Parks & Recreation Advisory Board

Advisory Board Agenda Merriam Community Center, 6040 Slater St. January 25, 2022 - 6:00 PM If you require any accommodation (i.e. qualified interpreter, large print, reader, hearing assistance) in order to attend this meeting, please notify the Community Center at 913-322-5550 no later than 24 hours prior to the beginning of the meeting. 1. ROLL CALL/ATTENDANCE 2. PUBLIC COMMENTS 3. APPROVAL OF NOVEMBER 23, 2021 MINUTES a. Approval of November 23, 2021 Minutes 23.November 2021.DRAFT 4. STAFF REPORTS a. Director's Report i. Community Center Update DirectorUpdate.Jan ii. Monthly Community Center Membership Report Annual Comparison.Membership 2021 Visit Comparison Report iii. Recreation Report - Fall and 2021 Overview FALL 2021. Recreation Report 2021 Annual Rec Report. DETAIL AnnualComparisonReportRecReport.Summary iv. 2022 Projects b. Assistant Director's Report i. Program Evaluations 1. Christmas in the Courtyard Christmas in the Courtyard program report  2. Breakfast with Santa 2021 Santa Breakfast eval 3. High School Visual Arts Competition 2021 HS Show eval ii. Upcoming Events 1. Tim Murphy Art Gallery "Pastel Treasures" Opening Reception February poster iii. Program Updates 1. Heartland Artist Exhibition Update Heartland update 5. NEW BUSINESS 6. OTHER BUSINESS a. Downtown Corridor Update b. JOCO Public Art Library Committee Update 7. ADJOURNMENT  CITY OF MERRIAM PARK AND RECREATION ADVISORY BOARD MEETING MINUTES Tuesday, November 23, 2021 6:00PM Roll Call The November meeting of the Merriam Parks & Recreation Advisory Board was called to order at 6:00 p.m. by Chairperson Staci Chivetta. Board members in attendance included: Billy Croan, Kathy Stull, LaVera Howard, Christopher Leitch, Katie Leary, Evan Quinley and Tony Scott. Staff members in attendance were Anna Slocum, Director, Dave Smothers, Assistant Director and Abby Hall, Customer Service Representative. There was no public in attendance. Public Comments There were no public comments. Approval of Meeting Minutes Billy Croan made a motion to approve the October minutes. Kathy Stull seconded the motion. No questions or discussion of the minutes. Motion passed unanimously. Staff Reports Director’s Report Community Center Update A detailed memo was included in the packet. Updates to information shared in the memo included: • Staff has scheduled an appointment with epoxy flooring vendor for Tuesday, November 23. This meeting will provide insight on repairs required to address the sealant that is peeling in this area as other flooring concerns that are occurring in the kitchen and men’s locker room. Contractor will send dates to complete the repair in the family changing room. Estimated closure is 3 days, hoping for repair in mid-December. • Utilizing the idea from October meeting to plug membership addresses into Google, staff worked with Community Development to complete this task. Once the map was generated, the concentration of memberships was astonishing within 5 miles of the facility. Working with the Highlights mail house vendor, staff identified an area of Shawnee from Switzer to Quivira and Kansas City, Kansas from 47th St to Turner to target a membership campaign. There are 8,591 addresses in this identified area. The next step is to bid out the project and determine if the scope needs to be reduced. The membership campaign postcard is being designed internally. The goal is to have this hit mailboxes between Christmas and New Year with around 8,600 postcards being mailed to non-resident households. Selling 4 new memberships will pay for the expense of  the mailing. • On Friday, November 19, staff attended a Mid-America Region of Design-Build Institute of America awards celebration. Merriam Community Center design-build project received the Institutional Award of Merit. The award, submitted by McCarthy, noted the “Lucy” persona created as a facility for all. Staff shared the “Lucy” persona and will forward the information to those who indicated wanting more information regarding the process. Monthly Community Center Membership Report Included in the packet are the comparison reports for annual membership and daily visits. During October there were a total of 198 memberships purchased taking the total number of membership sales to 1,524 for the year, of which 1,306 are currently active. This was the second largest month of membership sales behind June. October visitation fell 6% from September but when compared to 2020 there was a 46% increase. October is now the 5th highest attended month of the year. Day passes fell to 400 for the month, down 95 from September. This is now the 7th highest for the year. To date, 8,714 day-visits surpasses the pro-forma of 8,300. Insurance visits increased in all categories with the exception of Active and Fit. This continues to be a popular benefit for residents. The increase in participation is due to the closing of the aquatic portion of a Shawnee private facility. Assistant Director Report Tim Murphy Art Gallery Updates Highschool Visual Art Competition Updates The reception will be held on Thursday, December 2 from 7 – 8:30 p.m. There were 22 high schools submitting 800 works of art. There were 105 accepted works representing 18 high schools. Tim Murphy Art Gallery 2022 Schedule Included in the packet is the 2022 schedule. There are several new artists in the line-up. January 6 will be the opening exhibit for 2022. Program Evaluations Merriam Drive Live The report was included in the packet. There were 350 attendees. The new start time worked better and the beverage trailer provided by Embrace the Grape was a hit. Due to the rain at the beginning of the event, yard games were not setup. Cornhole Tournament was cancelled due to lack of participation.  Halloween Happenings Event evaluation was included in the packet. This event was well attended. Thanks to the many volunteers who helped make this event a success! Favorite activities included the mini-hole golf game and the photo booth. Upcoming Events Christmas in the Courtyard Event flyer was included in the packet. The event will be Friday, December 3 from 6:30-8 p.m. and include carols by Merriam Park Elementary, Santa, hot cocoa, and live reindeer. Families will be able to start the holiday season off watching the classic “Charlie Brown’s Christmas” in the community center. While a free event, those in attendance are encouraged to bring a canned good, unwrapped toy or cash donation to support the North East Multi Service Center. Breakfast with Santa Event flyer was included in the packet. The event will be held at the Merriam Community Center Saturday, December 4 from 9-10:30 a.m. There was a recommendation to consider ways to make holiday events more inclusive. New Business Review of Annual Election Protocol Per the meeting procedures, staff read the election protocol to ensure the process was followed correctly. Those elected tonight will begin service at the January 2022 meeting. Election of Chairperson commenced. LaVera Howard made a motion to nominate Tony Scott. Katie Leary seconded the motion. There was no discussion of motion and no other nominations. Motion passed unanimously. Election of Vice-Chairperson commenced. Kathy Stull made a motion to nominate LaVera Howard as Vice-Chairperson. Billy Croan seconded the motion. There was no discussion of motion and no other nominations. Motion passed unanimously. Other Business Public Park and Facility Naming Policy There were a few minor grammatical changes that staff were made aware of that have been corrected. Changes recommended at the October meeting were reviewed. The policy was approved. Downtown Corridor Update The committee met recently. The presentation was confusing, flipping between long term and short-term goals of the plan. This hindered progress and created tension among business owners. There are concerns of narrowing Merriam Dr. to three lanes and adding street parking. Since many of the properties are currently in the floodplain, there was discussion of what it would look like to get properties out of the floodplain so improvements can occur. JOCO Public Art Library Committee Update Members of the committee had nothing to report. Adjournment Billy Croan called for a motion to adjourn. Katie Leary seconded the motion. The meeting adjourned at 6:50pm. To: Merriam Parks and Recreation Advisory Board From: Anna Slocum, Director of Parks and Recreation Subject: Director’s Report Date: January 25, 2022 Community Center Update ▪ Staff continues to work with McCarthy on the replacement of items in the natatorium. During the past several months significant changes have occurred. The slide fence has been powder-coated and re-installed, the railings, lane line reel, accessible chair lifts and new lifeguard chairs have been installed. Door hardware has been delayed as well as the restroom receptacles. Staff continues to carefully monitor the space for additional corrosion issues. ▪ The majority of the items that the City of Merriam initially purchased for the natatorium have been replaced. Outstanding tasks still being processed are very close to completion. Scott Rice is scheduled to be on-site January 27 to replace the bases on the party room and lifeguard office chairs. Swim suit dryers have been ordered, final payment for a new ice machine and undercounter refrigerator has been processed by McCarthy and are awaiting delivery. ▪ The epoxy flooring in the family change area has been repaired. Staff is carefully monitoring the area to ensure no additional issues arise in the area. The issue in the men’s locker room cannot be fixed. The hard line of coloring change is due to a different mix after the drain pan repair required a complete tear out of the area. ▪ Lizzy Herda gave her two-week notice in mid-January and will be returning to North Carolina where she had previously worked. Staff will once again be seeking a new Fitness Coordinator and discussing the recruiting process of this position to determine how to find a qualified successful long-term candidate. ▪ The membership recruitment postcard campaign hit mailboxes mid-January. Staff will track the return rate to determine success with a report in March as the postcard expires the end of February. ▪ The “FitClassPass” program is underway. At the writing of this memo, 25 people have enrolled in the opportunity. Staff continues to promote the opportunity to patrons with the goal to expand the classes participating throughout the year. ▪ Staff introduced a new aquatic program in January: Aqua Flow – a Taijifit Experience. The instructor is also teaching the new Cardio Splash class that had been taught at a private facility in Shawnee. ▪ Over New Year’s Eve weekend, a condensate line from the Desert Aire HVAC unit froze and broke. The line was responsible for removing the moisture pulled from the 1|Page  natatorium and discharging it into the roof drain. The line was added in the summer of 2021 after creating unsafe conditions in the winter of 2020 when the water froze on the roof making it difficult to service the other rooftop units. The line was not wrapped in heat tape which allowed it to freeze. Once froze, the water pulled from the natatorium overfilled the drip pan which then created a rainforest experience at the Fit Desk and Group Exercise Room. Once the frozen pipe was disconnected and the water allowed to drain onto the roof the leak interior rain stopped. Staff has received a bid from a water restoration company for repairs and will be working with the HVAC vendor to file an insurance claim. ▪ The first week of January, staff identified more of the glue substance that occurred in the natatorium in 2021. The original location was identified in the Esther Brown (Yoga) Room. In the process of notifying McCarthy of the issue, an additional issue was identified in natatorium. Representatives from McCarthy and Clark Enersen evaluated the areas to determine corrective action. The Desert Aire unit is properly pulling moisture and finding weak areas of the facility pulling moisture from the walls. Last winter the east wall was a significant void and now that repaired other weak spots are being identified. Luckily, the area in the natatorium, it was a caulking issue that has been addressed. In the Esther Brown (Yoga) room, the exposed beam above the ceiling is providing direct access to the room and pulling the glue into the space. Since this room is directly above the natatorium with a crack between the wall and footer, is allowing Desert Aire unit to pull moisture. Since the beam is above the ceiling, there is a spray foam insulation that can be applied to insulate the beam. This will provide the barrier needed to prevent moisture from being pulled from the wall. A date to address this repair has yet to be determined. Once fixed, MVP will be on site to clean the walls and repaint where necessary. ▪ Staff has started exploring options to improve the lighting in the lower level of the parking structure. There are currently four options being considered. At a minimum, the lights will be separated from the outside parking structure lights to improve scheduling control. Other options being considered include installing a suspension kit on the existing 18 lights and/or installing 7 matching fixtures. Staff are reviewing bids for all options. ▪ In December, staff were tasked with testing a new payroll application that went live with the first pay-period of 2022. The first aspect of the application to roll out was time keeping and payroll. The scheduling piece / advanced scheduler that will be highly used by Parks and Recreation was not ready. After the roll out of the time keeping aspect, the scheduler piece has been a priority of staff. There have been many discovery documents completed to compile the necessary data needed to create scheduling templates and rules associated for each position. The new application will allow staff to drop shifts, pick up shifts and provide availability all within the system. Currently, this is a managed manually and is extremely time consuming for managers. Once discovery documents are complete it is a two-week build and a two-week test of the application. The goal is to begin testing the application at the end of the month. ▪ January was the first month staff completed a e-newsletter for community center members. Utilizing a feature in RecTrac called RecConnect staff will use this monthly communication to promote programs to memberships. This tool also allows for target communication when needing to communicate cancellations with specific programs. 2|Page Monthly Community Center Membership Report Included in the packet are the comparison reports for annual membership and daily visits. During November and December there were a total of 203 memberships purchased taking the total number of membership sales to 1,727 for the year, of which 1,440 are currently active. Cancellations for November and December are similar to the number seen in October with 41 and 45 respectively. Staff had planned to provide a pro-forma comparison but due to other projects this task did not occur but it is still a comparison that staff plans to bring to the board. November visitation rose over October and December visitation was greater than November. In 2021, MCC welcomed 86,645 visits (membership + guests) compared to 13,057 in 2020. Insurance visits in November and December rose in 4 of the 6 categories. This continues to be a popular benefit for residents. During 2021 there were a total of 11,843 insurance visits compared to 1,748 visits in 2020. These visits represent 13.6% of the total visits that occurred in 2021. Fall Recreation Report The document is a complete listing of all program enrollment and participation from September through December 2021. Historically, this document would compare the previous year to the current year. Due to the challenges of 2020, staff focused on the growth not only in programs but also the variety of programs offered. Staff continues to carefully track enrollment and evaluate promotional avenues to determine what provides the most success. Annual Recreation Report Similar to the Fall season report, this document would compare the previous year to the current. Since 2020 was not fully operational 2021 will be the base year for detail program comparison. Also included is a summary comparison from 2016, 2017 and 2018 the last fully operational years of both the Merriam Aquatic Center and Irene B. French Community Center. Recommendation: This memo was provided for your information. No action required. 3|Page Membership Category 2020* 2021 TWO PERSON CHARTER 44 0 TWO PERSON HOUSEHOLD 26 164 ACTIVE & FIT 1 26 ADULT CHARTER 41 0 ADULT MEMBERSHIP 56 265 COUNCIL - BOARD MEMBERSHIP 8 7 EMPLOYEE MEMBERSHIP 61 68 HOUSEHOLD CHARTER 81 0 HOUSEHOLD MEMBERSHIP 41 414 TIVITY PRIME MEMBERSHIP 30 29 PEERFIT 0 25 RENEW ACTIVE 44 118 RETIRED SENIOR HOUSEHOLD 5 8 RETIRED SENIOR 1 1 SCHOLARSHIP MEMBERSHIP 2 3 SENIOR CHARTER 54 0 SENIOR CHARTER HOUSEHOLD 44 0 SENIOR HOUSEHOLD 6 74 SENIOR MEMBERSHIP 19 123 SILVER & FIT 2 18 SILVER SNEAKERS 105 359 YOUTH MEMBERSHIP 2 25 TOTAL MEMBERSHIP SALES 671 1,727 CANCELLATIONS 66 287 SUSPENDED 30 0 EXPIRED** ***292 17 *Charter Sales for Grand Opening began in March **All Council and Employee related passes expire annually in December ***Includes 80 IBFCC memberships carried over due to COVID-19 closures Annual Membership Sales Comparison 2021 Membership Category 2020 2021 TWO PERSON CHARTER TWO PERSON HOUSEHOLD 4 14 ACTIVE & FIT 2 ADULT CHARTER ADULT MEMBERSHIP 12 23 COUNCIL - BOARD MEMBERSHIP EMPLOYEE MEMBERSHIP 6 HOUSEHOLD CHARTER 1 HOUSEHOLD MEMBERSHIP 8 28 PRIME MEMBERSHIP 3 PEERFIT 6 RENEW ACTIVE 3 9 RETIRED SENIOR HOUSEHOLD 1 RETIRED SENIOR SCHOLARSHIP MEMBERSHIP SENIOR CHARTER SENIOR CHARTER HOUSEHOLD SENIOR HOUSEHOLD 1 7 SENIOR MEMBERSHIP 4 9 SILVER & FIT 1 SILVER SNEAKERS 14 21 YOUTH MEMBERSHIPS 1 4 TOTAL MEMBERSHIPS SOLD 57 125 CANCELLATIONS 45 SUSPENDED EXPIRED *2020 Suspeneded Memberships - 6 due to closure of Indoor Pool COVID-19 restrictions November 2021 Membership Report Membership Category 2020 2021 TWO PERSON CHARTER TWO PERSON HOUSEHOLD 5 10 ACTIVE & FIT 1 1 ADULT CHARTER ADULT MEMBERSHIP 10 23 COUNCIL - BOARD MEMBERSHIP 4 EMPLOYEE MEMBERSHIP 2 1 HOUSEHOLD CHARTER HOUSEHOLD MEMBERSHIP 7 22 PRIME MEMBERSHIP 15 PEERFIT 2 RENEW ACTIVE 26 2 RETIRED SENIOR HOUSEHOLD 1 RETIRED SENIOR SCHOLARSHIP MEMBERSHIP SENIOR CHARTER SENIOR CHARTER HOUSEHOLD SENIOR HOUSEHOLD 2 2 SENIOR MEMBERSHIP 2 12 SILVER & FIT 2 SILVER SNEAKERS 2 YOUTH MEMBERSHIPS 1 TOTAL MEMBERSHIPS SOLD 77 78 CANCELLATIONS 41 SUSPENDED EXPIRED December 2021 Membership Report 2021 Visit Comparison Report 2021 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 3,318 3,169 4,924 4,769 4,775 10,607 11,284 9,662 6,138 5,799 6,006 6,097 76,548 DAILY VISITS 185 211 482 386 576 2,148 2,055 1,774 496 401 590 661 9,965 GUEST PASSES 3 2 24 20 7 24 18 19 10 2 3 0 132 TOURS 77 38 93 85 102 90 107 65 27 83 33 28 828 2020 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 388 1,765 1,862 3,159 2,833 2,490 12,497 DAILY VISITS 3 53 59 197 104 144 560 TOURS 366 378 149 133 56 31 1,113 2021 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 149 159 213 228 (Thurs 247 496 478 449 297 310 284 304 MEMBERSHIP VISITS ( Mon 5th) (Tues 2nd) (Mon 15th) 8th) (Wed 19th) (Wed 16th) (Tues 13th) (Mon 9th) (Mon 6th) (Mon 25th) (Tues, 2nd) (Mon 27th) 147 22 66 45 52 69 136 126 (Mon 9th / 78 29 81 51 DAILY VISITS (Sat 16th) (Thurs 25th) (Fri 19th) (Sat 10th) (Mon 31st) (Sun 13th) (Mon 5th) Wed 11th) (Mon 6th) (Fri 15th) (Sun 14th) (Tues 28th) 2020 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 72 85 92 148 159 117 MEMBERSHIP VISITS (Thur 30th) (Mon 24th) (Thur 10th) (Tues 27th) (Wed 11th) (Wed 30th) 19 2 6 11 (Sat 10th/ 16 (Sat 16 (Mon DAILY VISITS (Tues 28th) (Mon 31st) (Sat 5th) Tues 27th) 14th) 28th) 2021 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 328 347 443 437 410 475 595 811 557 645 773 738 6,559 Prime Fitness 24 17 35 56 53 52 118 112 69 72 59 76 743 Renew & Active 136 138 254 286 291 299 330 349 298 309 315 386 3,391 Silver & Fit 8 8 13 12 18 22 24 48 9 10 33 34 239 Active & Fit 3 2 0 3 24 51 42 62 58 56 45 61 407 PeerFit 3 46 39 27 53 43 55 49 54 68 64 501 2020 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 32 156 187 264 308 287 1,234 Prime Fitness 0 26 37 33 29 32 157 Renew & Active 1 19 98 118 121 357 Silver & Fit 6 6 Active & Fit 0 0 PeerFit 0 2021 Visit Comparison Report  MERRIAM PARKS & RECREATION Class Program Report FALL 2020* 2021 YOUTH Class Enrolled Participation Enrolled Participation Parent/Child Swim Lessons 40 12 38 Preschool Swim Lessons 67 33 138 Youth Swim Lessons 65 43 175 Private / Semi Private Swim Lessons 6 17 118 Junior Dolphins 15 67 Infant Survival Swim - Non-Walker 0 4 Infant Survival Swim - Walker 2 33 Infant Survival Swim - Advanced 14 57 SuperKids 130 615 MJ's Kids 42 59 KU Sensory Lessons 6 43 Aiki Kids Child/Parent Fundamentals 5 40 Cheer 4 Fun 2 10 28 Karate for Kids 0 0 Kawaii Kids Martial Arts 18 51 Kids/Teen Swordsmanship & Weapons 34 40 Mommy & Me 6 13 Tumbling / Gymnastics 17 21 62 Jump-Start Gymnastics 32 74 Youth Martial Arts 40 8 34 Soccer Shots Mini 39 Soccer Shots Classic 15 Soccer Shots Premier 34 Dance - Toddler & Me 28 TOTAL 0 240 448 1,805 ADULT FITNESS Barbell Burn 0 18 94 Cardio & Strength 102 33 177 Core & More 0 0 Fit Camp 0 0 Morning Burn Bootcamp 2 18 Warrior Fit Cardio Kickboxing 0 0 Belly Dance 101 0 0 Line Dancing 110 15 100 WERQ 0 18 41 Zumba 0 26 80 Aikido Yoshinkai 31 33 106 Simplified Tai Chi 54 17 94 Swordsmanship & Weapons 10 25 The Ki Society 65 11 111 Women's Self-Defense 0 0 Gentle Iyengar Yoga 43 29 67 Fall Rec Report 1 Iyengar Yoga Express 0 0 0 Iyengar Yoga Level 1 27 23 74 Iyengar Yoga Level 2 33 29 81 Pilates Barre Fusion 8 31 PiYo 0 0 Beginner Pickleball 8 24 Zumba GOLD 1 TOTAL 0 412 0 1,123 ADULT ED Women's Self Defense & Situational Awareness 0 0 Essential Oils Basic Make and Take 5 0 0 What's Cluckin' in the Hen House 0 0 0 Friday Family Game Night 0 0 Murder Mystery Night 35 35 DIY Holiday Décor and Wine 0 11 11 Ceramic Ornament Class 0 TOTAL 0 5 46 46 WATER FITNESS Adult Swim Lessons 5 3 6 Aqua Interval Fitness 8 44 214 Aqua Zumba 12 8 16 Cardio Splash 36 141 Deep + Shallow Aerobics 20 9 24 Warm Water Therapy 13 21 Water Aerobics 14 18 37 Water Walking / Therapy Fitness 7 13 30 TOTAL 0 66 144 489 SENIOR Silver Screen Matinee 75 160 Flexercise / AFEP 508 219 JOCO Meal Program 0 188 Bingo 0 188 Iyengar Chair Yoga 0 15 68 Senior Wii 0 0 Merriam 50+ Club 0 Chari Yoga Two 0 TOTAL 0 583 15 823 SPECIAL EVENTS Turkey Creek Car and Motorcycle Show 0 247 4,200 Merriam Drive Live 0 350 Merriam Drive Live 5K 0 40 40 Merriam Drive Live Cornhole Tourney 0 0 0 Community Garage Sale 14 125 Halloween Happenings 0 327 Christmas in the Courtyard 0 335 Breakfast with Santa 0 71 124 Art Gallery Receptions / Visitors 249 442 Fall Rec Report 2  TOTAL 0 249 372 5,943 RENTALS Gym 835 81 587 Pool 0 0 0 City Meetings 0 10 176 Room 0 156 1,587 Birthday Parties(Pool) 59 1,475 Field Rentals 0 Shelter Rentals 17 TOTAL 0 835 323 3,825 DAILY VISITS Membership Visits 10,344 24,040 Daily Passes 504 2,148 Walking Track Punch Pass 69 Pickleball Punch Pass 65 139 Aqua Toddler Swim Time 8 13 Sensory Hour 12 Child Watch Visits 227 Tours 369 171 Guest Passes 45 15 TOTAL 11,335 26,834 GRAND TOTAL 0 13,725 1,348 40,888 2020 COVID Gathering Restrictions & Protocols prevented regular programming Fall Rec Report 3 MERRIAM PARKS & RECREATION Class Program Report 2021 Review YOUTH Class Enrolled Participation Parent / Child Swim Lessons 76 369 Preschool Swim Lessons 132 714 Youth Swim Lessons 188 1,033 Dolphins Swim and Dive 44 883 Junior Dolphins 15 67 Infant Survival Swim 34 560 Superkids 208 1,216 MJs Kids 42 84 Private Swim Lessons 101 278 KU Sensory Lessons 6 43 Cheer 4 Fun 13 36 Karate for Kids 8 45 Tumbling / Gymnastics 152 493 Mommy & Me 6 41 Kids/Teen Swordsmanship & Weapons 72 126 Youth Martial Arts 15 120 Kawaii Kids Martial Arts 18 51 Aiki Kids Child/Parent Fundamentals 17 89 Build-a-Plush Workshop/ Kids DIY 22 26 Soccer Shots (All Levels) 88 TOTAL 1,169 6,362 ADULT FITNESS (LAND) Barbell Burn 18 94 Cardio & Strength 91 496 Core & More 16 54 Line Dancing 72 402 Mix Fit 8 82 Morning Burn 2 34 Pain Relief 7 10 Zumba 78 227 WERQ 18 46 Stage Combat/ Swordmanship & Weapons 28 122 Aikido Yoshinkan 82 355 Restorative Yoga 5 31 Simplified Tai Chi 38 276 The Ki Society 37 371 Gentle Iyengar Yoga 45 168 Iyengar Yoga Level 1 45 216 Iyengar Yoga Level 2 45 180 Pilates Barre Fusion 8 31 Beginner Pickleball 8 25 Annual Rec Report Detail 1  TOTAL 651 3,220 ADULT ED Essential Oils Make and Take 3 3 Adult DIY 19 19 Hanging Basket Workshop 25 25 What's Cluckin' In the Hen House 2 2 Heartland Workshop 12 24 Murder Mystery Night 35 35 Wellness Classes 2 0 TOTAL 98 108 WATER FITNESS Adult Swim Lessons 37 57 Aqua Interval Fitness 89 422 Aqua Zumba 38 113 Cardio Splash 36 141 Deep + Shallow Aerobics 9 24 Water Aerobics 26 59 Warm Water Therapy 13 24 Water Walking / Therapy 40 90 TOTAL 288 930 SENIOR Silver Screen Matinee 516 AFEP (Flexercise) 1060 JOCO Meal Program 337 Bingo 491 Genealogy Basics 10 6 Yoga Chair One* 27 104 Yoga Chair Two* 6 3 TOTAL 43 2,517 SPECIAL EVENTS Daddy Daughter Event** Easter Event 68 68 Volunteer Appreciation** Heartland Exhibition 84 0 Art Gallery Attendance 1,010 Turkey Creek Festival Attendance** Turkey Creek Festival 5K** Turkey Creek Car & Motorcycle Show 247 4,200 Family Fun Fridays 378 National Night Out + Party in Your Park 140 Cruise Night 221 Concert in the Courtyard 245 Merriam Drive Live 350 Merriam Drive Live 5K 40 40 Annual Rec Report Detail 2 Merriam Drive Live Cornhole Tourney 0 0 Community Garage Sale 14 125 Halloween Happenings 327 Christmas in the Courtyard 335 Breakfast with Santa 71 124 TOTAL 152 7,563 RENTALS Gym 236 2,311 Pool 0 0 City Meetings 22 637 Room 355 2,687 Birthday Parties (Pool) 79 1,690 Field Rentals 73 Shelter Rentals/Market 37 TOTAL 802 7,325 DAILY VISITS Membership Visits 76,548 Daily Passes 9,962 Pickleball Punch Pass 24 572 Walking Punch Pass 12 319 Aqua Toddler Swim Time 4 54 Sensory Hour 0 12 Child Watch Visits 281 Tours 828 Guest Passes 132 TOTAL 40 88,708 GRAND TOTAL 3,243 116,733 **Cancelled in 2021 due to COVID Annual Rec Report Detail 3  MERRIAM PARKS & RECREATION Annual Comparison Report 2016 2017 2018 2021 Participation Participation Participation Participation YOUTH Winter / Spring 952 812 608 1,471 Summer 2,354 2,681 2,850 3,086 Fall 489 428 432 1,805 Total 3,795 3,921 3,890 6,362 ADULT FITNESS Winter / Spring 1,190 1,186 1,123 1,194 Summer 721 729 693 903 Fall 847 898 793 1,123 Total 2,758 2,813 2,609 3,220 ADULT ED Winter / Spring 25 20 28 59 Summer 0 0 0 3 Fall 23 13 35 46 Total 48 33 63 108 SENIOR Winter / Spring 4,826 4,815 5,008 893 Summer 2,827 2,806 2,968 801 Fall 3,704 3,933 3,833 823 Total 11,357 11,554 11,809 2,517 WATER FITNESS Winter / Spring 192 Summer 249 Fall 489 Total 0 0 0 930 SPECIAL EVENTS Winter / Spring 8,468 6,660 5,527 349 Summer 2,535 1,976 1,865 1,271 Fall 4,599 6,055 3,390 5,943 Total 15,602 14,691 10,782 7,563 RENTALS Winter / Spring 3,748 3,623 2,557 1,750 Summer 1,871 1,180 1,806 1,750 Fall 5,042 3,581 3,871 3,825 Total 10,661 8,384 8,234 7,325 Annual Comparison.Summary1 DAILY VISITS Winter / Spring 5,218 4,610 4,935 23,802 Summer 2,818 2,714 2,849 38,072 Fall 3,334 2,967 3,177 26,834 Total 11,370 10,291 10,961 88,708 GRAND TOTAL 55,591 51,687 48,348 116,733 Annual Comparison.Summary2 Special Event Evaluation Form Event Name: Christmas in the Courtyard Date: Saturday, December 3, 2021 Location: MCC – Founders Room Number of Registrants: N/A Number of participants: 350 Ages: ALL Cost of Event: FREE Revenues: N/A Total Revenues: N/A Expenses: 20.00 – Candy canes 65.88 – Menard’s brick panels 11.48 – cup for popcorn Special Items Needed: From Carr’s - Speakers, speaker stand, candy canes for Santa, ornaments from Scott Diebold, table for Caribou Coffee, 2 chairs for Caribou, trash can – Caribou. Red chair for Santa to be placed next to sleigh, all stanchions to cordon off area for sleigh to turn around safely, Mayor’s remote for lights, popcorn machine, popcorn. Modes of Publicity: Fall Highlights, Fliers at parks, City Hall and Antioch Library, Outdoor sign, Brightsigns, Facebook®, MPRD website, Calendars on: Macaroni Kid, iFamily KC & Johnson County, KC Star calendar, KC Parent. Committees/Volunteer/Staff: Volunteers: Dan Carr, Barb Carr Staff: Ingrid, Renee, Rachel, Cole, Smo, Anna Strengths: Having Merriam Park Elementary ensured a great crowd. They will be back! Having the sleigh in front of tree made a perfect spot for pictures. The weather was amazing! Caribou was a hit with coffee and hot chocolate! Popcorn and a movie were a fun addition. Weaknesses: Reindeer cancelling at the last minute was unfortunate, but unavoidable. Depending on weather for evening, possible outdoor activities for folks to participate in while waiting for Santa. Opportunities: Other activities for families to enjoy while waiting for Santa. Possible opportunities for local businesses to get involved as sponsors, perhaps then be onsite. Thoughts: Well attended first go round for this event. Promote the fact that we’ll be showing a movie along with other activities. Definitely have Merriam Park Elementary back – this provided a built in audience. Special Event Evaluation Form Event Name: Breakfast w/Santa Date: Saturday, December 4, 2021 Location: MCC – Founders Room Number of Registrants: 71 Number of participants: 125 Ages: ALL Cost of Event: $5.00/ adult Revenues: Event Registration $5 x 71 $355 (Adults registered, Children free) Event Sponsorship $500 (Sponsorship covered children registrations) Total Revenues: $855 Expenses: Amazon (tablecloths, décor, misc supplies) $120.87 2 Guys and a Grill $717.31 Total Expenses: $838.17 Net $16.83 Special Items Needed: Lavalier microphone, candy canes for Santa, ornaments from Scott Diebold, tables, craft supplies, game supplies, trash cans, liners, tablecloths, placemats, themed décor. Brick wall panels, decorations from Carr’s – tree’s (lights, no ornaments), red chair, red carpet. Modes of Publicity: Fall Highlights, Fliers at parks, City Hall and Antioch Library, Outdoor sign, Brightsigns, Facebook®, MPRD website, Calendars on: Macaroni Kid, iFamily KC & Johnson County, KC Star calendar, KC Parent. Volunteers: Dan Carr, Barb Carr, LaVera Howard, Josie Tyrrell (SMN NHS), Graham Doering. Staff: Ingrid, Renee, Rachel, (breakdown crew: Joey Segura, two lifeguards) Strengths: The Carr’s help, generosity and kind hearts are very appreciated for these holiday events. We were able to use their time, talent and treasure (decorations, trees, etc.). Cracking the doors about 2 inches helped with air flow and smokiness from pancake griddle. Weaknesses: Three of the HS volunteers didn’t show up. Having book giveaway in the same location as check in became congested. At that time in the morning the sun was coming directly through the window and causing a glare for pictures with Santa. Opportunities: Max of 120 filled up pretty quickly. Maybe do two sessions. Be sure to move book giveaway (if done) to a less busy area away from the entrance. Thoughts: Be sure to have story teller sit and stay in one place (Santa chair). Having kids stay in their seats and her to roam about made it difficult for them to hear and see. If they have the book giveaway, to the storyteller to not put out duplicates of whatever they use for the giveaway drawing as it caused confusion for the parents. There were a few adults that did not sign up/pay ahead of time but came with others who did. Maybe have them register/pay the day of as long as the RecTrac date is extended to the day of the event. Try documenting which adults are with the same “household” when they have different last names. Or add a questions about how many in each party. Send out a reminder email the week of to all the adults/households signed up since we did have several families/adults not show up for the event?  Special Event Evaluation Event Name: 25th Annual High School Visual Art Competition Date: Thursday, December 2, 2021 Location: MCC –Tim Murphy Art Gallery Number of Registrants: 800 works submitted by 512 students from 22 schools 105 works accepted by 90 students from 18 schools Reception Attendees: 303 Grades: 9-12 Cost of Event: Free Revenues: $0.00 Expenses: Judging Fees-$400.00/Ribbons-$108.60/Reception Food-$563.79 Program-$98.10/Band-$300.00/Awards Gift Cards-$1,267.40/Certificate Holders-$18.55 Total Expenses: $ 2,756.44 Submitted Accepted Year Works Schools Works 2021 800 22 105 2020 462 18 80 2019 1,053 23 151 2018 1,355 24 160 2017 1,008 28 191 2016 963 20 182 2021 Award Winners Special Items Needed: High top tables, chairs, table cloths, napkins, cups, big trash cans on wheels, beverage dispenser, name tags for students & teachers, award certificates, ribbons, certificate holders, podium, microphone. Modes of Publicity: Brochure, Facebook, Brightsigns, emailed teachers and students. Committees/Volunteer/Staff: Ingrid, Anna, Dave, Renee, Cole, Rachel, Xavier, and Diane Austin. Strengths: Sean McNown (musician) was perfect for the venue/event. Bob Klausing was the judge this year and did a wonderfully thorough and thoughtful job. Students and families seemed to really enjoyed the evening. It was great having the slide show playing on all three screens. The weather was nice so staff stood outside SW double doors to direct teachers and student artists to the main entrance to get their nametags. Event Entrance sign with HS Show poster at front doors. Weaknesses: Forgot to announce students could pick up their certificates at the end of the event. Be sure to have staff there to hand them out. Opportunities: Handheld microphone on the stand did not pick up if the speaker turned away. Try using lavalier next year. Remember to let entertainment know they need to stick around until after the awards presentation to break down. Thoughts: Let teachers know if they have a student(s) receive an award (not what, but a general heads up) to encourage more attendance. Do a $150 gift card drawing for teachers to buy supplies for their classrooms. Check and adjust musician microphone ahead of time and adjust sound system as needed.  ART GALLERY 31 PASTEL TREASURES FEBRUARY 3 — 26 MAPS MEMBERS OPENING RECEPTIO Thursday, Febmary 3, zu22 N> 743.30 P m & MERRIAM Park: 3. Recreation Heartland update: There were 252 works submitted from 88 artists representing 10 states for the 26th Annual Heartland Artist Exhibition. Eighty-one works from 56 artists representing six states were accepted. The show will be hung the week of Feb 28 – March 4. As of now we are planning an in person opening reception and awards ceremony from 5 – 7 pm on Saturday, March 5 (awards at 6:30 pm). The foundation has approved the return of the Heartland Purchase Award over the next five years for new additions to the community center permanent are collection. Currently there are two people registered for Zorn Palette and Abstracts, the Heartland artist workshop lead by juror, Catherine Kirkland, scheduled for Thursday and Friday, February 24 and 25. (see attached)