request legislation to provide special federal incentives to businesses locating in regions which have experienced job losses in excess
of 5% of the total workforce and/or declines in median incomes since the adoption of NAFTA, WTO or GATT. Target such areas
for increased federal funding in education or workforce retraining.
8. Extend high speed broadband service throughout southern Virginia.
9. Request enhanced state and federal financial assistance for localities which exceed the average state unemployment rate by 150% for
a period of five consecutive years.
Staff Designations
City Council empowers the following staff members to speak on its behalf and in its best interests to the General Assembly, its members and committees: City Attorney,
City Manager, and other department heads as appointed by the City Manager
Overview of Southside Neighborhood meeting: Mayor Adkins gave an overview of citizen concerns from the
November 25, 2013 Southside Neighborhood Tour and Meeting noting main citizen concerns were about rental
properties not being kept up. Council Member Stroud requested the City Manager look into putting information on
the city utility bills about bulk trash pickup and other trash rules.
Business from the Floor: none.
Council comments: Stroud-expressed Thanksgiving wishes and encouraged all citizens to look out for
each other during cold weather; Turner-thanked all citizens for their opinions on the reversion issue; Teague-
expressed Thanksgiving wishes; Hodge-expressed appreciation for dialogue with Council members and
thanked citizens for their input; Adkins-expressed Thanksgiving wishes.
City Manager comments: pointed out reversion information presented is the work of the consultants;
commended Wayne Knox for being featured on the cover of the VA Town & City Magazine; noted that the city
observes state holiday schedule for Thanksgiving. There being no further business, the meeting adjourned at
10:10 pm.
_______________________________ __________________________
Brenda Prillaman Kim Adkins
Clerk of Council Mayor
Agenda
AGENDA--CITY COUNCIL -- CITY OF MARTINSVILLE, VIRGINIA
Council Chambers – Municipal Building
7:00 pm CLOSED SESSION 7:30 pm regular session
November 26, 2013
7:00--Closed Session
1. Items to be considered in Closed Session, in accordance with the Code of
Virginia, Title 2.2, Chapter 37—Freedom of Information Act, Section 2.2-3711(A)—Closed
Meetings, the following:
A. Discussion of the award of a public contract involving the expenditure of public funds,
including interviews of bidders or offerors, and discussion of the terms or scope of such
contract, where discussion in an open session would adversely affect the bargaining position
or negotiating strategy of the public body as authorized by Subsection 29.
B. Appointments to Boards and Commissions as authorized by Subsection 1.
7:30—Regular Session
Invocation & Pledge to the American Flag-Vice Mayor Gene Teague
1. Consider approval of City Council meeting minutes of September 24, 2013 and October 8, 2013
meetings. (2 mins)
2. Recognition of recipients of Employee Service Awards. (3 mins)
3. Hear an update from the Transportation Safety Commission regarding signage. (5 mins)
4. Hear a presentation from Trinity Support Services. (5 mins)
5. Hear public comment on reversion study. (30 mins)
6. Consider approval of 2014 Legislative Agenda. (5 mins)
7. Hear overview of Southside Neighborhood Tour and meeting. (5 mins)
8. Business from the Floor
This section of the Council meeting provides citizens the opportunity to discuss matters,
which are not listed on the printed agenda. In that the Council meetings are broadcast on
Martinsville Government Television, the City Council is responsible for the content of the
programming. Thus, any person wishing to bring a matter to Council’s attention under this
Section of the agenda should:
(1) come to the podium and state name and address;
(2) state the matter that they wish to discuss and what action they would like for Council
to take;
(3) limit remarks to five minutes;
(4) refrain from making any personal references or accusations of a factually false and/or
malicious nature.
Persons who violate these guidelines will be ruled out of order by the presiding officer and
will be asked to leave the podium.
Persons who refuse to comply with the direction of the presiding officer may be removed
from the chambers.
9. Comments by members of City Council. (5 minutes)
10. Comments by City Manager. (5 minutes)
City Council
Agenda Summary
Meeting Date: November 26, 2013
Item No: 1.
Department: Clerk of Council
Issue: Consider approval of minutes of City Council meetings
September 24, 2013 and October 8, 2013.
Summary: None
Attachments: September 24, 2013 meeting
October 8, 2013 meeting
Recommendations: Motion to approve minutes as presented
September 24, 2013
The regular meeting of the Council of the City of Martinsville, Virginia, was held on September 24,
2013, in Council Chambers, Municipal Building, at 7:30 PM, Closed Session beginning at 7:00PM, with Mayor
Kim Adkins presiding. Council Members present included: Mayor Kim Adkins, Vice Mayor Gene Teague, Mark
Stroud, Danny Turner and Sharon Brooks Hodge. Staff present included: Leon Towarnicki, City Manager,
Brenda Prillaman, Linda Conover, Eric Monday, Eddie Cassady, Susan McCulloch, and Wayne Knox.
Mayor Adkins called the meeting to order and advised Council will go into Closed Session. In
accordance with Section 2.1-344 (A) of the Code of Virginia (1950, and as amended) and upon a motion by
Danny Turner, seconded by Mark Stroud, with the following 5-0 recorded vote: Adkins, aye; Teague, aye;
Stroud, aye; and Hodge, aye, Turner, aye, Council convened in Closed Session, for the purpose of discussing
the following matters: (A) Appointments to boards and commissions as authorized by Subsection 1. (B) A
personnel matter as authorized by Subsection 1.
Council returned to Open Session and Mayor Adkins reported Council will reconvene Closed Session
at end of this meeting. Board appointment action taken: On a motion by Danny Turner, seconded by
Sharon Brooks Hodge with a 5-0 vote, Council re-appointed Bernadette Moore, 621 Mulberry, to a 4 year term
on the Arts & Cultural Committee ending 12/31/16. On a motion by Mark Stroud, seconded by Gene Teague,
with a 5-0 vote, Council appointed Susannah Bridges Smith, 712 Druid Lane, to a 3 year term on the
Architectural Review Board ending 3/31/15.
Following the invocation by Mayor Kim Adkins and Pledge to the American Flag, the Mayor welcomed
everyone to the meeting.
Home Child Care Zoning Ordinance amendment: Mayor Adkins pointed out the official public hearing
on this issue will be held at the October 8, 2013 meeting, however, public comments will be taken at tonight’s
meeting. Council Member Hodge inquired if any local child care agencies will be put out of business due to
passing this ordinance and Mr. Knox responded none will be put out of business. Wayne Knox briefed
Council on the ordinance as follows: At present, the City of Martinsville allows home child care as a home
occupation, caring for up to six (6) children as a use permitted by right in all residential and professional
districts. The Virginia Department of Social Services (DSS) will license home child care for up to twelve (12)
children. In recent years, DSS would issue a license to a home child care operator without requiring contact
with the local Zoning office and due to the inconsistency between the two offices, several home child care
businesses have technically been in violation of our local statute. Officials with Smart Beginnings approached
the City’s Zoning Office inquiring about an amendment to the Zoning Ordinance to bring the City more in line
with the State’s license. Officials with Smart Beginnings worked with the City of Danville on this same issue
in 2012 and that effort was very successful. After several work sessions, the Planning Commission has
finalized their recommendation on this issue as follows: A. Amend the number of children permitted by right
in a home child care from six (6) to five (5) non-related children. B. As a separate item, add home child care
as a use permitted by special use permit for caring for between six (6) and twelve (12) non-related children.
Mayor Adkins opened floor for public comment: Melanie McLardy with Smart Beginnings commented this
meets a big need and is in favor of passing the ordinance; Patricia Foster of 500 Mulberry Rd., commented
from a parent point of view and is in favor of passing the ordinance. A motion was made by Gene Teague,
seconded by Sharon Brooks Hodge, with the following 5-0 recorded vote: Adkins, aye; Teague, aye; Stroud,
aye; and Hodge, aye, Turner, aye, to approve the following ordinance on first reading:
September 24, 2013
PROPOSED AMENDMENTS – ZONING ORDINANCE
(Strikethrough indicates deletion; italicized bold indicates addition)
SECTION X: RESIDENTIAL DISTRICTS
B. Uses permitted by right in the R-16 District.
(4) Home child care operated as an incidental home occupation, caring for not more than six (6) five (5) non-related children, with an outdoor
play area equivalent to at least one hundred (100) square feet per child and otherwise complying with requirements of the definition of a home
occupation.
D. Uses permitted by special use permit in the R-16 District.
(7) Home child care operated as an incidental home occupation, caring for between six (6) and twelve (12) non-related children for less than
a twenty-four (24) hour period, with an outdoor play area equivalent to at least one hundred (100) square feet per child, complying with the
licensing requirements of the Commonwealth of Virginia, and otherwise complying with requirements of the definition of a home occupation.
F. Uses permitted by right in the R-9 District.
(14) Home child care operated as an incidental home occupation, caring for not more than six (6) five (5) non-related children, with an outdoor
play area equivalent to at least one hundred (100) square feet per child and otherwise complying with requirements of the definition of a home
occupation.
H. Uses permitted by special use permit in the R-9 Residential District.
[(7) Reserved.] Home child care operated as an incidental home occupation, caring for between six (6) and twelve (12) non-related children
for less than a twenty-four (24) hour period, with an outdoor play area equivalent to at least one hundred (100) square feet per child,
complying with the licensing requirements of the Commonwealth of Virginia, and otherwise complying with requirements of the definition of
a home occupation.
J. Uses permitted by right in the R-6 District.
[12.]16. Home child care operated as an incidental home occupation, caring for not more than six (6) five (5) non-related children, with an
outdoor play area equivalent to at least one hundred (100) square feet per child and otherwise complying with requirements of the definition
of a home occupation.
L. Uses permitted by special use permit in the R-6 Residential District.
11. Home child care operated as an incidental home occupation, caring for between six (6) and twelve (12) non-related children for less than
a twenty-four (24) hour period, with an outdoor play area equivalent to at least one hundred (100) square feet per child, complying with the
licensing requirements of the Commonwealth of Virginia, and otherwise complying with requirements of the definition of a home
occupation.
SECTION XI: PROFESSIONAL DISTRICTS
B. Use permitted by right in the P-1 District.
8. Home child care operated as an incidental home occupation, caring for not more than six (6) five (5) non-related children, with an outdoor
play area equivalent to at least one hundred (100) square feet per child and otherwise complying with requirements of the definition of a home
occupation.
D. Uses permitted by special use permit in the P-1 district.
7. Home child care operated as an incidental home occupation, caring for between six (6) and twelve (12) non-related children for less than a
twenty-four (24) hour period, with an outdoor play area equivalent to at least one hundred (100) square feet per child, complying with the
licensing requirements of the Commonwealth of Virginia, and otherwise complying with requirements of the definition of a home
occupation.
F. Uses Permitted by right in the P-2 District.
8. Home child care operated as an incidental home occupation, caring for not more than six (6) five (5) non-related children, with an outdoor
play area equivalent to at least one hundred (100) square feet per child and otherwise complying with requirements of the definition of a home
occupation.
H. Uses permitted by special use permit in the P-2 District.
7. Home child care operated as an incidental home occupation, caring for between six (6) and twelve (12) non-related children for less than a
twenty-four (24) hour period, with an outdoor play area equivalent to at least one hundred (100) square feet per child, complying with the
licensing requirements of the Commonwealth of Virginia, and otherwise complying with requirements of the definition of a home occupation.
J. Uses permitted by right in the RP-1 District.
8. Home child care operated as an incidental home occupation, caring for not more than six (6) five (5) non-related children, with an outdoor
play area equivalent to at least one hundred (100) square feet per child and otherwise complying with requirements of the definition of a home
occupation.
L. Uses permitted by special use permit in the RP-1 District.
7. Home child care operated as an incidental home occupation, caring for between six (6) and twelve (12) non-related children for less than a
twenty-four (24) hour period, with an outdoor play area equivalent to at least one hundred (100) square feet per child, complying with the
licensing requirements of the Commonwealth of Virginia, and otherwise complying with requirements of the definition of a home occupation.
Arts & Cultural Committee ordinance 2nd reading: Susan McCulloch presented the following
information: In 2009, City Council voted to establish the City of Martinsville Arts & Cultural District and the
advisory Arts & Cultural Committee. During meetings of the Arts & Cultural Committee, the group realized
that more stakeholders from the many organizations were needed to get proper input from the Committee’s
ideas and staff recommends increasing the number of members of the advisory Arts and Cultural Committee
from five to eleven. A motion was made by Gene Teague, seconded by Danny Turner, with the following 5-0
recorded vote: Adkins, aye; Teague, aye; Stroud, aye; and Hodge, aye, Turner, aye, to approve the following
ordinance on second reading:
September 24, 2013
ORDINANCE 2013-8
Increasing membership of advisory Arts and Cultural Committee
BE IT ORDAINED by the Council of the City of Martinsville, Virginia, in regular session held on September 24, 2013 that Section 2-126 of the City Code is
hereby amended as follows:
ARTICLE VIII: Martinsville Arts and Cultural District
Sec. 2-126. Purpose.
The City of Martinsville finds that the continued development and success of its downtown commercial district and surround area requires incentives, and
determines that the most appropriate method of offering incentives for the area described is to create an Arts and Cultural District in that area, as authorized by
Section 15.2-1129.1 of the Code of Virginia. The City believes that the establishment of an Arts and Cultural District will improve the economic conditions of
this geographic area located in the central business district portion and corridors to the central business district, which could, in tum, benefit the welfare of the
citizens of Martinsville. An advisory Arts and Cultural Committee, consisting of fi¥e eleven members appointed by City Council for staggered three year
terms, shall suggest the direction and purpose of the district.
(Ord. No. 2010-01, § 1, 12-8-2009)
* * * * * ** * *
Resolution opposing elimination of BPOL tax: Mr. Towarnicki presented the following information: in
recent sessions of the General Assembly, there has been discussion and growing interest in eliminating
primarily BPOL taxes and also M & T taxes. Based on current assessments, the combination of these 2 taxes
represents approximately $1.8 million in revenue for the City which goes toward funding education, public
safety, capital projects, economic development, etc. Elimination of $1.8 million in revenue from the City’s
budget would have dire consequences and would result in substantial increases in other taxes and rates if the
same levels of services are to be maintained, or a possible reduction in services and elimination of several
employee positions. $1.8 million represents approximately a $0.28 increase in the property tax, elimination of
approximately 35 positions and resulting services, or combinations of both. City staff was directed to bring to
Council a Resolution for consideration expressing opposition to efforts by State Legislators to eliminate the
Business, Professional, and Occupancy License (BPOL) and Machinery & Tools (M & T) taxes. Lengthy
Council discussion occurred with Council Member Turner and Council Member Hodge expressing their
opposition to adopting the resolution. A motion was made by Gene Teague, seconded by Mark Stroud, to
approve the proposed resolution. With a 3-2 majority vote (Hodge-nay, Turner-nay), Council approved the
resolution to be forwarded to legislators notifying them this resolution was passed by a majority of Council:
September 24, 2013
Piedmont Community Services update: Jim Tobin updated Council on activites and services at Piedmont
Community Services .
Semi Annual outside agency reports: Council acknowledged receipt of agency reports with no comments.
Business from the Floor: Ural Harris, 217 Stuart St.-comments on BPOL resolution and several city
job positions not needed.
Council comments: Turner-encouraged attendance at Oktoberfest; Stroud-encouraged blood and
organ donors; Hodge-thanks extended to all those participants in Day to Serve projects and reported on
neighborhood issues discussed at Sept. 12 and Sept. 17 community meetings and asked for staff followup;
Adkins-reported on Sept. 12 community meeting noting a shorter span of time for action on property
maintenance concerns is an ongoing issue.
City Manager comments: Towarnicki-reported 28 units of blood were collected on Day to Serve and he
expressed appreciation to all participants in the events.
Council recessed regular session and reconvened Closed Session. At the conclusion of Closed Session,
each returning member of Council certified that (1) only public business matters exempt from open meeting
requirements were discussed in said Closed Session; and (2) only those business matters identified in the
motion convening the Closed Session were heard, discussed, or considered during Session. On a motion by
Sharon Brooks Hodge, seconded by Mark Stroud, with the following recorded 5-0 vote: Adkins, aye; Teague,
aye; Stroud, aye; and Hodge, aye; Turner, aye, Council returned to Open Session.
There being no further business, the meeting adjourned at 9:05 pm.
_______________________________ __________________________
Brenda Prillaman Kim Adkins
Clerk of Council Mayor
October 8, 2013
The regular meeting of the Council of the City of Martinsville, Virginia, was held on October 8, 2013, in
Council Chambers, Municipal Building, at 7:30 PM, Closed Session beginning at 7:00PM, with Mayor Kim
Adkins presiding. Council Members present included: Mayor Kim Adkins, Vice Mayor Gene Teague, Mark
Stroud, Danny Turner and Sharon Brooks Hodge. Staff present included: Leon Towarnicki, City Manager,
Brenda Prillaman, Linda Conover, Eric Monday, Karen Roberts, Wayne Knox and Eddie Cassady.
Mayor Adkins called the meeting to order and advised Council will go into Closed Session. In
accordance with Section 2.1-344 (A) of the Code of Virginia (1950, and as amended) and upon a motion by
Danny Turner, seconded by Mark Stroud, with the following 5-0 recorded vote: Adkins, aye; Teague, aye;
Stroud, aye; and Hodge, aye, Turner, aye, Council convened in Closed Session, for the purpose of discussing
the following matter: (A) Consultation with legal counsel and briefings by staff members, attorneys or
consultants pertaining to actual or probable litigation, or other specific legal matters requiring the provision of
legal advice by such counsel, as authorized by Subsection 7.
Following the invocation by Council Member Stroud and Pledge to the American Flag, the Mayor
welcomed everyone to the meeting and advised that Council has recessed their Closed Session and will re-
convene Closed Session after the regular meeting.
Minutes: On a motion by Mark Stroud, seconded by Sharon Brooks Hodge, with a 5-0 vote, Council
approved the minutes of the August 27, 2013 meeting.
Proclamation-Extra Mile Day: Mayor Adkins read a proclamation recognizing Extra Mile Day 2013.
Proclamation-Woman’s Book Club 100th Anniversary: Mayor Adkins presented a proclamation to
representatives of the Woman’s Book Club of Martinsville recognizing their 100th Anniversary.
Resolution approval for Marshall Ecker: On a motion with Gene Teague, seconded by Mark Stroud,
with a 5-0 vote, Council approved the following resolution in memory of the late Chairman of the Pittsylvania
County Board of Supervisors, Marshall Ecker:
In Memory of Marshall A. Ecker,
Chairman of the Pittsylvania County Board of Supervisors
WHEREAS, on Thursday, September 26, 2013, Chairman of the Pittsylvania County Board of Supervisors Marshall A. Ecker was called to rest by our
Heavenly Father due to an unexpected heart attack at his home in Greta, Virginia, at the age of 68 years old;
WHEREAS, Chairman Ecker, a highly respected Board of Supervisor, representing the Staunton River Magisterial District in northern Pittsylvania County,
was first elected to the Board of Supervisors in 2007, re-elected in 2011 and elected by the supervisors to preside as Chairman of the Board in 2013.
WHEREAS, Chairman Ecker was known for wanting to put common sense back to government, took a 10 percent pay cut when he took office in 2008 and
encouraged his colleagues on the board to embrace new ideas and “think outside of the box.”
WHEREAS, Chairman Ecker advocated for the citizens of Pittsylvania County and worked tirelessly on their behalf, while also supporting regional efforts
in Southern Virginia;
WHEREAS, Chairman Ecker was a decorated Vietnam veteran with an Armed Forces Expeditionary Medal, Good Conduct Medal, Expert Marksmanship
Badge, Republic of Vietnam Service Medal, National Defense Service Medal and Republic of Vietnam Campaign ribbon.
NOW, THEREFORE, Martinsville’s City Council recognizes Chairman of Pittsylvania County Board of Supervisors Marshall A. Ecker for his leadership
and as a dedicated local elected official, activist for positive change and loyal public servant to our country;
NOW, THEREFORE BE IT RESOLVED THAT, on this eighth day of October, 2013, Martinsville’s City Council hereby formally honors and
remembers the public service life of Marshall A. Ecker and gives our sincere condolences to his family, friends and colleagues.
Public Hearing and Ordinance approval 2nd reading regarding home child care zoning amendment: Wayne
Knox briefed Council on the home child care zoning amendment which was approved on first reading at Council’s
last meeting noting that no opposition has been voiced. Mayor Adkins opened the public hearing: Sharon Martin
of Martin Family Day Care commented on how the changes will affect families she cares for and her household
income; Terry Finney, a local child care provider, commented that she would like the number of children allowed
be brought back up to 12. Both child care providers speaking said they will be applying for the special use permit.
On a motion by Gene Teague, seconded by Sharon Brooks Hodge, with the following 5-0 recorded vote, Adkins,
October 8, 2013
aye; Teague, aye; Stroud, aye; and Hodge, aye; Turner, aye, Council approved the ordinance on second
reading:
PROPOSED AMENDMENTS – ZONING ORDINANCE (Strikethrough indicates deletion; italicized bold indicates addition)
SECTION X: RESIDENTIAL DISTRICTS
B. Uses permitted by right in the R-16 District.
(4) Home child care operated as an incidental home occupation, caring for not more than six (6) five (5) non-related children,
with an outdoor play area equivalent to at least one hundred (100) square feet per child and otherwise complying with
requirements of the definition of a home occupation.
D. Uses permitted by special use permit in the R-16 District.
(7) Home child care operated as an incidental home occupation, caring for between six (6) and twelve (12) non-related
children for less than a twenty-four (24) hour period, with an outdoor play area equivalent to at least one hundred (100)
square feet per child, complying with the licensing requirements of the Commonwealth of Virginia, and otherwise complying
with requirements of the definition of a home occupation.
F. Uses permitted by right in the R-9 District.
(14) Home child care operated as an incidental home occupation, caring for not more than six (6) five (5) non-related children,
with an outdoor play area equivalent to at least one hundred (100) square feet per child and otherwise complying with
requirements of the definition of a home occupation.
H. Uses permitted by special use permit in the R-9 Residential District.
[(7) Reserved.] Home child care operated as an incidental home occupation, caring for between six (6) and twelve (12) non-
related children for less than a twenty-four (24) hour period, with an outdoor play area equivalent to at least one hundred
(100) square feet per child, complying with the licensing requirements of the Commonwealth of Virginia, and otherwise
complying with requirements of the definition of a home occupation.
J. Uses permitted by right in the R-6 District.
[12.]16. Home child care operated as an incidental home occupation, caring for not more than six (6) five (5) non-related
children, with an outdoor play area equivalent to at least one hundred (100) square feet per child and otherwise complying
with requirements of the definition of a home occupation.
L. Uses permitted by special use permit in the R-6 Residential District.
11. Home child care operated as an incidental home occupation, caring for between six (6) and twelve (12) non-related
children for less than a twenty-four (24) hour period, with an outdoor play area equivalent to at least one hundred (100)
square feet per child, complying with the licensing requirements of the Commonwealth of Virginia, and otherwise complying
with requirements of the definition of a home occupation.
SECTION XI: PROFESSIONAL DISTRICTS
B. Use permitted by right in the P-1 District.
8. Home child care operated as an incidental home occupation, caring for not more than six (6) five (5) non-related children,
with an outdoor play area equivalent to at least one hundred (100) square feet per child and otherwise complying with
requirements of the definition of a home occupation.
D. Uses permitted by special use permit in the P-1 district.
7. Home child care operated as an incidental home occupation, caring for between six (6) and twelve (12) non-related
children for less than a twenty-four (24) hour period, with an outdoor play area equivalent to at least one hundred (100)
square feet per child, complying with the licensing requirements of the Commonwealth of Virginia, and otherwise complying
with requirements of the definition of a home occupation.
F. Uses Permitted by right in the P-2 District.
8. Home child care operated as an incidental home occupation, caring for not more than six (6) five (5) non-related children,
with an outdoor play area equivalent to at least one hundred (100) square feet per child and otherwise complying with
requirements of the definition of a home occupation.
H. Uses permitted by special use permit in the P-2 District.
7. Home child care operated as an incidental home occupation, caring for between six (6) and twelve (12) non-related
children for less than a twenty-four (24) hour period, with an outdoor play area equivalent to at least one hundred (100)
square feet per child, complying with the licensing requirements of the Commonwealth of Virginia, and otherwise complying
with requirements of the definition of a home occupation.
J. Uses permitted by right in the RP-1 District.
8. Home child care operated as an incidental home occupation, caring for not more than six (6) five (5) non-related children,
with an outdoor play area equivalent to at least one hundred (100) square feet per child and otherwise complying with
requirements of the definition of a home occupation.
L. Uses permitted by special use permit in the RP-1 District.
7. Home child care operated as an incidental home occupation, caring for between six (6) and twelve (12) non-related
children for less than a twenty-four (24) hour period, with an outdoor play area equivalent to at least one hundred (100)
square feet per child, complying with the licensing requirements of the Commonwealth of Virginia, and otherwise complying
with requirements of the definition of a home occupation.
Update from M-HC Economic Development Corporation: Mark Heath presented information on the
monthly activities of the EDC we well as presentation of the following Return on Investment Report from the EDC
as of October 2013:
October 8, 2013
October 8, 2013
Mr. Heath pointed out the Return on Investment Report was due to the requests of Council Member
Hodge to present quantitative data in addition to qualitative data and he appreciated the opportunity to
present the information. Council Member Hodge expressed her appreciation for the information he provided
which shows the taxpayers that the EDC is accountable and Mr. Heath indicated this would be done on a
more regular basis.
Resolution approval – Election Not to Participate in VA Local Disability Plan: Finance Director Linda
Conover presented the following information regarding consideration of adoption of a Resolution required by
Virginia Retirement System to opt out of the Virginia Local Disability Program (VLDP). The 2012 General Assembly
created VLDP for political subdivision employees who will be covered under the VRS Hybrid Retirement Plan
effective January 1, 2014. Participation in VLDP is automatic unless City Council elects to opt out and provide a
comparable employer-paid disability program effective Jan. 1. The comparable coverage must include short-term
and long-term disability. The decision to participate or opt out is irrevocable. On a motion by Mark Stroud,
seconded by Sharon Brooks Hodge, with a 5-0 vote, Council adopted the following resolution:
October 8, 2013
RESOLUTION--Irrevocable Election Not to Participate in Virginia Local Disability Program
WHEREAS, by enacting Chapter 11.1 of Title 51.1 of the Code of Virginia, the Virginia General Assembly has established the Virginia Local
Disability Program (“VLDP”) for the payment of short-term and long-term disability benefits for certain participants in the hybrid retirement
program described in Virginia Code § 51.1-169; and
WHEREAS, for purposes of VLDP administration, an employer with VLDP-eligible employees may make an irrevocable election on or before
September 1, 2013, requesting that its eligible employees not participate in VLDP as of the VLDP effective date of January 1, 2014, because it has
or will establish, and continue to maintain, comparable employer-paid disability coverage for such employees that meets or exceeds the coverage
set out in Chapter 11.1 of Title 51.1 of the Code of Virginia, with the exception of long term care coverage, by January 1,2014; and
WHEREAS, it is the intent of City of Martinsville, Employer Code #55223, to make this irrevocable election to request that its eligible employees not
participate in VLDP;
NOW, THEREFORE, IT IS HEREBY RESOLVED that City of Martinsville irrevocably elects not to participate in VLDP because it has or will
establish, and continue to maintain, comparable employer-paid disability coverage for such employees; and it is further
RESOLVED that, as an integral part of making this irrevocable election, City of Martinsville certifies that it has or will establish, and continue to
maintain, comparable employer-paid disability coverage for such employees.
Adopted in Martinsville, Virginia this 8th day of October, 2013.
Approval of employee payroll deduction computer purchase program: Finance Director Linda Conover
presented the following information: The Martinsville City and School Administrations are taking preliminary steps
in offering a payroll deduction employee computer purchase program again this year, partnering with Henry
County. Under this program, the City and School will front-fund the cost and employees will have the opportunity
to purchase computers and I Pads (exact items yet to be determined) with the cost, including applicable sales tax,
recovered through six monthly payroll deductions from January through June 2014. The benefit to employees will
be the cost savings realized through a bulk purchase program with six-month no-interest financing through payroll
deduction payments. The City will not provide a warranty for any units purchased. Any warranty, software, or
other issues will be strictly between the purchaser and the manufacturer. On a motion by Gene Teague, seconded
by Danny Turner, with a 5-0 vote, Council approved the employee purchase program and appropriation of said
funds to be recovered though payroll deduction.
Consent Agenda: On a motion by Gene Teague, seconded by Mark Stroud, with a 5-0 vote, Council
approved the following consent agenda:
BUDGET ADDITIONS FOR 10/08/13
ORG OBJECT DESCRIPTION DEBIT CREDIT
FY14
General Fund:
01100909 490104 Advance/Recovered Costs 2,068
01331108 501300 Sheriff/Corrections - Part-time & Temporary Wages 1,510
01331108 502100 Sheriff/Corrections - Social Security 94
01331108 502110 Sheriff/Corrections - Medicare 22
01331108 506008 Sheriff/Corrections - Vehicle Equipment & Maint. 302
01331110 506200 Sheriff/Annex - Prisoner Allowance 140
Reimbursement from Henry County for litter pickup - August
01100908 480410 Donations - Fire Department 1,500
01321102 505230 Fire Department - Telecommunications 1,500
Donation
01100909 490104 Advance/Recovered Costs 600
01321102 505500 Fire Dept - Travel/Training 100
01321102 506130 Fire Dept - Prof. Services - Rep/Maint Burn Building 500
Reimbursement from Gretna Vol. Fire Dept
01100909 490104 Advance/Recovered Costs 1,500
01221082 501300 Commonwealth's Attorney - Part-time/Temporary Wages 1,500
NCI Intern reimbursement
Total General Fund: 5,668 5,668
SCHOOL FUND
18103919 489904 Dominion Foundation 4,000
71001100 566000 Materials and Supplies 3,428
71001100 566056 Non-Cap Equipment 572
18101918 480303 School Security Equipment Grant 79,408
80004600 568200 Non-Capital Equipment 79,408
Total School Fund: 83,408 83,408
Business from the Floor: Ural Harris, 217 Stuart St.-comments regarding pavement issues, city
budget priorities and BPOL tax.
October 8, 2013
Council comments: Turner commended all for successful Oktoberfest event.
City Manager comments: (1) announced Household Hazardous Waste Day October 19 (2) encouraged
citizens to evaluate any insurance mailings they receive and noted the recent water line insurance mass
mailing is not from the City nor is it endorsed by the City (3) reminder about West End neighborhood meeting
on October 15 with Community Development Department (4) encouraged applicants to serve on Board of
Zoning Appeals (5) reported that the consolidation of the services of Sheriff Department and Police
Department has not revealed any substantial savings and administration will move forward to fill the Police
Chief position.
City Council then re-convened the Closed Session. At the conclusion of Closed Session, each
returning member of Council certified that (1) only public business matters exempt from open meeting
requirements were discussed in said Closed Session; and (2) only those business matters identified in the
motion convening the Closed Session were heard, discussed, or considered during Session. On a motion by
Danny Turner, seconded by Sharon Brooks Hodge, with the following recorded 5-0 vote: Adkins, aye; Teague,
aye; Stroud, aye; and Hodge, aye; Turner, aye, Council returned to Open Session.
There being no further business, the meeting adjourned at 9:59 pm.
_______________________________ __________________________
Brenda Prillaman Kim Adkins
Clerk of Council Mayor
City Council
Agenda Summary
Meeting Date: November 26, 2013
Item No: 2.
Department: Human Resources
Issue: Recognition of City Employees who are eligible for
Service Awards – October 1 through December 31, 2013
Summary: The Service Award Program is designed to build
individual morale and show appreciation to the
long-service employee for their faithful service to the
City of Martinsville.
Attachment: Listing of City Employees who are eligible for the
service award for the second quarter of FY 13-14.
TO BE READ BY MAYOR. NO ACTION NECESSARY.
SERVICE AWARD RECIPIENTS
SECOND QUARTER - FISCAL YEAR 13-14
FOR THE PERIOD OF OCTOBER 1 THROUGH DECEMBER 31, 2013
EMPLOYEE DEPARTMENT YEARS
Susan McCulloch Community Development 5
Darrell Harris Wastewater Plant 10
Jay Collins Public Works 10
Johnny Jennings Public Works 10
Bonnie Hammock Sheriff's Department 15
Darrell Pace Fire Department 15
James Cassady Wastewater Plant 15
Michael Watkins Sheriff's Department 15
Andy Petty Police Department 20
Andy Phillips Fire Department 25
Robert Cooke Wastewater Plant 30
Carman McDowell Wastewater Plant 35
Dennis Bowles Electric Department 40
City Council
Agenda Summary
Meeting Date: November 26, 2013
Item No: 3.
Department: Public Works
Issue: Hear an update from the Transportation Safety Commission
regarding ‘Children at Play’ Signs
Summary: At the Council meeting of September 10, 2013, it was requested
that the Transportation Safety Commission review the issue of
installing ‘Children at Play’ signs in the City.
Information was gathered from VDOT’s Guidance on Installation of
Watch for Children Signs, issued November 2012; the Virginia
Institute of Government’s inquiry from select localities on the
subject, and a request for information from Henry County and the
City of Danville on their policy on installation of these signs.
According to VDOT’s revised policy, counties and towns can install
and maintain these signs at their own expense, only by agreement
with VDOT, and must follow proper installation guidelines.
In February 2013, Henry County opted to not install any new
signs. The Virginia Institute of Government’s inquiry showed most
localities no longer install these signs as well.
The City of Danville does not install ‘Watch for Children’ signs,
however they do install ‘Playground’ signs in the vicinity of
established playgrounds or public parks.
Attachments: VDOT Traffic Engineering Memo on Guidance on
Installation of Watch for Children Signs Summary
Installation of Children at Play Letter to Resident
Recommendations: The Transportation Safety Commission recommends that
‘Watch for Children’ signs not be installed within the City,
and that the traffic division review the placement of
“Playground’ signs, where applicable.
VDOT Traffic Engineering Division Memorandum on
Guidance on Installation of Watch for Children Signs
Issued: November 7, 2012
• Counties and Towns can install and maintain “Watch for Children” (W15-V1) signs
only by agreement with VDOT, and the installation and maintenance costs of such
signs are solely the responsibility of the County or Town.
• The placement of the signs shall be as detailed below:
1. Within a subdivision, a single sign may be placed on streets that are major
entry points where the posted speed limit is 35 mph or less, beyond but not
within 200 feet of, the posted speed limit sign.
2. Signs shall NOT be installed where indicated as follows:
- On any roadway where the posted speed limit exceeds 35 mph.
- In lieu of a standard Playground sign (W15-1), used to warn motorists
of a designated playground.
- At a location where School warning signs are in place.
- In combination (on same pole) with any other regulatory or warning
signs.
- Preceding any existing regulatory or warning signs.
- Closer than 200 feet to any existing regulatory or warning signs.
Watch for Children Sign Playground Sign
Re: Installation of “Children at Play” Signage
Dear __________,
Thank you for your inquiry to the City. Your request was reviewed by the City of Martinsville
Traffic Safety Commission. The Traffic Safety Commission is a committee comprised of traffic
management and enforcement professionals on the City staff who meet monthly to address traffic
and pedestrian safety problems on city streets and right-of-ways.
Occasionally, the City receives requests from residents asking the City to erect signs reading
“Children At Play”, “Slow Children”, “Handicapped Child” or similar wording upon a city street in
their neighborhood. I am writing to share with you why the City’s long standing policy is not to
erect such signage.
First, if every request for a “Children At Play” sign were honored, the City would be full of these
signs. Since children live and play in every area of the community, to be fair, we would have to
erect them virtually everywhere.
Second, we do not think the signs would be effective. They may even be harmful. Our police
officers tell us that driver inattention is one of the primary causes of accidents in the City of
Martinsville. The City does not want to give a false sense of security by encouraging them to
believe that motorists are observing the signs and changing their driving behavior. Regrettably
many motorists simply do not change their behavior for any reason. The City has learned that one
of the more dangerous things our employees do is to work in the streets. Despite construction
signage placed directly in the street, flashing lights, and orange safety vests worn by our workers,
many motorists speed by seemingly unaware of their presence.
Instead of posting signs that might encourage some children to play in the street we all need to
educate children about the hazards of streets. Children need to be taught to never play in a street; to
never cross a street anywhere but at an intersection and to always look both ways and listen for on-
coming traffic.
City staff understands your concerns and share your frustrations. The City’s Traffic Supervisor
will review your neighborhood for the proper installation of speed limit signs and other traffic
control devices. In addition, the City Police Department will review the department’s enforcement
practices on your street.
If you have further questions or concerns, feel free to contact Chris Morris, City Engineer at 403-
5159.
55 West Church Street Post Office Box 1112 Martinsville, VA 24114-1112
276-403-5159 www.ci.martinsville.va.us fax 276-403-5158
City Council
Agenda Summary
Meeting Date: November 26, 2013
Item No: 4.
Department: City Council
Issue: Hear a presentation from Trinity Support Services.
Summary: Laverne Tucker Carr of Trinity Support Services will give this
update on mental health services.
Attachments: None
Recommendations: No action required
City Council
Agenda Summary
Meeting Date: November 26, 2013
Item No: 5.
Department: City Council
Issue: Hear public comment on reversion study.
Summary: City Council will hear public comments on reversion study.
Attachments: none
Recommendations:
City Council
Agenda Summary
Date: November 26, 2013
Item No: 6.
Department: City Attorney
Issue: Discussion of 2014 legislative agenda
Summary: The City annually determines its legislative priorities.
Attached is 2013’s legislative agenda, annotated with staff
recommendations as to deletions, additions, and
prioritizations for 2014. Comments are italicized with
footnotes, deletions are in strikethrough, additions are in
underlined italics.
Prefiling for specific legislation is December 6, 2013. Most
mandates (funded and unfunded) are addressed though
modification of the state budget, may not require individual
bills, and could be addressed during the General Assembly
session.
Attachments: 2013 Legislative Agenda, annotated
Recommendations: Discussion, possible amendment and final
approval.
The City of Martinsville appreciates the efforts its legislators undertake at both the state and federal level on behalf of its
citizens. Listed below are the City’s priorities requested of its legislative delegation in 2013.
Virginia General Assembly
Transportation
1. In the short term, upgrade those portions of Route 220 overlaying I-73 to interstate standards. Any construction
or upgrades to the I-73 corridor should begin on those sections passing through Henry County.
2. Continue to place priority on Route 58 improvements, particularly the section between Stuart and Hillsville,
Virginia.
3. Endorse the rapid development of the Trans-Dominion Express, with particular emphasis on extension of
passenger rail service to Roanoke.
4. Encourage the enactment of a long-term capital funding formula for the future transportation needs of the
Commonwealth.
Education
1. City Council endorses the agenda proposed by the Martinsville City School System and also endorses the
educational priorities adopted by Henry County, on behalf of its school system.1
2. Oppose the imposition of unaided education mandates and in the event of revenue cuts by the Commonwealth
opposes targeted cuts by the Commonwealth, instead preferring local decision making authority on where to
make any such cuts.
3. Recognizing its potential to promote economic development within our community and region, continue support
for the development and funding of the New College Institute; urge that any funding reductions to New College
Institute, if considered, be minimized to the greatest extent possible; and support the affiliation of The New
College Institute as a branch of a four-year public university.
Economic Development
1. Urge the General Assembly to maintain the current moratorium on uranium mining; engaging in uranium mining
would result in highly damaging effects on all other economic development efforts in the region, excluding the
jobs created by a mine itself.
2. Maintain current levels of funding for economic development incentives, including but not limited to the
Governor’s Opportunity Fund.
3. Enhance the authority granted to localities to address and eliminate blighted properties, and the formation of
interstate compacts to allow expedited recourse against out-of-state property owners.
4. Continue current funding levels of the Virginia Museum of Natural History.
5. Support the development of a multiuse trail traversing Southern Virginia from the Blue Ridge Parkway to the
Chesapeake Bay in order to stimulate economic growth and promote regional tourism.
6. Include Mayo River State Park on the Commonwealth’s list for future capital funding, as a benefit to the entire
southern Virginia region.
7. Request enhanced state and federal financial assistance for localities which exceed the average state
unemployment rate by 300% or more 150% for a period of five consecutive years.
8. Urge the issuance of necessary permits from the Environmental Protection Agency and Army Corps of Engineers
for development of the Commonwealth Crossing Site.2
1
No agendas have been received, but historically this has been on the City’s list.
2
Recommended this be moved to #2.
9. Support continued tourism awareness initiatives in the Martinsville-Henry County region.
Governance
1. Request the appointment of a joint gubernatorial/legislative commission to examine the structure of local
government in Virginia, the commission’s mandate to include:
a. Examination of local government in the other 49 states for potential adaptation to Virginia.
b. Enable cities to expand their revenue base
c. Elimination of the “zero-sum” revenue base structure, which creates friction between cities and counties.
d. Elimination of redundant services and programs between contiguous cities and counties.3
2. Require full funding for HB 599 funds, in fulfillment of the Commonwealth’s commitment to cities in return for
their acquiescence in the annexation moratorium.
3. Require that the Commonwealth fully fund its obligations to the Virginia Retirement System, and refrain from
borrowing from VRA funds.
4. Explore all potential options for the generation of revenue by localities.
5. Request the elimination of “local aid to the Commonwealth” in the state budget; local aid artificially inflates state
revenues by shifting responsibility for cuts in vital services onto localities.
6. Elimination of all unfunded mandates from the Commonwealth to localities.
7. Oppose any elimination or alteration of local revenue streams, and specifically oppose any amendment to the
current manner in which the Business Occupation and Licensing Tax and the Machinery and Tools Tax are
levied.
8. Request at a minimum, level funding for operational requirements of the Henry-Martinsville Department of
Social Services.
9. Request that the General Assembly leaves intact the fire programs fund and the rescue squad assistance funds and
not use these funds as a way to balance the state budget.
10. Support legislation directing health insurance credit for retirees of local government, constitutional officers,
school division employees, and state employees.
11. Request that the Commonwealth fully fund its obligations to constitutional officers.
12. Oppose any attempt to curtail the doctrine of sovereign immunity for localities.
13. Oppose any attempt to permit collective bargaining for state and local government employees.
14. Oppose any amendment of the existing burden of proof or process in local tax appeals cases.
United States Congress
1. Urge the Federal Highway Commission to adopt the CTB’s designated route for I-73, or alternatively to preserve
the current record of decision in the event the CTB’s route is rejected.
2. In the short term, upgrade those portions of Route 220 overlaying I-73 to interstate standards.
3. Oppose any change in the route of the Amtrak Crescent train service. Encourage Amtrak to provide motorcoach
transfer service between Danville and Martinsville.
4. Endorse the imposition of an e-commerce tax, as failure to enact will deprive Martinsville and other localities
outside the Urban Corridor of transportation funds under the Virginia’s 2013 transportation legislation.
5. Request $3.72M in funds for the redevelopment of brownfields extending from the former Sara Lee site, along
Aaron Street, to Rives Road.
6. Request $6.25M in funds for the elimination and redevelopment of blighted areas in the city.4
3
There does not appear to be any momentum for this in the General Assembly; Council may wish to consider deletion.
4
Council may wish to reconsider these location and amounts.
2
7. Request legislation to provide special federal incentives to businesses locating in regions which have experienced
job losses in excess of 5% of the total workforce and/or declines in median incomes since the adoption of
NAFTA, WTO or GATT. Target such areas for increased federal funding in education or workforce retraining.
8. Extend high speed broadband service throughout southern Virginia.
9. Request enhanced state and federal financial assistance for localities which exceed the average state
unemployment rate by 300% or more 150% for a period of five consecutive years.
10. Urge the issuance of necessary permits from the Environmental Protection Agency and Army Corps of
Engineers for development of the Commonwealth Crossing Site.5
Staff Designations
City Council empowers the following staff members to speak on its behalf and in its best interests to the General
Assembly, its members and committees:
City Attorney Eric Monday
City Manager Leon Towarnicki
Other department heads as appointed by the City Manager
5
Recommend this be moved to #1.
3
City Council
Agenda Summary
Meeting Date: November 26, 2013
Item No: 7.
Department: City Council
Issue: Hear an overview of Southside Neighborhood Tour and Meeting.
Summary: Mayor Adkins will give this update.
Attachments: None
Recommendations: No action required
Get email alerts for Martinsville
A daily email when new agendas and minutes are posted.