Parks & Recreation Advisory Board

Advisory Board Agenda Merriam Community Center, 6040 Slater St. August 23, 2022 - 6:00 PM If you require any accommodation (i.e. qualified interpreter, large print, reader, hearing assistance) in order to attend this meeting, please notify the Community Center at 913-322-5550 no later than 24 hours prior to the beginning of the meeting. 1. ROLL CALL/ATTENDANCE 2. PUBLIC COMMENTS 3. APPROVAL OF JULY 26, 2022 MINUTES a. July 26, 2022 Minutes Parks & Recreation Advisory Board - July 2022 - Minutes - Pdf 4. STAFF REPORTS a. Director's Report i. Community Center Update DirectorUpdate.August ii. Monthly Community Center Membership Report Annual Comparison.Membership.July Annual Visits Comparison.July b. Assistant Director's Report i. Program Evaluations 1. Birthday Pool Party Pool Birthday Party 2. Cruise Night Cruise Night ii. Upcoming Events 1. "Missed Moments" Opening Reception September Opening Reception  2. Turkey Creek Car and Motorcycle Show Turkey Creek Car and Motorcycle Show iii. Program Updates 1. Farmers' Market Update August Update 2. Merriam Drive Live Merriam Drive Live 5. NEW BUSINESS 6. OTHER BUSINESS 7. ADJOURNMENT  MINUTES Advisory Board Meeting City of Merriam, Kansas Merriam Community Center Tuesday, July 26, 2022 6:00 PM 6040 Slater Street 1. ROLL CALL/ATTENDANCE The July meeting of the Merriam Parks & Recreation Advisory Board was called to order at 6:04pm by Chairperson Tony Scott. Board members in attendance included: Evan Quinley; Anthony "Tony" Scott; Kathy Stull; LaVera Howard; Katie Leary; Christopher Leitch; and Billy Croan. Staff members in attendance were: Anna Slocum, Parks and Recreation Director; Dave Smothers, Assistant Director; and Abby Hall, Customer Service Representative. Laura Sagan notified staff and chairperson of their absence. 2. PUBLIC COMMENTS There were no public comments. 3. APPROVAL OF JUNE 28, 2022 MINUTES a. June 28, 2022 Minutes Discussion: • An adjustment to the June minutes was requested. The update of a pool injury was stricken from the minutes. • The formatting of the minutes is a template of the software used with no flexibility in layout. Board Member Croan made a motion to approve the June minutes. Board Member Howard seconded and the motion was unanimously APPROVED. 4. STAFF REPORTS a. DIRECTOR'S REPORT i. Community Center Update • A detailed memo was included in the packet. Updates to the information included: Page 1 of 6 Parks & Recreation Advisory Board Minutes – July 26, 2022 • Staff welcomed the addition of two new full-time staff members in July, Albert Lopez and Cecilia Portillo. Albert serves as the day porter and Cecilia fills the recreation coordinator- recreation center position. With the end of summer nearing, there are currently vacancies in many part- time positions. • The indoor pool will close August 15-21 to repair gutter tile. The outdoor pool will be open from 7 a.m.-7 p.m. to accommodate programs and lap swimmers. Open swim with features will begin at 4 p.m. through the week. • Fall Highlights is at the printer. Staff is anticipating it to hit mailboxes the week of August 1 with registration for fall programs beginning August 8. • A Jazzercize Franchisee Owner contacted staff about the possibility of offering ~25 classes at the community center. Staff is working with her to identify a schedule that works with the facility as well as negotiating a shared revenue model since registration will be managed by Jazzercise with no promotion in Highlights. Existing shared revenue models include both of these of tasks. • The July promotional coupon expired on July 15. There were 68 coupons returned. This is 25 more than were returned in the January promotion! There currently is no plan for a fall postcard. Staff will be send a follow-up letter to the addresses that were returned, and compare the summer list to the winter list for repeat visitors. Park Updates • The Turkey Creek Streamway Trail will be closed beginning July 27- August 3 from 71st Street to 75th Street for staff to mill and complete asphalt repairs. There will be barricades in place with caution tape at the 75th Street Trail head and 71st Street access with another one south of the bridge by Public Works Facility. • Public Works has been busy working along the trail cleaning up brush in various segments. This work continues from Johnson Drive north. • The new trail from Hocker to Grant will have rail fence installed this week. Discussion: • Concerns regarding how the brush was treated along the trail was brought to the boards attention. Any questions regarding this treatment should be directed to Public Works. • With the removal of brush, a Board Member has noticed a build up of trash along the trails. There are no current dates scheduled for a clean- up. Historically, there is a church group that schedules an annual clean- up in November and the City’s Green Team discussed a clean-up later in fall after foliage has gone dormant. • The board was made aware of an illegal dumping issue at some of the parks. There are currently no leads as to who is doing this. Signs are posted at the parks stating that dumping is not allowed at city dumpsters. • The outdoor pool concessions being open is based on staffing availability. Currently, the priority is to ensure slides are staffed vs. concessions. Page 2 of 6 Parks & Recreation Advisory Board Minutes – July 26, 2022 • There is a rule that coolers are not allowed inside the pool areas. It is an attempt to eliminate alcohol from being brought in but also to curb the amount of outside food. With the restricted hours of the concession cart, staff will allow coolers only if the contents are inspected. If a patron refuses an inspection, the cooler must be returned to the vehicle. Patrons are welcome to enjoy the courtyard for picnics if they choose to not have coolers inspected. ii. Monthly Community Center Membership Report A detailed report was provided in the packet. Updates to the memo included: • As stated in the memo, the comparison of 2021 to 2022 has been corrected due to some discrepancies with tracking insurance memberships. There were slight changes in other categories related to expiration dates. Staff will continue to monitor these numbers to ensure the issue has been addressed. • Employee membership will no longer expire every December. A recent policy change now allows employees to retain their membership until separation from the city with no additional requirements. Although memberships in the month of June are less in 2022 compared to 2021 staff is not concerned. The difference of 22 memberships is seen in employee memberships (25 vs 8) and in SIlver Sneakers (43 vs 22). Insurance based memberships are reimbursed by the visit with no guarantee of reimbursement. Removing these categories there were 19 new memberships in 2022 compared to 2021. • There were an additional 21 summer memberships purchased through the end of June compared to the same time frame of last year. There were 44 sold in June compared to 22 in 2021. • June set a new record for membership visits and July is on track to beat that record. Day pass sales in July are following the same trajectory of June. Staff is anticipating selling approximately 575 fewer passes in July 2022 as compared to July 2021. Discussion: • There is an incentive for patrons to get a summer membership due to the exact start and end dates, Memorial Day-Labor Day. Having these options gives patrons the opportunity of flexibility and choices between our memberships. iii. Quarter 2 Financial Review The information included in the packet is compiled by staff from reports generated from Finance Department. The cost recovery for Q2 has improved from Q1 by a 1/2%. In comparing Q1 to Q2, several revenue lines had greater than a 50% growth included Birthday Party Rentals, Annual Memberships, Page 3 of 6 Parks & Recreation Advisory Board Minutes – July 26, 2022 Summer Memberships, Daily Passes, Learn to Swim, Swim Team, Senior Programs, Small Group/ Personal Fitness, and Concession Cart Revenue. While other revenue lines did not double in the quarter there was still growth in the lines. With new staff on board, there is excitement and renewed energy of growing the fitness programming. There are several large rentals currently in discussion. While it is staff's goal to exceed the 66% cost recovery, there is still some impact of COVID and people discovering that MCC exists. Discussion: • Growth is expected to be seen mid-winter with the addition of staff. Strides are being made in the right direction towards hitting the goal of 66%. Salary savings are reflected in the expenses as the actual expenses are from HTE reports through the end of June. • This is the closest the Community Center has been to 66% since COVID. This percentage of cost recovery was determined to keep the subsidy of the General Fund less than or equal to what the total subsidy spent at the former center. • Only full-time employees receive benefits. Part time employees, are eligible for membership benefits but hours are kept under 999 in a year to avoid paying retirement benefits. b. ASSISTANT DIRECTOR'S REPORT i. PROGRAM EVALUATIONS 1. Family Fun Friday Discussion: • There was a better turn out than last year with this event. The Groove Pilots were a hit and played a wide variety of music. Family Fun Friday's is an event very similar to Party in your Park. Staff is planning on adding a second Family Fun Friday in 2023. 2. Dive-in Movie • Discussion:This was the rescheduled event. No rescheduling fee was charged for the inflatable outdoor projector/screen. The event was popular with feedback from participants to add an additional late night swim next season. ii. UPCOMING EVENTS 1. Birthday Pool Party Discussion: • General event information was shared for the upcoming event. Page 4 of 6 Parks & Recreation Advisory Board Minutes – July 26, 2022 2. National Night Out Discussion: • General event information was shared for the upcoming event. 3. Bold Color, Bold Works Opening Reception Discussion: • General event information was shared for the upcoming event. 4. Turkey Creek Cruise Night Discussion: • General event information was shared for the upcoming event. • How does staff anticipate the number of food trucks for events? The decision is based on historical attendance. For this event, one food truck is enough. 5. Concert in the Courtyard Discussion: • General event information was shared for the upcoming event. iii. PROGRAM UPDATES 1. Farmers' Market Update Discussion: • Entertainment for Farmers’ Market is featured in Highlights and the website. The current plan is one musical act and one activity per month. 2. Turkey Creek Car and Motorcycle Show Update Discussion: • Volunteers are still needed for this event. Please contact Julie Pinnick (City Clerk) to sign up. Shirt shaggers or barricade workers are needed. Clean up crew is always needed. Staff will send an email to board members for volunteer needs. 5. NEW BUSINESS a. Kansas University Sensory Enhanced Aquatics Request Included in the packet is the letter of request from KU Sensory Enhanced Aquatics (KUSEA). They are wanting to host a swim-a-thon on Saturday, August 6 from 9 - noon. The proceeds from the swim-a-thon would provide scholarships for their program. They are requesting use of the pool and adjoining facilities at no charge and low or no cost for staff. The precedent for these types of events has been that the space is provided at no charge, but if additional staffing is needed, this is not an expense the city should absorb. For this event, staff is anticipating needing the addition of one lifeguard at $20/hour for 3 hours. If KUSEA will provide volunteers in the lobby to greet their participants this will eliminate the need for any additional staff. It is staff's recommendation that Park Board approve the request for free use of the facility and Page 5 of 6 Parks & Recreation Advisory Board Minutes – July 26, 2022 adjoining spaces needed for the event with KUSEA reimbursing the City of Merriam $60 for lifeguard costs. Discussion: • Confirmation that KUSEA currently partners with the department for swim lessons. The program is expanding in the fall to include adult lessons in addition to the youth lessons currently offered. Board Member Stull made a motion to approve the request for free use of the facility and adjoining spaces needed for the KUSEA event reimbursing the City of Merriam $60 for additional lifeguard costs. Board Member Leitch seconded and the motion was unanimously APPROVED. 6. OTHER BUSINESS a. Johnson County Public Art Library Committee Update Discussion: • Public Arts commission have approved 2 artists. Sage Vaugh, a California based artist, was awarded the main commission. Emily Alvarez, a Kansas City based artist received a mural commission. Artists are working with Dake Wells in order to integrate the artwork into the building. b. Meeting Protocol • At the June meeting there was a motion and second with an immediate call for vote. During this process, there needs to be time for discussion of the motion before a vote is called. 7. ADJOURNMENT Board Member Leary made a motion to adjourn the meeting at 7:01 p.m. Board Member Howard seconded and the motion was unanimously APPROVED. 8. Page 6 of 6 To: Merriam Parks and Recreation Advisory Board From: Anna Slocum, Director of Parks and Recreation Subject: Director’s Report Date: August 23, 2022 Community Center Update  On the evening of Tuesday, August 2 the BECSys, which controls backwashing, chemical feed, and variable frequency drive (VFD) pumps for the indoor pool, froze in the backwash position, draining a significant amount of water from the pool and flooding the mechanical room. This mechanical malfunction required the indoor pool to be closed until Friday at noon when the vfd and chemicals were able to be automated through the BECSys . The autofill and backwash operations that are also controlled by this system will be managed manually until a replacement motherboard can be shipped. It was determined that there is a corrupt chip in the motherboard that caused the malfunction. A new board was available by Tuesday, August 9 and was replaced on Thursday, August 11.  While working the early morning fitness position, staff realized that two of the television boxes assigned to bring in “air” television were not working. These boxes have caused issue before and while not immediately evident to members, it does reduce the television station options to 6 instead of 8. The vendor picked up the boxes on Monday, August 15 for repair. There was no timeline provided for completion.  With the rain that has occurred the end of July / early August, staff has identified several roof leaks. Facility Maintenance staff are working with the roof vendor to identify location and repair.  Several pieces of cardio equipment in August required repairs. Fortunately, most repairs were able to be addressed relatively quickly. There is one stair tread that the emergency stop is not properly working. This will require a new stop button and face display. This repair may take a few months as the interface has to be built and shipped. There is still one stair tread available for patrons to use.  KU Sensory Enhanced Aquatic held their fundraiser in the outdoor pool on August 6. As a follow-up to their request staff asked if they would share the success of the event. The group is still working to finalize totals but to date they are anticipating having raised approximately $12,500. These funds were pledges from the 50 swimmers with matching donations, spirit wear sales and silent auction items. The event was so successful, the group is planning to offer scholarship opportunities not only for the adult program but also have some youth opportunities available.  The indoor pool closed on Monday, August 15 for the week as scheduled for tile repair. This is the third time the pool tile has failed. Completion of the work is still under warranty and a new warranty period of one year begins at the conclusion of this repair.  The light in the women’s locker room has been out since November. The fixture has been discontinued and finding a suitable replacement has been challenging. Staff is now working 1|Page  with a supplier of the vendor that Palmer Electric uses to try and locate a suitable replacement.  The long wardrobe lockers were not designed with hooks. Staff has provided hangers in these lockers for patrons to utilize but the hangers go missing. The week of August 15, staff was successful in contacting the locker company to order double prong side mounted coat hooks to alleviate this problem. Hooks should arrive in 1 – 2 weeks.  In late July staff began conversations with a local Jazzercize Franchise owner regarding the possibility of hosting classes at the Merriam Community Center. After working through available times, a schedule was finalized on Monday, August 15. Classes begin on Monday, August 22. There will be approximately 25 classes / week. The agreement for this schedule is through the end of 2022. The owner hopes to find their own space by the end of the year. If not, renewal of this agreement and schedule is required by mid- November for the next block of time.  Staff has met with Girl Scout leaders on several different occasions to discuss the possibility of hosting an “Owl Prowl” lock-in the weekend of January 14. At this time, staff is compiling a cost packet of what a rental of this magnitude will cost. The Girl Scout Council will be meeting at the end of the month to review the information and decide on a hosting location.  Staff mailed “thank you” letters to the 63 addresses that redeemed postcards from the summer promotion. There were several blank postcards staff and park board members distributed that were returned. There were no duplicate addresses returned from the first mailing. The letter shared information about membership and provided them a “thank you” gift of the tote bag, towel and four guest passes if they became members. To-date no letters have been returned.  Repair items staff continues to track include: o Group Exercise light o Family Change & Party Room light sensors – supply chain issues no additional update Park Updates  Staff reached out to nine different fence vendors for quotes to replace the gate at Chatlain that was damaged by Waste Management. Two companies responded with quotes ranging from $1,725 to $6,500 depending on materials. The scheduling of work would not occur until October. Quotes have been submitted to the Waste Management mediator and staff is awaiting follow-up on next steps.  The original trail closure took slightly longer than anticipated due to the rain at the end of July. Trail repairs continued the week of August 8 from Shawnee Mission Parkway and Merriam Drive to Werner Park / Farmers’ Market. There are no additional closures are repairs scheduled at this time. Monthly Community Center Membership Report Included in the packet are the comparison reports for annual membership and daily visits. In July there were 216 new memberships added for the month. Of this total, 64 were insurance, employee, scholarship or fit class pass. The remaining 152 memberships still exceeded 2021 by 56 memberships when removing these same categories. As anticipated, cancellations increased substantially in July. Of the 73 cancellations, 1 was now eligible for an insurance benefit, 26 were identified as one-month memberships for summer access, 11 relocated, 13 for non-usage, 5 for financial, and 17 did not provide a reason. This represents 2|Page 33% of the total number of new memberships added, 48% of the total number of “paid” memberships. No additional summer memberships were purchased in July. This could explain for the spike of memberships purchased in July for access to the outdoor pool. This will likely be an annual trend to purchase a monthly membership the month of July for access to the facility for the remaining weeks of summer. While July fell short of setting a new monthly record for membership visits by 78, this was still the second most attended month. For 2022 total visits, staff anticipates breaking 2021 total visits by the end of August. It is likely, that daily visits will not exceed visits of 2021. In order to break 2021 daily visits, the remaining 5 months would need to average 813 daily visits. This is the first time all year that Monday was not the highest attended membership day. While the highest day visit was not a weekend, like May, it was a holiday that produced the highest number of daily visits Insurance visits in July increased in five of the six categories. As forecasted, insurance visits for 2022 surpassed 2021 total insurance visits in July by 765! Staff is forecasting there will be an additional 9,000 total visits in the remaining five months of the year taking the total number of visits to 21,620 for 2022. Recommendation: This memo was provided for your information. No action required. 3|Page Membership Category 2020* 2021 2022 TWO PERSON CHARTER 44 0 0 TWO PERSON HOUSEHOLD 26 164 123 ACTIVE & FIT 1 26 31 ADULT CHARTER 41 0 0 ADULT MEMBERSHIP 56 265 165 CARETAKER PASS 1 COUNCIL - BOARD MEMBERSHIP 8 7 3 EMPLOYEE MEMBERSHIP 61 68 57 FIT CLASS PASS 68 HOUSEHOLD CHARTER 81 0 0 HOUSEHOLD MEMBERSHIP 41 414 340 NANNY PASS 6 TIVITY PRIME MEMBERSHIP 30 29 35 PEERFIT 0 25 3 RENEW ACTIVE 44 118 106 RETIRED SENIOR HOUSEHOLD 5 8 0 RETIRED SENIOR 1 1 1 SCHOLARSHIP MEMBERSHIP 2 3 10 SENIOR CHARTER 54 0 0 SENIOR CHARTER HOUSEHOLD 44 0 0 SENIOR HOUSEHOLD 6 74 45 SENIOR MEMBERSHIP 19 123 80 SILVER & FIT 2 18 6 SILVER SNEAKERS 105 359 144 YOUTH MEMBERSHIP 2 25 32 TOTAL MEMBERSHIP SALES 671 1,727 1,256 CANCELLATIONS 66 287 258 SUSPENDED 30 0 0 EXPIRED** ***292 17 22 *Charter Sales for Grand Opening began in March **All Council and Employee related passes expire annually in December ***Includes 80 IBFCC memberships carried over due to COVID-19 closures Annual Membership Sales Comparison May 2022 Membership Category 2020 2021 2022 TWO PERSON CHARTER 11 TWO PERSON HOUSEHOLD 15 29 ACTIVE & FIT 1 4 ADULT CHARTER 4 ADULT MEMBERSHIP 21 28 CARETAKER COUNCIL - BOARD MEMBERSHIP 1 EMPLOYEE MEMBERSHIP 19 10 6 FIT CLASS PASS 8 HOUSEHOLD CHARTER 17 HOUSEHOLD MEMBERSHIP 4 45 68 NANNY PASS PRIME MEMBERSHIP 8 8 PEERFIT 2 1 RENEW ACTIVE 13 13 RETIRED SENIOR HOUSEHOLD 2 1 RETIRED SENIOR 1 1 SCHOLARSHIP MEMBERSHIP 3 SENIOR CHARTER 8 SENIOR CHARTER HOUSEHOLD 7 SENIOR HOUSEHOLD 5 9 SENIOR MEMBERSHIP 1 7 10 SILVER & FIT 3 2 SILVER SNEAKERS 16 24 19 YOUTH MEMBERSHIPS 2 7 TOTAL MEMBERSHIPS SOLD 91 157 216 CANCELLATIONS 17 73 SUSPENDED EXPIRED 3 2 Membership Report July 2022 2022 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 7,382 7,349 9,141 8,150 8,463 13,498 13,421 67,404 DAILY VISITS 492 611 692 519 739 1,458 1,391 5,902 GUEST PASSES 10 21 48 2 0 0 0 81 TOURS 45 32 45 55 4 49 37 267 2021 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 3,318 3,169 4,924 4,769 4,775 10,607 11,284 9,662 6,138 5,799 6,006 6,097 76,548 DAILY VISITS 185 211 482 386 576 2,148 2,055 1,774 496 401 590 661 9,965 GUEST PASSES 3 2 24 20 7 24 18 19 10 2 3 0 132 TOURS 77 38 93 85 102 90 107 65 27 83 33 28 828 2020 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 388 1,765 1,862 3,159 2,833 2,490 12,497 DAILY VISITS 3 53 59 197 104 144 560 TOURS 366 378 149 133 56 31 1,113 Visit Comparison 2022 vs 2021 2022 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 410 339 413 415 (Mon 4th & 433 744 614 MEMBERSHIP VISITS (Mon 24th) (Mon 21st) (Mon 28th) 11th) (Mon 30th) (Mon 13th) (Wed 6th) 42 44 46 37 69 130 81 DAILY VISITS (Sat 29th) (Sun 20th) (Sun 13th) (Sun 10th) (Mon 30th) (Sat 18th) (Mon 4th) 2021 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 149 (Tues 159 (Tues 213 228 247 496 478 449 297 310 284 304 MEMBERSHIP VISITS 5th) 2nd) (Mon 15th) (Thurs 8th) (Wed 19th) (Wed 16th) (Tues 13th) (Mon 9th) (Mon 6th) (Mon 25th) (Tues, 2nd) (Mon 27th) 147 22 66 45 52 69 136 126 (Mon 9th / 78 29 81 (Sun 51 DAILY VISITS (Sat 16th) (Thurs 25th) (Fri 19th) (Sat 10th) (Mon 31st) (Sun 13th) (Mon 5th) Wed 11th) (Mon 6th) (Fri 15th) 14th) (Tues 28th) 2020 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 72 85 92 148 159 117 (Wed MEMBERSHIP VISITS ( Thurs 30th) (Mon 24th) (Thurs 10th) (Tues 27th) (Wed 11th) 30th) 19 2 6 11 (Sat 10th/ 16 16 (Mon DAILY VISITS (Tues 28th) (Mon 31st) (Sat 5th) Tues 27th) (Sat 14th) 28th) Highest Attended Day Comparison 2022 vs. 2021 2022 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 831 788 1,114 950 792 944 986 6,405 Prime Fitness 103 96 117 134 143 151 153 897 Renew Active 419 470 594 573 489 561 666 3,772 Silver & Fit 45 43 42 22 20 18 20 210 Active & Fit 88 64 88 98 121 128 173 760 PeerFit 55 57 87 90 86 113 81 569 2021 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 328 347 443 437 410 475 595 811 557 645 773 738 6,559 Prime Fitness 24 17 35 56 53 52 118 112 69 72 59 76 743 Renew Active 136 138 254 286 291 299 330 349 298 309 315 386 3,391 Silver & Fit 8 8 13 12 18 22 24 48 9 10 33 34 239 Active & Fit 3 2 0 3 24 51 42 62 58 56 45 61 407 PeerFit 3 46 39 27 53 44 62 49 54 68 64 509 2020 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 32 156 187 264 308 287 1,234 Prime Fitness 0 26 37 33 29 32 157 Renew Active 1 19 98 118 121 357 Silver & Fit 6 6 Active & Fit 0 0 PeerFit 0 Insurance Visit Comparison 2022 vs 2021 Special Event Evaluation Form Event Name: Family Fun Friday – Birthday Pool Party Date: Friday, July 29, 2022 Location: MCC Outdoor Pool Number of Registrants: N/A Number of participants: 200 Ages: ALL Cost of Event: FREE for MCC members Expenses Mermaid & pirate $400* Happy Face Entertainment (DJ, prizing) $600 Inflatable dolphins (giveaways) $283.37 $1283.37 Special Items Needed: Inflatable dolphins, Beach balls & Merriam t-shirts for giveaways, sound system (provided by Happy Faces Entertainment). Modes of Publicity: Summer Highlights, fliers at parks, Community Center Brightsign, Facebook®, MPRD website. Staff: Renee, Ingrid, Cole, lifeguards. Strengths: The games by Happy Faces Entertainment were well received. Guests loved the giveaways. We did end up moving the mermaid/pirate indoors as most people ended up inside because it was cold outside. The lifeguards were a huge help. They inflated all of the giveaways and were extremely helpful with the mermaid/pirate setup and breakdown. Weaknesses: It was cold! Most people started outside but then went to the indoor pool. Mermaid being late was not ideal. We did get half of this cost refunded*. Thoughts: Guests did enjoy the games Happy Faces executed but the weather was less than ideal for playing games on the pool deck. Maybe change it up a bit with contests (cannonball, best trick off zipline/diving boards, pool noodle and/or watermelon, races, etc.) The guards can help with this, possibly eliminating the need for Happy Faces Entertainment. Special Event Evaluation Form Event Name: Cruise Night Date: Saturday, August 13, 2022 Location: Merriam Marketplace Number of Registrants: N/A Number of participants: 400 ish Ages: ALL Cost of Event: FREE Expenses The Recliners $700 Special Items Needed: Enter to win box, raffle tickets, car show registration forms, clip boards, pens, MPRD tablecloth, table, check for band, DMP sponsorship sign, trash cans/bags. Modes of Publicity: Summer Highlights, fliers at parks, City Hall and Antioch Library, Community Center Brightsign, Facebook®, MPRD website Staff: Laura LaGarde Volunteer: John Freeman Strengths: NASCAR brought their pace car for display. Stoney Bogan (DMP) donated four $25 QT gifts cards and John raffled off to attendees. The crowd really liked The Recliners (band). Eat Schmidt (food truck) arrived around 5pm had steady business. John also did the parking logistics while Laura worked the info table. Got one TCCS registration. Great turn out! Weaknesses: Weather was hot and humid. Opportunities: Since this event is to help publicize Turkey Creek Car Show, we need to have two Parks & Rec staff working. One of which is fully familiar with TCCS to answer specific questions that arise. Look into other ways to do gift card drawing and more things to give away. Thoughts: Continue with Eat Schmidt as they have menu items that appeal to the crowd.  ART EALLERY 3i MISED OMENTS SEPTEMBER 1 — OCTOBER 1 KATHARENE DELORENZO + LUKEDODGE + NICK MANGIARACINA OPENING RECEPTIO Thu(sday,Seplember1,ZU2Z N> 7—a.3u pm will 5 K5 sun: MERRIAM “mm” :vLgxH:1Y Park: a. Recrezuon  Turkey Creek Car & Motorcycle Show HIGH ABOVE TURKEY CREEK IN BEAUTIFUL, DOWNTOWN MERRIAM, KANSAS ET MOR H A 6 0 N DOOR PRIZES DJ RICK FREDERICK CONCESSIONS AWA RDS! Saturday, September 10 Merriam Marketplace Rain or shine! 10 a.m.–4:30 p.m. 5740 Merriam Drive; Merriam, KS REGISTRATION MERRIAM PARKS AND RECREATION Merriam.org/carshow 913-322-5550 MerriamParks GOLD SPONSORS  August 2022 Update Events and activities that have occurred since the July report include: August 6: National Farmers’ Market Week with live music by Phil Wang, raffle for three baskets of market items and reusable shopping bag giveaway. August 20: Dog Days of Summer. Market visitors were encouraged to bring their furry friend for fun activities, treats and more. Attendance the week of events / activities were week 1, 3, 5, 7, 9, and 11. Entertainment and activities does not appear to have a significant impact on attendance but does provide a value to the shoppers in attendance. Staff will monitor attendance on days of events / activities throughout the season to determine if there needs to be any changes in the schedule for the 2023 season. To-date there have been 43 daily vendors, an average of 2.8 per week. Week 15 experienced the largest number of daily vendors with 8. With the season halfway complete, vendor participation is averaging 20/week. Attendance to-date is approximately 1,000 visits more than the 2021 season. Current weekly visitation is averaging 579 shoppers/week. Week 2020 Vendors 2020 Attend 2021 Vendors 2021 Attend 2022 Vendors 2022 Attend 1 N/A N/A 20 442 20 488 2 N/A N/A 20 445 20 573 3 N/A N/A 18 298 19 422 4 16 348 18 297 23 483 5 20 393 19 360 24 546 6 18 555 23 500 22 544 7 17 608 19 516 23 514 8 19 456 24 520 19 528 9 21 506 24 532 16 526 10 20 423 23 688 28 689 11 21 718 20 542 23 685 12 20 612 22 690 22 606 13 21 734 19 574 22 745 14 20 582 24 633 24 683 15 18 617 26 611 23 658