City Council

AGENDA--CITY COUNCIL -- CITY OF MARTINSVILLE, VIRGINIA Council Chambers – Municipal Building 6:30pm Closed Session 7:30pm Regular Session Tuesday, June 14, 2016 6:30 pm --Closed Session 1. Items to be considered in Closed Session, in accordance with the Code of Virginia, Title 2.2, Chapter 37—Freedom of Information Act, Section 2.2-3711(A)—Closed Meetings, the following: a. Appointments to Boards and Commissions as authorized by Subsection 1. b. Consultation with legal counsel and briefings by staff members, attorneys or consultants pertaining to actual or probable litigation, or other specific legal matters requiring the provision of legal advice by such counsel, as authorized by Subsection 7 7:30—Regular Session Invocation & Pledge to the American Flag- Council Member Stroud 1. Consider approval of minutes from the May 24, 2016 Meeting. (2 mins) 2. Present a Proclamation honoring the Martinsville High School Varsity Girls Track 4 x 100 meter relay team for winning the Virginia High School League 2A State Championship 3. Hear an update regarding the meter replacement and street lighting upgrade projects 4. Consider approval of consent agenda (2 mins) 5. Comments by members of City Council. (5 minutes) 6. Comments by City Manager. (5 minutes) 7. Business from the Floor (not televised) This section of the Council meeting provides citizens the opportunity to discuss matters, which are not listed on the printed agenda. Thus, any person wishing to bring a matter to Council’s attention under this Section of the agenda should: (1) come to the podium and state name and address; (2) state the matter that they wish to discuss and what action they would like for Council to take; (3) limit remarks to five minutes; (4) refrain from making any personal references or accusations of a factually false and/or malicious nature. Persons who violate these guidelines will be ruled out of order by the presiding officer and will be asked to leave the podium. Persons who refuse to comply with the direction of the presiding officer may be removed from the chambers.  City Council Agenda Summary Meeting Date: June 14, 2016 Item No: 1. Department: Clerk of Council Issue: Consider approval of minutes from May 24, 2016 Council Meeting Council Meeting. Summary: None Attachments: May 24, 2016 Council Meeting minutes Recommendations: Motion to approve minutes as presented. May 24, 2016 The regular meeting of the Council of the City of Martinsville, Virginia was held on May 24, 2016, in Council Chambers, Municipal Building, at 7:30 PM with Mayor Danny Turner presiding. Council Members present included: Danny Turner, Jennifer Bowles, Gene Teague, Mark Stroud and Sharon Brooks Hodge. Staff present included: City Manager Leon Towarnicki, Assistant City Manager Wayne Knox, Clerk of Council Karen Roberts, Finance Director Linda Conover, and City Engineer Chris Morris. Mayor Turner called the meeting to order and advised Council would go into Closed Session beginning at 7:00 PM. In accordance with Section 2.1-344 (A) of the Code of Virginia (1950, and as amended) and upon a motion by Council Member Hodge, seconded by Council Member Stroud, with the following 5-0 recorded vote: Council Member Hodge, aye; Vice Mayor Bowles, aye; Council Member Stroud, aye; Council Member Teague, aye; and Mayor Turner, aye. Council convened in Closed Session for the purpose of discussing the following matters: (A) Appointments to boards and commissions as authorized by Subsection1 and (B) Consultation with legal counsel and briefings by staff members, attorneys or consultants pertaining to actual or probable litigation, or other specific legal matters requiring the provision of legal advice by such counsel, as authorized by Subsection 7. At the conclusion of Closed Session, each returning member of Council certified that (1) only public business matters exempt from open meeting requirements were discussed in said Closed Session; and (2) only those business matters identified in the motion convening the Closed Session were heard, discussed, or considered during the Session. On a motion by Council Member Hodge, seconded by Council Member Hodge, with the following 5-0 recorded vote in favor to return to Open Session: Council Member Stroud, aye; Mayor Turner, aye; Council Member Teague, aye; Vice Mayor Bowles, aye; Council Member Hodge, aye. Business from Closed Session – A motion was made by Council Member Teague to reappoint Madie Roundtree to the Southern Area Agency on Aging Board of Directors. Council Member Hodge seconded the motion with all Council Members voting in favor. Following the invocation by Vice Mayor Bowles and Pledge to the American Flag, Mayor Turner welcomed everyone to the meeting. Consider approval of minutes from the May 10, 2016 Council Meeting - on a motion by Council Member Hodge, seconded by Council Member Stroud, with a 5-0 Council vote in favor to approve the minutes as presented. Recognize City Employees who are eligible for Service Awards – April 1 through June 31, 2016 – City Manager Towarnicki recognized employees and thanked them for their years of service. May 24, 2016 Presentation of proclamation recognizing Paint the Town Purple – Michelle Grant, Volunteer for the American Cancer Society presented Council with gift bags. Vice Mayor Bowles read the proclamation. Bowles and Mayor Turner presented the proclamation to Ms. Grant. Grant thanked Council, stating purple is the survivor’s color and asked that all members of the community embrace the challenge to display purple in recognition of those who have fought and those who have survived cancer. Pancreatic cancer will be the second cause of death in the coming year and there is no screening test to diagnose it. Relay for Life is Friday, June 10, 2016 at Bassett High School. May 24, 2016 Hear an update from Jennifer Doss, Director of Tourism for the Martinsville-Henry County Economic Development Corporation – Doss provided Council information regarding activities and events available to the public and to the youth of Martinsville. All activities are listed on the VisitMartinsville.com website for the public to access at any time. She encourages local groups to send in information on upcoming events as well. She explained that new signs installed on local trails would include a scanable code to access additional attractions within walking distance using the QR Code reading app. Several Martinsville businesses will be featured the second week of June on WSLS-10. Council Member Hodge thanked her for the printed form detailing activities available to the public. Mayor Turner mentioned that the driving range would open soon at the Sports Complex. Vice Mayor Bowles asked if Doss could pass this information out to the Boys and Girls Club also. Doss said the information has already been shared with the home school community and public school students. Doss said information could be found on numerous social media outlets including Facebook, Twitter, Periscope, and others. City Manager Towarnicki said Doss and her department have been phenomenal to work with and were beneficial during the baseball tournament recently. Consider approval of Resolution to participate in FY 2017 Revenue Sharing Program with VDOT – Chris Morris summarized the uptown paving project and the agreement with VDOT. Vice Mayor Bowles made a motion to participate in the FY17 Revenue Sharing program, Hodge seconded the motion and all Council Members voted in favor. May 24, 2016 Hear an update on Martinsville Mustangs – Brian McConnell, General Manager for the Mustangs updated Council on the schedule and introduced the new Mustang’s Coach and Assistant General Manager. Opening day is May 31, 2016. Players will be in town next week. There will be three fireworks shows this season on June 18, July 2 and August 5. Star Wars shirts will be auctioned off with all proceeds going to the American Cancer Society. Events include Salute the Troops July 23 and Ballpark BeerFest July 9. Host families are needed for players who will be coming to the area from around the country. Conduct a public hearing for consideration of citizens interested in the appointment to one 3-year term position beginning July 1, 2016 and ending June 30, 2019 to the Martinsville City School Board – City Attorney Monday explained state law requires anyone interested in a position with the school board will need their name mentioned during tonight’s meeting and asked that they state their interest in being considered for the School Board vacancy. Council is required to wait seven days before they can make a decision. Mayor Turner opened the public hearing. Artis Law, Pam Allen, Patrick Wright all approached the podium and declared their interest in the vacancy. City Attorney Monday announced Rives Coleman, Shelby White, Eric Hruza and Nelson Edwards would like to be considered for the vacancy also. Towarnicki said those interested would be contacted soon and an interview scheduled. Hodge asked about the time frame for each interview and how would the order be determined. Council suggested that the interviews be completed on Monday, June 13 beginning at 7:00pm. Teague explained that anyone who could not attend Monday could be interviewed the following Tuesday. May 24, 2016 Hear finance report – Linda Conover summarized the finance report including revenues and expenditures, combined balance sheet and projected fund balance. Vice Mayor Bowles made a motion to approve the finance report as presented. Council Member Hodge seconded the motion with all Council Members voting in favor. May 24, 2016 May 24, 2016 Consider approval of consent agenda - A motion was made by Council Member Teague and seconded by Vice Mayor Bowles to approve the consent agenda as presented, all Council Members voted in favor. May 24, 2016 Comments by members of City Council – Council Member Stroud said it was good to see the sun and a beautiful day and said he was glad to see Channel 10 in town. Vice Mayor Bowles shared that she has three interns scheduled this summer. She congratulated everyone who completed the Start Up Martinsville program. She also mentioned a local job fair in June at Martinsville Speedway, Rooster Walk and congratulated those students who received the Big M awards. Bowles said that City of Hope in Tanzania received the old Martinsville uniforms. Mayor Turner thanked the Class of 1975 for donating the new scoreboard to the high school. He also shared information regarding the Memorial Day ceremony to be held at People’s Cemetery at 10:30am and that Miss America would be in Martinsville. Comments by City Manager – City Manager Towarnicki shared that a Memorial Day ceremony would also be held at Roselawn. Disclosure Statements are due June 15, 2016. The work session with Johnson Controls regarding the sludge project will tentatively meet June 14th at 7:30. There will be an open event June 2, 2016 for the new driving range at the Sports Complex. Towarniski explained Environ, a new business managed by a local entrepreneur that will be a subscription-based service for weekly recycling pickup with a pilot program beginning in the Mulberry area. Hodge asked about the trash ordinance, Towarnicki said that with the planned schedule that would not be an issue. May 24, 2016 Business from the Floor (not televised) – no one approached the podium There being no further business, a motion was made by Hodge to adjourn the meeting, seconded by Teague with all Council Members voting in favor. The meeting adjourned at 8:30pm. ______________________________________ ______________________________________ Karen Roberts Danny Turner Clerk of Council Mayor  City Council Agenda Summary Meeting Date: June 14, 2016 Item No: 2. Department: Mayor and Council Issue: Present a Proclamation honoring the Martinsville High School Varsity Girls Track 4 x 100 meter relay team for winning the Virginia High School League 2A State Championship. Summary: On Saturday, June 4th, the Martinsville High School varsity girls track 4 x 100 meter relay team won the Virginia High School League Group 2A state championship in that event. The VHSL Group 1A/2A state track and field championships were held at Radford University on June 3rd and 4th. The Martinsville relay team consisting of Tamara Estes, Deja Brandon, Shanique Martin, Kayla Mitchell, and alternate Geri White upheld their #1 ranking in winning the event with a time of 50.87 seconds. VHSL awards championships for individual track and field events as well as team championships based on accumulated points. The Martinsville varsity boys team finished tied for third in the same 2A state meet. Attachments: Proclamation honoring the MHS Varsity Girls 4 x 100 meter relay team. Recommendations: No action needed by Council  Proclamation HONORING THE MARTINSVILLE HIGH SCHOOL VARSITY GIRLS 4 X 100 METER RELAY TEAM WHEREAS, Martinsville High School is a member of the Virginia High School League, competing in the Piedmont District with other local and regional teams in a variety of high school sports; and WHEREAS, the Martinsville High School varsity girls 4 x 100 meter relay team competed in the VHSL Group 2A state track and field championships on Saturday June 4, 2016 at Radford University; and WHEREAS, the MHS Girls 4 x 100 meter relay team won the event and state championship with a time of 50.87 seconds; and WHEREAS, team members are Tamara Estes, Deja Brandon, Shanique Martin, Kayla Mitchell, and alternate Geri White; and WHEREAS, Coaches Nate Hairston and Earl Dodson along with all the team members are to be congratulated for their hard work, dedication, and outstanding achievement; NOW, THEREFORE, on this 14th day of June, 2016, Martinsville City Council hereby recognizes and commends the Martinsville High School varsity girls 4 x 100 meter relay team for their extraordinary achievement in winning the Virginia High School League Group 2A state championship and for being a source of pride for Martinsville City Schools and our entire community. _________________________________ Danny Turner, Mayor  City Council Agenda Summary Date: June 14, 2016 Item No: 3. Department: Electric Department Issue: Hear an update regarding the meter replacement and street lighting upgrade projects. Summary: Staff will present an update on progress and scheduling regarding replacement of electric and water meters, and conversion of City street lighting to LED. Attachments: None Recommendations: No action needed - presented for information purposes only.  City Council Agenda Summary Meeting Date: June 14, 2016 Item No: 4. Department: Finance Issue: Appropriation Approvals Summary: The attachment amends the FY16 Budget with appropriations in the following funds: General: $ 6,278 – Grant funds & Reimbursements Attachments: Consent Agenda 6-14-16 Recommendations: Approve  BUDGET ADDITIONS FOR 06/14/16 ORG OBJECT DESCRIPTION DEBIT CREDIT FY16 General Fund: 01102926 405555 Categorical Federal - Brownfields Grant - EPA 3,762 01811241 503136 Community Development - Prof. Services - Consultant 2,166 01811241 505500 Community Development - Travel 1,596 Consulting fees & travel related to Brownfields remediation 01100909 490104 Advance/Recovered Costs 500 01321102 506130 Fire Dept. - Repair & Maint.-Burn Building 500 Reimbursements for training supplies 01100909 490104 Advance/Recovered Costs 2,016 01331108 501300 Sheriff/Corrections - Part-time & Temporary Wages 1,520 01331108 502100 Sheriff/Corrections - Social Security 94 01331108 502110 Sheriff/Corrections - Medicare 22 01331108 506008 Sheriff/Corrections - Vehicle Equipment & Maint. 304 01331110 506200 Sheriff/Annex - Prisoner Allowance 76 Reimbursement from Henry County for litter pickup-May Total General Fund: 6,278 6,278