Parks & Recreation Advisory Board

Advisory Board Agenda Merriam Community Center, 6040 Slater St. July 23, 2024 - 6:00 PM If you require any accommodation (i.e. qualified interpreter, large print, reader, hearing assistance) in order to attend this meeting, please notify the Community Center at 913-322-5550 no later than 24 hours prior to the beginning of the meeting. 1. ROLL CALL/ATTENDANCE 2. PUBLIC COMMENTS 3. APPROVAL OF JUNE 25, 2024 MINUTES a. June 25, 2024 Minutes Parks & Recreation Advisory Board - Jun 25 2024 - Minutes 4. STAFF REPORTS a. Director's Report i. Community Center Update DirectorUpdate.July ii. Monthly Community Center Membership Report Annual Comparison.Membership.June Summer Comparison.Membership.June Annual Visits Comparison.June b. Assistant Director's Report i. Program Evaluations 1. Make Music Day Evaluation Make Music Day Evaluation 2. Flags 4 Freedom Evaluation Flags 4 Freedom Evaluation 3. Family Fun Friday Evaluation - Quail Creek Family Fun Friday Evaluation - Quail Creek  4. Cruise Night Evaluation - July Cruise Night Evaluation-July ii. Upcoming Events 1. We Scream "FOUR" Ice Cream - Annual Birthday Party We Scream Four Ice Cream 2. "Pencil to Paper - Brush to Canvas" Opening Reception Pencil to Paper - Brush to Canvas Postcard 3. Cruise Night - August Cruise Night August Flyer 4. Concert in the Courtyard Concert in the Courtyard Flyer iii. Program Updates 1. Farmers' Market Update Farmers' Market Update - July 2. Turkey Creek Car and Motorcycle Show 5. NEW BUSINESS a. Park Board Vacancy 6. OTHER BUSINESS a. Public Art Committee Update 7. ADJOURNMENT  MINUTES Advisory Board Meeting City of Merriam, Kansas Merriam Community Center Tuesday, June 25, 2024 6:00 PM 6040 Slater Street 1. ROLL CALL/ATTENDANCE The June meeting of the Merriam Parks & Recreation Advisory Board was called to order at 6:01 p.m. by Chairperson Christopher Leitch. Board members in attendance included: Evan Quinley; Katie Leary; Christopher Leitch; David Zukley; and George Vesel. Staff members in attendance were: Anna Slocum, Parks and Recreation Director; Dave Smothers, Assistant Parks and Recreation Director; and Abby Hall, Guest Services Coordinator. Kathy Stull; Laura Sagan; and Scott Diebold notified staff and chairperson of their absence. 2. PUBLIC COMMENTS There were no public comments. 3. APPROVAL OF MAY 28, 2024 MINUTES a. May 28, 2024 Minutes Board Member Zukley made a motion to approve the May 28, 2024 minutes. Board Member Leary seconded and the motion was unanimously APPROVED. 4. STAFF REPORTS a. DIRECTOR'S REPORT i. Community Center Update A detailed memo was included in the packet. Updates to the information included:  Staff introduced and welcomed Jenna Wilson, Recreation Intern for the summer.  The part needed to repair the Dessert Aire Unit is expected to arrive this week. Over the past week, there have been multiple times the unit has lost communication causing significant temperature swings.  The Zip Line on the outdoor pool is currently out of service. The replacement parts are anticipated to arrive by the end of the week.  There was a leak in the feature pump which required them to be shut-off at the end of last week. That leak has been repaired and the features Page 1 of 5 Parks & Recreation Advisory Board Minutes – June 25, 2024 are once again operational.  The depth charge on the indoor pool is currently out of service. The solenoid needs to be replaced. The part has been ordered and is expected to arrive by the end of the week.  The yoga blind repair is still pending. Staff have received two bids but per policy requires three. With limited contractors willing to provide a bid for repair, staff is asking for an exception to the policy.  On Monday, June 24 there was an incident on the parking structure with a school bus. The driver was not aware of the height of the bus. In an attempt to park on the upper deck of the structure, the bus got stuck. Fortunately, no one was injured and the only property damage sustained was to the bus. Thanks to the help of Merriam Police and Public Work staff, with the help of a backhoe, they were able to unbolt and lift the height bar allowing the bus to back out.  The results of the Citizen Satisfaction Survey were presented to City Council on Monday, June 24. The results are extremely positive. A few highlights regarding parks and recreation were: Maintenance ranked 93%; Community Center 85%; Farmers' Market 81%; Community Wide Special Events 81%; Ease of Registering 77%; Adult programs 71%; Senior Programs 70%; Arts & Culture 70%; Youth programs 65%. The information from this survey is the guide staff will use when planning for future budget years. Discussion:  Staff has sent an email to the library and provided a plan to avoid bus incidents. Moving forward, busses will drop off in the parking circle and if needing to wait, will be instructed to park at Hobby Lobby or City Hall parking lots.  The Citizen Satisfaction Surveys are quantitative, not qualitative.  While paying fees was the lowest level of satisfaction for the department, no one likes paying fees. The center's fees are in market with other facilities and programs in the area. ii. Monthly Community Center Membership Report A detailed memo and reports were included in the packet. Updates to the information included:  Membership and Daily visits are anticipated to exceed June 2023.  Revenue for June 2024 exceeded June 2023 on Sunday, June 23. Discussion:  Staff does not track which months have 5 Saturdays or Sundays versus those that do not. b. ASSISTANT DIRECTOR'S REPORT Page 2 of 5 Parks & Recreation Advisory Board Minutes – June 25, 2024 i. PROGRAM EVALUATIONS 1. Turkey Creek Festival Evalution A detailed event evaluation was included in the packet. Discussion:  The Dinosaur and Bubble performers were both new additions to this years festival. Both received positive feed back.  Liking and tagging individuals on social media outlets could help to nudge people to attend events. Seeing posts from city council members or park boards members may help to raise numbers. 2. Turkey Creek Festival 5K Evaluation A detailed event evaluation was included in the packet. Discussion:  Staff used two different volunteer wage averages. One used the wage for the Kansas City metro and other used the national wage average. Moving forward, staff will use the wage average for the KC metro.  There were more runners this year than last year, even with the loss of an elementary school. 3. Family Fun Friday Brown Park Evaluation A detailed event evaluation was included in the packet. Discussion:  It was a very warm day this year, coupled with other events in the surrounding area, could have impacted attendance.  The face painters were a huge hit.  In previous years, City Council members would walk and distribute door hangers to neighbors as a reminder of the event. Possibly consider sending, a postcard reminder to neighbors or placing the event signage at the park the week prior to promote the event. ii. UPCOMING EVENTS 1. Flags 4 Freedom Page 3 of 5 Parks & Recreation Advisory Board Minutes – June 25, 2024 An event flyer was included in the packet. Discussion:  The American Legion band will return this year with a concert at 1 p.m.  Volunteers are needed to help put up or take down the event. If anyone is wanting to volunteer, the easiest way to do so is to go online and fill out the volunteer form.  Field flag marking is Thursday, June 25th. 2. "Watchful Birds in Flying Colors" Opening Reception A postcard invitation was included in the packet. Discussion:  This is a bit of a smaller show due to July 4th, July 11th is the opening. 3. Family Fun Friday - Quail Creek An event flyer was included in the packet. Anyone interested in volunteering reach out to Ingrid. 4. Cruise Night An event flyer was included in the packet. Discussion:  This is an event to help build up excitement for the car show. Food, music and cars with be the entertainment. 5. We Scream "FOUR" Ice Cream- Annual Birthday Party An event flyer was included in the packet. iii. PROGRAM UPDATES 1. Farmers' Market Update A detailed update was included in the packet. Page 4 of 5 Parks & Recreation Advisory Board Minutes – June 25, 2024 Discussion:  Staff noted a slight dip in numbers from last year.  Kids maker market is happening June 29 and it is a sold out event. 5. NEW BUSINESS 6. OTHER BUSINESS a. Public Art Committee Update Discussion:  The Master plan was accepted by city council. Staff chose an individual consultant which may have been the cause of some delays in this process. Staff is trying to find ways to include residents and the community in decisions and in engagement.  No plans to install art at the community center have been made as of yet. The committee are looking at places where there is high traffic in the community to put these pieces of art. b. Other Discussion Items  The department director will be taking 4-8 weeks of medical leave beginning the end of July. Return date will be evaluated pending doctor's release. 7. ADJOURNMENT Board Member Leary made a motion to adjourn the meeting at 6:40 p.m. Board Member Leitch seconded and the motion was unanimously APPROVED. Page 5 of 5 TO: Merriam Parks and Recreation Advisory Board FROM: Anna Slocum, Parks and Recreation Director SUBJECT: Monthly Director’s Report DATE: July 23, 2024 HIGHLIGHTS Community Center Update • The pedestrian sign leading into the lower level of the parking structure was damaged on Monday, July 1. The sign was down temporarily until a repair was made. • The indoor pool was closed on Sunday, July 7 after an incident on Saturday evening required super chlorination of the pool. The chlorine levels had to be taken to 20 ppm and then allowed to return to normal levels 1-3 ppm naturally. The pool reopened Monday, July 8 at 5 a.m. • The natatorium has been experiencing pressure issues. These issues make it difficult to open doors from various locations. Until the vendor is available for service, staff is attempting to keep one door ajar to alleviate the pressure. • Repair on the blinds in Esther Brown began on Friday, July 12 with the installation of more insulation. Dry wall work began on Monday, July 15 and the project was completed on Thursday, July 18. • The yellow family slide pad is once again showing signs of failure. While still anchored, the pad is squishy as if it is taking on water. The vendor has been notified and discussions of warranty and replacement has started. • The Dolphin Swim and Dive season came to a successful conclusion with the end of season party on July 21. The team finished eighth out of nine teams at the All-City meet with 36 swimmers qualifying to complete in the meet. This is the first time in staff’s history the team did not finish last at this meet. • In 2023 staff began the process of having rental documents translated into Spanish. Unfortunately, the person assisting with that task was not able to complete all documents needed. A new vendor has been identified and staff is once again working to translate more documents. • As the Guest Services Coordinator will be on FMLA for 12-weeks, staff have been trying to identify how to continue to offer the same level of services to patrons as it relates to rentals. Currently, rental assistance is available Monday-Friday 8 a.m. to building close. During this 12-week period, rental assistance will be available Monday and Wednesday 8 a.m.-8:30 p.m. and Tuesday, Thursday, Friday 8 a.m.-5 p.m. There will be information on the website to assist potential renters  to work directly with staff electronically and all guest services staff will be able to provide customers with information for next steps. • The indoor pool will close August 12-19 for seasonal cleaning and maintenance. All indoor programming will be held outdoors. In addition, outdoor open swim pool hours well reduce on August 14 to 4-7 p.m. as that is the start of 2024/2025 school year for SMSD. • On Wednesday, August 17 staff met with library staff, facilities, codes and police department to discuss possible improvements to the parking structure. Three improvements were identified as immediate action items: remove the EV USE LAST sign on the ADA charging stations, add green paint to the vertical column and within the parking stalls of the non-ADA charging stations to better identify their location, and investigate the potential of adding two additional ADA parking spots on the upper level. The meeting also identified the possibility of additional charging stations in the future. Signs will be removed immediately. The other two action items require staff to get a quote on painting the vertical structure and evaluate if the slope of the upper deck meets ADA requirements allowing parking spots to be converted to accessible spots. • Do the implementation of new financial software, the monthly finance report for June was not available. Typically, July would be the review of 2nd quarter. Staff is hopeful that this information will be available for the August meeting. Park Updates • As reported at the June meeting, sometime after Family Fun Friday on June 14 and Sunday, June 16 Brown Park was vandalized. Staff has tried the methods recommended by the manufacturer to remove the graffiti from the safety surface. Unfortunately, the methods recommended are not working and there is a concern that any tougher product will damage the surface. The impacted areas will be cut out and replaced. Cost of repair is $3,080. • During the July Park inspections, staff identified that Brown Park swings require new chains. The new chains have been ordered. • The spiral slide at Waterfall Park is showing signs of wear. While the amenity is still safe, staff will meet the vendor on site to inspect the slide and help determine proper repair. There is also damage to the safety surface. The damaged areas will be repaired, cost of repair is $1,160. • A picnic table was damaged at Chatlain Park. The table has been removed. After the conclusion of the special event season, it will be replaced with one of the new tables purchased at the beginning of the year to be used for special events with the intention of starting a replacement process of the table. Monthly Community Center Membership Report Included in the packet are the comparison reports for annual membership and daily visits for June. June membership sales increased 69 over June 2023 sales. The majority of this difference is seen in Household memberships (+43), Adult Membership (+9), and Silver Sneakers (+10). The remaining categories were comparable to sales of the same time period. Cancellations for June was consistent with cancellation of the same time frame of 2023. The reasons provided included: Medical-1; Financial-3; Non- usage-17; Relocation-9; Other-18. Non-Usage and other continue to lead in reasons for cancellation. Summer Membership report is included for June sales. Compared to June 2023, summer sales decreased by 5 for the same time frame. Summer pass sales for the 2024 season have exceeded 2023 summer sales by 26 a 20% increase over last summer. The largest increase is seen in Household membership sales. While there could be many factors contributing to this increase, staff will closely monitor monthly sales and cancellations. Historically, households have opted to pay the monthly membership fee and then cancel the membership at the conclusion of summer. Unfortunately, if they forget to provide a 30-day written notice the monthly draft continues until notice of cancellation occurs. The installment payment that occurred on July 5th surpassed the monthly installment from July 2023 by $6,012. July 2024 is the highest month to-date for monthly installment billing at $57,877. The previous highest month was August 2023 at $52,287. As anticipated, June 2024 visitation surpassed June 2023 and set a new record high for monthly visitation with 17,214 exceeding June 2023 by 1,647. This is an average visitation of 574/day. The highest member visit day was Monday, June 17th with 827 visits. This however did not exceed the highest visited day of 2023 of 892. June 2024 daily visits also surpassed the same time frame of 2023 by 315 visits averaging 126 daily pass visits/day. The day with the most day passes was Monday, June 24 but did not surpass the single most passes sold in June 2023 of 252! Insurance visits for June 2024 were 582 more than June 2023 visits and increased 127 when compared to May 2024. With the exception of Active & Fit and Silver & Fit, all programs experienced growth in visitation with Renew Active seeing the largest improvement in visitation with 90 more visits. Recommendation: This memo was provided for your information. No action required. Membership Category 2021 2022 2023 2024 TWO PERSON CHARTER TWO PERSON HOUSEHOLD 164 229 195 124 ACTIVE & FIT 26 52 95 105 ADULT CHARTER ADULT MEMBERSHIP 265 340 305 163 CARETAKER PASS 2 2 2 COUNCIL - BOARD MEMBERSHIP 7 3 22 6 EMPLOYEE MEMBERSHIP 68 118 105 25 FIT CLASS PASS 119 108 57 HOUSEHOLD CHARTER HOUSEHOLD MEMBERSHIP 414 515 439 326 NANNY PASS 7 6 5 ONE PASS - HEALTH CONTRIBUTIONS 8 TIVITY PRIME MEMBERSHIP 29 52 45 39 PEERFIT 25 7 52 28 RENEW ACTIVE 118 177 185 418 RETIRED SENIOR HOUSEHOLD 8 3 4 3 RETIRED SENIOR 1 1 11 1 SCHOLARSHIP MEMBERSHIP 3 14 14 16 SENIOR CHARTER SENIOR CHARTER HOUSEHOLD SENIOR HOUSEHOLD 74 79 81 43 SENIOR MEMBERSHIP 123 140 140 62 SILVER & FIT 18 8 6 18 SILVER SNEAKERS 359 229 222 667 YOUTH MEMBERSHIP 25 54 44 35 TOTAL MEMBERSHIP SALES 1,727 2,149 2,081 2,151 CANCELLATIONS 287 516 547 243 SUSPENDED 0 0 0 0 EXPIRED** 17 36 9 0 *Charter Sales for Grand Opening began in March **All Council and Employee related passes expire annually in December ***Includes 80 IBFCC memberships carried over due to COVID-19 closures Annual Membership Sales Comparison Year-to-Date 2024 Membership Category 2020 2021 2022 2023 2024 TWO PERSON CHARTER 4 TWO PERSON HOUSEHOLD 1 34 28 28 26 ACTIVE & FIT 6 6 3 8 ADULT CHARTER 6 ADULT MEMBERSHIP 36 36 24 33 CARETAKER 1 1 COUNCIL - BOARD MEMBERSHIP 2 EMPLOYEE MEMBERSHIP 14 25 8 11 9 FIT CLASS PASS 7 8 12 HOUSEHOLD CHARTER 16 HOUSEHOLD MEMBERSHIP 1 104 108 79 122 NANNY PASS 3 2 2 ONE PASS - HEALTH CONTRIBUTIONS PRIME MEMBERSHIP 4 7 6 PEERFIT 2 1 6 RENEW ACTIVE 14 13 22 21 RETIRED SENIOR HOUSEHOLD 1 1 RETIRED SENIOR 7 SCHOLARSHIP MEMBERSHIP 1 2 3 1 SENIOR CHARTER 12 SENIOR CHARTER HOUSEHOLD 11 SENIOR HOUSEHOLD 5 9 8 10 SENIOR MEMBERSHIP 13 13 12 13 SILVER & FIT 2 2 SILVER SNEAKERS 3 43 22 24 34 YOUTH MEMBERSHIPS 4 8 4 7 TOTAL MEMBERSHIPS SOLD 72 291 269 242 311 CANCELLATIONS 13 28 46 47 SUSPENDED EXPIRED 1 6 Membership Report June 2024 Membership Category 2021 2022 2023 2024 TWO PERSON HOUSEHOLD 13 14 16 15 ADULT MEMBERSHIP 4 6 21 12 HOUSEHOLD MEMBERSHIP 60 86 82 117 NANNY PASS 5 SENIOR HOUSEHOLD 12 5 1 2 SENIOR MEMBERSHIP 4 2 5 4 YOUTH MEMBERSHIP 5 6 7 3 TOTAL MEMBERSHIP SALES 98 119 132 158 2024 Summer Membership Season Comparison Membership Category 2021 2022 2023 2024 TWO PERSON HOUSEHOLD 9 7 5 4 ADULT MEMBERSHIP 4 11 3 HOUSEHOLD MEMBERSHIP 27 31 36 NANNY PASS 0 SENIOR HOUSEHOLD 12 2 1 SENIOR MEMBERSHIP 1 1 2 3 YOUTH MEMBERSHIP 3 3 0 TOTAL MEMBERSHIPS SOLD 22 44 52 47 Summer Membership June 2024 2024 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 12,223 10,797 11,081 10,971 11,930 17,214 74,216 DAILY VISITS 1,736 1,379 1,820 1,404 2,171 3,793 12,303 GUEST PASSES 10 0 0 0 0 4 14 TOURS 32 31 11 0 33 28 135 2023 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 11,709 9,991 11,632 9,049 10,112 15,567 13,858 12,976 8,972 9,105 8,704 9,441 131,116 DAILY VISITS 1,465 1,241 1,790 1,122 2,037 3,478 2,814 2,116 1,052 751 957 1,511 20,334 GUEST PASSES 3 8 1 4 1 1 0 0 0 0 0 0 18 TOURS 35 18 10 10 26 43 26 28 18 8 3 5 230 2022 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 7,282 7,419 9,127 8,142 8,202 11,668 11,816 11,214 8,502 7,739 8,521 9,558 109,190 DAILY VISITS 739 1,067 1,449 1,045 1,649 3,051 3,079 1,836 750 569 906 1,137 17,277 GUEST PASSES 10 21 48 2 0 0 0 24 0 0 1 4 110 TOURS 45 32 45 55 4 49 37 61 30 20 12 0 390 2021 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 3,318 3,169 4,924 4,769 4,775 10,607 11,284 9,662 6,138 5,799 6,006 6,097 76,548 DAILY VISITS 185 211 482 386 576 2,148 2,055 1,774 496 401 590 661 9,965 GUEST PASSES 3 2 24 20 7 24 18 19 10 2 3 0 132 TOURS 77 38 93 85 102 90 107 65 27 83 33 28 828 2020 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 388 1,765 1,862 3,159 2,833 2,490 12,497 DAILY VISITS 3 53 59 197 104 144 560 TOURS 366 378 149 133 56 31 1,113 Visit Comparison 2020-2024 2024 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 558 566 548 532 635 827 MEMBERSHIP VISITS (Wed 24th) (Mon 19th) (Mon 25th) (Mon 1st) (Wed 29th) (Mon 17th) 122 124 151 133 166 (Wed 181 DAILY VISITS (Tues 2nd) (Sat 10th) (Thurs 14th) (Sat 13th) 29th) (Mon 24th) 2023 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 581 512 548 434 561 892 707 588 462 463 460 525 MEMBERSHIP VISITS (Mon 23rd) (Mon 20th) (Mon 13th) (Mon 10th) (Wed 31st) (Mon 19th) (Mon 3rd) (Mon 21st) (Mon 4th) (Mon 30th) (Mon 27th) (Mon 18th) 95 113 178 73 182 252 224 174 140 46 65 119 DAILY VISITS (Sat 14th) (Sat 25th) (Tues 14th) (Sat 1st) (Mon 29th) (Mon 19th) (Sat 29th) (Sat 19th) (Sat 2nd) (Sat 21st) (Thurs 11th) (Thurs 28th) 2022 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 339 412 412 409 420 641 531 568 425 346 427 439 MEMBERSHIP VISITS (Mon 24th) (Mon 21st) (Mon 28th) (Mon 11th) (Wed 25th) (Mon 13th) (Wed 6th) (Mon 1st) (Mon 19th) (Wed 26th) (Mon 14th) (Mon 12th) 62 90 91 79 159 261 174 152 72 40 84 83 DAILY VISITS (Sat 29th) (Sat 26th) (Fri 18th) (Sun 3rd) (Mon 30th) (Sat 18th) (Sat 9th) (Sat 13th) (Mon 5th) (Fri 14th ) (Sun 20th) (Fri 30th) 2021 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 149 (Tues 159 (Tues 213 228 247 496 478 449 297 310 284 304 MEMBERSHIP VISITS 5th) 2nd) (Mon 15th) (Thurs 8th) (Wed 19th) (Wed 16th) (Tues 13th) (Mon 9th) (Mon 6th) (Mon 25th) (Tues, 2nd) (Mon 27th) 147 22 66 45 52 69 136 126 (Mon 9th / 78 29 81 (Sun 51 DAILY VISITS (Sat 16th) (Thurs 25th) (Fri 19th) (Sat 10th) (Mon 31st) (Sun 13th) (Mon 5th) Wed 11th) (Mon 6th) (Fri 15th) 14th) (Tues 28th) 2020 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 72 85 92 148 159 117 MEMBERSHIP VISITS ( Thurs 30th) (Mon 24th) (Thurs 10th) (Tues 27th) (Wed 11th) (Wed 30th) 19 2 6 11 (Sat 10th/ 16 16 DAILY VISITS (Tues 28th) (Mon 31st) (Sat 5th) Tues 27th) (Sat 14th) (Mon 28th) Highest Attended Day Comparison 2020 - 2024 2024 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 1,391 1,438 1,459 1,459 1,493 1,506 8,746 Prime Fitness 157 179 187 190 166 191 1,070 Renew Active 1,047 980 1,014 1,060 1,007 1,097 6,205 Silver & Fit 0 11 12 3 1 1 28 Active & Fit 305 318 315 305 315 308 1,866 PeerFit 107 96 125 85 78 84 575 2023 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 1,364 1,262 1,497 1,178 1,189 1,259 1,237 1,464 1,302 1,275 1,148 1,277 15,452 Prime Fitness 173 150 134 128 130 188 161 180 112 116 111 132 1,715 Renew Active 787 683 891 726 743 710 816 917 735 884 859 1,001 9,752 Silver & Fit 17 15 10 4 11 8 16 11 7 6 8 1 114 Active & Fit 276 319 310 283 293 352 331 331 314 309 271 255 3,644 PeerFit 90 69 73 93 83 88 69 57 63 50 64 68 867 2022 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 831 788 1,114 950 792 944 986 1,065 978 956 956 1,048 11,408 Prime Fitness 103 96 117 134 143 151 153 189 145 144 140 129 1,644 Renew Active 419 470 594 573 489 561 666 645 580 523 622 654 6,796 Silver & Fit 45 43 42 22 20 18 20 26 34 14 16 13 313 Active & Fit 88 64 88 98 121 128 173 208 200 188 177 217 1,750 PeerFit 55 57 87 90 86 113 81 87 76 94 76 61 963 2021 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 328 347 443 437 410 475 595 811 557 645 773 738 6,559 Prime Fitness 24 17 35 56 53 52 118 112 69 72 59 76 743 Renew Active 136 138 254 286 291 299 330 349 298 309 315 386 3,391 Silver & Fit 8 8 13 12 18 22 24 48 9 10 33 34 239 Active & Fit 3 2 0 3 24 51 42 62 58 56 45 61 407 PeerFit 3 46 39 27 53 44 62 49 54 68 64 509 2020 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 32 156 187 264 308 287 1,234 Prime Fitness 0 26 37 33 29 32 157 Renew Active 1 19 98 118 121 357 Silver & Fit 6 6 Active & Fit 0 0 PeerFit 0 Insurance Visit Comparison 2020-2024  Make Music Day – Kansas City Thursday, June 21, 2024 Merriam Community Center EVENT RECAP Make Music is a free celebration of music around the world on June 21st. It is held on the same day in more than 1,000 cities in 120 countries. Merriam Parks and Recreation was thrilled to be a host site this year. Schedule of Events • 1:00 – 2:00 Mission Square We Are Not Dead Yet Meerkat Samba Band • 3:00 – 4:00 Dave Panico “The Soaring Saxman” • 4:00 – 5:00 96 Strings • 6:00 – 7:00 The Barton Street Band 2024 Expenses - $0.00 Approximately 35 people attended the first performance of the Mission Square We Are Not Dead Yet Meerkat Samba Band. The band requested to be inside due to the heat. Approximately 5-10 people came in and out during Dave Panico. 96 Strings was setup in the Gallery hallway and had consistent foot traffic throughout the day. The Barton Street Band was setup outside in the Courtyard and also had consistent foot traffic throughout the day from people entering the building. They had approximately 10 people outside during their performance. We execute this event in coordination with the entire Make Music Day Kansas City under a committee led by KCMO Parks and Recreation, who provided the following statistics: 2024 KC MAKE MUSIC DAY BY THE NUMBERS 141 Free Live Music Events 99 Participating Artists 89 High Temperature 59 Host Venues 14 Special Events 8 Cities in Missouri participating in Make Music Day: KC, Columbia, Lee’s Summit, Liberty, Neosha, Rolla, Springfield, and St. Louis 4 Performances each on Make Music Day (tie for the most): David Luther, SliKc, and Jonah Blue 3 Locations featuring Live Animals: Bar K Dog Bar, Lakeside Nature Center, and the Kansas City Zoo & Aquarium 2 Group Workshops: Urban Bucket Brigade Boot Camp and Hohner Harmonica Experience 2 Bands making their debut performance as a group: Pikachupacabra and Cork & Delilah 1 International Collaboration (KC and France): Benjamin Sanz Quartet in Dunbar Park 1 New App 1|Page Special Event Evaluation Event Name: Flags4Freedom Date: June 29 – July 6 Location: Merriam Marketplace Estimated Attendance: 250 EXPENSES REVENUES MPRCCF annual payment $2,500.00 Drake Development $2,000.00 Zip ties $49.98 IBT Industries $500.00 AAA Party Rental – chairs $903.00 Thorp Controls $250.00 American Legion Band of Greater KC $300.00 Nancy Hupp $250.00 Spray paint can extenders $94.57 Pat Pettey $100.00 Clear address labels $10.64 Tomahawk DAR $100.00 Donations $79.00 Doughnuts for install day $33.00 Dedication ribbon $15.00 Buntings x 10 129.50 TOTAL SPONSORSHIPS $3,294.00 Snips x5 21.99 Flags x100 $1,750.00 Channel locks x3 $53.85 Measuring strap (180’x2 & 80’) $256.44 Marking materials (green 3 rolls, 198’ total) $9.89 Marking materials (orange 3 rolls, 198' total)) $9.89 Lunch bags (100 count) $8.99 TOTAL EXPENSES $6,131.74 Turkey Creek Festival Promotion Day: Flags with yellow ribbons Table Business Cards with promotion information Dum Dums or small treat Canopy Banner for Canopy identifying Flags 4 Freedom Field Marking Day: Marking straps (2 north south/1 east west) 10 pieces of rebar White and green marking paint Flag install day: Water – donated by Walgreens Cooler w/ice for water Donuts – donated by Krispy Kreme 2 tables – one for check-in/1 for donuts Speakers/mic/cords - to provide volunteers direction/instruction Flags – on trailers, PW to deliver Pounders (8), flag repair supplies (flags, zip ties, snips), buckets for straps, bags for rubber bands, work gloves, wagons for rebar, rubber bands Rebar – delivered to MMP by PW day before install Volunteer waivers, pens, clipboards, napkins Event day: Water/cooler w/ice Portable trash cans from MMP MMP storage key Trash bags Batteries for mic 9 volt/sound equipment + mic stand Large US flag installed by OPFD Flag Removal Day: PW with truck + Trailer Wagons, rubber bands, Velcro straps, work gloves Tables for check-in and doughnuts(?) Cooler- w/ice and water Speakers/mic/cords Reserved seats sign/tape for signs Have runners collect flags and take back to trailer to be rolled there Have a runner take wagon and pick up rebar Assemble lots of rollers Take back to trailer where two people are putting them in stacks of five Tables for flags to be placed on so volunteers can then roll. This year we tried to lean them up on the truck; not successful. Volunteer waivers, pens, clipboards, napkins Modes of Publicity: Turkey Creek Festival booth, Facebook, website, flyers at all parks, BrightSigns in City buildings- on air with KMBC 9 for several news segments Committees/Volunteer/Staff: Chris Evans-Hands, Kathy Rowe, Rose Gerringer, Donna Holloway, Colleen Boeding, Bob Pape, Nancy Hupp, Don Shapley, Anna Slocum, Renee Jenkins, Margo Allen, Jenna Wilson, 60+ volunteers for install, 30volunteers for take down, Volunteers to straighten flag fields during the week of the event, 6-8 volunteers for field marking. Strengths: great volunteerism for field install, new flags in the flag field, yard signs were a great addition instead of banner- plan to have yard signs during flag install and leave up all week Weaknesses: north field was not perfectly aligned due to confusion with marking materials, field was fixed later, have sound out for band during set up with an equipment check when they arrive to ensure everything is working properly, cone parking spots for flag install and removal to ensure space for truck and trailer, Public Works to trim trees and bushes in the flag field Opportunities: Purchase 2 wagons for rebar, purchase new snips for flag repair, purchase channel locks for yellow ribbon repair, new marking material, continue to walk street flags on take down to manage replacement, depending on how many are pulled schedule a “flag party”. Inventory is manageable, ended with just a handful of extra flags, communicate plan for install and removal at committee meetings to ensure everyone is aligned with plan and make adjustments to be as efficient as possible, shirts for volunteers to be easily identified, large alphabet signs for flag rows (4x4?), more pullers, more pounders, music selection by the band should be more patriotic, on timeline for event preparation add Flag Repair Kit Contents, more yard signs acknowledging sponsors and have them up all week.. Additional Committee notes: • Have extra straps and rubber bands • Get the big flag to FD on July 3rd – make sure it is installed straight (Mayor) • Have big fans installed in marketplace prior to event (Mayor) • Coning off parking spots so truck can move freely from fields (Margo) • Sponsorship of hand fans?? (Margo)  Family Fun Friday Friday, July 12, 2024 Quail Creek Park Event specifics: Used the grill at the park with Mayor Pape and Tom Stull grilling hot dogs for the evening.  Other staff were: Ingrid Berg, Renee Jenkins, Margo Allen and intern Jenna Wilson + volunteers Chris Hands Tom Stull. Kathy Stull and Claire Stull o Helped set up, wrap and serve hot dogs, replenish chips and clean up at the end of the event  Event attendance: 200 Marketing:  E-Merriam Newsletter  Merriam Parks Recreation Department Summer Highlights  Electronic Sign at Marketplace  Yard signs at park  BrightSign TV’s  Facebook  City of Merriam Website  Flier at bulletin boards at all Merriam Parks, City Hall  Community calendars (iFamily, MacKid, KC Parent) 2024 Family Fun Friday Expenses Creative Carnivals (inflatabe) $435.00 Food: hot dogs, buns, chips $220.12 EZ Street Band $500.00 Stage $805.87 Sister Act face painting $270.00 Outdoor Restrooms Inc. (porta-potty) $95.00 TOTAL $2,325.99 Strengths: The weather was hot, but tolerable. Great volunteerism and turn out for the evening. EZ Street Band was great and people really enjoyed the covers that they performed. Placed event specific yard signs around park the week of. Having the event trailer made set up and breakdown so convenient staff & volunteers were done by 8:30p. Weaknesses: Ran out of serving gloves. Be sure to pack a whole box. Opportunities: The grill at the park was small so grilling took a long time. If using it again be sure to start grilling earlier. Thoughts: Looking at purchasing a wagon/cart to use to get things from the trailer into the park when not able to pull the truck and trailer through. Despite attendance numbers there were still quite a few hot dogs left over. Maybe just get enough for 150? 1|Page  Cruise Night – Kansas City Saturday, July 13, 2023 Merriam Marketplace EVENT RECAP Approximately 200 people and 70 cars were in attendance for first Cruise Night of the 2024 year. It was perfect weather and the food truck Eat Schmidt served during the evening. 2024 Expenses One More Round $700 This event is to give additional exposure to the Turkey Creek Car Show with the hopes of taking additional registrations at these events. One guest registered their cars for the upcoming September car show. We also sold 5 calendars. Special Items Needed: Car show registration forms, clip board, pens, MPRD tablecloth, table, check for band, petty cash for change (if needed), flyer for August Cruise Night. Modes of Publicity: Summer Highlights, fliers at parks, City Hall, Community Center Brightsign, Facebook®, MPRD website Staff: Margo Allen, Jenna WIlson Thoughts: People start showing up around 3:30 pm. The band was well received and all in attendance seemed to enjoy the evening. Eat Schmidt, being the sole truck, did just OK. They shared with staff that with the additional of a second Cruise Night, it seems to be splitting the crowd and that not that many people showed up. He recommended going back to one Cruise Night. 1|Page  JULY 26 ‣ “Mermaid & Pirate Show” ‣ Games & Prizes 6-8 p.m. ‣ FREE Polar Oasis Ice Cream Truck MCC Outdoor Pool ‣ Concessions Available for Purchase FREE / members | $9 / nonmembers Merriam Parks & Recreation | 6040 Slater St. | 913-322-5550 | merriam.org/events  TURKEY CREEK Cruise Night Saturday Merriam 6:30–8:30 p.m. AUG. 10 Marketplace Get your motor running and head to this popular night for car and motorcycle enthusiasts of all ages! Food available for purchase from Eat Schmidt. Enjoy live music from the Dennis Laffoon Trio. All show–quality models are welcome. FREE | Find more information at merriam.org/carshow Merriam Marketplace | 5740 Merriam Drive | 913-322-5550 | merriam.org/events  MERRIAM PARKS & RECREATION PRESENTS CONCERT IN THE Co u r ty a r d BA ND: LIVE B A DOR U S TRO IEVER R RET FRIDAY, AUGUST 16 6:30-8 p.m. ‣ MCC COURTYARD LIVE MUSIC ‣ GAMES ‣ KID ACTIVITIES FOOD AVAILABLE FOR PURCHASE: POLAR OASIS ‣ EMBRACE THE GRAPE Merriam Parks & Recreation | 6040 Slater St. | 913-322-5550 | merriam.org/events  July 2024 Update One of our Farmers’ Market Attendants resigned the week before the July 6 market so FT staff has been filling in. We were able to hire a new one that will start on July 20. There has been a waitlist for daily vendor spots the past three weeks and shopper numbers have been strong and increasing as the season progresses. David Marshall performed live music on July 3. The FREE kids’ activity on July 20 is Sharpie Tie Dye T-shirts while supplies last. There has been a request for more 25th Anniversary T-shirts so staff is ordering 24 more to sell and give away during Farmers’ Market week on August 3. Week 2022 2022 2023 2023 2024 2024 Vendors Attend Vendors Attend Vendors Attend 1 20 488 27 531 22 586 2 20 573 30 615 23 465 3 19 422 25 775 26 655 4 22 483 23 703 25 630 5 21 546 23 500 26 578 6 20 544 19 500 29 711 7 20 514 27 591 30 683 8 28 514 26 550 30 773 9 15 528 22 782 29 787 10 24 526 27 615 29 803 11 25 685 21 537 31 908