City Council

AGENDA--CITY COUNCIL -- CITY OF MARTINSVILLE, VIRGINIA Council Chambers – Municipal Building 7:00 pm Close Session 7:30 pm Regular Session Tuesday, May 24, 2016 7:00 pm --Closed Session Items to be considered in Closed Session, in accordance with the Code of Virginia, Title 2.2, Chapter 37—Freedom of Information Act, Section 2.2-3711(A)—Closed Meetings, the following: A. Appointments to Boards and Commissions as authorized by Subsection 1. B. Consultation with legal counsel and briefings by staff members, attorneys or consultants pertaining to actual or probable litigation, or other specific legal matters requiring the provision of legal advice by such counsel, as authorized by Subsection 7. 7:30—Regular Session Invocation & Pledge to the American Flag- Vice Mayor Bowles 1. Consider approval of minutes of the May 10, 2016 Meeting. (2 mins) 2. Recognize City Employees who are eligible for Service Awards – April 1 through June 31, 2016 (10 mins) 3. Presentation of proclamation recognizing Paint the Town Purple (10 mins) 4. Hear an update from Jennifer Doss, Director of Tourism for the Martinsville-Henry County Economic Development Corporation. (15 mins) 5. Consider approval of Resolution to participate in FY 2017 Revenue Sharing Program with VDOT (10 mins) 6. Hear an update on Martinsville Mustangs (15 mins) 7. Conduct a public hearing for consideration of citizens interested in the appointment to one 3-year term position beginning July 1, 2016 and ending June 30, 2019 to the Martinsville City School Board. (10 mins) 8. Hear finance report. (5 mins) 9. Consider approval of consent agenda (2 mins) 10. Comments by members of City Council. (5 minutes) 11. Comments by City Manager. (5 minutes) 12. Business from the Floor (not televised) This section of the Council meeting provides citizens the opportunity to discuss matters, which are not listed on the printed agenda. Thus, any person wishing to bring a matter to Council’s attention under this Section of the agenda should: (1) come to the podium and state name and address; (2) state the matter that they wish to discuss and what action they would like for Council to take; (3) limit remarks to five minutes; (4) refrain from making any personal references or accusations of a factually false and/or malicious nature. Persons who violate these guidelines will be ruled out of order by the presiding officer and will be asked to leave the podium. Persons who refuse to comply with the direction of the presiding officer may be removed from the chambers.  City Council Agenda Summary Meeting Date: May 24, 2016 Item No: 1. Department: Clerk of Council Issue: Consider approval of minutes from May 10, 2016 Council Meeting Council Meeting. Summary: None Attachments: May 10, 2016 Council Meeting minutes Recommendations: Motion to approve minutes as presented. May 10, 2016 The regular meeting of the Council of the City of Martinsville, Virginia, was held on May 10, 2016, in Council Chambers, Municipal Building, at 7:30 PM with Mayor Danny Turner presiding. Council Members present included Danny Turner, Jennifer Bowles, Gene Teague, Mark Stroud and Sharon Brooks Hodge. Staff present: City Manager Leon Towarnicki, Assistant City Manager Wayne Knox, Clerk of Council Karen Roberts, Finance Director Linda Conover, Commissioner of Revenue Ruth Easley, Police Chief Sean Dunn and IT Director Esther Artis. Mayor Turner called the meeting to order. Following the invocation by Council Member Teague and Pledge to the American Flag, Mayor Turner welcomed everyone to the meeting. Consider providing assistance to the Henry-Martinsville Health Department in regard to implementation of several capital projects at the facility on Commonwealth Boulevard – City Manager Towarnicki explained that the Health Department had three projects that they are requesting the City’s assistance including an addition to the parking area, remodeling of the lobby area and replacing aged heating and air conditioning equipment. The City contracts for the work, hires the contractors and pays the invoices then the Health Department refunds the costs. Ann Lovett was present to answer any questions. Council Member Teague made a motion to provide assistance as outlined in the addendum. Council Member Hodge seconded the motion with all Council Members voting in favor to provide assistance. Consider approval of minutes of the April 18, 19 and 21, 2016 Work Sessions, April 25, 2016 Neighborhood Meeting and April 26, 2016 Meeting – Vice Mayor Bowles made a motion to approve all minutes as presented. Council Member Teague seconded the motion with all Council Members voting in favor to approve the minutes. Consider presentation of a Proclamation regarding National Police Week 2016 and Peace Officers’ Memorial Day – Council Member Stroud read the proclamation and presented it to Police Chief Dunn who thanked Council Members for the recognition on behalf of the Martinsville Police Department. May 10, 2016 Consider recognizing the month of May, 2016 as GBS/CIDP (Guillian-Barre Syndrome and Chronic Inflammatory Demyelinating Polyneuropathy (CIDP) awareness month – Council Member Teague read the proclamation and Mayor Turner presented it to Rick Forney, local GBS/CIDP liaison. Mr. Forney shared his story with Council. He thanked Council for the Proclamation and allowing him to speak on the syndrome, stating there is so much about GBS/CIDB that is not known. May 10, 2016 Consider recognizing the Martinsville-Henry County chapter of National Society of Black Engineers (NSBE) – Council Member Hodge read the Proclamation and presented it to Helen Howell, founder of the local NSBE chapter and to the students in attendance. Ms. Howell thanked Council. She explained the Nascar theme chosen this year and introduced the team coaches. Lex Hairston explained the procedure and said that the participants were very successful. Bryan Rucker, Male Student of the Year was introduced and thanked Ms. Howell for her guidance. May 10, 2016 Hear an update from Amanda Witt of the Martinsville-Henry County Chamber of Commerce regarding activities related to the City/C-PEG Small Business Development contract – Witt updated Council on Small Business and Entrepreneurial Incentives Strategic Marketing Priorities. She explained the contractual agreement and the strides C-PEG has made to advance the City’s desired key outcomes and the marketing plan. She described the growth of the incubator and visits made to other Incubators and Farmers Markets to see what makes those successful. They are planning Start Up Martinsville year two and continue to work with those who participated in year one including those who did not received rewards. She explained how they would measure growth using 2015-2016 as a benchmark. Council Members thanked Ms. Witt and C-PEG for their partnership and excelling in what Council has asked of them. Witt thanked City Manager Towarnicki and City Departments for their cooperation. Consider setting public hearing for Council’s May 24, 2016 meeting for the purpose of receiving names of citizens interested in an appointment for one 3-year term on the Martinsville City School Board, beginning July 1, 2016 and ending June 30, 2019 – City Manager Towarnicki explained that a public hearing is needed at the next Council meeting. Those residents who are interested in a position on the School Board must stand and express their interest or be named during the public hearing. Council Members would then interview May 10, 2016 those candidates. Vice Mayor Bowles made a motion to set the public hearing for May 24, 2016. Council Member Hodge seconded the motion with all Council Members voting in favor. Consider approval of FY17 budget on second reading – City Manager Towarnicki briefly summarized the proposed budget and the steps that had been taken to date with requested cuts and changes. Council Member Teague made a motion to adopt the budget on second reading. Vice Mayor Bowles seconded the motion. Mayor Turner asked the City Manager and City Attorney to relook at reversion. A roll call vote was held: Hodge, aye; Turner, aye, Stroud, aye; Teague, aye; and Bowles, aye. May 10, 2016 Consider approval of consent agenda - A motion was made by Teague and seconded by Stroud to approve the consent agenda as presented, all Council Members voted in favor. May 10, 2016 Comments by members of City Council – Hodge expressed concern about decisions that were made behind closed doors, stating that although Council passed the budget unanimously, that is not how government should work and the residents should know who made the proposal. Bowles congratulated those rewarded with the Start Up Martinsville program and said she was glad the budget was approved unanimously. Turner reminded residents of the ring ceremony for the MHS basketball team and the dedication ceremony of the scoreboards on May 22, 2016 at 5:00pm. Comments by City Manager – City Manager Towarnicki mentioned the May 14th Spring Fling uptown from 9:00-2:00 and the National Club Baseball Tournament at Hooker field the coming weekend. He said there would be a Grand Opening of the Thomas P. Dalton Idea Center on May 19, 2016 and the Big M Awards at the Martinsville High School also on May 19 at 7:00pm. He also said that the contractors would begin to take down the Bethel Lane tank on Wednesday May 11, 2016. City Attorney Monday said Carlisle School was recognized as the Best Private School in Southwest Virginia in Virginia Living Magazine. May 10, 2016 Business from the Floor (not televised) – Helen Howell – would like a way to display the awards and storage of material for the National Society of Black Engineers local chapter. Mayor Turner is looking at fundraising efforts. Stroud asked how much space they would need. Howell said a classroom size area would be sufficient. This topic has been discussed and Hodge asked for a timeframe to settle that discussion. Towarnicki said they could look at the Housing Office as a possible location. Patrick Wright – wanted to know if the City handled social security concerns for those affected by the Spruce Street Apartment fire. There being no further business, a motion was made by Council Member Teague to adjourn the meeting, seconded by Council Member Hodge with all Council Members voting in favor. The meeting adjourned at 8:45pm. ______________________________________ ______________________________________ Karen Roberts Danny Turner Clerk of Council Mayor  City Council Agenda Summary Meeting Date: May 24, 2016 Item No: 2. Department: Human Resources Issue: Recognize City Employees who are eligible for Service Awards – April1 through June 30. Summary: The Service Award Program is designed to build individual morale and show appreciation to the long-service employee for their faithful service to the City of Martinsville. Attachment: Listing of City Employees who are eligible for the service award for the fourth quarter of FY 15-16. TO BE READ BY MAYOR. NO ACTION NECESSARY. SERVICE AWARD RECIPIENTS FOURTH QUARTER - FISCAL YEAR 15-16 FOR THE PERIOD OF APRIL 1 – JUNE 30, 2016 YEARS OF NAME DEPARTMENT SERVICE JASON HAIRFIELD PUBLIC WORKS 5 COMMONWEALTH'S ALBERTO HERRERO ATTORNEY OFFICE 5 RICKY HUNDLEY WATER RESOURCES 5 ROBERT MILLS WASTEWATER PLANT 5 JOHN WHITE POLICE DEPT 5 HARVEY YORK WASTEWATER PLANT 10 MICHAEL MARTIN CITY HALL MAINTENANCE 15 CHARLES ANDERSON TELECOMMUNICATIONS 20 TONY BEAL FIRE DEPARTMENT 25 TONY TURNER POLICE DEPT 30 ROGER BLANKENSHIP TELECOMMUNICATIONS 30  City Council Agenda Summary Meeting Date: May 24, 2016 Item No: 3. Department: City Manager Issue: Presentation of proclamation recognizing June 5-11, 2016 as Paint the Town Purple Week. Summary: A representative from American Cancer Society will be present to accept the proclamation. Attachments: Proclamation Recommendations: No action needed  PROCLAMATION By virtue of the authority vested in me, I hereby proclaim the week of June 5th – June 11th, 2016, as PAINT THE TOWN PURPLE WEEK Whereas, cancer is widely recognized as a disease that touches the lives, both directly and indirectly, of a vast number of people in the City of Martinsville and the surrounding community; and Whereas, cancer’s prevalence is too profound to ignore; that it may strike anyone at any time, regardless of age, race, ethnicity, religion, and/or socio-economic status; and that too many new diagnosed cases and deaths are estimated for 2016; and Whereas, all members of the community should be knowledgeable of the existence of a local American Cancer Society office in the City of Martinsville that is available to assist cancer patients and their families or caregivers by alleviating the emotional and/or financial burdens associated with treatment; and Whereas, all citizens should become involved with Relay For Life of Martinsville and Henry County as a way to celebrate, remember, and fight back against cancer; so that, together, we can spread the message of hope and raise money to help find a cure for this dreaded disease; and Whereas, all local restaurants, businesses, and other area organizations should participate in our “Paint the Town Purple” initiative by displaying event flyers and purple ribbons or by displaying the color purple in any way possible in or around their places of business to show their support for those people in our community currently battling cancer, for those who won their fight, and for those who were taken from us too soon Therefore, I do hereby proclaim the week of June 5th – June 11th, 2016, as “Paint the Town Purple Week” and call upon all residents, community agencies, faith groups, medical facilities, restaurants, and businesses to participate in this initiative to show their support for cancer patients and their families, thereby bringing this community closer together for a common cause. Now therefore, I Danny Turner, do hereby recognize June 5th – June 11th, 2016, as “Paint the Town Purple Week” in the City of Martinsville and I call this observance to the attention of all our citizens. _________________________________________________ Mayor Danny Turner  City Council Agenda Summary Meeting Date: May 24, 2016 Item No: 4. Department: City Manager Issue: Hear an update from Jennifer Doss, Director of Tourism for the Martinsville-Henry County Economic Development Corporation. Summary: Jennifer Doss, MHC EDC Director of Tourism will present an update on activities related to the Tourism office and Visitor’s Center. Attachments: None Recommendations: Presented for information purposes.  City Council Agenda Summary Meeting Date: May 24, 2016 Item No: 5. Department: Public Works Issue: Uptown Paving Project – VDOT Revenue Sharing Project Extension Addendum Summary: In FY 2014 VDOT began using the state-wide Programmatic Project Administration Agreement (PPAA) for Revenue Sharing projects that were funded with revenue sharing funds. This agreement was valid for three fiscal years with an option to extend this agreement for an additional three fiscal years. The City’s PPAA is expiring on June 30, 2016 (FY2016). In order to continue with the current agreement for the Revenue Sharing Project, the City must execute a Project Extension Addendum, extending the deadline until June 30, 2019. In addition, Council must adopt the Resolution assuring its continued commitment to the funding of this project. All necessary funding for this project has been approved in the adopted FY17 budget. The Uptown Paving Project is on schedule for construction in the summer of 2017. Attachments: Resolution of Assurance to Commit Funding to VDOT Revenue Sharing Project for the Uptown Paving Project Recommendations: Approve Resolution to participate in FY 2017 Revenue Sharing Program with VDOT  RESOLUTION A RESOLUTION OF ASSURANCE TO COMMIT FUNDING TO VDOT REVENUE SHARING PROGRAM FOR THE UPTOWN REPAVING PROJECT WHEREAS, the City of Martinsville has previously submitted applications for allocation of funds approved through the Virginia Department of Transportation Revenue Sharing Program; and, WHEREAS, the city of Martinsville is committed to meeting its financial obligations under the Virginia Department of Transportation Revenue Sharing Program; and, THEREFORE, BE IT RESOLVED, that the Council of the City of Martinsville hereby commits to fund its local share of the construction of the project under agreement with the Virginia Department of Transportation in accordance with the project financial documents.; and, BE IT FURTHER RESOLVED, that the City Manager is hereby authorized to execute, on the behalf of the City of Martinsville, all necessary agreements required in conjunction with said project. Adopted this 24th day of May, 2016 ******* ATTEST: __________________________ ________________ Clerk of Council Date At a regularly scheduled meeting of the City of Martinsville Council held on May 24, 2016, on a motion by ________________________, seconded by ________________________, the above resolution was adopted by a vote of ___ to ___.  PROGRAMMATIC PROJECT ADMINISTRATION AGREEMENT EXTENSION ADDENDUM Revenue Sharing Projects THIS ADDENDUM is made and executed in triplicate this ____ day of ____________, 20__, by and between the City of Martinsville Virginia, hereinafter referred to as the LOCALITY and the Commonwealth of Virginia, Department of Transportation, hereinafter referred to as the DEPARTMENT. WHEREAS, the LOCALITY and the DEPARTMENT, entered into a Programmatic Project Administration Agreement for Revenue Sharing Projects on August 13, 2013; and WHEREAS, said agreement has an initial term of three fiscal years (each year beginning July 1st - June 30th), and will expire on June 30, 2016, and may be extended for one additional term of three fiscal years; and WHEREAS, the parties to the agreement hereby declare their intent to extend said agreement as provided in Paragraph 1 of said agreement and further declare that such terms and provisions provided therein shall remain unchanged. NOW THEREFORE, in consideration of the mutual premises contained therein and in this Addendum, the parties agree to extend said agreement for one additional term of three fiscal years with a new expiration date of June 30, 2019. IN WITNESS WHEREOF, each party hereto has caused this Addendum to be executed as of the day, month, and year first herein written. CITY OF MARTINSVILLE, VIRGINIA: _____________________________________ Leon E. Towarnicki Typed or printed name of signatory City Manager _________________________ Title Date __________________________ __________________________ Signature of Witness Date NOTE: The official signing for the LOCALITY must attach a certified copy of his or her authority to execute this addendum. COMMONWEALTH OF VIRGINIA, DEPARTMENT OF TRANSPORTATION: ______________________________________ __________________________ Chief of Policy Date Commonwealth of Virginia Department of Transportation ______________________________________ __________________________ Signature of Witness Date UPTOWN PAVING PROJECT-REVISED 5/19/2016 VDOT FUNDS REQUESTED VDOT CITY Street From To Length Width SY 1-1/2" Unit Price Total Year Amount 50% Commitment Church Moss Clay 2300 35 8944 738 $135 $99,619 FY 14 $139,286 $69,643 $69,643 Main Franklin Clay 1400 35 5444 449 $135 $60,638 FY 15 $450,000 $225,000 $225,000 Bridge Main Church 300 25 833 69 $135 $9,281 FY 16 $325,000 $162,500 $162,500 Walnut Main Church 300 20 667 55 $135 $7,425 FY 17 $0 $0 $0 Lester Main Church 300 45 1500 124 $135 $16,706 $914,286 $457,143 $457,143 Clay Main Church 300 35 1167 96 $135 $12,994 Main Moss Jones 700 30 2333 193 $135 $25,988 VDOT FUNDS REIMBURSED Ford Depot Main 250 25 694 57 $135 $7,734 Total VDOT City Church Clay Starling 1400 40 6222 513 $135 $69,300 11/14 $105,443 $52,722 $52,722 paving around NCI 2294 Tons 10/15 $65,321 $30,160 $35,161 crosswalks phase 1 Paving Subtotal $309,684 Totals $170,764 $82,882 $87,883 Milling 7250 35.0 28194 $10.00 $281,944 CITY FUNDS COMMITTED $457,143 SF FT CITY FUNDS SPENT $87,883 31 Crosswalks 8000 2000 CURRENT OBLIGATION = $369,261 = Resolution to Commit Funds amount unit price $15.00 $7.50 total $120,000 $15,000 $135,000 CURRENT ESTIMATE $650,792 Subtotal $591,629 50% SPLIT WITH VDOT $325,396 Contingency at 10% $59,163 BUDGETED IN FY17 $325,000 budgeted in FY17 FY17 VDOT STREET MAINT FUND $44,261 can come from FY 17 VDOT 1.373106 miles TOTAL $650,792 (IF NEEDED) $369,261 maintenance funds if needed VDOT Funds Previously Requested $457,143 VDOT Funds Previously Spent -$105,443 VDOT Funds Remaining Balance $351,700 CITY Funds Needed 50% $325,396 VDOT Funds Needed 50% $325,396  City Council Agenda Summary Meeting Date: May 24, 2016 Item No: 6. Department: City Manager Issue: Hear an update from Brian McConnell, General Manager of the Martinsville Mustangs regarding the upcoming 2016 season. Summary: Brian McConnell, GM for the Mustangs will present information on the Martinsville Mustangs and the upcoming 2016 baseball season at Hooker Field. Attachments: None Recommendations: Presented for information purposes.  City Council Agenda Summary Date: May 24, 2015 Item No: 7. Department: City Attorney Issue: Conduct a public hearing for consideration of citizens interested in the appointment for one three-year term position beginning July 1, 2016 and ending June 30, 2019 to the Martinsville City School Board. Summary: Pursuant to Code of Virginia section 22.1-29.1, a public hearing is necessary to introduce and consider names of persons interested in appointment to a vacancy on the Martinsville School Board and to receive the views of citizens within the school division. This state code section also states that no nominee or applicant whose name has not been considered at the public hearing shall be appointed as a school board member. Further, the actual appointment must be made at least seven days after the hearing; appointment will therefore be made at the June 14, 2016 Council meeting. Attachments: Current Martinsville School Board members Recommended Action: Conduct public hearing.  City Council Agenda Summary Meeting Date: May 24, 2016 Item No: 8. Department: Finance Issue: Financial Report Summary: FY16 – As of 4/30/2016 - Revenues & Expenditures; Combined Balance Sheet; Projected Fund Balance Exclusive of School and Special Revenue funds, actual revenues were $67,123,029, 102.3% of the anticipated $65,596,218 through April 30, 2016. These amounts include the loan proceeds for the AMI Project in both Water and Electric Funds. Having received nine months receipts, Local Sales & Use Taxes collected through the same time period were greater than anticipated by $375,692, for total receipts of $1,524,308. Overall, Utility revenues were slightly less than anticipated, having received 99.97% through April 30. Actual expenditures were $55,032,503, which represents 96.7% of the anticipated amount of $56,881,254. The “actual” figures include all outstanding encumbrances of $808,337. As of April 30th, the total Combined Fund Balance and Utility Cash/Cash Equivalent was $32,487,455, an increase from FY15 year-end of $13,039,737, due to the loan proceeds on hand of $16,590,725. The balance of loan proceeds will decrease as the projects progress towards completion. The available cash-on-hand for all City Funds was $12,981,190, a decrease of $166,053 over the same time period last year. Attachment: Consolidated Revenues and Expenditures – 4-30-16 Combined Balance Sheet – 4-30-16 Projected Fund Balance FY16 – 5-24-16 Recommendations: Motion to approve financial report.  City of Martinsville Combined Balance Sheet FY16 - 04/30/16 CURRENT JUNE 30, 2015 TOTAL LIABILITIES FUND BAL & FUND BAL & DIFFERENCE FUND ASSETS &RESERVES CASH & EQUIV CASH EQUIV FROM FY15 GENERAL FUND $ 11,010,316 $ (6,542,918) $ 4,467,397 $ 7,851,460 $ (3,384,063) MEALS TAX $ 692,130 $ - $ 692,130 $ 825,849 $ (133,719) SCHOOL CAFETERIA $ 949,515 $ (298) $ 949,217 $ 965,571 $ (16,354) REFUSE COLLECTION FUND $ 5,661,125 $ - $ 5,661,125 $ 6,705,304 $ (1,044,179) TELECOMMUNICATIONS $ (38,970) $ (52,764) $ (91,734) $ (355,914) $ 264,180 WATER FUND $ 3,917,686 $ - $ 3,917,686 $ 523,153 $ 3,394,533 SEWER FUND $ 10,152,845 $ - $ 10,152,845 $ 333,165 $ 9,819,680 ELECTRIC FUND $ 5,590,423 $ - $ 5,590,423 $ 1,981,702 $ 3,608,721 CAPITAL RESERVE FUND $ 435,465 $ - $ 435,465 $ 697,465 $ (262,000) SCHOOL FUND $ 810,068 $ (58,101) $ 751,967 $ - $ 751,967 SCHOOL FEDERAL PROGRAMS $ (71,261) $ (71) $ (71,332) $ (80,128) $ 8,797 CDBG FUND $ 158,697 $ (145,380) $ 13,318 $ (53,031) $ 66,349 HOUSING CHOICE $ 18,945 $ - $ 18,945 $ 53,122 $ (34,177) TOTAL $ 39,286,987 $ (6,799,532) $ 32,487,455 $ 19,447,718 $ 13,039,737 RESERVED FUNDS INSURANCE TRUST FUND $ 209,830 $ - $ 209,830 $ 266,878 $ (57,048) INMATE TRUST FUND $ 170,628 $ - $ 170,628 $ 135,469 $ 35,159 Fiduciary Agency Funds: 05-SVRFA $ 44,950 $ (709) $ 44,241 $ 8,442 $ 35,799 06-Dan River ASAP $ 440,925 $ (221,121) $ 219,804 $ 247,366 $ (27,562) 15-PRCJTA $ 392,393 $ - $ 392,393 $ 430,279 $ (37,886) 30-BRRL $ 463,624 $ (4) $ 463,620 $ 89,923 $ 373,697 TOTALS: $ 1,341,892 $ (221,833) $ 1,120,058 $ 776,010 $ 344,048  City of Martinsville Consolidated Revenues and Expenditures FY16 - April 30, 2016 Actual Remaining Difference Budget Anticipated YTD Balance Ant vs. Actual General Fund Revenues $ 30,608,522 $ 21,062,317 $ 22,582,392 $ 8,026,130 107.2% Expenditures 34,371,861 27,504,060 26,195,917 8,175,944 95.2% Excess (deficiency) of revenues over expenditures $ (3,763,339) $ (6,441,743) $ (3,613,525) (Fund Bal contrib) Actual Remaining Difference Budget Anticipated YTD Balance Ant vs. Actual Capital Funds Meals Tax Revenues $ 2,066,792 $ 1,580,286 $ 1,599,256 $ 467,536 101.2% Expenditures 2,066,792 1,732,975 1,732,975 333,817 100.0% Excess (deficiency) of revenues over expenditures $ - $ (152,689) $ (133,719) Capital Reserve Revenues $ 1,427,214 $ 904,395 $ 904,395 $ 522,819 100.0% Expenditures 2,025,417 1,365,900 1,365,900 659,517 100.0% Excess (deficiency) of revenues over expenditures $ (598,203) $ (461,505) $ (461,505) TOTAL CAPITAL FUNDS: $ (598,203) $ (614,194) $ (595,224) (Fund Bal contrib) Actual Remaining Difference Budget Anticipated YTD Balance Ant vs. Actual Refuse Fund Revenues $ 2,229,000 $ 1,696,500 $ 1,842,566 $ 386,434 108.6% Expenditures 4,457,315 3,003,955 2,804,051 1,653,264 93.3% Excess (deficiency) of revenues over expenditures $ (2,228,315) $ (1,307,455) $ (961,485) MINet/Fiber Optic Fund Revenues $ 1,617,343 $ 1,218,525 $ 1,281,356 $ 335,987 105.2% Expenditures 1,316,388 1,051,904 1,035,845 280,543 98.5% Excess (deficiency) of revenues over expenditures $ 300,955 $ 166,621 $ 245,512 Water Fund (*Revenues include Loan Proceeds) Revenues $ 3,305,000 $ 5,464,996 $ 5,443,171 $ (2,138,171) 99.6% Expenditures 3,755,000 2,085,146 1,898,697 1,856,303 91.1% Excess (deficiency) of revenues over expenditures $ (450,000) $ 3,379,850 $ 3,544,474 Sewer Fund (*Revenues include Loan Proceeds) Revenues $ 4,775,436 $ 13,342,675 $ 13,605,622 $ (8,830,186) 102.0% Expenditures 5,075,436 3,931,450 3,921,748 1,153,688 99.8% Excess (deficiency) of revenues over expenditures $ (300,000) $ 9,411,225 $ 9,683,873 Electric Fund (*Revenues include Loan Proceeds) Revenues $ 18,808,905 $ 20,326,524 $ 19,864,271 $ (1,055,366) 97.7% Expenditures 21,525,821 16,205,864 16,077,370 5,448,451 99.2% Excess (deficiency) of revenues over expenditures $ (2,716,916) $ 4,120,660 $ 3,786,901 TOTAL UTILITY FUNDS: $ (5,695,231) $ 15,604,280 $ 16,053,764 (Fund Bal contrib)  Consolidated Revenues and Expenditures FY16 - April 30, 2016 Actual Remaining Difference Budget YTD Balance Budg vs. Actual Cafeteria Revenues $ 1,398,383 $ $ 1,158,264 $ 240,119 82.8% Expenditures 1,486,358 1,190,995 295,363 80.1% Excess (deficiency) of revenues over expenditures $ (87,975) $ $ (32,731) Schools Revenues $ 23,145,703 $ $ 17,569,423 $ 5,576,280 75.9% Expenditures 23,204,319 16,875,197 6,329,122 72.7% Excess (deficiency) of revenues over expenditures $ (58,616) $ $ 694,225 Federal Programs Revenues $ 2,319,890 $ $ 1,660,958 $ 658,932 71.6% Expenditures 2,319,890 1,669,896 649,994 72.0% Excess (deficiency) of revenues over expenditures $ - $ $ (8,939) TOTAL SCHOOL FUNDS: $ (146,591) $ - $ 652,555 (fund bal contrib) Actual Remaining Budget YTD Balance Special Revenue Funds CDBG Fund Revenues $ 617,292 $ 813,846 $ (196,554) 131.8% Expenditures 1,535,864 747,497 788,367 48.7% Excess (deficiency) of revenues over expenditures $ (918,572) $ 66,348 Housing Choice Fund Revenues $ - $ 2,952 $ (2,952) Expenditures 5,348 37,129 (31,781) 694.3% Excess (deficiency) of revenues over expenditures $ (5,348) $ (34,177) TOTAL SPECIAL REVENUE FUNDS: $ (923,920) $ 32,171 Actual Remaining Difference Budget Anticipated YTD Balance Ant vs. Actual GRAND TOTALS: (excluding Schools & Special Revenues) Revenues: $ 64,838,212 65,596,218 $ 67,123,029 $ (2,284,817) 102.3% Expenditures 74,594,030 56,881,254 55,032,503 19,561,527 96.7% Excess (deficiency) of revenues over expenditures $ (9,755,818) 8,714,964 $ 12,090,527 Local Sales/Use Taxes $ 1,900,000 $ 1,397,070 $ 1,524,308 $ 375,692 109.1% Meals Taxes $ 1,700,000 $ 1,396,890 $ 1,415,070 $ 284,930 101.3% The Budgeted Revenue amounts do not include any contributions from Fund Balance.  CITY OF MARTINSVILLE PROJECTED FUND BALANCE YE FY16 (5/24/16 Council meeting) Projected Projected Audited Fund Budgeted Budgeted Projected Fund Balance Revenues Expenditures Budgeted Balance Net (Decrease) 06/30/15 FY16 FY16 Depreciation 06/30/16 Increase GENERAL 7,851,460 31,016,761 33,693,461 5,174,760 (2,676,700) MEALS TAX 825,849 2,078,373 2,066,792 837,430 11,581 CAPITAL RESERVE 697,465 1,200,649 1,742,841 155,273 (542,192) TOTAL CAPITAL FUNDS 1,523,314 3,279,022 3,809,633 992,703 (530,611) REFUSE 6,705,304 2,200,936 4,075,714 225,000 5,055,526 (1,649,778) WATER 523,153 6,044,767 3,071,133 250,000 3,746,787 3,223,634 SEWER 333,165 14,095,149 4,856,227 300,000 9,872,087 9,538,922 ELECTRIC 1,981,702 23,003,879 21,605,611 450,000 3,829,970 1,848,268 TOTAL UTILITY FUNDS 9,543,324 45,344,731 33,608,685 1,225,000 22,504,370 12,961,046 *Cash & Cash Equivalent Reported for Utilities CAFETERIA 965,571 1,398,383 1,486,358 877,596 (87,975) SCHOOLS 0 23,131,168 23,189,784 (58,616) (58,616) SCHOOL GRANTS (80,128) 1,780,061 1,780,061 (80,128) 0 TOTAL SCHOOL FUNDS 885,443 26,309,612 26,456,203 738,852 (146,591) TELECOMMUNICATIONS (355,914) 1,643,871 1,220,694 67,263 423,177 CDBG (53,031) 1,545,513 1,521,072 (28,590) 24,441 HOUSING CHOICE 53,122 3,010 37,130 19,002 (34,120) TOTAL SP REV FUNDS (355,823) 3,192,394 2,778,896 57,675 413,498 TOTAL ALL FUNDS 19,447,718 109,142,520 100,346,878 1,225,000 29,468,360 10,020,642 Fund Balance Summary Total Funds: Total Category: Non-spendable: 2,151,051 Inventory 2,145,626 Prepaid Items - Gen Fund 5,425 Restricted: 0 Capital Proj - Meals Tax Fund 0 Capital Reserve Fund Project 0 Committed to: 845,195 PART 28,725 Housing Choice 19,002 Cafeteria Fund 877,596 School Grants Fund -80,128 Assigned to: 992,703 Capital Reserve Fund 155,273 Meals Tax Fund 837,430 Unassigned: 25,479,411 Non-utility Funds: 4,312,458 Utility Funds: 21,166,953 Totals: 29,468,360 29,468,360 Unassigned Comparison to Policy Recommended Projected Variance Non-Utility 3,369,346 4,312,458 943,112 Utility 6,106,918 21,166,953 15,060,035 Total: 9,476,264 25,479,411 16,003,147  City Council Agenda Summary Meeting Date: May 24, 2016 Item No: 9. Department: Finance Issue: Appropriation Approvals Summary: The attachment amends the FY16 Budget with appropriations in the following funds: General: $ 12,406 – Confiscated Funds; Additional State Funds; Reimbursement School Operating: $ 3,000 – Private Grant Attachments: Consent Agenda 5-24-16 Recommendations: Approve  BUDGET ADDITIONS FOR 05/24/16 ORG OBJECT DESCRIPTION DEBIT CREDIT FY16 General Fund: 01100904 442401 Local Confiscated Assets - Police Dept 229 01311085 506118 Police Dept - Local Confiscated Assets 229 01100904 442402 Local Confiscated Assets - Commonwealth's Attorney 229 01221082 506118 Commonwealth's Attorney - Local Confiscated Assets 229 Local confiscated funds 01101916 434105 Categorical Shared Exp State - Comm Atty/Office Expenses 10,000 01221082 508208 Commonwealth's Attorney - Software 10,000 Additional funding for Case File Management System 01100909 490104 Advance/Recovered Costs 1,948 01331108 501300 Sheriff/Corrections - Part-time & Temporary Wages 1,470 01331108 502100 Sheriff/Corrections - Social Security 91 01331108 502110 Sheriff/Corrections - Medicare 21 01331108 506008 Sheriff/Corrections - Vehicle Equipment & Maint. 294 01331110 506200 Sheriff/Annex - Prisoner Allowance 72 Reimbursement from Henry County for litter pickup-April Total General Fund: 12,406 12,406 School Operating Fund: 18103919 489904 Private Grants - Donations/Contributions/Gifts 3,000 81621310 561120 Support Staff - Instructional S & W 3,000 Harvest Mathletes Donation Total School Operating Fund: 3,000 3,000