Parks & Recreation Advisory Board

Advisory Board Agenda Merriam Community Center, 6040 Slater St. February 28, 2023 - 6:00 PM If you require any accommodation (i.e. qualified interpreter, large print, reader, hearing assistance) in order to attend this meeting, please notify the Community Center at 913-322-5550 no later than 24 hours prior to the beginning of the meeting. 1. ROLL CALL/ATTENDANCE 2. PUBLIC COMMENTS a. Merriam Plaza Library Update - Amy Barclay, Branch Manager 3. APPROVAL OF JANUARY 24, 2023 MINUTES a. January 24, 2023 Minutes Parks & Recreation Advisory Board Jan 24, 2023 Minutes 4. STAFF REPORTS a. Director's Report i. Community Center Update February Update ii. Monthly Community Center Membership / Visitation Reports Membership Comparison January Visit Comparison January iii. Fall Recreation Report Recreation Report. Fall 2022 iv. Annual Recreation Report 2022 Annual Recreation Report b. Assistant Director's Report i. Upcoming Events 1. Heartland Artist Exhibition Opening Reception Heartland Reception Invitation  2. Brunch with the Bunny Brunch with the Bunny ii. Program Updates 1. Turkey Creek Festival 5. NEW BUSINESS a. 2023 Orchid Society Request 2023 Orchid Society Request 6. OTHER BUSINESS a. Get to know your Parks Campaign b. 2022 Year End Video c. KRPA Opening Ceremony Video 7. ADJOURNMENT  MINUTES Advisory Board Meeting City of Merriam, Kansas Merriam Community Center Tuesday, January 24, 2023 6:00 PM 6040 Slater Street 1. ROLL CALL/ATTENDANCE The February meeting of the Merriam Parks & Recreation Advisory Board was called to order at 6:00 by Chairperson Christopher Leitch. Board members in attendance included: Evan Quinley; Kathy Stull; Katie Leary; Christopher Leitch; Laura Sagan; David Zukley; George Vesel; and Scott Diebold. Staff members in attendance were: Anna Slocum, Parks and Recreation Director; Dave Smothers, Assistant Director; and Abby Hall, Guest Services Coordinator. Public in attendance included Billy Croan, Nancy Hupp, and Jean Rodgers. 2. PUBLIC COMMENTS a. Orchid Society Request This will be the second year the Orchid Society is planning to host their annual fundraiser event at the Merriam Community Center. As with the previous request, the Orchid Society is requesting an exemption from the commercial rates for a rental. The Orchid Society is a 501C3 philanthropic group. The rental qualifies as a commercial rate due to the fees charged participants attending the event. These fees charged help support the mission of the group which includes education and outreach, it is not designed to be profitable for the organization. The event had to shift days due to the rooms not being available on the orginal dates which has caused the organization to evaluate the activities with specific questions related to alcohol. • If an event has alcohol involved, the alcohol would need to be free or requires a caterer with a state and city liquor permit to charge per drink. An admission fee could be charged that includes drinks. The drinks can be distributed via a ticket system as long as no money exchanges hands for the beverage. • An alcohol permit as well as security officers are required per City policy for an event of this size when alcohol is served. These fees cannot be waived. • Rentals are charged from the time they occupy a room until the room is vacant, regardless if the renter is present. If a multi-day event, the charges are only during the operating hours of the facility as the space is not available for other programs or revenue producing activities. • As with other requests of this nature, the item will be added to New Business at the February meeting. Page 1 of 6 Parks & Recreation Advisory Board Minutes – January 24, 2023 b. b. Billy Croan inquired on how to be notified of upcoming Park and Recreation Board meetings, noting historically non-board members having received notification emails of agenda packets. Billy was directed to contact the City Clerk as she was responsible for informing staff of who had requested notification in accordance with the Sunshine Law. With the initiation of the new agenda software, the process maybe different. c. c. Nancy Hupp reported that the annual Merriam Parks, Recreation and Community Center Foundation (MPRCCF) meeting was a success. The MPRCCF is looking forward to assisting the Parks department with events and scholarship assistance in 2023. 3. APPROVAL OF NOVEMBER 22, 2022 MINUTES a. November 22, 2022 Minutes Board Member Leary made a motion to approve the November 22, 2022 minutes. Board Member Stull seconded and the motion was unanimously APPROVED. 4. STAFF REPORTS a. DIRECTOR'S REPORT i. Community Center Update A detailed memo was included in the packet. Updates to the information included: • Over the course of the last month, there have been several issues that have occurred with Project 1020. After several emails to find a solution there has been no resolve, in fact they completely disregarded all requests for compromise. As a result, the Merriam Community Center is no longer listed as a warming shelter. • The Merriam Parks Recreation Community Center Foundation members are in the process of selecting the Purchase Award for the Heartland Artists Exhibition. Round 1 of voting will wrap up this week. The works receiving the most votes will move to the second round of voting. At the conclusion of Round 2, a winner will be selected. That piece of art will then be added to the department's permanent collection at the conclusion of the Heartland Artist Exhibition. This year, 12 works qualified for consideration. • Late last week, staff accepted a donation of art from Nancy Hupp. "The End of the 12th Street Line" a watercolor by Ron Divilbiss features the trolley that used to run from downtown KCMO to Merriam. With this donation, the permanent art collection is valued at $35,600. • In mid-March, the library will need to cross Slater street to connect to the sanitary sewer. This process will require access through the drop-off circle and partial lane closures on Slater. The closure of the drop-off circle is a concern with Meals on Wheels (MOW) operations. To ensure there is no disruption of service, staff have met with MOW staff to determine a Page 2 of 6 Parks & Recreation Advisory Board Minutes – January 24, 2023 temporary relocation of the program. During the time the drop-off circle will be closed, MOW will deliver out of one of the party rooms in the lower level. Drivers will utilize staff parking for access and a MOW staff will be available to grant access to the area since it is a key card access only. • Facility Maintenance has been working in the facility to refresh paint in various locations. In the gymnasium, the north and south walls will be changing from white to gray to help cover the scuffs that are occurring. The graphic background on these walls will remain white along with the east wall. Discussion: • Members asked for clarification of public space access to the community center as it relates to the warming center. As a public space, the Merriam Community Center can not turn away those who would come in to utilize the building. However, the center is no longer listed as a warming shelter. The center lacks the staff and knowledge to accommodate bus loads of the unhoused individuals at a time. ii. Monthly Community Center Membership Report A detailed memo was included in the packet. Updates to the information included: • Staff will have a Fall and Annual Recreation Report in February. This will provide information on registration and participation of fall programs and summarize how each of the broad categories performed throughout the year. • This January is the first year staff is experiencing a "New Year's Resolution" impact. o Membership visits through January 23 have already surpassed membership visits of January 2022 by over 1,000 visits. o Day pass visits are averaging 53/day compared to 24/day in 2022. If this pace continues, January day visits will increase 121.6% over 2022 visits. • Through January 22nd, 210 memberships have been purchased compared to 157 in 2022. iii. 5701 Project Update At the January 9, 2023 City Council meeting, staff was directed to re-engage the 5701 Committee. Originally, the 5701 Committee was appointed with the purpose of helping identify potential uses for the former IBFCC site and make recommendations to City Council for improvements. The board consisted of nine volunteers with a wide array of professional backgrounds from across the city. At this time, staff is anticipating a five meeting commitment with a couple of public meeting input sessions. The meeting schedule will depend on the firm hired to help design the property. Currently, there is an open call for citizens to serve on the committee as there were past participants that have chosen not to continue their service. The appointment process will resemble the process for appointing new Park Board members. Staff will review applications, interview and make a Page 3 of 6 Parks & Recreation Advisory Board Minutes – January 24, 2023 recommendation to the Mayor. The Mayor will seek approval of the City Council for appointment and the members will serve at the pleasure of the Mayor. iv. 2022 Preliminary Financial Report Included in the packet is a preliminary financial report. Finance is still working to finalize 2022 invoices, so this information in not considered final. Unfortunately, operations fell short of the pro-forma goal of 66% cost recovery. The beginning of 2022, operations were still impacted by COVID. Comparing revenues of January 2022 to January 2023 there is a significant improvement which will set a positive trend for this budget cycle. In 2023 to date, there has been an increase in revenues of over $40,000, a 60% increase over the same time period in 2022. Revenues that performed over budget in 2022 include: Gymnasium Rentals, Birthday Party Rentals, Daily Pass, Water Fitness, Learn to Swim, Swim Team, and Small Group / Personal Fitness. For 2023, staff is focused on marketing the following: rental opportunities, membership, staffing the concession cart for the summer season and identifying ways to enhance youth and senior programs. Expenditures ended significantly under budget. Technical / Contracted Services which includes credit card merchant fees was the only expenditure significantly over budget. Not having had the opportunity to implement a monthly credit card charge for memberships, staff had no history to determine this budget. Because of this, the budget for this line in 2023 will likely not cover the actual expenses again this year. Staff will need to manage other expenses to ensure the overall budget remains within the total budget. Discussion: • Convenience fees are not an additional fee. They are included in all fee's assumed by the City. b. ASSISTANT DIRECTOR'S REPORT i. PROGRAM EVALUATIONS 1. Christmas in the Courtyard An complete evaluation of the event was included in the packet. ii. UPCOMING EVENTS 1. January Movie Night Information regarding the event was included in the packet. 2. Valentine Ball Page 4 of 6 Parks & Recreation Advisory Board Minutes – January 24, 2023 Information regarding the event was included in the packet. Registration is slow. Staff is working to promote the event. There is a minimum number of registrations required. 3. February Art Gallery Reception Information of the event was included in the packet. Staff has reintroduced refreshements to the reception for 2023. 5. NEW BUSINESS a. Scholarship Policy Update Included in the packet is a memo outlining the proposed changes to the Scholarship Policy. The request to evaluate the policy was made by the Merriam Parks, Recreation and Community Center Foundation to offer program assistance specifically for seniors. Following the structure of the current scholarship system, staff developed a scholarship program to assist seniors who want to participate in the FitClass Program. Qualifications for the program would be: • Merriam Resident • 60+ • Prove need through subsidized housing or food assistance The recipient would be responsible for paying $5/month with the Foundation subsidizing the balance of $240. Attached to the memo is the proposed policy changes. Staff is seeking Park Board approval of the proposed changes. During the Foundation annual meeting, $1,000 was budgeted to fund this program if approved by Park Board. Discussion: • The proposed motion would be an addition to the exiting scholarship programs. This would be 100% subsidized by the Foundation. Board Member Leary made a motion Addition to the Fit Class Pass senior scholarship. Board Member Zukley seconded and the motion was unanimously APPROVED. b. Campbell Park Swing Replacement Included in the packet is a memo outlining the need to replace the Campbell Park swings as part of the 2023 Equipment Reserve Fund budget. While the swing was not originally slated to be replaced until 2026, the failure of the safety surface required staff to request replacement sooner. To remain consistent with other swing structures, staff is proposing to replace the equipment with a Landscape Structure single-post two-bay swing with pro-guard chains on the existing concrete pad. Two of the seats will be belt seats and two will be full bucket seats. In addition, there will be 4 mulch swing mats placed within the safety surface to help extend the life of the surface and 1,220 square feet of Surface America 3 1/2" poured-in-place surface with a 50% color speckled mix. Staff has cross-referenced the impact of the proposed Upper Turkey Creek Project with Campbell Park to confirm there are no conflicts with the exiting structures. The attached screen shot indicates there is the potential for a berm on the park side of the creek. Until this plan goes into design, the impact of trail access from Campbell Park is Page 5 of 6 Parks & Recreation Advisory Board Minutes – January 24, 2023 unknown but staff will be involved in the design process and intends to keep the Advisory informed of the process and progress. Staff is seeking Park Board recommendation to City Council to approve the purchase of playground equipment. Discussion: • The Upper Turkey Creek Project is in concept not design so the area showing burm is simply drawn on the map. Until design begins it is unknown what if any the impact to the trail will be. Knowing it is a tremendous asset to the city, staff will have an intergral role in the process and keep Park Board informed of plans. • The typical life span that the safety surface of the swing structure is capable of is 15 years. The swing structure is the least expensive part of the project. If making this upgrade, it makes sense to change the entire structure and not risk the structure failing which would require the entire safety surface to be disrupted. • Old swings are not reused due to liability reasons. Board Member Diebold made a motion Campball Park Swing Replacement Board Member Sagan seconded and the motion was unanimously APPROVED. 6. OTHER BUSINESS a. Updated Advisory Board Roster Included in the packet for information only. Laura Sagan reported her phone number was incorrect. Staff will fix and redistribute. In addition, per the request of David Zuckley, staff is working on creating a central library resource through a shared site. This would include key documents that members could have at their finger tips to access information. b. Library Update Board members inquired if there will be regular updates regarding the construction of the library. They would like to request notification from the Library and or construction crew regarding updates about the project. Board members are committed to keeping an open line of communication with neighbors and fellow community members on the building of the Library. A prepared update or presence at Advisory Board meetings would be appreciated. The estimated completion of the project is mid 2024. c. Board member Leitch requested that board members come prepared to share ideas about a way to get to know the Park and Open spaces in Merriam in 2023. 7. ADJOURNMENT Board Member Leary made a motion to adjourn the meeting at 7:20 p.m. seconded and the motion was unanimously APPROVED. Page 6 of 6 To: Merriam Parks and Recreation Advisory Board From: Anna Slocum, Director of Parks and Recreation Subject: Director’s Report Date: February 28, 2023 Community Center Update • There will be a coordination with library staff for periodic updates. A monthly timelapse video, accompanied by bullet points of milestones accomplished will be presented to the Library Board each month. Staff will be receiving a link to the time lapse video as well as information shared to the Library Board. Library staff will also periodically attend Park Board meetings and staff has been attending OAC meeting for coordinating logistics on site. • Staff has continued to troubleshoot the BECS System that controls the indoor activity pool that was “freezing”. There have been no issues since moving the reader to a different outlet. Logistics of the power cords have prevented staff from plugging other BECS into the outlet to troubleshoot issues. The current plan is to try to plug the outdoor BECS into the outlet as summer preparation begins to confirm it is the outlet. • Staff completed interviews for the 5701 committee vacancies and provided a recap to the mayor on Friday, February 10. The mayor is now conducting his interviews to finalize his selection. • On Friday, February 10, staff coordinated the first of many major disruptions that will occur at the Slater entrance. Titan had 26 concrete trucks scheduled to pour the footings and subfloor. They provided two staff to coordinate and direct traffic so Meals on Wheels (MOW) impact was limited and volunteers could safely access the drop-off circle. • There continues to be confusion regarding access to the parking structure. The word “Parking” on the drop-off circle sign has been covered. Titan will be adding solar lights to the “Parking access from IKEA Way” sign to improve visibility in the evening. In addition, two large signs have been added along Slater Street. One at the staff parking entrance directing staff up Slater and another large sign at the 4-way stop at Slater and 62nd Street intersection to direct them west to IKEA Way. • The majority of the large paint projects have been completed. There are still a few smaller areas that need to be addressed as weather and time allows. • On Friday, February 10, the catering kitchen door did not lock on schedule. Staff, with the help of the facilities and IT department, were able to trip the mechanism to fail lock. As parts are being located, the door is propped open for MOW volunteers to access the kitchen during operation. • In preparation for the outdoor summer season, staff have identified several repairs that are needed. 1|Page  o Repair a crack in the bend connector of the lap lane to zero depth. The vendor stated this is not uncommon in one pour applications. The crack is caused when there is shifting and settling of the basin. o The outdoor feature pump is not holding water which requires it to be primed. Toward the end of the season, the pump was failing due to not being primed properly. The pump is being repaired, as well as a solution that will allow the pump to hold water and not have to be primed. It will then operate the way the indoor feature pump works which simplifies daily start-up operation. • On Thursday, February 9 the aquatics area suffered power issues. Staff worked to restore power to several pumps and motors. The only long-lasting impact was the south fan in natatorium that was not communicating with the control panel. This issue was resolved on Wednesday, February 22 when facility staff located a relay control and completed a power cycle. • On Thursday, February 16, patrons reported that various spaces in the fitness center were colder than normal. After an investigation into the spaces, staff noticed the thermostats were not responding. There had been a failure on the roof top units that required a reset. • In 2022, the department was slated to purchase a new fleet vehicle, a truck. Due to the demand of fleet vehicles and inventory issues with manufacturers, a vehicle was not available in 2022. The week of February 13, a truck was located that met the parameters required for the department vehicle. The truck is at Public Works where it will have safety lights, a bed liner and running boards mounted to it as well as the necessary logo work to identify it as a city vehicle. It will go into service once this work is complete. • In the 2023 budget, staff included the purchase of an enclosed trailer. This trailer will house: tables, tents, generator, yard games and other items for special events which will simplify preparation and alleviate storage space. The week of February 20, an enclosed trailer was located that met the parameters required. The trailer will be on-site the first part of March. In the meantime, staff is working with a vendor to design a wrap that will make it easily identifiable when out on the road heading to events. Park Updates • During the monthly inspection of Chatlain Park equipment, Public Works reported that the WEGO platform developed a crack by the support arm. Staff reached out to ATHCO, the playground vendor. The deck is under warranty and a replacement deck is scheduled to ship to Public Works on February 24. • The Campbell Park Swing replacement project was unanimously approved by City Council on Monday, February 13. Staff is now working with the vendor to order the equipment and coordinate with Public Works once a delivery date is known for installation. • During a safety inspection of Brown Park, staff discovered issues with the safety surface. The vendor has been contacted and the repair is scheduled. Due to the application process, the weather needs to remain above 45 degrees for the patch to adhere. Once there is a window of weather for this to occur, the repair will be completed. • The Manning Family completed a trail clean-up event of the Manning Mile on Saturday, February 18. The Manning Mile is from 67th to 75th Street. They had nine family 2|Page  members participate in the clean-up which satisfies their annual obligation as part of their “Adopt-A-Park” agreement. Monthly Community Center Membership Report Included in the packet are the comparison reports for annual membership and daily visits. The month of January set a record with 290 memberships processed in a month. Of the 290, 131 qualified for the membership promotion for the New Year. Anyone that signed up for membership and paid in full received a MCC canvas bag, four free guest passes, a free fitness evaluation and a one-month FitClass Pass trial for one member. Members who registered for a month-to-month membership received four free guest passes. This promotion did not apply for any insurance-based memberships, employee or board memberships. Of the 131 eligible memberships, 27 paid in full. The breakdown of the 27 by category were: Membership Quantity Sold Household 7 Senior 6 Senior Household 1 Adult 7 2 Person Household 6 The remainder of the 159 memberships processed were: Membership Quantity Sold Insurance-Based 80 Employee / Board Membership 59 FitClass Pass 15 Scholarship 2 Care Taker Pass 1 Nanny Pass 2 Employees, retired employees and board/council members receive a free membership. Employees and retired employees have the ability to purchase additional tiers of memberships, the free membership is deducted from the membership tier selected. There were 44 cancellations for the month. This is average when compared to 2022. When members submit the cancellation notice there is the opportunity to state a reason. Staff likes to review for patterns or concerns that need to be addressed. Non-usage received the largest response with 18 out of 44 or 41%. There were eight that had no reason selected and financial received six responses. Other pre-selected options include medical, relocation or other. January visitation was the second largest visitation on record behind July 2022. The total visits of January exceeded all visits of all of 2020. Visitation increased 4,427 over January 2021an increase of 61%. Daily visits increased 726 over January 2022, a 98.2% increase. 3|Page Staff anticipates that visitation the first five months of 2023 will significantly improve over 2022 as during this time last year there were still significant COVID concerns. With the exception of Silver & Fit, there were significant increases in all insurance-based visits. In total there were 1,166 more visits in January 2023 than 2022, a 75% increase. While some of the revenue from insurance visits will be accounted for in 2023 due to how reimbursement occurs, 2022 insurance visitation increased 102% over 2021. Recommendation: This memo was provided for your information. No action required. 4|Page Membership Category 2020* 2021 2022 2023 TWO PERSON CHARTER 44 TWO PERSON HOUSEHOLD 26 164 229 25 ACTIVE & FIT 1 26 52 14 ADULT CHARTER 41 0 0 0 ADULT MEMBERSHIP 56 265 340 40 CARETAKER PASS 2 1 COUNCIL - BOARD MEMBERSHIP 8 7 3 21 EMPLOYEE MEMBERSHIP 61 68 118 35 FIT CLASS PASS 119 15 HOUSEHOLD CHARTER 81 HOUSEHOLD MEMBERSHIP 41 414 515 41 NANNY PASS 7 2 TIVITY PRIME MEMBERSHIP 30 29 52 0 PEERFIT 0 25 7 0 RENEW ACTIVE 44 118 177 22 RETIRED SENIOR HOUSEHOLD 5 8 3 2 RETIRED SENIOR 1 1 1 1 SCHOLARSHIP MEMBERSHIP 2 3 14 2 SENIOR CHARTER 54 SENIOR CHARTER HOUSEHOLD 44 SENIOR HOUSEHOLD 6 74 79 9 SENIOR MEMBERSHIP 19 123 140 16 SILVER & FIT 2 18 8 1 SILVER SNEAKERS 105 359 229 41 YOUTH MEMBERSHIP 2 25 54 2 TOTAL MEMBERSHIP SALES 671 1,727 2,149 290 CANCELLATIONS 66 287 516 44 SUSPENDED 30 0 0 0 EXPIRED** ***292 17 36 0 *Charter Sales for Grand Opening began in March **All Council and Employee related passes expire annually in December ***Includes 80 IBFCC memberships carried over due to COVID-19 closures Annual Membership Sales Comparison Year-to-Date 2023 Membership Category 2020 2021 2022 2023 TWO PERSON CHARTER TWO PERSON HOUSEHOLD 8 16 25 ACTIVE & FIT 1 4 14 ADULT CHARTER ADULT MEMBERSHIP 13 14 40 CARETAKER PASS 1 1 COUNCIL - BOARD MEMBERSHIP 6 1 21 EMPLOYEE MEMBERSHIP 10 7 35 FIT CLASS PASS 22 15 HOUSEHOLD CHARTER HOUSEHOLD MEMBERSHIP 11 27 41 NANNY PASS 2 PRIME MEMBERSHIP 7 PEERFIT 1 RENEW ACTIVE 7 26 22 RETIRED SENIOR HOUSEHOLD 3 2 RETIRED SENIOR 1 SCHOLARSHIP MEMBERSHIP 2 SENIOR CHARTER SENIOR CHARTER HOUSEHOLD SENIOR HOUSEHOLD 4 9 SENIOR MEMBERSHIP 2 12 16 SILVER & FIT 1 2 1 SILVER SNEAKERS 119 32 41 YOUTH MEMBERSHIPS 1 3 2 TOTAL MEMBERSHIPS SOLD 0 182 179 290 CANCELLATIONS 44 17 44 SUSPENDED 0 EXPIRED 0 5 Insurance Memberships Renew Jan 1 Employee Memberships effective Jan 1 Membership Report January 2023 2023 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 11,709 11,709 DAILY VISITS 1,465 1,465 GUEST PASSES 3 3 TOURS 35 35 2022 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 7,282 7,419 9,127 8,142 8,202 11,668 11,816 11,214 8,502 7,739 8,521 9,558 109,190 DAILY VISITS 739 1,067 1,449 1,045 1,649 3,051 3,079 1,836 750 569 906 1,137 17,277 GUEST PASSES 10 21 48 2 0 0 0 24 0 0 1 4 110 TOURS 45 32 45 55 4 49 37 61 30 20 12 0 390 2021 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 3,318 3,169 4,924 4,769 4,775 10,607 11,284 9,662 6,138 5,799 6,006 6,097 76,548 DAILY VISITS 185 211 482 386 576 2,148 2,055 1,774 496 401 590 661 9,965 GUEST PASSES 3 2 24 20 7 24 18 19 10 2 3 0 132 TOURS 77 38 93 85 102 90 107 65 27 83 33 28 828 2020 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 388 1,765 1,862 3,159 2,833 2,490 12,497 DAILY VISITS 3 53 59 197 104 144 560 TOURS 366 378 149 133 56 31 1,113 Visit Comparison 2020-2023 2023 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 581 MEMBERSHIP VISITS (Mon 23rd) 95 DAILY VISITS (Sat 14th) 2022 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 339 412 412 409 420 641 531 568 425 346 427 439 MEMBERSHIP VISITS (Mon 24th) (Mon 21st) (Mon 28th) (Mon 11th) (Wed 25th) (Mon 13th) (Wed 6th) (Mon 1st) (Mon 19th) (Wed 26th) (Mon 14th) (Mon 12th) 62 90 91 79 159 261 174 152 72 40 84 83 DAILY VISITS (Sat 29th) (Sat 26th) (Fri 18th) (Sun 3rd) (Mon 30th) (Sat 18th) (Sat 9th) (Sat 13th) (Mon 5th) (Fri 14th ) (Sun 20th) (Fri 30th) 2021 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 149 (Tues 159 (Tues 213 228 247 496 478 449 297 310 284 304 MEMBERSHIP VISITS 5th) 2nd) (Mon 15th) (Thurs 8th) (Wed 19th) (Wed 16th) (Tues 13th) (Mon 9th) (Mon 6th) (Mon 25th) (Tues, 2nd) (Mon 27th) 147 22 66 45 52 69 136 126 (Mon 9th / 78 29 81 (Sun 51 DAILY VISITS (Sat 16th) (Thurs 25th) (Fri 19th) (Sat 10th) (Mon 31st) (Sun 13th) (Mon 5th) Wed 11th) (Mon 6th) (Fri 15th) 14th) (Tues 28th) 2020 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 72 85 92 148 159 117 (Wed MEMBERSHIP VISITS ( Thurs 30th) (Mon 24th) (Thurs 10th) (Tues 27th) (Wed 11th) 30th) 19 2 6 11 (Sat 10th/ 16 16 (Mon DAILY VISITS (Tues 28th) (Mon 31st) (Sat 5th) Tues 27th) (Sat 14th) 28th) Highest Attended Day Comparison 2020 - 2023 2023 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 1,364 1,364 Prime Fitness 173 173 Renew Active 787 787 Silver & Fit 17 17 Active & Fit 276 276 PeerFit 90 90 2022 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 831 788 1,114 950 792 944 986 1,065 978 956 956 1,048 11,408 Prime Fitness 103 96 117 134 143 151 153 189 145 144 140 129 1,644 Renew Active 419 470 594 573 489 561 666 645 580 523 622 654 6,796 Silver & Fit 45 43 42 22 20 18 20 26 34 14 16 13 313 Active & Fit 88 64 88 98 121 128 173 208 200 188 177 217 1,750 PeerFit 55 57 87 90 86 113 81 87 76 94 76 61 963 2021 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 328 347 443 437 410 475 595 811 557 645 773 738 6,559 Prime Fitness 24 17 35 56 53 52 118 112 69 72 59 76 743 Renew Active 136 138 254 286 291 299 330 349 298 309 315 386 3,391 Silver & Fit 8 8 13 12 18 22 24 48 9 10 33 34 239 Active & Fit 3 2 0 3 24 51 42 62 58 56 45 61 407 PeerFit 3 46 39 27 53 44 62 49 54 68 64 509 Insurance Visit Comparison 2020-2023 2020 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 32 156 187 264 308 287 1,234 Prime Fitness 0 26 37 33 29 32 157 Renew Active 1 19 98 118 121 357 Silver & Fit 6 6 Active & Fit 0 0 PeerFit 0 Insurance Visit Comparison 2020-2023  MERRIAM PARKS & RECREATION Class Program Report FALL 2021 2022 YOUTH AQUATICS Class Enrolled Participation Enrolled Participation Parent/Child Swim Lessons 12 38 12 56 Preschool Swim Lessons 33 138 39 160 Youth Swim Lessons 43 175 35 154 Private / Semi Private Swim Lessons 17 118 9 27 Junior Dolphins 15 67 7 15 Infant Survival Swim - Non-Walker 0 4 0 0 Infant Survival Swim - Walker 2 33 2 15 Infant Survival Swim - Advanced 14 57 SuperKids 130 615 244 1,150 MJ's Kids 42 59 29 88 KU Sensory Lessons 6 43 18 153 TOTAL 314 1,347 395 1,818 YOUTH EDUCATIONAL Aiki Kids Child/Parent Fundamentals 5 40 20 55 Build-A-Plush Workshop 22 22 Cheer 4 Fun 10 28 0 0 Karate for Kids Homeschool P.E. 0 0 Kawaii Kids Martial Arts 18 51 37 81 Kids/Teen Swordsmanship & Weapons 34 40 Mommy & Me 6 13 Tumbling / Gymnastics 53 136 25 58 Youth Martial Arts 8 34 Soccer Shots Mini 39 Soccer Shots Classic 15 Soccer Shots Premier 34 Cookie Decorating Preschool Fitness Day Tweens DIY 3 3 Zumba Kids 0 0 TOTAL 134 458 107 219 ADULT FITNESS (LAND) Barbell Burn † 18 94 2 69 Beginner Pickleball 8 24 18 42 Cardio & Strength † 33 177 24 164 Cardio Chair Drumming † 0 494 Core & More Fit Camp † 0 18 HIIT † 2 64 Kettlebell AMPD † 4 98 Morning Burn Bootcamp † 2 18 0 141 Fall Rec Report 1 Warrior Fit Cardio Kickboxing Belly Dance 101 Line Dancing 15 100 6 67 WERQ † 18 41 10 50 Zumba 26 80 TOTAL 120 534 66 1,207 YOGA Gentle Iyengar Yoga 29 67 8 25 Iyengar Yoga Express Iyengar Yoga Level 1 23 74 31 72 Iyengar Yoga Level 2 29 81 30 112 Pilates Barre Fusion † 8 31 1 108 TaijiFit † 0 50 TOTAL 89 253 70 367 ADULT MARTIAL ARTS Aikido Yoshinkai 33 106 19 65 Simplified Tai Chi 17 94 Swordsmanship & Weapons 10 25 The Ki Society 11 111 24 132 TOTAL 71 336 43 197 ADULT ED AdventHealth Classes 6 6 Essential Oils Basic Make and Take What's Cluckin' in the Hen House 0 0 Adult DIY 11 11 4 4 Ceramic Ornament Class KState Classes 0 0 Women's Situational Awareness 0 0 TOTAL 11 11 10 10 WATER FITNESS Adult Swim Lessons 3 6 5 15 Aqua Flow - A TaijiFit Experience † 0 335 Aqua Interval Fitness 44 214 38 5,879 Aqua Zumba † 8 16 0 648 Cardio Splash 36 141 Deep + Shallow Aerobics 9 24 KU Sensory Enhanced Aquatics 10 55 Phyllis' Water Therapy 0 4 Warm Water Therapy 13 21 15 36 Water Aerobics † 18 37 27 56 Water Walking / Therapy Fitness † 13 30 13 39 100 Mile Swim Club 0 0 TOTAL 144 489 108 7,067 SENIOR AARP Smart Driver Course 20 20 Silver Screen Matinee 160 209 Fall Rec Report 2 Flexercise / AFEP 219 483 JOCO Meal Program 188 0 Bingo 188 117 Iyengar Chair Yoga 15 68 8 61 Book Club 3 4 Zumba GOLD TOTAL 15 823 31 894 SPECIAL EVENTS Turkey Creek Car and Motorcycle Show 247 4200 293 4,500 Family Pizza BINGO Night 66 68 Merriam Drive Live 350 3,000 Merriam Drive Live 5K 40 40 Merriam Drive Live Cornhole Tourney 15 15 Murder Mystery Night 35 35 52 48 Community Garage Sale 14 125 Halloween Happenings 327 506 Christmas in the Courtyard 335 350 Breakfast with Santa 71 124 71 135 Art Gallery Receptions / Visitors 543 522 TOTAL 407 6,079 497 9,144 RENTALS Gym 81 587 58 830 Pool 0 0 2 477 City Meetings 10 176 7 414 Room 156 1,587 113 5,748 Birthday Parties(Pool) 59 1,475 64 1,286 Field Rentals Shelter Rentals 17 TOTAL 323 3,825 244 8,755 DAILY VISITS Membership Visits 24,040 34,320 Daily Passes 2,148 3,362 Walking Track Punch Pass 69 134 Pickleball Punch Pass 139 324 Aqua Toddler Swim Time 13 20 Sensory Hour 12 4 Preschool Indoor Park 227 74 Child Watch Visits 339 Tours 171 91 Guest Passes 15 5 TOTAL 26,819 38,673 GRAND TOTAL 1,628 40,974 1,571 68,351 2020 COVID Gathering Restrictions & Protocols prevented regular programming Fall Rec Report 3  MERRIAM PARKS & RECREATION Annual Comparison Report 2016 2017 2018 2021* 2022 Participation Participation Participation Participation Participation YOUTH AQUATIC / EDUCATION Winter / Spring 952 812 608 1,471 2,759 Summer 2,354 2,681 2,850 3,086 4,606 Fall 489 428 432 1,805 2,037 Total 3,795 3,921 3,890 6,362 9,402 ADULT FITNESS / YOGA/ MARTIAL ARTS Winter / Spring 1,190 1,186 1,123 1,194 1,314 Summer 721 729 693 903 2,055 Fall 847 898 793 1,123 1,771 Total 2,758 2,813 2,609 3,220 5,140 ADULT EDUCATION Winter / Spring 25 20 28 59 62 Summer 0 0 0 3 50 Fall 23 13 35 46 10 Total 48 33 63 108 122 SENIOR Winter / Spring 4,826 4,815 5,008 893 1,931 Summer 2,827 2,806 2,968 801 1,005 Fall 3,704 3,933 3,833 823 894 Total 11,357 11,554 11,809 2,517 3,830 WATER FITNESS Winter / Spring 192 1,004 Summer 249 1,149 Fall 489 7,067 Total 0 0 0 930 9,220 SPECIAL EVENTS Winter / Spring 8,468 6,660 5,527 349 588 Summer 2,535 1,976 1,865 1,271 6,285 Fall 4,599 6,055 3,390 5,943 9,144 Total 15,602 14,691 10,782 7,563 16,017 RENTALS Winter / Spring 3,748 3,623 2,557 1,750 5,748 Summer 1,871 1,180 1,806 1,750 5,701 Fall 5,042 3,581 3,871 3,825 8,755 Total 10,661 8,384 8,234 7,325 20,204 Annual Recreation Report Summary 1 DAILY VISITS Winter / Spring 5,218 4,610 4,935 23,802 49,762 Summer (IBFCC+MAC) 26,703 23,119 21,065 38,072 57,690 Fall 3,334 2,967 3,177 26,834 38,673 Total 35,255 30,696 29,177 88,708 146,125 GRAND TOTAL 79,476 72,092 66,564 116,733 210,060 *First year of programs at MCC due to Coronavirus Pandemic Annual Recreation Report Summary 2  Saturday, April 1 // 9–10:30 a.m. // MCC PANCAKES PHOTO OPS EGG HUNT GAMES Ages 2-9 | $12 / Adult & 1 Child + $6 / Additional Person Pre-Register by March 29 at merriam.org/parks or call 913-322-5550 Merriam Parks & Recreation | 6040 Slater St. 913-322-5550 | merriam.org/parks December 6, 2022 Attention: Anna Slocum, Director of the Merriam Community Center The Orchid Society of Greater Kansas City (OSGKC) has been using the Kessler/Loomis rooms on a monthly basis since December 2021 for our regular meetings and other events. In 2022, we held a fund-raising auction, and an orchid show that attracted wide attention and brought many new people to the Merriam Community Center. We feel we are really contributing to the center being a community gathering place. We are now planning our annual fundraising auction of live orchids on May 28, 2023 and our orchid show on October 26, 27 and 28, 2023 in the Founders Room. As we did for 2022, we would again like to request your consideration of an exemption to the commercial rate, and allow us to pay the resident rate, as specified for non-commercial use. Additionally, we would like you to consider waiving the fee for the hours of 5 a.m. to 7:30 a.m. on Friday, 10/26 as we won’t be utilizing the room at that hour, and we feel that the center would not be losing out on rental fees to another party at that time frame. OSGKC is a non-profit, 501C3 educational organization that was formed in 1950. Our Charter is as follows: “The Society’s objectives shall be to operate on a non-profit basis solely for benevolent, charitable, scientific, and educational purposes useful to the public, and to promote interest in and to disseminate information in the culture, development, and hybridization of orchids through lectures, exhibition, publication or otherwise.” Our mission has expanded in recent years to include promotion of conservation of natural habitat for orchids. All of the proceeds from our fundraising auction are used to continue this effort. Our annual auction is the major fundraising event that provides the funds for our society to be viable, and it provides the public with an opportunity to see and acquire plants that would otherwise be difficult to obtain. Revenue that comes in from the show from the admission fee ($5) and plant sales help to defray the cost of the room and other expenses involved in putting on the show. We don’t profit financially from the show. Our goal is just to help to cover our expenses. More information about our society is also available at www.osgkc.org. Please take this request before the Parks Board at the January meeting for consideration. Thank you. Kristy Charland OSGKC President charland.ek@outlook.com Jean Rogers Auction Chair jeanierogerswarren@gmail.com Susie Hanna Programs Director hannaorchids@gmail.com