Parks & Recreation Advisory Board

Advisory Board Agenda Merriam Community Center, 6040 Slater St. March 28, 2023 - 6:00 PM If you require any accommodation (i.e. qualified interpreter, large print, reader, hearing assistance) in order to attend this meeting, please notify the Community Center at 913-322-5550 no later than 24 hours prior to the beginning of the meeting. 1. ROLL CALL/ATTENDANCE 2. PUBLIC COMMENTS a. Merriam Plaza Library Update 3. APPROVAL OF FEBRUARY 28, 2023 MINUTES a. February 28, 2023 Minutes Parks & Recreation Advisory Board - Feb 28 2023 - Minutes - Pdf 4. STAFF REPORTS a. Director's Report i. Community Center Update March Update ii. Monthly Community Center Membership Report February Membership Report February Visitation Report b. Assistant Director's Report i. Program Evaluations 1. Heartland Artist Exhibition 2023 Heartland Reception eval ii. Upcoming Events 1. Brunch with the Bunny Brunch with the Bunny 2. "Colors: Patterns & ...Scapes" Opening Reception  April Opening Reception 3. Turkey Creek Streamway Trail Clean-up Trail Clean Up Information iii. Program Updates 1. Turkey Creek Festival and 5K 5. NEW BUSINESS a. Get to Know Your Parks Campaign b. Military / Veteran Banner Program Proposal Veterans Banner Program Proposal 6. OTHER BUSINESS 7. ADJOURNMENT  MINUTES Advisory Board Meeting City of Merriam, Kansas Merriam Community Center Tuesday, February 28, 2023 6:00 PM 6040 Slater Street 1. ROLL CALL/ATTENDANCE The February meeting of the Merriam Parks & Recreation Advisory Board was called to order at 6:00pm by Chairperson Christopher Leitch. Board members in attendance included: Evan Quinley; Kathy Stull; Christopher Leitch; Laura Sagan; Scott Diebold; and David Zukley. Staff members in attendance were: Anna Slocum, Parks and Recreation Director; Dave Smothers, Assistant Director; and Abby Hall, Guest Services Coordinator. Katie Leary and George Vesel notified staff and chairperson of their absence. Public in attendance included Amy Barclay, Adam Wathen, Billy Croan, Tyler & Jordan Neugebauer. 2. PUBLIC COMMENTS a. Merriam Plaza Library Update - Amy Barclay, Branch Manager Construction on the library continues to progress on time. Foundation and column work has started to form the outlines of the structure. A time-lapse video of completed to-date was presented. This video will be produced monthly and will be posted to the library website for residents to stay up-to-date with the projects progression. Over the next month staff can expect to see fence imagery to be installed as well as the continuation of the slab installation. Staff has been in coordination discussions regarding the upcoming sewage line connection that will close Slater Street for approximately two weeks. Construction staff parking is designated in the parking lot north of Chipotle. At no time should trades impede guest parking at the community center. Community Garden: Tyler and Jordan Neugebauer would like to use park property at 72nd and Grandview as a community garden. They are seeking guidance on next steps to make this program a reality. Members of the home owners association are in favor of the community garden proposal. There are several concerns, the primary one being no access to water at Quail Creek. In addition, this property along with the majority of the park land the city acquired, was through a joint effort with FEMA to address flooding. Members inquired about various grants that might be available to assist in the development, specifically the island grant. At this time, the grants available have very specific guidelines and this project would not qualify. The Park and Recreation Advisory Board agrees with the concept of a Page 1 of 5 Parks & Recreation Advisory Board Minutes – February 28, 2023 community garden. The direction provided to the Neugebauers is to develop a program concept that would indicate how the garden would operate and the support the garden would require from the city. In addition, staff will research FEMA requirements for land acquired for flood control to confirm if approved, the land requested is eligible for this type of use. The next step for the Neugebauers is to bring a proposal to a future meeting. 3. APPROVAL OF JANUARY 24, 2023 MINUTES a. January 24, 2023 Minutes Board Member Stull made a motion to approve the January minutes. Board Member Diebold seconded and the motion was unanimously APPROVED. 4. STAFF REPORTS a. DIRECTOR'S REPORT i. Community Center Update A detailed memo was included in the packet. Updates to the information included: • The mayor appointed members to the 5701 committee on Monday, February 27. Members are: Nida Dillon, Larry Cisneros, Fred Tebbenkamp, Sean Zaudke, Charis Phillips, Garick Lair, Jack Sparks, Sara Hall, John Freeman, Brian Daily and Laura Sagan. Ex-officio members will be Jacob Laha and Staci Chivetta. • The catering kitchen door parts are expected in three to five days with hopes the service can occur shortly after the arrival of parts. • At each chair there is a draft of the the summer membership promotion postcard. Staff has sent our member address list to the mail house to help determine target zip codes for this mailing. The postcard will mail at the beginning of May approximately one month after the summer highlights is slated to hit mailboxes. • Staff received confirmation from ABF Freight that a delivery of the WEGO platform should arrive tomorrow. • Delivery of the Campbell Park swing is slated for the week of March 13. Public Works staff plan to remove the old structure the last week of March to have the project ready for safety surface the last week of April or first week of May. Staff is confirming this schedule works with the vendor to reduce the amount of time the structure is off-line. As with all projects, the timing will be weather dependent. ii. Monthly Community Center Membership / Visitation Reports A detailed memo was included in the packet. Updates to the information included: Page 2 of 5 Parks & Recreation Advisory Board Minutes – February 28, 2023 • February 2023 visits surpassed 2022 visits on February 21. • February revenue exceeded the revenue generated in 2022 on February 18. • Reimbursement of January insurance visits set a record exceeding the previous record, August 2022, by $872. Discussion: • An increase in insurance memberships was seen during the time Sylvester Powell experienced the temporary closure along with 68 Sports closing. • Board members noted that a “how to” for insurance memberships should be included on the membership website. • The MCC partners with several insurance programs. Each has a separate agreement for reimbursement. Peerfit offers monthly and daily options for users. The other program reimbursement is based on visit with a maximum amount reimbursed per person. • Staff does anticipate there to be a steady increase in insurance based memberships as the baby boomer generation seek benefits as well as insurance carriers are promoting insurance membership benefits to businesses as a preventative measure / wellness benefit. • Due to COVID impact at the beginning of 2022,it is difficult to determine what the benchmark for visits will be. With significant growth still occurring each month, it is staff's hope that each year is larger than the next but it is unrealistic to think that this percentage of growth is sustainable. It will level off and a benchmark will be established for normal operations. iii. Fall Recreation Report Included in the packet is the Fall 2022 Recreation Report. This report compares 2021 enrollment and participation to 2022. There is variation in areas due to growth and development of programs or changes with instructors. Overall, there was significant growth in each category. Youth Educational and Adult Martial Arts programs were the outliers as instructors for these two categories moved on causing a drop in participation numbers. Overall, participation increased 66.8% from the same time frame in 2021. Staff continues to research and develop new programs to ensure a well rounded offering to the community. iv. Annual Recreation Report Included in the packet is the annual recreation report. This compares participation by season compared to several years. The gap of reporting is due to construction and COVID. In 2022, each season exceeded participation in 2021. Participation grew by 80% in 2022. Growth in daily visits across the 5 year span of the report is astonishing. Comparing 2022 to 2016 this is a 315% increase. Discussion: Page 3 of 5 Parks & Recreation Advisory Board Minutes – February 28, 2023 Board members requested Park staff provide a formal annual report to City Council regarding operation successes. b. ASSISTANT DIRECTOR'S REPORT i. UPCOMING EVENTS 1. Heartland Artist Exhibition Opening Reception There were 254 works submitted by 88 artists representing 12 states. The show will feature 80 accepted works from 56 artists representing 8 states. The awards ceremony will begin at 6:30 where $3,300 in prize money will be awarded. 2. Brunch with the Bunny Event flyer was included in the packet. If interested in volunteering, please contact Ingrid. ii. PROGRAM UPDATES 1. Turkey Creek Festival Staff has met with the planning committee. The 5K is open for registration. The registration flyer is in production. Troop 0247 out of Merriam Christian Church has once again agreed to provide the pancake breakfast at the Merriam Marketplace. 5. NEW BUSINESS a. 2023 Orchid Society Request Included in the packet is the official request submitted by the Orchid Society for two events, May 28 and October 26, 27 and 28. Recognizing the request of May 28 is Memorial Day weekend, staff has confirmed the request should be for May 21. The May event is the live orchid auction and October is the orchid show with vendors. With the October event being a multi-day event, there is a rental policy that dictates that if an event occurs over multiple days and the renter does not want to vacate the space, they are responsible for renting the rooms during the hours operation, even if not occupied. The rentals are defined as a commercial rate as both events involve charging fees. The Orchid Society is a 501c3 and funds raised support the mission to promote conservation of natural habitats of orchids. The request is two-fold. The Orchid Society would like to be charged the resident rate versus the commercial rate and are asking for an exception to the multi-day event policy for Friday, October 27 between the hours of 5-7:30 a.m. when they will not be in the building. Discussion: Page 4 of 5 Parks & Recreation Advisory Board Minutes – February 28, 2023 • The board has recommended that the policy regarding rental occupation be adhered to. The residential rate for the rental through all hours of occupancy is a reasonable request. • Adhering to the rental policy to charge when personal items are in the room should be followed due to the liability and security. Board Member Zukley made a motion that the residential rate be applied to both of the Orchid Society rental requests and adhere to the rental policy regarding how fees are calculated when there is a mulit-day event. Board Member Stull seconded and the motion was unanimously APPROVED. 6. OTHER BUSINESS a. Get to know your Parks Campaign Christopher Leitch proposed an idea to help educate the Board on city parks. This topic will moved to New Business in March. To prepare for the discuss. Preliminary ideas included hosting meetings at various parks throughout the year, a park tour with history and amenities explained. b. 2022 Year End Video The communication team has completed the end-of-year video for 2022. Staff shared the brief video. c. KRPA Opening Ceremony Video In coordination with the 75th Annual KRPA convention, the organization wanted to create a historic look back on the organization and growth of Parks and Recreation as a profession. Utilizing the Merriam Marketplace as well as many of our Turkey Creek Car Show participants vehicles, the idea became a reality. Snippets of the video was shared with the board. 7. ADJOURNMENT Board Member Zukley made a motion to adjourn the meeting at 7:14 p.m. Board Member Diebold seconded and the motion was unanimously APPROVED. Page 5 of 5 To: Merriam Parks and Recreation Advisory Board From: Anna Slocum, Director of Parks and Recreation Subject: Director’s Report Date: March 28, 2023 Community Center Update • With the uncertainty of when the Merriam Drive Street project will begin, staff has started to create alternative plans for special events such as Cruise Night, Car Show, and MDL. Staff will have a better timeline of potential impact once the project plans are finalized and are able to go out to bid. Final direction was received at the February 27 City Council meeting. • Staff coordinated a second large concrete pour for the Merriam Plaza Library on Friday, March 17. This was a 10-hour pour requiring 60 concrete trucks. This pour also required the use of the upper deck of the parking structure for temporary lighting. Titan provided traffic control on Slater Street with additional traffic people from 10 a.m. -12:30 p.m. during the time frame of Meals on Wheels (MOW) volunteer arrival for delivery and return. The connection for sanitary sewer, which will close Slater Street to thru traffic, has been delayed until April 10. With the site constraints, Titan wanted the ability to remove shores and clear the area allowing easier access for the utility contractor to complete this work. Staff is working with Titan, MOW staff, and the pastor from the weekly church rental to determine plans to reduce impact to their service. • In an effort to address the cigarette butts that have been seen littering the courtyard, staff installed an outdoor ashtray on the south face of the concrete sitting wall at the Tim Murphy Art Gallery entrance. City ordinance prohibits smoking within ten feet of a facility entrance. In looking for options that were within these restrictions, staff decided this location was the most inconspicuous to the aesthetics of the courtyard and is near where the majority of the butts were found. • Per the discussion in February regarding confusion of insurance membership benefits, staff has added the following information to the website: o Accepted insurance programs include: SilverSneakers, Active & Fit, Prime, Silver & Fit, Renew Active and Peerfit. Please contact your insurance provider for proof of eligibility. • Summer Highlights is complete and expected to hit mailboxes the week of March 27. • Friday, March 10 was a free day for Merriam residents. This was also the first day of spring break for Shawnee Mission School District. There were 48 people that took advantage of this opportunity. • Monday, March 13 Sylvester Powell Community Center staff contacted MCC to request assistance with their youth spring break camp. Their pool failed late Monday afternoon and the camp was slated to swim Tuesday, March 14 and Thursday, March 16 from 1- 3 p.m. both days. Mission pays the non-resident youth rate for each camper; staff are 1|Page  admitted at no charge. There was a total of 50 campers each day that participated in swimming both days. • The Girl Scouts have contacted staff requesting to host their annual Owl Prowl event again at the community center in 2024. They are planning to come to a future Park Board meeting to request a variance in the rental fee they pay, similar to what they did for 2023. • Currently, Public Works is installing customized storage and safety equipment in the enclosed trailer to secure items. The week of March 27, the trailer will be delivered to the sign vendor for the approved wrap to be applied. After hearing the concerns of trailer theft, staff asked the police department if the trailer can be housed in their lot when not in use. Once it is on site, it will be parked in the squad car parking next to the police department’s trailers. • On Wednesday, March 15 staff noticed one of the fit desk tables has a cracked rim. Staff is working with Scott Rice to determine repair / replacement. • The shifting of the LVT flooring in the meeting rooms has worsened. Staff has contacted the vendor regarding a permanent solution. The flooring was installed to construction documents to be a “float floor” requiring only the edges be glued. Unfortunately, due to the weight of the equipment rolling on the floors, the edges are not holding the floor in place and there are significant gaps in the slats. The week of April 10, the flooring vendor will be gluing all slats to remove the large gapping. The gapping causes issues with cleaning with debris finding its way under the slats as well as water when cleaned. • Coming soon in 2023, many of the rental documents and forms utilized by Parks and Recreation will be available in Spanish. Staff is working with a patron who is from Mexico City, Mexico to translate the documents. With many different Spanish dialects, she is using the formal, professional dialect in her translation. • March 2023 revenues surpassed March 2022 revenues on March 17. Through March 23, 2023 revenues for the year are $95,789 higher than 2022. Park Updates • On Friday, March 3 staff were notified that the ladder on the playground at Waterfall Park was showing signs of wear. The protective coating connecting the ladder to the structure has cracked. This does not require the amenity to be removed from service but it does require replacement. Staff has notified the vendor for a replacement part. • The Campbell Park swings were delivered the middle March. Staff continues to coordinate with Public Works on the project timeline as the weather will continue to impact the start of the project. • The Green Team, a City of Merriam employee led committee, has scheduled a clean- up of Turkey Creek Streamway Trail from 67th Street to 75th Street Trailhead on Friday, April 14 from 2-4 p.m. Interested volunteers are ask to contact Ingrid Berg. Monthly Community Center Membership Report Included in the packet are the comparison reports for annual membership and daily visits. Through the first three months of 2023, installment bill transactions are 58% higher than the first three months of 2022. The month of February there were 10 more memberships processed in 2023 compared to 2022. Comparison of this growth to February 2022 indicated 2|Page that Adult and Senior Household contributed to this increase. Membership categories with the largest decline were two insurance options, Silver Sneakers and Prime Fitness. February installment bill is now the second highest of record to the October 2022 installment bill which fell just short of $50,000. Cancellations increased over 2022, but are in the average range of what has been occurring compared to the last quarter. In evaluating the reasons for cancellations, the largest noted was “other”. Upon further investigation, these are members who only need access for one- month. Staff is monitoring this request to determine if this is a membership option to consider to eliminate the labor involved with establishing installment bill. The next highest reason for cancellation was relocation followed by non-usage. Active memberships total 2,412, which constitutes 4,330 total members. The chart below indicates how many members there are per each membership category. Two Person Household 408 Active & Fit 101 Adult Membership 261 Council Board Membership 36 Employee Membership 166 Household Membership 1,891 Nanny Pass 5 Prime Membership 111 Renew Active 369 Retire Employee Memberships 6 Scholarships 15 Senior Household 163 Senior 126 Silver & Fit 20 Silver Sneaker 624 Youth Membership 28 February membership visitation fell just short of 10,000 visits but still was an increase of 2,572 visits, or 34.7%, of the same time period of 2022. Daily visits also experienced growth of 174 visits over the same time period of 2022, a 16.3% increase. The total visits of memberships and day passes for the first two months of 2023 exceeds the visits from January to May in 2021 by 739! March visitation continues to be strong. As of March 23, 8,703 membership visits have occurred, a difference of 424 from 2022 totals which will be passed on Friday, March 25. Day pass visits through this same time period exceeded the total for 2022 on Wednesday, March 22. As of March 23 there have been 1,506 day pass visits compared to 1,449 in 2022. With the exception of Silver & Fit, there were significant increases in all insurance-based visits compared to February 2022. In total, there were 980 more visits in February 2023 than 2022, a 64.5% increase. Recommendation: This memo was provided for your information. No action required. 3|Page Membership Category 2020* 2021 2022 2023 TWO PERSON CHARTER 44 TWO PERSON HOUSEHOLD 26 164 229 36 ACTIVE & FIT 1 26 52 24 ADULT CHARTER 41 0 0 0 ADULT MEMBERSHIP 56 265 340 69 CARETAKER PASS 2 1 COUNCIL - BOARD MEMBERSHIP 8 7 3 21 EMPLOYEE MEMBERSHIP 61 68 118 43 FIT CLASS PASS 119 24 HOUSEHOLD CHARTER 81 HOUSEHOLD MEMBERSHIP 41 414 515 71 NANNY PASS 7 3 TIVITY PRIME MEMBERSHIP 30 29 52 0 PEERFIT 0 25 7 0 RENEW ACTIVE 44 118 177 40 RETIRED SENIOR HOUSEHOLD 5 8 3 2 RETIRED SENIOR 1 1 1 1 SCHOLARSHIP MEMBERSHIP 2 3 14 2 SENIOR CHARTER 54 SENIOR CHARTER HOUSEHOLD 44 SENIOR HOUSEHOLD 6 74 79 16 SENIOR MEMBERSHIP 19 123 140 25 SILVER & FIT 2 18 8 1 SILVER SNEAKERS 105 359 229 58 YOUTH MEMBERSHIP 2 25 54 7 TOTAL MEMBERSHIP SALES 671 1,727 2,149 444 CANCELLATIONS 66 287 516 90 SUSPENDED 30 0 0 0 EXPIRED** ***292 17 36 0 *Charter Sales for Grand Opening began in March **All Council and Employee related passes expire annually in December ***Includes 80 IBFCC memberships carried over due to COVID-19 closures Annual Membership Sales Comparison Year-to-Date 2023 Membership Category 2020 2021 2022 2023 TWO PERSON CHARTER TWO PERSON HOUSEHOLD 8 12 11 ACTIVE & FIT 1 3 10 ADULT CHARTER ADULT MEMBERSHIP 13 16 29 CARETAKER COUNCIL - BOARD MEMBERSHIP EMPLOYEE MEMBERSHIP 1 4 8 FIT CLASS PASS 10 9 HOUSEHOLD CHARTER HOUSEHOLD MEMBERSHIP 10 33 30 NANNY PASS 1 1 PRIME MEMBERSHIP 1 5 PEERFIT RENEW ACTIVE 10 19 18 RETIRED SENIOR HOUSEHOLD RETIRED SENIOR 1 SCHOLARSHIP MEMBERSHIP SENIOR CHARTER SENIOR CHARTER HOUSEHOLD SENIOR HOUSEHOLD 2 3 7 SENIOR MEMBERSHIP 2 13 9 SILVER & FIT 4 SILVER SNEAKERS 16 25 17 YOUTH MEMBERSHIPS 1 5 TOTAL MEMBERSHIPS SOLD 0 70 144 154 CANCELLATIONS 0 31 46 SUSPENDED 0 EXPIRED 0 2 Membership Report February 2023 2023 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 11,709 9,991 21,700 DAILY VISITS 1,465 1,241 2,706 GUEST PASSES 3 8 11 TOURS 35 18 53 2022 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 7,282 7,419 9,127 8,142 8,202 11,668 11,816 11,214 8,502 7,739 8,521 9,558 109,190 DAILY VISITS 739 1,067 1,449 1,045 1,649 3,051 3,079 1,836 750 569 906 1,137 17,277 GUEST PASSES 10 21 48 2 0 0 0 24 0 0 1 4 110 TOURS 45 32 45 55 4 49 37 61 30 20 12 0 390 2021 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 3,318 3,169 4,924 4,769 4,775 10,607 11,284 9,662 6,138 5,799 6,006 6,097 76,548 DAILY VISITS 185 211 482 386 576 2,148 2,055 1,774 496 401 590 661 9,965 GUEST PASSES 3 2 24 20 7 24 18 19 10 2 3 0 132 TOURS 77 38 93 85 102 90 107 65 27 83 33 28 828 2020 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 388 1,765 1,862 3,159 2,833 2,490 12,497 DAILY VISITS 3 53 59 197 104 144 560 TOURS 366 378 149 133 56 31 1,113 Visit Comparison 2020-2023 2023 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 581 512 MEMBERSHIP VISITS (Mon 23rd) (Mon 20th) 95 113 DAILY VISITS (Sat 14th) (Sat 25th) 2022 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 339 412 412 409 420 641 531 568 425 346 427 439 MEMBERSHIP VISITS (Mon 24th) (Mon 21st) (Mon 28th) (Mon 11th) (Wed 25th) (Mon 13th) (Wed 6th) (Mon 1st) (Mon 19th) (Wed 26th) (Mon 14th) (Mon 12th) 62 90 91 79 159 261 174 152 72 40 84 83 DAILY VISITS (Sat 29th) (Sat 26th) (Fri 18th) (Sun 3rd) (Mon 30th) (Sat 18th) (Sat 9th) (Sat 13th) (Mon 5th) (Fri 14th ) (Sun 20th) (Fri 30th) 2021 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 149 (Tues 159 (Tues 213 228 247 496 478 449 297 310 284 304 MEMBERSHIP VISITS 5th) 2nd) (Mon 15th) (Thurs 8th) (Wed 19th) (Wed 16th) (Tues 13th) (Mon 9th) (Mon 6th) (Mon 25th) (Tues, 2nd) (Mon 27th) 147 22 66 45 52 69 136 126 (Mon 9th / 78 29 81 (Sun 51 DAILY VISITS (Sat 16th) (Thurs 25th) (Fri 19th) (Sat 10th) (Mon 31st) (Sun 13th) (Mon 5th) Wed 11th) (Mon 6th) (Fri 15th) 14th) (Tues 28th) 2020 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 72 85 92 148 159 117 (Wed MEMBERSHIP VISITS ( Thurs 30th) (Mon 24th) (Thurs 10th) (Tues 27th) (Wed 11th) 30th) 19 2 6 11 (Sat 10th/ 16 16 (Mon DAILY VISITS (Tues 28th) (Mon 31st) (Sat 5th) Tues 27th) (Sat 14th) 28th) Highest Attended Day Comparison 2020 - 2023 2023 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 1,364 1,262 2,626 Prime Fitness 173 150 323 Renew Active 787 683 1,470 Silver & Fit 17 15 32 Active & Fit 276 319 595 PeerFit 90 69 159 2022 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 831 788 1,114 950 792 944 986 1,065 978 956 956 1,048 11,408 Prime Fitness 103 96 117 134 143 151 153 189 145 144 140 129 1,644 Renew Active 419 470 594 573 489 561 666 645 580 523 622 654 6,796 Silver & Fit 45 43 42 22 20 18 20 26 34 14 16 13 313 Active & Fit 88 64 88 98 121 128 173 208 200 188 177 217 1,750 PeerFit 55 57 87 90 86 113 81 87 76 94 76 61 963 2021 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 328 347 443 437 410 475 595 811 557 645 773 738 6,559 Prime Fitness 24 17 35 56 53 52 118 112 69 72 59 76 743 Renew Active 136 138 254 286 291 299 330 349 298 309 315 386 3,391 Silver & Fit 8 8 13 12 18 22 24 48 9 10 33 34 239 Active & Fit 3 2 0 3 24 51 42 62 58 56 45 61 407 PeerFit 3 46 39 27 53 44 62 49 54 68 64 509 Insurance Visit Comparison 2020-2023 2020 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 32 156 187 264 308 287 1,234 Prime Fitness 0 26 37 33 29 32 157 Renew Active 1 19 98 118 121 357 Silver & Fit 6 6 Active & Fit 0 0 PeerFit 0 Insurance Visit Comparison 2020-2023 Special Event Evaluation Event Name: 27th Annual Heartland Artist Exhibition Date: Saturday March 4, 2023 Location: Founders Room & Tim Murphy Art Gallery - MCC Number of Submitting Artists: 88 Artists (16 Photographers) Number of attendees: 227 Number of Artists Accepted: 56 (12 photographers) (43 artists in attendance) Ages/Grades: Adult Cost of Event: $45 per Artist (Submitting up to 3 works/ FREE for attendees Revenue: $3,960 Expenses Juror $400.00 Print Materials $ 576 Awards $3,300.00 Sam's Club (baking ingred, paper prod) $116.31 Hy Vee (flowers) $18 Party City (beverage napkins) $8 Tipsy’s (wine) $21.37 Band (Summon the Storm) $250.00 Total Expenses $4,682.48 Net: $-722.48 Special Items Needed: Chairs, 8’ and high top tables, table cloths, portable bar- stocked, beverage napkins, cups, serving platters, big trash cans on wheels with skirts, beverage dispenser, name tags for artists, podium, microphone, laptop, thumb drive with slide shows, vases with flowers, Anna’s Oreo truffles and baked treats. Modes of Publicity: brochure, fliers, Art websites, postcards, Email to past participants, Facebook, Brightsigns Staff: Ingrid Berg, Anna Slocum, Renee Nagle, Cole Surber, Emily Nelsen, Dawn Pyle, Joey Segura. Volunteer: Nancy Hupp and Kathy Stull Strengths: Heartland workshop the week before had 11 artists participate. They are asking for more opportunities like this in the near future. Live music for the reception from Summon the Storm was a perfect addition. Forty-three of the 56 accepted artists were in attendance. Many of the artists commented on how nice it was that images of their works are on their nametags. Reception attendees were thrilled to have Anna’s homemade treats back. Weaknesses: Winner slide show closed out and needed to be restarted inadvertently giving away a few of the award recipients. The building schedule was not adjusted so lights went out and doors locked. Despite having plenty of signage people were still having trouble rerouting to IKEA Way to get to the parking structure. Hopefully the library will be done before the 2024 reception. Opportunities: Ordered 300 catalogs. Still quite a few left over. Try for 250 in 2024? Cue up winner slide show before reception start. Be sure not to close it out with the one with all accepted works. Thoughts: Reset building schedule to accommodate for after-hours event. If library is not done, station staff at Slater entrance to direct traffic. Continue to have live music as it adds a sophisticated element to the evening.  Saturday, April 1 // 9–10:30 a.m. // MCC PANCAKES PHOTO OPS EGG HUNT GAMES Ages 2-9 | $12 / Adult & 1 Child + $6 / Additional Person Pre-Register by March 29 at merriam.org/parks or call 913-322-5550 Merriam Parks & Recreation | 6040 Slater St. 913-322-5550 | merriam.org/parks  THE TIM MURPHY COLORS: ART GALLERY PRESENTS: PATTERNS & SCAPES APR IL 6 – 29 PINTO SHELLY PINTO + J UNGY UL Y U GALLERY HOURS M-TH 5 a.m.– 9 p.m. F 5 a.m.– 8 p.m. SAT 8 a.m.– 6 p.m. OPENING YU SUN 10 a.m.– 6 p.m. RECEPTION Thursday April 6, 2023 7–8:30 p.m. YU MERRIAM COMMUNITY CENTER 6040 Slater St. // 913-322-5550 // Merriam.org/artgallery --------  City of Merriam Parks and Recreation Merriam Military Tribute Banner Program The City of Merriam Parks and Recreation prides itself in providing first class recreational opportunities to the citizens of Merriam. The Parks and Recreation Department is committed to recognizing and honors members of the community that have provided the greatest sacrifice to the community by serving in the Armed Forces. The Military Tribute Banner Program is to recognize our beloved Veterans, Active-Duty, Reserve and National Guard members. Program Qualifications & Eligibility: Honorees must meet the following requirements: • Supply verification of Military Status (DD-214) or an active-duty Military ID. • Be a current Merriam resident or an immediate family member of a Merriam resident. • First-come, first-served • Professional “Dress” photo of the honorary Banner Specifications: • Vinyl banners will measure 18-by-38 inches, and feature a full-color, double- sided design • Design will include: Service Member’s Name Military branch Years of Service; Conflict or War • Banner information, including military branch and spelling of service member’s name and sponsor name, will be taken directly from the application. • A proof will be provided via email before production of the banner. Installation: • Banners will be installed in May and taken down in July. • Banners will be installed on Merriam Drive from 57th St to Hocker Drive, with the ability to expand the program based upon demand. • Requests for specific locations or poles will not be accepted. After Installation: • Once produced and installed, banners shall remain the property of the City until removed and given back to the banner sponsor. • The City shall not be responsible for banners that may be damaged or lost due to extreme weather elements, vandalism, or other unforeseen events. • At the conclusion of the display period, staff will contact the sponsor to arrange for pick up from the “City” within 30 days of banner removal. • Any banners unclaimed after this time will become the property of the City and/or be disposed of and the pole availability will be released. Pricing: Banner package is $150 and includes design, printing, installation, and removal of banner. Applications: Applications are available online at www.Merriam.org/parks or available at the Merriam Community Center, 6040 Slater St. Merriam, KS 66202. Time Line: August 1 Applications available for upcoming season February 28 Applications close for upcoming season March Banner information sent to vendor April 1 Banner proofs approved May Banners installed August Banners returned to sponsor