City Council

AGENDA--CITY COUNCIL -- CITY OF MARTINSVILLE, VIRGINIA Council Chambers – Municipal Building 7:00 pm Closed Session 7:30 pm Regular Session Tuesday, June 28, 2016 7:00 pm --Closed Session Items to be considered in Closed Session, in accordance with the Code of Virginia, Title 2.2, Chapter 37—Freedom of Information Act, Section 2.2-3711(A)—Closed Meetings, the following: A. Appointments to Boards and Commissions as authorized by Subsection 1. 7:30—Regular Session Invocation & Pledge to the American Flag- Council Member Teague 1. Consider approval of minutes of the June 14, 2016 Meeting. (2 mins) 2. Consider adoption of a resolution in support of early childhood education. (15 mins) 3. Consider adoption of a Council resolution in support of redistricting reform in Virginia. (15 mins) 4. Recognize retired Fire Department Assistant Chief William Hooper for completion of the Executive Fire Officer program through the National Fire Academy. (10 mins) 5. Consider setting a public hearing regarding rezoning property located at 925 Boden Street from R-9 Residential to C-3 Commercial.. (10 mins) 6. Consider approval of a Memorandum of Understanding with the Martinsville-Henry County Chamber of Commerce’s Partnership for Economic Growth (C-PEG) for certain services related to expansion of efforts involving small business development in the City of Martinsville for FY17. (10 mins) 7. Hear a presentation regarding a possible project involving changes and upgrades to the City’s wastewater treatment plant. (60 mins) 8. Comments by members of City Council. (5 minutes) 9. Comments by City Manager. (5 minutes) 10. Business from the Floor (not televised) This section of the Council meeting provides citizens the opportunity to discuss matters, which are not listed on the printed agenda. Thus, any person wishing to bring a matter to Council’s attention under this Section of the agenda should: (1) come to the podium and state name and address; (2) state the matter that they wish to discuss and what action they would like for Council to take; (3) limit remarks to five minutes; (4) refrain from making any personal references or accusations of a factually false and/or malicious nature. Persons who violate these guidelines will be ruled out of order by the presiding officer and will be asked to leave the podium. Persons who refuse to comply with the direction of the presiding officer may be removed from the chambers.  City Council Agenda Summary Meeting Date: June 28, 2016 Item No: 1. Department: Clerk of Council Issue: Consider approval of minutes from June 14, 2016 Council Meeting Council Meeting. Summary: None Attachments: June 14, 2016 Council Meeting minutes Recommendations: Motion to approve minutes as presented. June 14, 2016 The regular meeting of the Council of the City of Martinsville, Virginia was held on June 14, 2016, in Council Chambers, Municipal Building, at 7:30 PM with Mayor Danny Turner presiding. Council Members present included: Danny Turner, Jennifer Bowles, Gene Teague, Mark Stroud and Sharon Brooks Hodge. Staff present included: Assistant City Manager Wayne Knox, City Attorney Eric Monday, Clerk of Council Karen Roberts, Utilities Director Durwin Joyce, Police Chief Sean Dunn and Finance Director Linda Conover. Mayor Turner called the meeting to order and advised Council would go into Closed Session beginning at 6:30 PM. In accordance with Section 2.1-344 (A) of the Code of Virginia (1950, and as amended) and upon a motion by Council Member Hodge, seconded by Vice Mayor Bowles, with the following 5-0 recorded vote: Council Member Stroud, aye; Council Member Hodge, aye; Vice Mayor Bowles, aye; Council Member Teague, aye; and Mayor Turner, aye Council convened in Closed Session for the purpose of discussing the following matters: (A) Appointments to boards and commissions as authorized by Subsection1 and (B) Consultation with legal counsel and briefings by staff members, attorneys or consultants pertaining to actual or probable litigation, or other specific legal matters requiring the provision of legal advice by such counsel, as authorized by Subsection 7. Mayor Turner stated Closed session would recess at 7:30pm and continue after the Council meeting was complete. Following the invocation by Council Member Stroud and Pledge to the American Flag, Mayor Turner welcomed everyone to the meeting. Consider approval of minutes from the May 24, 2016 Council Meeting - A motion was made by Council Member Hodge, seconded by Vice Mayor Bowles, with a 5-0 Council vote in favor to approve the minutes as presented. Hear an update regarding the meter replacement and street lighting upgrade projects – Assistant City Manager Knox welcomed Durwin Joyce, stating that he would be updating Council on the meter replacement. Joyce said work started on the street lights June 13 and work has been done at water tower locations for the base stations. One of each water and electric meter will be installed to ensure they work correctly with the base station. As soon as that compatibility is confirmed the rest of the work will be completed. Replacment of the meters will follow the same route as the meter readers. Joyce said two notices have been sent out with bills to residents to update them on the change-over and door knockers would be left at least 24 hours prior to work being started in each area. Joyce says they expect all work to be complete in December 2016. Present a Proclamation honoring the Martinsville High School Varsity Girls Track 4x100 meter relay team for winning the Virginia High School League 2A State Championship – Vice Mayor Bowles read the proclamation and Council Members presented a copy of the proclamation and a trophy to each athlete. Each athelete described their accomplishments and goals achieved through teamwork. The coaches thanked Council for the recognition and June 14, 2016 thanked the athletes for their hard work. Lawrence Mitchell, on behalf of the School Board, thanked Vice Mayor Bowles and Council Member Teague on their work with the team. Consider approval of consent agenda - A motion was made by Teague and seconded by Hodge to approve the consent agenda as presented, all Council Members voted in favor. Comments by members of City Council – Stroud commented on the Martinsville Speedway job fair which promoted 1,500 jobs and said he is pleased that there are jobs in the area. Hodge shared an email from a Spruce Street resident requesting speed limit changes and enforcement. Chief Dunn said this area is an ongoing issue where the City limit is 35mph and the County is 45mph. The Police Department has determined that most of the traffic is June 14, 2016 abiding by the speed limit but they will continue to monitor and enforce these concerns. Teague said he had the opportunity to attend both of the economic development announcements which will bring jobs to the area. He attended the VML meeting and one concern that could affect our area is the Airbnb where some people are renting out homes or rooms. He wants to look at our zoning ordinances that would relate to these issues from a taxation standpoint and he wants the City to be prepared before it has the opportunity to become an issue. He also heard a presentation about the jail population and those incarcerated who are unable to pay court costs. He said VML is looking into making changes to this policy. Bowles said unemployment in VA is 3.9% and the City unemployment is the lowest it’s been in a while. She also congratulated all recent high school graduates. Turner attended the General Joseph Martin Daughters of the American Revolution Chapter Flag Day Ceremony early in the day, stating that it would be good to see more youth attending these events. The Mayor and Vice Mayor will be visiting the Japanese Embassy again. Comments by Assistant City Manager – Assistant City Manager Wayne Knox mentioned Stairway to Success supporting early childhood education, representing a friendly competition between VML localities. Business from the Floor (not televised) – No one approached the podium Council recessed the meeting at 8:00pm and return to closed session. Closed Session concluded at 9:58pm, each returning member of Council certified that (1) only public business matters exempt from open meeting requirements were discussed in said Closed Session; and (2) only those business matters identified in the motion convening the Closed Session were heard, discussed, or considered during the Session. On a motion by Council Member Stroud and seconded by Council Member Hodge, a 5-0 recorded vote was held with all Council Members voting in favor to return to Open Session. Council Member Teague made a motion to appoint Rives Coleman to the School Board; Council Member Stroud seconded the motion. Council Members voted: Teague and Stroud, aye; Turner, Bowles and Hodge, nay. Motion fails. Council Member Council Member Hodge made a motion to appoint Eric Herza to the School Board for a 3-year term ending June 30, 2019; Council Member Stroud seconded the motion. All Council Members voted in favor to appoint Herza to the School Board. A motion was made by Council Member Teague to adjourn the meeting at 10:04pm, motion was seconded by Council Member Hodge with all Council Members voting in favor. ______________________________________ ______________________________________ Karen Roberts Danny Turner Clerk of Council Mayor  City Council Agenda Summary Date: June 28, 2016 Item No: 2. Department: City Council Issue: Consider adoption of a resolution in support of early childhood education. Summary: In late May, the Virginia Municipal League sent information regarding a Stairway To Success competition in support of early childhood education, with the goal of increasing local government’s role. The competition awards points for specific actions geared toward enhancing the early childhood experience. Participation in the competition requires adoption of a resolution along with completion of an application describing the programs currently in place as well as any planned or anticipated programs. The programs are scored and assigned a point value with VML announcing the winners in September and honoring the award recipients at the annual VML conference in October. Martinsville school administration staff will be present at Council’s June 28th meeting to describe programs currently in place along with any planned programs or initiatives related to early childhood education. Attachments: Stairway To Success information and Council resolution. Recommendations: Staff recommends adoption of the resolution.  kvii VIRGINIA MUNICIPAL LEAGUE OFFICERS May 23, 2016 PRESIDENT RON RORDAM BLACKSBURG MAYOR Dear Manager, PRESIDENT- ELECT ROBERT K. COINER I hope that you will take a personal interest in VML' s Stairway to Success, our initiative encouraging local government support of early childhood education. GORDONSVILLE MAYOR Whether we are elected officials or professionals who ensure that our governments VICE PRESIDENT function as efficiently and effectively as possible, we all have the same end goal: we KATIE SHELDON HAMMLER want our communities to be better places in which to live. LEESBURG COUNCIL MEMBER One way we can do that is to find ways that we help children enter kindergarten PAST PRESIDENT ready to read and learn. There is no topic more relevant to our town, city, and DAVID P. HELMS county' s futures. Investment today, before children enter school already behind their peers, is a much better course than paying for remedial education, dropout MARION MAYOR prevention, and sadly and all too often, juvenile incarceration. EXECUTIVE DIRECTOR We can help build a strong, resilient community able to successfully meet the KIMBERLY A. WINN demands of the future. By starting early, we can help our future residents be well- educated and prepared to be active, participating members of our communities. MAGAZINE Please take a few moments to look at the enclosed brochure outlining the Stairway VIRGINIA TOWN C CITY to Success program. I hope you will take a leadership role in encouraging your locality' s participation in the program. Sincerely, Ow• Ron Rordam President, Virginia Municipal League P. O. Box 12164 Mayor, Town of Blacksburg RICHMOND, VIRGINIA 23241 13 EAST FRANKLIN STREET RICHMOND, VIRGINIA 23219 804/ 649- 8471 FAX 804/ 343- 3758 www. vml. org LOCAL GOVERNMENTS WORKING TOGETHER SINCE 1905 STAIRWAY TO SUCCESS SUPPORTING EARLY CHILDHOOD EDUCATION v f yM. isi 1 s-,- , 0 fir:. j STAIRWAY TO SUCCESS is a friendly competition among VML member localities. The program seeks to increase local government' s role in early childhood education, which in turn, builds a qualified, well- educated workforce. The competition awards points to localities for specific actions that enhance the early childhood experience. Participants will be recognized O 0 during an awards program at VML's Annual Conference on October 11 in Virginia Beach. D STAIRWAY TO SUCCESS Steps to participate Step 1 Go to the Stairway to Success web page at wwwvml.org to review the details and rules. Step 2 Adopt a resolution on the importance of early childhood education. Step 3 Download the digital application form and begin hre tracking your points. Step 4 E-mail your completed application form to VML at mfields@vml.org by August 25, 2016 Y Who' s eligible? Eligible participants include cities, towns and counties, but partnerships with other local government and regional agencies and with the private sector are encouraged. What's the application deadline? Completed applications must be e- mailed to mfields @vml.org no later than August 25, 2016. The form is available at www.vml.org. Awards Categories BRONZE Adoption • of a resolution on the importance of early childhood education 1 or more activities totaling a minimum of 20 points READY • SILVER Adoption • of a resolution on the importance of early childhood education 3 or more activities totaling a minimum of 30 points SET Adoption of a resolution on the importance of early childhood education G.G.LD 5 or more activities totaling a minimum of 50 points GO'  SUPPORTING EARLY CHILDHOOD EDUCATION Checklist of Activities Complete details on the checklist of activities that will earn points toward the award are available on the application form at www.vml.org. Creative activities are encouraged. The common denominator is early childhood education. City, county and town officials are encouraged to develop their own approaches to supporting early childhood education. The activities below can get you started and/ or help you gauge the number of points that I) comparable activities would merit. Also, you can claim points for activities you are already doing, such as participation in Read Across America, or support for storytelling programs at the local library, but VML encourages you to tr.lax.. 1 enter into new programs as well i i, Five Points Five point activities are designed specifically to encourage participation in the program and to take very little staff time to develop. Examples of activities that will earn five points include establishing a station for collection of donated art supplies, displaying preschoolers' art projects in public buildings or other activities of similar scope. Remember, too, you can receive credit for 4, activities you are already doing. Ten Points I Hold an art competition for preschoolers, recognize local preschool educators or provide financial support for the Virginia Preschool Initiative Program or Head Start, or undertake similar trl i t activities and you will earn 10 points. Fifteen Points 4r'" Develop some creative programs on your II own such as a nature program targeted at r. preschoolers, literacy initiatives and programs aimed at the parents of young children (such as CPR or effective parenting), and you will earn 15 points. What happens if we win? Winners in all categories will be notified by September 15. All winners will be honored during the awards presentation at the VML Annual Conference on October 11 in Virginia Beach.  mix TO SUCCESS SUPPORTING EARLY CHILDHOOD EDUCATION For more information Questions? Got to www.vml.org for details and/ or to download the application form. For further information, call Mary Jo Fields at (804) 523- 8524 or e- mail mfields@vml.org Stairway to Success Advisory Committee Gina Patterson, Executive Director, Virginia School Boards Association Anita James Price, Council Member, City of Roanoke Tim Taylor, Mayor, Town of Strasburg Pat Woodbury, Council Member, City of Newport News I am advocating that wefind ways to enhance the early childhood experience to build a strong, resilient community able to successfully meet the demands of thefuture. Stairway to Success recognizes initiatives, tailored to our communities, that will allow our children to have a better chance of entering the school system on an even playingfield. It is designed to give all our children the tools to be successful." Ron Rordam, VML President, Mayor of Blacksburg  RESOLUTION IN SUPPORT OF EARLY CHILDHOOD EDUCATION WHEREAS, children’s experience in their earliest years have a large effect on their entire lives; and WHEREAS, early childhood education can particularly help children who are born with risk factors, whether economic, psychological, or physical; and WHEREAS, children who have access to high quality early childhood education programs are better prepared for kindergarten and for success in school; and WHEREAS, school readiness has economic and social benefits not only for the children who attend these programs but for all Virginians; and WHEREAS, children who are kindergarten ready are more likely to make the most of their educational experience; and WHEREAS, a successful kindergarten experience is the start to a successful completion of high school and preparation for a successful career; NOW, THEREFORE, BE IT RESOLVED, on this 28th day of June, 2016, the Martinsville City Council recognizes the importance of early childhood education to children’s future success in school and in life, and commends the teachers, volunteers, parents, community leaders and students involved in early childhood education for their contributions. ________________________ Danny Turner, Mayor  City Council Agenda Summary Meeting Date: June 28, 2016 Item No: 3. Department: City Manager Issue: Consider adoption of a Council resolution in support of redistricting reform in Virginia. Summary: At the August 26, 2014 meeting, Council heard a presentation from representatives of the organization OneVirginia2021endorsing redistricting reform ahead of any redistricting efforts that may result from the 2020 census. Redistricting is an issue that typically arises after each census process concludes, and efforts occur to redraw districts reflecting population changes. Representatives from Virginia Organizing as well as OneVirginia2021 have again reached out to Martinsville asking for support related to their efforts regarding redistricting reform, and will be attending Council’s June 28 meeting to provide an update. A resolution is provided as an attachment for Council’s consideration. The OneVirginia2021 website lists 12 communities that have already adopted the resolution – Albemarle, Alexandria, Arlington, Blacksburg, Charlottesville, Christiansburg, Glade Springs, Lexington, Norfolk, Richmond, Victoria, and Williamsburg. Attachments: Resolution supporting redistricting reform in Virginia Recommendations: Staff recommends adoption of the resolution.  RESOLUTION IN SUPPORT OF REDISTRICTING REFORM IN VIRGINIA WHEREAS, the City of Martinsville supports redistricting reform in Virginia for state legislative and congressional districts; and WHEREAS, the City of Martinsville maintains that transparent and non- partisan legislative districting is a reform essential to build more trustworthy, accountable, and healthy democracy for our state and nation; and WHEREAS, the City of Martinsville maintains that redistricting reform is necessary to eliminate the conflict of interest that allows General Assembly members to pick their voters; and WHEREAS, the City of Martinsville maintains that eliminating political data would help resolve the problem of split precincts and divided jurisdictions throughout Virginia, and WHEREAS, action is needed now given the multi-year process required to amend the Virginia Constitution in order to institute a reformed redistricting process by the time the next redistricting occurs in 2021. NOW, THEREFORE, BE IT RESOLVED on this 28th day of June, 2016, the Martinsville City Council fully supports and urges action to protect and promote democracy in Virginia through redistricting reform. ________________________________________ Danny Turner, Mayor  City Council Agenda Summary Date: June 28, 2016 Item No: 4. Department: City Council Issue: Recognize retired Fire Department Assistant Chief William Hooper for completion of the Executive Fire Officer program through the National Fire Academy. Summary: In 2015, Assistant Fire Chief William (Bill) Hooper completed the Executive Fire Officer program through the National Fire Academy. Mr. Hooper retired in October, 2015, after 27 years with the City Fire Department and the certificate of completion arrived shortly thereafter. As is customary with the City Fire Department, the certificate has been framed and is available for formal presentation. Mr. Hooper along with representatives from the Fire Department will be attending Council’s June 28 meeting for the presentation. Attachments: None Recommendations: No Council action needed.  City Council Agenda Summary Meeting Date: June 28, 2016 Item No: 5. Department: Community Development Issue: Consider setting a public hearing regarding rezoning property located at 925 Boden Street from R-9 Residential to C-3 Commercial. Summary: At the May 19, 2016, Planning Commission meeting, a duly advertised public hearing was held on a request to rezone property owned by Mr. Sammy Wright located at 925 Boden Street from R-9 Residential to C-3 Commercial. The City has been working with Mr. Wright for some time in an effort to resolve parking, screening, and storage issues related to the operation of his business, Church Street Automotive. The attached letter from the Planning Commission dated June 13, 2016 describes details related to this request, noting the Planning Commission’s recommendation to approve the rezoning subject to certain conditions. Attachments: Letter from Planning Commission dated June 13, 2016, photos, and map. Recommendation: Staff concurs with the action taken by the Planning Commission and recommends that Council set a public hearing for the July 26, 2016 meeting on the rezoning request. May 17, 2016 To: City of Martinsville Zoning Department City of Martinsville Planning Commission City of Martinsville City Council • » or to Whom It May Concern I/we the undersigned understand that Sammy Wright, operator of Church Street Auto, has applied for rezoning of Lot 25 Boden Street adjacent to Church Street Auto from R-9 Residential to C-3 Commercial to be used for overflow parking of road ready vehicles for sale and for employee daily parking. Inoperable vehicles will not be stored on this lot and that screening fence will be erected as recently fence has been erected, once zoning is approved. Therefore, with this being said and agreed upon I/we do not object to this property being rezoned as applied for. NAME , ADDRESS DATE  June 13, 2016 Mayor Danny Turner City of Martinsville 55 W Church Street Martinsville, VA 24112 Dear Mayor Turner, On Thursday, May 19, 2016 at 2 PM in Council Chambers, the Planning Commission held a duly advertised Public Hearing to consider a request from Sammy Wright to rezone Lot 925 Boden Street from R-9 Residential to C-3 Commercial. Currently, the property owner is operating Church Street Automotive, a use allowed by-right. The property owner is requesting a rezoning of lot 925 Boden Street to use it for egress, to access adjoining property, and for overflow parking for his business. Due to requests from neighbors and later the City, the applicant has erected a fence on a portion of the rear property line to buffer the inoperable vehicles from view on Boden Street. As requested by the City, the applicant has moved vehicles off of the residential lot and City right- of-way. Should the rezoning be approved, the applicant will install a fence around the lot to shield it from the residential neighbor. Approximately 12 people were in attendance at the meeting. A person who has interest in the neighborhood spoke, stating that Mr. Wright should be a good neighbor and that he needs to maintain the lot and that the neighbors he spoke to prefer the shielding offered by the fence. Another person (non adjacent), asked about the parking on the street, indicated concern about Jordan Street Parking and asked about a guard rail. An adjacent property owner spoke, but didn’t speak for or against the rezoning. In order to assure compliance with Virginia Code 15.2 – 2200, it is stated that the purpose for which this resolution is initiated is to fulfill the requirements of public necessity, convenience, general welfare and good zoning practice. The Planning Commission voted unanimously (6-0) to approve the rezoning with three conditions. They are as follows: 55 W Church Street ⦁ Martinsville, VA 24112 ⦁ PO Box 1112 ⦁ Martinsville, VA 24114 ⦁ 276/403-5156  1) That the fence be built on the lot according to zoning requirements within 60 days after final approval should it be given 2) That the property owner continue to keep vehicles off of city right-of way, which should be understood, but needs to be added for the record, 3) That 925 Boden Street remain free of vehicles until a fence is built If approved, the official Zoning Map needs to reflect this change. The Commission requests Council to schedule a public hearing to consider the rezoning of 925 Boden Street. Regards, Timothy Martin Tim Martin Chair, City of Martinsville Planning Commission TDM/sm 55 W Church Street ⦁ Martinsville, VA 24112 ⦁ PO Box 1112 ⦁ Martinsville, VA 24114 ⦁ 276/403-5156 925 Boden Street  City Council Agenda Summary Meeting Date: June 28, 2016 Item No: 6. Department: City Manager Issue: Consider approval of a Memorandum of Understanding with the Martinsville-Henry County Chamber of Commerce’s Partnership for Economic Growth (C-PEG) for certain services related to expansion of efforts involving small business development in the City of Martinsville for FY17. Summary: In the FY16 budget, City Council approved first-time funding of $60,000 for additional and expanded efforts related to small business development in the City. A Memorandum of Understanding between the City and C-PEG was developed and adopted by Council for that project. Funding in the same amount is included in the FY17 budget for a continuation of the program. City and Chamber/C-PEG staff collaborated on a revised Memorandum of Understanding, attached for Council’s consideration. Attachments: City/CPEG Small Business Development Memorandum of Understanding Recommendations: Staff recommends approval of the MOU as presented.  MEMORANDUM OF UNDERSTANDING THIS MEMORANDUM OF UNDERSTANDING, (the “MOU”) made and entered into this the 30th day of June, 2016 by and between the City of Martinsville, a municipal corporation created and existing under and by virtue of the laws of the State of Virginia (hereinafter referred to as “City”), party of the first part, and the Martinsville-Henry County Chamber of Commerce’s Partnership for Economic Growth (C-PEG) party of the second part; WITNESSETH: THAT, WHEREAS the City of Martinsville desires to allocate resources toward small business development to include (but not limited to) recruitment, marketing, expanded technical support and services, incentive programs, etc., for the purpose of expanding the City’s tax base, job creation, and increased business growth and activity in the Uptown and other commercial areas; and, WHEREAS, C-PEG has agreed to contract with the City to provide those and related services for the FY17 fiscal year; NOW, THEREFORE, in consideration of the mutual and respective covenants and agreements contained herein and made with respect to the performance of the services by C-PEG, the parties to this MOU hereby agree as follows: 1. Term– The term of this MOU shall cover a one (1) year period from July 1, 2016 through June 30, 2017. During and as part of the FY18 City budget deliberations, City Council and C-PEG will evaluate the results/success of the program and mutually agree regarding extension of the program for additional periods of time and/or any changes or modifications as may be needed in regard to the scope of work. 2. Payment – The City will compensate C-PEG for the services described in this MOU in the amount of $60,000 for the FY17 fiscal year, payable in two installments of $30,000 each in July, 2016 and January, 2017. 3. Council Updates - C-PEG will provide updates to City Council no less than on a quarterly basis, and more frequently if necessary to keep Council apprised of activities and efforts in regard to the execution of this MOU. 4. Scope of Work – The scope of work included under this MOU shall include at a minimum, the following: a) CPEG will research the possibility of partnering with PHCC in the development of a skills/trade/maintenance certificate program, collaborating with the IDEA Center and utilizing space in the business incubator as may be needed. CPEG officials will continue to research top incubators regionally and nationally to gain insight into best practices and how those practices may be applicable to Martinsville. b) CPEG will maintain a comprehensive list of incentives currently available through the City, MURA, CPEG, EDC, and others; will evaluate how effective those incentives are in fostering new and expanded small business development; will evaluate incentives offered in other communities; and will provide recommendations/suggestions regarding changes that might be beneficial. A plan will be developed outlining options to apply/layer multiple programs relative to the City and CPEG’s ability to access funding streams. This information will be made available to businesses/prospective businesses, entrepreneurs, etc. in written and electronic format and a simplified online navigation process will be developed. Additional microloan funding will be sought as an additional benefit for businesses in Martinsville. CPEG will also craft an aggressive incentive package for up to 5 new businesses willing to locate in the City of Martinsville to include startup costs, utilities, telecom/MINET, staggered tax plan, etc. Efforts will be directed toward targeting selected “anchor” stores or businesses to complement what currently exists. c) CPEG will create new activities and events other than those that currently exist for the Uptown area to help draw visitors/shoppers. CPEG will also discuss longer or altered hours for uptown merchants during such events. C-PEG will facilitate an uptown planning process to determine appropriate ways to target incentives to assist with the development of unused/underutilized properties. C-PEG will seek and identify new or underutilized partners through DHCD and others to assist with start-up costs, develop business plan competitions, implement an entrepreneurial boot camp-type curriculum with training providers to assist businesses in taking their business from an idea to a reality. CPEG will visit Virginia Main Street communities that are realizing success to gain insight into best practices to replicate in the City of Martinsville. CPEG will also review prior retail strategy studies and make changes/additions/corrections to those studies to meet changing market conditions as well as to meet City needs and initiatives. d) CPEG will work diligently to reach out to small businesses within the city limits to make them aware of any opportunities to assist with business development. This includes bulk mail, phone calls, one-on-one meetings, email blasts as well as utilizing MGTV as a conduit to deliver these messages. CPEG will also provide data regarding city businesses, the opportunities available for them, how the information is communicated to small businesses, and how many have taken advantage of any such opportunities. e) CPEG and the Chamber will continue providing mentoring assistance for small businesses in both the City and the County and will develop a process to assign or match a staff contact with individual cases to assist in navigating through small business development issues. This process will move to a more intensive level with efforts geared toward development of a one- stop-shop/start-up-in-a-day concept for communicating from start to finish what it takes to have a successful business in our community. This includes business plan assistance, financial planning, permitting issues, legal, business licensing, zoning, efforts to identify a suitable space for start-up, parking/loading/unloading, etc. C-PEG will also continue to follow up with businesses on a regular basis. 2  f) C-PEG will continue efforts related to the Community Business Launch Program initiated in FY16, providing follow-up as needed with those businesses awarded grants to ensure maximum opportunity for success. C-PEG will continue discussions with those businesses not awarded grants, seeking opportunities for funding and/or other start-up assistance as may be available for those specific situations. C-PEG will also implement Year 2 of a Business Launch program, expanding the footprint to include all commercial areas of the City. 5. Changes/Additions – During the execution of tasks related to this MOU, through frequent interaction between C-PEG, City Staff, and Council, there may be opportunities or need to refocus or redirect efforts. The City will provide assistance as needed in regard to information available through City records. 6. The City will maintain one seat on C-PEG’s Board. Additionally, two members of the former Martinsville Uptown Revitalization Association (MURA) will occupy seats on C-PEG’s Board. IN WITNESS WHEREOF, Martinsville City Council, party of the first part, has caused this MOU to be executed in its name by its City Manager; and C-PEG, party of the second part, has caused this MOU to be executed in its name by its Board President; this the day and year first above written. MARTINSVILLE CITY COUNCIL C-PEG BY:______________________________ BY:______________________________ City Manager Board President 3  City Council Agenda Summary Date: June 28, 2016 Item No: 7. Department: City Manager Issue: Hear a presentation regarding a possible project involving changes and upgrades to the City’s wastewater treatment plant. Summary: At the December 9, 2014 Council meeting, staff was authorized to execute a Performance Contract Project Development Agreement with Johnson Controls for possible upgrades to the City’s utility meters, conversion of street lighting to LED, and improvements/upgrades to the wastewater sludge process, with the understanding that information would be provided to Council at a later date regarding project construction cost, schedule, and project financing. Since that time staff has worked closely with Johnson Controls and the details of a possible project have been developed, much of the cost of which is covered by savings generated by the project. Details have now been developed and project information will be presented at the June 28th meeting. Attachments: None. Additional information will be presented at the meeting. Recommendations: The presentation at the June 28th meeting is for information purposes with no action requested of Council at this time. Should there be questions or requests for additional information, staff and Johnson Controls will provide that as needed. It is suggested this matter be placed on Council’s July 12th meeting agenda for additional discussion as may be appropriate, and to request authorization to file an application for potential funding through the Virginia Clean Water Revolving Loan Fund which has a July 15 filing deadline. The application is non-binding.