Parks & Recreation Advisory Board

Advisory Board Agenda Merriam Community Center, 6040 Slater St. June 25, 2024 - 6:00 PM If you require any accommodation (i.e. qualified interpreter, large print, reader, hearing assistance) in order to attend this meeting, please notify the Community Center at 913-322-5550 no later than 24 hours prior to the beginning of the meeting. 1. ROLL CALL/ATTENDANCE 2. PUBLIC COMMENTS 3. APPROVAL OF MAY 28, 2024 MINUTES a. May 28, 2024 Minutes Parks & Recreation Advisory Board - May 28 2024 - Minutes 4. STAFF REPORTS a. Director's Report i. Community Center Update DirectorUpdate.June ii. Monthly Community Center Membership Report Annual Comparison.Membership.May Summer Comparison.Membership.May Annual Visits Comparison.May b. Assistant Director's Report i. Program Evaluations 1. Turkey Creek Festival Evaluation 2024 final report 2. Turkey Creek Festival 5K Evaluation 2024 final report 3. Family Fun Friday Brown Park Evaluation 2024 event evaluation  ii. Upcoming Events 1. Flags 4 Freedom Flags for Freedom 2. "Watchful Birds in Flying Colors" Opening Reception Watchful Birds in Flying Colors 3. Family Fun Friday - Quail Creek Quail Creek 4. Cruise Night Cruise Night-July 5. We Scream "FOUR" Ice Cream- Annual Birthday Party We Scream Four Ice Cream iii. Program Updates 1. Farmers' Market Update June Update 5. NEW BUSINESS 6. OTHER BUSINESS a. Public Art Committee Update 7. ADJOURNMENT  MINUTES Advisory Board Meeting City of Merriam, Kansas Merriam Community Center Tuesday, May 28, 2024 6:00 PM 6040 Slater Street 1. ROLL CALL/ATTENDANCE The May meeting of the Merriam Parks & Recreation Advisory Board was called to order at 6:00 p.m. by Chairperson Christopher Leitch. Board members in attendance included: Evan Quinley; Kathy Stull; Katie Leary; Christopher Leitch; Laura Sagan; David Zukley; George Vesel; and Scott Diebold. Staff members in attendance were: Anna Slocum, Parks and Recreation Director; Dave Smothers, Assistant Parks and Recreation Director; and Abby Hall, Guest Services Coordinator. 2. PUBLIC COMMENTS Discussion:  Billy Croan stated that a comment made by a board member in the discussion of Wizard Day was missing from the minutes. He requested that the board members add this comment prior to the approval of the April minutes. 3. APPROVAL OF APRIL 23, 2024 MINUTES a. April, 23, 2024 Minutes Board Member Zukley made a motion to approve the April 23, 2024 minutes. Board Member Sagan seconded and the motion was unanimously APPROVED. 4. STAFF REPORTS a. DIRECTOR'S REPORT i. Community Center Update A detailed memo was included in the packet. Updates to the information included:  The week of May 20, staff met with Public Works Director and BHC Roads Consultant to discuss options for improving awareness of pedestrian traffic on the lower level of the parking structure. At this time, staff is investigating adding a stop sign and speed bump to slow exiting traffic. Some additional changes to the exit of the parking structure were also discussed to alert pedestrian traffic of vehicular traffic. Page 1 of 5 Parks & Recreation Advisory Board Minutes – May 28, 2024  New financial software, approved by City Council utilized by all city departments has been implemented. Staff has been busy learning the new system and working with the Finance team to ensure workflows are properly established.  The outdoor pool officially opened on Monday and it was a spectacular day. There were 561 member visits and 240 daily visits. In addition, going into the weekend monthly revenue compared to May of 2023 was approximately $10,000 under the total from the same time period in 2023. On Monday, revenue exceeded the month of May 2023 by $301. Memorial Day 2024 compared to 2023 shows there were 18 more member visits and an additional 58 daily visits sold. In addition, Memorial Day weekend 2024 saw an increase of $228 in revenue generated compared to Memorial Day weekend 2023.  At each member's chair was a copy of the summer postcard promotion that should hit mailboxes the week of May 27. Discussion:  The stop sign for the parking structure will be a stop sign that has led lights unlike the existing warning to stop for pedestrian sign that is currently in the crosswalk.  One board member believes strongly that the vote of City Council regarding Flags 4 Freedom which has caused the loss of volunteers and possible sponsorships, should not be the responsibility of staff to manage. Staff is responsible for managing budgets, sponsorship is never a guarantee and there is a process in place to request for additional funds if they are needed to ensure no event is negatively impacted.  A board member noted that the article in National Regional Parks Association magazine which recently featured the MCC should be highly publicized by staff. This member was surprised that more facilities do not have the warm water therapy pool and what a significant benefit that amenity is to the community. ii. Monthly Community Center Membership Report A detailed memo and report was included in the packet. Updates to the information included:  Summer pass sales will be included in the June packet. There were no sales in April.  Staff anticipates member visits for May 2024 to surpass May 2023 on Tuesday.  Daily visits for May 2024 have been averaging 52/day prior to Memorial Day. If this rate continues day passes for May 2024 will fall short of exceeding May 2023. In order to exceed May 2023, daily visits will need to average 84/day for the remaining 4 days of the month. In reviewing data from May 2023, the week of Memorial Day 2023, the average number of daily passes purchased increased from 60/day to 123/day. With the forecasted warm weather and Wednesday being the last day of Page 2 of 5 Parks & Recreation Advisory Board Minutes – May 28, 2024 school, averaging 84/day is achievable. Discussion: iii. 2024 Winter / Spring Recreation Report Included in the packet is the Winter/Spring Recreation Report. This information is provided to share successes in programs and for staff to analyze the lifespan of a program. Overall for the season, participation experienced an increase of 7.9% and enrollment increased 1.8% overall. The only category that experienced a drop in participation was Adult Land Fitness (-3). The contributing class to this decline was Cardio & Strength. During this season, the instructor had to cancel several classes due to personal issues. Youth Educational saw the largest increase of 111% which is due to the significant growth of Tumbling and Gymnastics. While it appears the 50+ program had significant growth, upon review, JOCO Meal Program did not report meal participants in 2023. Administration has received the results of the citizen satisfaction survey. Once this information is available, staff will use this input to provide direction for the development and expansion of the existing program offerings. There was no discussion. b. ASSISTANT DIRECTOR'S REPORT i. PROGRAM EVALUATIONS 1. Wizard Day Evaluation A detailed evaluation was included in the packet. There were over 105 people participated in this free event. Discussion  Any preparation required for these events are part of staff's paid work day. ii. UPCOMING EVENTS 1. "Natural Wanderings" Opening Reception A postcard invitation was included in the packet. Discussion:  July opening will be a week later due to 4th of July and artists were aware of this schedule change when they Page 3 of 5 Parks & Recreation Advisory Board Minutes – May 28, 2024 selected this month. 2. Family Fun Friday A promotional flyer was included in the packet. There was no discussion of the event. 3. Make Music Day A promotional flyer was included in the packet. Staff is still searching for bands to fill the schedule that is why there is a TBD on the flyer. 4. Dive-in Movie Night A promotional flyer was included in the packet. The movies for this event are chosen by aquatics staff. 5. Flags 4 Freedom A promotional flyer was included in the packet. This year will be the return of the July 4th concert with the American Legion Band performing. Discussion:  Now that Flags 4 Freedom is a city ran event, staff is working with a volunteer committee to plan and organize the event. Kathy Rowe is still helping coordinate volunteers. There is a form on the event website for interested volunteers to complete. iii. PROGRAM UPDATES 1. Farmers' Market Update Discussion:  As produce comes into the market, staff anticipates attendance numbers to go up. 5. NEW BUSINESS 6. OTHER BUSINESS a. Public Art Committee Update Page 4 of 5 Parks & Recreation Advisory Board Minutes – May 28, 2024 The group has not met so there is no additional updates. b. Chatlain Park Clean Up A member who receives Troop 93 member updates reported that they are organizing a park clean up at Chatlain on June 1. Discussion:  Staff is not aware of any scheduled clean ups to the parks.  Staff just hosted a park clean up in April and typically does another in the fall.  The Troop is scheduled to clean up 9-11:30 a.m. This may not be a volunteer event where public is involved. 7. ADJOURNMENT Board Member Sagan made a motion to adjourn the meeting at 6:23 p.m. Board Member Vesel seconded and the motion was unanimously APPROVED. Page 5 of 5 TO: Merriam Parks and Recreation Advisory Board FROM: Anna Slocum, Parks and Recreation Director SUBJECT: Monthly Director’s Report DATE: June 25, 2024 HIGHLIGHTS Community Center Update • On Tuesday evening, May 28, the Desert Aire unit lost communication with the zone temperature sensor for the indoor pool. Facility Maintenance staff believes the sensor quit communicating due to the power outage. At this time, staff is investigating ordering a new control board as replacement sensors did not communicate seamlessly when installed. Currently, preventative maintenance is paused as it requires a power cycle and the fear is the sensor will not come back online. Staff will provide additional updates as information is made available. • On the afternoon of Monday, June 3 staff were alerted to damage in the men’s locker room. Locker 011 was locked and was found split in half above the lock. Staff removed the door and hinges and are in the process of investigating ordering a replacement door. There was one person in the locker room that feigned ignorance regarding the incident but later staff discovered it was his locker. With no witnesses and no ability to monitor locker rooms, determining the truth of how the damage occurred will be almost impossible. • After an error while rewiring the lower-level parking structure lights, the lights are now on a timer and working properly. By being on a timer, staff will have the ability to manually turn the lights on when needed. The upper-level lights continued to work and remain on a photo cell. • The issues that were occurring with the EV charging stations has been addressed by placing them on their own circuit. • There are two lights on the east side of the lower level. Replacement lights have been ordered. • The speed bump for exiting the lower level of the parking structure to improve pedestrian safety measures is expected to arrive next week. Public Works has received the quote for the LED stop sign with anticipated delivery is 4 weeks.  Park Updates • With the warmer weather, staff has been working to coordinate safety surface repairs identified in playground inspections earlier this year. The safety surface at the bottom of the roller slide was repaired on Wednesday, June 5. • At some time after Family Fun Friday on June 14 and Sunday, June 16 Brown Park was vandalized. There was significant spray paint on the playground surface, poles of the playground, bottom of slides, both monument sings, trashcans and trail pavement. Merriam Police officers found the damage and contacted staff. Normally, vandalism is addressed immediately, but due to the damage to the safety surface and monument signs clean-up is taking a few extra days. Staff needed to confirm with the manufacturer for cleaning tips so as to not damage the binder agent. In addition, staff needed to acquire the required paint for the monument signs. Monthly Community Center Membership Report Included in the packet are the comparison reports for annual membership and daily visits for May. May membership sales decreased 15 from May 2023 sales. The majority of this difference is seen in employee memberships (9) and Silver Sneakers (10). In evaluating other membership sales, the standard memberships of Two Person Household, Adult, Household, Senior, Senior Household and Youth decreased 3 when compared to 2023. Renew Active continues to experience growth with 10 more enrollments in May 2024 compared to May 2023. Cancellation for May was significantly lower than the same time frame of 2023, for a total of 35. The reasons provided included: Medical-1; Financial-1; Non-usage-10; Relocation-6; Other-17. Non-Usage and other continue to lead in reasons for cancellation. Summer Membership report is included for May sales. Compared to May 2023, summer sales increased by 34 for the start of the 2024 season. To date through June, Summer Membership sales have exceeded 2023 total sales, with an increase of 17.4% The installment payment that occurred on June 5th surpassed the monthly installment from June 2023 by $1,581.85 surpassing $51,000 a month earlier than 2023. With half of the year complete, monthly bank drafts have exceeded 2023 for the same time frame by $9,122. As anticipated, May 2024 visitation surpassed May 2023 visitation by 1,818 visits with an average visitation of 385 members/day. The highest member visit day was Wednesday, May 29th, SMSD last day of school with 635 visits – with the 532 visits an increase of 74 over May 2023 highest attended day. May 2024 daily visits also surpassed the same time frame of 2023 by 134 visits averaging 70 daily pass visits/day. The day with the most day passes was Wednesday, May 29 but did not surpass the single most passes sold in May 2023 of 182! Insurance visits for May 2024 were 611 more than May 2023 visits but decreased 42 when compared to April 2024. This month-to-month decrease is a pattern that can be traced back to 2021. Staff monitors data to begin to identify trends in attendance. The Silver & Fit program continues to see a decline in participation. The most significant difference in visitation was Renew Active with a difference of 53 visits compared to April. After May, insurance visits are 48% of the total of visits from 2023. Insurance reimbursement through May is 51% of the total collected in 2023. Recommendation: This memo was provided for your information. No action required. Membership Category 2021 2022 2023 2024 TWO PERSON CHARTER TWO PERSON HOUSEHOLD 164 229 195 98 ACTIVE & FIT 26 52 95 97 ADULT CHARTER ADULT MEMBERSHIP 265 340 305 130 CARETAKER PASS 2 2 1 COUNCIL - BOARD MEMBERSHIP 7 3 22 6 EMPLOYEE MEMBERSHIP 68 118 105 16 FIT CLASS PASS 119 108 45 HOUSEHOLD CHARTER HOUSEHOLD MEMBERSHIP 414 515 439 204 NANNY PASS 7 6 3 ONE PASS - HEALTH CONTRIBUTIONS 8 TIVITY PRIME MEMBERSHIP 29 52 45 33 PEERFIT 25 7 52 22 RENEW ACTIVE 118 177 185 397 RETIRED SENIOR HOUSEHOLD 8 3 4 3 RETIRED SENIOR 1 1 11 1 SCHOLARSHIP MEMBERSHIP 3 14 14 15 SENIOR CHARTER SENIOR CHARTER HOUSEHOLD SENIOR HOUSEHOLD 74 79 81 33 SENIOR MEMBERSHIP 123 140 140 49 SILVER & FIT 18 8 6 18 SILVER SNEAKERS 359 229 222 633 YOUTH MEMBERSHIP 25 54 44 28 TOTAL MEMBERSHIP SALES 1,727 2,149 2,081 1,840 CANCELLATIONS 287 516 547 196 SUSPENDED 0 0 0 0 EXPIRED** 17 36 9 0 *Charter Sales for Grand Opening began in March **All Council and Employee related passes expire annually in December ***Includes 80 IBFCC memberships carried over due to COVID-19 closures Annual Membership Sales Comparison Year-to-Date 2024 Membership Category 2020 2021 2022 2023 2024 TWO PERSON CHARTER 5 TWO PERSON HOUSEHOLD 8 19 12 10 ACTIVE & FIT 4 3 7 7 ADULT CHARTER 4 ADULT MEMBERSHIP 20 34 22 25 CARETAKER 1 COUNCIL - BOARD MEMBERSHIP 1 EMPLOYEE MEMBERSHIP 10 29 15 6 FIT CLASS PASS 8 12 8 HOUSEHOLD CHARTER 3 HOUSEHOLD MEMBERSHIP 43 46 43 45 NANNY PASS 2 1 1 ONE PASS - HEALTHY CONTRIBUTIONS 4 PRIME MEMBERSHIP 2 5 4 PEERFIT 7 RENEW ACTIVE 8 11 10 20 RETIRED SENIOR HOUSEHOLD RETIRED SENIOR 1 SCHOLARSHIP MEMBERSHIP 1 4 5 SENIOR CHARTER 5 SENIOR CHARTER HOUSEHOLD 4 SENIOR HOUSEHOLD 5 5 7 3 SENIOR MEMBERSHIP 7 13 11 6 SILVER & FIT 1 2 1 SILVER SNEAKERS 21 8 24 14 YOUTH MEMBERSHIPS 3 9 4 7 TOTAL MEMBERSHIPS SOLD 21 133 195 181 166 CANCELLATIONS 12 45 53 35 SUSPENDED EXPIRED 3 Membership Report May 2024 Membership Category 2021 2022 2023 2024 TWO PERSON HOUSEHOLD 13 14 16 11 ADULT MEMBERSHIP 4 6 21 9 HOUSEHOLD MEMBERSHIP 60 86 82 81 NANNY PASS 5 SENIOR HOUSEHOLD 12 5 1 3 SENIOR MEMBERSHIP 4 2 5 1 YOUTH MEMBERSHIP 5 6 7 4 TOTAL MEMBERSHIP SALES 98 119 132 114 2023 Summer Membership Season Comparison Membership Category 2021 2022 2023 2024 TWO PERSON HOUSEHOLD 4 7 11 11 ADULT MEMBERSHIP 4 2 10 9 HOUSEHOLD MEMBERSHIP 60 59 51 81 NANNY PASS 5 SENIOR HOUSEHOLD 0 3 1 3 SENIOR MEMBERSHIP 3 1 3 1 YOUTH MEMBERSHIP 5 3 4 4 TOTAL MEMBERSHIPS SOLD 76 75 80 114 May 2023 2024 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 12,223 10,797 11,081 10,971 11,930 57,002 DAILY VISITS 1,736 1,379 1,820 1,404 2,171 8,510 GUEST PASSES 10 0 0 0 0 10 TOURS 32 31 11 0 33 107 2023 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 11,709 9,991 11,632 9,049 10,112 15,567 13,858 12,976 8,972 9,105 8,704 9,441 131,116 DAILY VISITS 1,465 1,241 1,790 1,122 2,037 3,478 2,814 2,116 1,052 751 957 1,511 20,334 GUEST PASSES 3 8 1 4 1 1 0 0 0 0 0 0 18 TOURS 35 18 10 10 26 43 26 28 18 8 3 5 230 2022 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 7,282 7,419 9,127 8,142 8,202 11,668 11,816 11,214 8,502 7,739 8,521 9,558 109,190 DAILY VISITS 739 1,067 1,449 1,045 1,649 3,051 3,079 1,836 750 569 906 1,137 17,277 GUEST PASSES 10 21 48 2 0 0 0 24 0 0 1 4 110 TOURS 45 32 45 55 4 49 37 61 30 20 12 0 390 2021 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 3,318 3,169 4,924 4,769 4,775 10,607 11,284 9,662 6,138 5,799 6,006 6,097 76,548 DAILY VISITS 185 211 482 386 576 2,148 2,055 1,774 496 401 590 661 9,965 GUEST PASSES 3 2 24 20 7 24 18 19 10 2 3 0 132 TOURS 77 38 93 85 102 90 107 65 27 83 33 28 828 2020 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 388 1,765 1,862 3,159 2,833 2,490 12,497 DAILY VISITS 3 53 59 197 104 144 560 TOURS 366 378 149 133 56 31 1,113 Visit Comparison 2020-2024 2024 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 558 566 548 532 635 MEMBERSHIP VISITS (Wed 24th) (Mon 19th) (Mon 25th) (Mon 1st) (Wed 29th) 122 124 151 133 166 (Wed DAILY VISITS (Tues 2nd) (Sat 10th) (Thurs 14th) (Sat 13th) 29th) 2023 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 581 512 548 434 561 892 707 588 462 463 460 525 MEMBERSHIP VISITS (Mon 23rd) (Mon 20th) (Mon 13th) (Mon 10th) (Wed 31st) (Mon 19th) (Mon 3rd) (Mon 21st) (Mon 4th) (Mon 30th) (Mon 27th) (Mon 18th) 95 113 178 73 182 252 224 174 140 46 65 119 DAILY VISITS (Sat 14th) (Sat 25th) (Tues 14th) (Sat 1st) (Mon 29th) (Mon 19th) (Sat 29th) (Sat 19th) (Sat 2nd) (Sat 21st) (Thurs 11th) (Thurs 28th) 2022 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 339 412 412 409 420 641 531 568 425 346 427 439 MEMBERSHIP VISITS (Mon 24th) (Mon 21st) (Mon 28th) (Mon 11th) (Wed 25th) (Mon 13th) (Wed 6th) (Mon 1st) (Mon 19th) (Wed 26th) (Mon 14th) (Mon 12th) 62 90 91 79 159 261 174 152 72 40 84 83 DAILY VISITS (Sat 29th) (Sat 26th) (Fri 18th) (Sun 3rd) (Mon 30th) (Sat 18th) (Sat 9th) (Sat 13th) (Mon 5th) (Fri 14th ) (Sun 20th) (Fri 30th) 2021 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 149 (Tues 159 (Tues 213 228 247 496 478 449 297 310 284 304 MEMBERSHIP VISITS 5th) 2nd) (Mon 15th) (Thurs 8th) (Wed 19th) (Wed 16th) (Tues 13th) (Mon 9th) (Mon 6th) (Mon 25th) (Tues, 2nd) (Mon 27th) 147 22 66 45 52 69 136 126 (Mon 9th / 78 29 81 (Sun 51 DAILY VISITS (Sat 16th) (Thurs 25th) (Fri 19th) (Sat 10th) (Mon 31st) (Sun 13th) (Mon 5th) Wed 11th) (Mon 6th) (Fri 15th) 14th) (Tues 28th) 2020 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 72 85 92 148 159 117 MEMBERSHIP VISITS ( Thurs 30th) (Mon 24th) (Thurs 10th) (Tues 27th) (Wed 11th) (Wed 30th) 19 2 6 11 (Sat 10th/ 16 16 DAILY VISITS (Tues 28th) (Mon 31st) (Sat 5th) Tues 27th) (Sat 14th) (Mon 28th) Highest Attended Day Comparison 2020 - 2024 2024 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 1,391 1,438 1,459 1,459 1,493 7,240 Prime Fitness 157 179 187 190 166 879 Renew Active 1,047 980 1,014 1,060 992 5,093 Silver & Fit 0 11 12 3 1 27 Active & Fit 305 318 315 305 315 1,558 PeerFit 107 96 125 85 78 491 2023 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 1,364 1,262 1,497 1,178 1,189 1,259 1,237 1,464 1,302 1,275 1,148 1,277 15,452 Prime Fitness 173 150 134 128 130 188 161 180 112 116 111 132 1,715 Renew Active 787 683 891 726 743 710 816 917 735 884 859 1,001 9,752 Silver & Fit 17 15 10 4 11 8 16 11 7 6 8 1 114 Active & Fit 276 319 310 283 293 352 331 331 314 309 271 255 3,644 PeerFit 90 69 73 93 83 88 69 57 63 50 64 68 867 2022 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 831 788 1,114 950 792 944 986 1,065 978 956 956 1,048 11,408 Prime Fitness 103 96 117 134 143 151 153 189 145 144 140 129 1,644 Renew Active 419 470 594 573 489 561 666 645 580 523 622 654 6,796 Silver & Fit 45 43 42 22 20 18 20 26 34 14 16 13 313 Active & Fit 88 64 88 98 121 128 173 208 200 188 177 217 1,750 PeerFit 55 57 87 90 86 113 81 87 76 94 76 61 963 2021 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 328 347 443 437 410 475 595 811 557 645 773 738 6,559 Prime Fitness 24 17 35 56 53 52 118 112 69 72 59 76 743 Renew Active 136 138 254 286 291 299 330 349 298 309 315 386 3,391 Silver & Fit 8 8 13 12 18 22 24 48 9 10 33 34 239 Active & Fit 3 2 0 3 24 51 42 62 58 56 45 61 407 PeerFit 3 46 39 27 53 44 62 49 54 68 64 509 2020 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 32 156 187 264 308 287 1,234 Prime Fitness 0 26 37 33 29 32 157 Renew Active 1 19 98 118 121 357 Silver & Fit 6 6 Active & Fit 0 0 PeerFit 0 Insurance Visit Comparison 2020-2024  39th Annual Turkey Creek Festival Saturday May 18, 2023 Antioch Park FESTIVAL REPORT The festival planning committee is comprised of staff from Johnson County Parks & Recreation District (park police, park maintenance and JCPRD Fine Arts), Overland Park Fire Department, City of Merriam Police Department, Public Works and Parks and Recreation. The group meets monthly prior to the festival and communicated via email during the off months to report updates and progress. Staff estimated 5,000 attendees spent some time at the event with us. Festival Schedule of Events • Creek Chic organized by JCPRD • Kid Zone: petting zoo, train rides, inflatables, wood projects sponsored by Merriam Home Depot, Kids Fishing Day (coordinated with Cops N Bobbers), balloon artists, Happy Faces Entertainment, Dinosaur Encounter (NEW) National Guard with a vehicle, bubble performances (NEW), fire performer (NEW) and petting zoo. • 11 Food Trucks • Free Concerts: Unplugged, Uproot and Landrush all performed on the Main Stage Marketing: • iFamily Front Cover, 1/3 page ad and e-mail marketing blast to their subscribers the week of event • E-Merriam Newsletter • Johnson County Parks Recreation District Summer Brochure • Merriam Parks Recreation Department Summer Highlights • Electronic sign at Marketplace • Street banners • BrightSign TV’s • Facebook/Instagram • City of Merriam website • Flier at bulletin boards at all Merriam Parks, City Hall • KC Parent websites • Digital campaign run with Outfront Media • Advertising campaign with KCWE Festival Survey A dot survey located near the main information tent requests respondents place next to their response. A few fan favorites were the Kids Fishing Day, petting zoo, Happy Faces Entertainment, Home Depot Wood crafts and the new Dinosaur Encounter. The majority of attendees were from Merriam and Shawnee. Overland Park, KCKS and Other were mentioned afterwards. The answer regarding where they heard about the festival had the majority of answers from Facebook, with the Highlights being next. Volunteer hours – 10 Volunteers worked a total of 20 hours x $17.48 = $349.60 (Volunteer service time) 1|Page  2024 Turkey Creek Festival Expenses 2024 Food Trucks Advertising (digital) campaign $700.00 Aw Shucks $150.00 Balloon artist $425.00 Bryce's Food Truck $150.00 Banner/Signage $693.53 Eat Schmidt $150.00 Bubble performer $800.00 KC Pineapple Whip $150.00 Creative Carnivals $4,985.00 K&C Concessions $150.00 Dinosaur Encounter $2,700.00 O'hana's Shave Ice $150.00 Dumpster $422.26 Polar Oasis $150.00 Drum Safari $1,500.00 Sugar Daddy $150.00 Golf Carts $1,835.00 The Juan and Only $150.00 Happy Faces Entertainment – Kids area $3,025.00 Tip Top Kettle Corn $150.00 iFamily KC $2,575.00 Wing Stand $150.00 JCPRD Park Rental $930.00 $1,650.00 Kite Club $1,000.00 Music Entertainment $2,000.00 Petting Zoo $1,262.00 Pie eating supplies (Yellow Brick Bakery) $115.00 Porta-potty $710.00 SA Face Painting $1,350.00 State/Sound $8,250.00 Volunteer Meals $604.42 $35,882.21 2024 Turkey Creek Festival Sponsors AdventHealth $3,500.00 Drake $3,500.00 T-Mobile $500.00 SJ Electric $500.00 Vita Chiropractic $250.00 $8,250.00 Strengths: Cops N Bobbers were again onsite providing fishing poles and bait to anyone that wanted to fish the pond. Staff placed interactive sponsors (i.e. T-Mobile and KCWE) at the top of the hill which ended up being a great draw for attendees upon entering. New entertainers and activities were well received. Weaknesses: The fire truck responding to calls through-out the event was, at times, a challenge since they always had a crowd of attendees gathered to get a look at the fire truck. Traffic control was difficult at times with the truck having to get in and out; which is unavoidable. A few food trucks had mentioned that 2023 was a better year for them, not sure what to attribute this too; weather/graduations? The Fire Education table was a no-show even though it was confirmed that they would be in attendance. Weather was on the warm side, could attribute to the attendance being lower from last year. Opportunities: Is there a way to line-up attendees differently that are wanting to take a look at the fire truck as the line for this, occasionally, got rather long and made foot/golf cart traffic difficult to manage. Adding a QR code to event signage/golf carts that takes attendees to a festival survey. Those that complete the survey will be entered 2|Page to win MCC day passes. Not only will this fulfill the contract that we currently have with JCPRD, it also provides us insight as to what attendees like/dislike and any changes that they might want to see. Thoughts: Adding new elements this year were enjoyed by festival attendees, staff plans to add new event elements next year as well to continue to grow and expand our offerings. Since so many new activities were added, several addition trips needed to be made from the South lot to the designated area; one performer needed 3 trips. Need to account/build-in time and labor for this for next year. 3|Page  Turkey Creek Festival 5K Run/Walk Report It was exciting to see East Antioch Elementary Running Club back since pre-COVID. This year we had 280 registered for the run and 239 runners received chip timing results, compared to 223 registered runners and 187 runners received chip timing results in 2023. In the past, we had several elementary running clubs. Eagle Eye Timing Company provided the finish line and chip timing. DJ Phil filled in for DJ Kirby and he did a great job of getting the kids excited for the run. Expenses 2023 2024 Hasty Awards-Medals $607.60 $728.12 DJ Kirby - Run DJ $495 $300 Skyline Screen Printing – Shirts $2,820 $0.00 Rellec Screen Printing – Run Shirts $0.00 $2027 Sam’s Club- Post Run refreshments $168.74 $175.88 4 Imprint – Swag Bag $402.26 $0.00 Walmart- Course Paint, Tubs & Water $13.96 $68.46 Dirt Road Timing Solutions $952 $900 Tom & Debbie Long Photography $0.00 $0 Run Guide Online Service (New) $0.00 $250 ___________ ____________ Total Run Expenses $5,459.56 $4,449.46 Sponsorships – Sling Bag Total Sponsorships (2) $1,000 $0.00 Revenue 2023 _______2024 Early Bird Registrations (Teams) 79 X $20 $2,200 $1580 Early Bird Registrations (Run Sign Up) 92 X $25 $1,200 $2300 Early Bird Registrations (RecTrac) 10X $25 $100 $250 Event Day registrations 8 X $35 $280 $280 Registrations (Run Sign Up) 59 X $35 $1,295 $2065 Registrations (RecTrac) 20 X $35 $610 $700 Donations $61 $0 Youth Sprints 5X$7 $36 $21 Total 166 $5,782 $7,196 1|Page TCF 5K evaluation Total Run Volunteers - 14 The value of a volunteer is $31.80 per hour. During the run volunteers typically help in two-hour increments. By utilizing volunteers, this provided a savings to the city of $890.40 (14x2x31.8). Part-time Staff Costs: 5 Staff X 2 hours = $249.00 Strengths: Weather was perfect for running. DJ Phil did a great job of entertaining the runners before the race and provided great music. For the second year, the pancake breakfast sponsored by the Boy Scouts Troop 247. In conversations with staff, they mentioned that it was a successful fund- raiser. Tom and Cathy Long took great running pictures. This year we tried a new Run Guide online that had over 251 clicks that resulted in a couple new runners to the event. Weaknesses: Numbers are still down compared to pre-COVID participation. However, we did jump about 57 runners. Not all of the youth running clubs have returned. Lead officer in front of the pack of runners travelled down the center lane instead of the far west lane. We will need to review the path in our pre-event briefing. We had a issue with some of the team runners did not get timed. It was the teams that register with Run Sign Up. (Techno Glitch) Opportunities: Continue to seek out more race sponsors and recruit more school running clubs. There was a tremendous increase in Run Sign-up registrations, compared to years past. This indicates promotion throughout the “running community” was better received. Thoughts: Electrical power from the Marketplace power pole worked great, eliminating the need for the generator. 2|Page TCF 5K evaluation  Family Fun Friday Friday, June 14, 2024 Brown Park Event specifics: • Used the grill at the park with Dave Smother grilling hot dogs for the evening. • Other staff were: Ingrid Berg, Margo Allen and intern Jenna Wilson + volunteer Chris Hands o Helped set up, wrap and serve hot dogs, replenish chips and clean up at the end of the event • Event attendance: 125 Marketing: • E-Merriam Newsletter • Merriam Parks Recreation Department Summer Highlights • Electronic Sign at Marketplace • Yard signs at park • BrightSign TV’s • Facebook & Instagram • City of Merriam Website • Flier at bulletin boards at all Merriam Parks, City Hall • Community calendars (iFamily, MacKid, KC Parent) June 2024 Family Fun Friday Expenses Creative Carnivals (inflatable) $435.00 Food: charcoal, hot dogs, buns, chips, lemonade, condiments $276.90 Blackshear Music $600.00 Stage $805.87 Sister Act face painting $270.00 TOTAL $2,387.77 Strengths: The weather was hot, but tolerable. Using the grill at the park worked really well. Blackshear Music was great and people really enjoyed the covers that they performed. Placed event specific yard signs around park the week of. Having the event trailer made set up and breakdown so convenient staff & volunteers were done by 8:30p. Weaknesses: Attendance was lower than expected. Wondering if the hot and humid weather the day before kept people away. Opportunities: Try serving something different for the meal? Thoughts: Low attendance has staff wondering whether we should switch up the event. Will wait and see how the July FFF goes and discuss further. 1|Page  To all that took an oath to protect. FLAGS 4 FREEDOM JUNE 29 – JULY 6 ‣ MERRIAM MARKETPLACE HONOR VOLUNTEER SPONSOR A RIBBON Visit Merriam Marketplace on July 4 at 1 p.m. to enjoy live patriotic music by the American Legion Band of Greater Kansas City and various food trucks. flags4freedom.org “‘5 I. ' "V ‘,~' -r é r. I‘ {I \: I '1 a. ART GALLERY In WATGHFUL BIRDS IN FLYING COLOR S JULY 11 - 27 XIAO FARIA daCUNHA OPENING RECEPTION Thursday, July 11, 2024 7-8:3O p.m.  2024 F A M I LY F U N LIVE MUSIC: JULY 12 EZ STREET 6-8 P.M. QUAIL Join us as we celebrate all CREEK summer long with parties in our parks. Enjoy live entertainment, food, and fun activities for all! PARK 7024 Grandview Ave. FREE | Find more information at: merriam.org/events Merriam Parks & Recreation | 6040 Slater St. | 913-322-5550 | merriam.org/parks  TURKEY CREEK Cruise Night Saturday Merriam 6:30–8:30 p.m. JULY 13 Marketplace Get your motor running and head to this popular night for car and motorcycle enthusiasts of all ages! Food available for purchase from Eat Schmidt. Enjoy live music from One More Round. All show–quality models are welcome. FREE | Find more information at merriam.org/carshow Merriam Marketplace | 5740 Merriam Dr. | 913-322-5550 | merriam.org/events  JULY 26 ‣ “Mermaid & Pirate Show” ‣ Games & Prizes 6-8 p.m. ‣ FREE Polar Oasis Ice Cream Truck MCC Outdoor Pool ‣ Concessions Available for Purchase FREE / members | $9 / nonmembers Merriam Parks & Recreation | 6040 Slater St. | 913-322-5550 | merriam.org/events  June 2024 Update There was a slight dip in shopper week 3 and 4 compared to 2023. There is a new market attendant for the 2024 season. When this occurs, staff anticipates variation since shopper count is not an exact science. Total shoppers for the first six-weeks of the 2024 season compared to the same time frame of 2023 show an overall increase of 1 shopper. Events for June included music by Erin Eades and Johnson County Library summer book giveaway. Kids Maker Market is a new event that will occur on June 29. This program is designed to promote local youth entrepreneurs and allow patrons to shop their handmade goods. Week 2021 Attend 2022 Vendors 2022 Attend 2023 Vendors 2023 Attend 2024 Attend 1 442 20 488 27 531 586 2 445 20 573 30 615 465 3 298 19 422 25 775 655 4 297 22 483 23 703 630 5 360 21 546 23 500 578 6 500 20 544 19 500 711