Parks & Recreation Advisory Board

Advisory Board Agenda Merriam Community Center, 6040 Slater St. August 27, 2024 - 6:00 PM If you require any accommodation (i.e. qualified interpreter, large print, reader, hearing assistance) in order to attend this meeting, please notify the Community Center at 913-322-5550 no later than 24 hours prior to the beginning of the meeting. 1. ROLL CALL/ATTENDANCE 2. PUBLIC COMMENTS a. Crestview PTA Request Crestview Elementary Tacos and Trivia Request 3. APPROVAL OF JUNE 25, 2024 MINUTES a. June 25, 2024 Minutes Parks & Recreation Advisory Board - Jun 25 2024 - Minutes 4. APPROVAL OF JULY 23, 2024 DISCUSSION MINUTES a. July 23, 2024 Discussion Minutes Parks & Recreation Advisory Board - Jul 23 2024 - Minutes 5. STAFF REPORTS a. Director's Report i. Community Center Update August Update ii. Monthly Community Center Membership Report Annual Comparison.Membership.July Annual Visits Comparison.July iii. Quarter 2 Financial Update 2024 Quarter 2 Financial b. Assistant Director's Report  i. Program Evaluations 1. We Scream "FOUR" Ice Cream - Annual Birthday Party Evaluation We Scream FOUR ice cream.2024.recap 2. Cruise Night Evaluation - August Cruise Night 8-10-24 event eval 3. Concert in the Courtyard Evaluation Concert in the Courtyard final report 2024 ii. Upcoming Events 1. "Pink Scrape" Opening Reception September Opening Reception Invitation 2. Turkey Creek Car and Motorcycle Show Turkey Creek Car and Motorcycle Show Flyer 3. Family Pizza Bingo Night Family Pizza and Bingo Night Flyer iii. Program Updates 1. Farmers' Market Update August Update 2. Merriam Drive Live Update 6. NEW BUSINESS 7. OTHER BUSINESS a. Art Committee Update 8. ADJOURNMENT 21 August 2024 City of Merriam Parks & Recreation Board 9001 W 62nd St Merriam KS 66202 Dear Board, I am writing on behalf of the Crestview Elementary PTA and am requesting a reduction in the room rental rate for the Merriam Community Center. Every year, our PTA hosts a fundraiser called Tacos & Trivia Night. For the last several years, we have held our event at the Shawnee Knights of Columbus. However, since our school is located in Merriam, we would love to have our event in Merriam. We have scheduled Tacos & Trivia to be held on Saturday, February 22, 2025 for this school year. Our Tacos and Trivia Night is one of our top fundraisers every year. We anticipate approximately 140 guests to attend a fun night full of tacos and trivia. We start our night with a taco buffet and then play 10 rounds of trivia. During the night, there is a silent auction filled with items donated from local businesses. Our fundraising goal for the event is raising $9,500 with expenses of $3,000, netting $6,500. In order to do this, we keep our expenses as low as possible. To that end, we are requesting a reduction in the room rental rate. We are so appreciative of all of the ways that the City of Merriam supports our school, and we would love to continue to partner together for Tacos & Trivia Night. Thank you for your consideration, Kelly M Calton Crestview Elementary PTA, Tacos & Trivia Night Committee Co-Chair 6101 Craig St Merriam KS 66202  MINUTES Advisory Board Meeting City of Merriam, Kansas Merriam Community Center Tuesday, June 25, 2024 6:00 PM 6040 Slater Street 1. ROLL CALL/ATTENDANCE The June meeting of the Merriam Parks & Recreation Advisory Board was called to order at 6:01 p.m. by Chairperson Christopher Leitch. Board members in attendance included: Evan Quinley; Katie Leary; Christopher Leitch; David Zukley; and George Vesel. Staff members in attendance were: Anna Slocum, Parks and Recreation Director; Dave Smothers, Assistant Parks and Recreation Director; and Abby Hall, Guest Services Coordinator. Kathy Stull; Laura Sagan; and Scott Diebold notified staff and chairperson of their absence. 2. PUBLIC COMMENTS There were no public comments. 3. APPROVAL OF MAY 28, 2024 MINUTES a. May 28, 2024 Minutes Board Member Zukley made a motion to approve the May 28, 2024 minutes. Board Member Leary seconded and the motion was unanimously APPROVED. 4. STAFF REPORTS a. DIRECTOR'S REPORT i. Community Center Update A detailed memo was included in the packet. Updates to the information included:  Staff introduced and welcomed Jenna Wilson, Recreation Intern for the summer.  The part needed to repair the Dessert Aire Unit is expected to arrive this week. Over the past week, there have been multiple times the unit has lost communication causing significant temperature swings.  The Zip Line on the outdoor pool is currently out of service. The replacement parts are anticipated to arrive by the end of the week.  There was a leak in the feature pump which required them to be shut-off at the end of last week. That leak has been repaired and the features Page 1 of 5 Parks & Recreation Advisory Board Minutes – June 25, 2024 are once again operational.  The depth charge on the indoor pool is currently out of service. The solenoid needs to be replaced. The part has been ordered and is expected to arrive by the end of the week.  The yoga blind repair is still pending. Staff have received two bids but per policy requires three. With limited contractors willing to provide a bid for repair, staff is asking for an exception to the policy.  On Monday, June 24 there was an incident on the parking structure with a school bus. The driver was not aware of the height of the bus. In an attempt to park on the upper deck of the structure, the bus got stuck. Fortunately, no one was injured and the only property damage sustained was to the bus. Thanks to the help of Merriam Police and Public Work staff, with the help of a backhoe, they were able to unbolt and lift the height bar allowing the bus to back out.  The results of the Citizen Satisfaction Survey were presented to City Council on Monday, June 24. The results are extremely positive. A few highlights regarding parks and recreation were: Maintenance ranked 93%; Community Center 85%; Farmers' Market 81%; Community Wide Special Events 81%; Ease of Registering 77%; Adult programs 71%; Senior Programs 70%; Arts & Culture 70%; Youth programs 65%. The information from this survey is the guide staff will use when planning for future budget years. Discussion:  Staff has sent an email to the library and provided a plan to avoid bus incidents. Moving forward, busses will drop off in the parking circle and if needing to wait, will be instructed to park at Hobby Lobby or City Hall parking lots.  The Citizen Satisfaction Surveys are quantitative, not qualitative.  While paying fees was the lowest level of satisfaction for the department, no one likes paying fees. The center's fees are in market with other facilities and programs in the area. ii. Monthly Community Center Membership Report A detailed memo and reports were included in the packet. Updates to the information included:  Membership and Daily visits are anticipated to exceed June 2023.  Revenue for June 2024 exceeded June 2023 on Sunday, June 23. Discussion:  Staff does not track which months have 5 Saturdays or Sundays versus those that do not. b. ASSISTANT DIRECTOR'S REPORT Page 2 of 5 Parks & Recreation Advisory Board Minutes – June 25, 2024 i. PROGRAM EVALUATIONS 1. Turkey Creek Festival Evalution A detailed event evaluation was included in the packet. Discussion:  The Dinosaur and Bubble performers were both new additions to this years festival. Both received positive feed back.  Liking and tagging individuals on social media outlets could help to nudge people to attend events. Seeing posts from city council members or park boards members may help to raise numbers. 2. Turkey Creek Festival 5K Evaluation A detailed event evaluation was included in the packet. Discussion:  Staff used two different volunteer wage averages. One used the wage for the Kansas City metro and other used the national wage average. Moving forward, staff will use the wage average for the KC metro.  There were more runners this year than last year, even with the loss of an elementary school. 3. Family Fun Friday Brown Park Evaluation A detailed event evaluation was included in the packet. Discussion:  It was a very warm day this year, coupled with other events in the surrounding area, could have impacted attendance.  The face painters were a huge hit.  In previous years, City Council members would walk and distribute door hangers to neighbors as a reminder of the event. Possibly consider sending, a postcard reminder to neighbors or placing the event signage at the park the week prior to promote the event. ii. UPCOMING EVENTS 1. Flags 4 Freedom Page 3 of 5 Parks & Recreation Advisory Board Minutes – June 25, 2024 An event flyer was included in the packet. Discussion:  The American Legion band will return this year with a concert at 1 p.m.  Volunteers are needed to help put up or take down the event. If anyone is wanting to volunteer, the easiest way to do so is to go online and fill out the volunteer form.  Field flag marking is Thursday, June 25th. 2. "Watchful Birds in Flying Colors" Opening Reception A postcard invitation was included in the packet. Discussion:  This is a bit of a smaller show due to July 4th, July 11th is the opening. 3. Family Fun Friday - Quail Creek An event flyer was included in the packet. Anyone interested in volunteering reach out to Ingrid. 4. Cruise Night An event flyer was included in the packet. Discussion:  This is an event to help build up excitement for the car show. Food, music and cars with be the entertainment. 5. We Scream "FOUR" Ice Cream- Annual Birthday Party An event flyer was included in the packet. iii. PROGRAM UPDATES 1. Farmers' Market Update A detailed update was included in the packet. Page 4 of 5 Parks & Recreation Advisory Board Minutes – June 25, 2024 Discussion:  Staff noted a slight dip in numbers from last year.  Kids maker market is happening June 29 and it is a sold out event. 5. NEW BUSINESS 6. OTHER BUSINESS a. Public Art Committee Update Discussion:  The Master plan was accepted by city council. Staff chose an individual consultant which may have been the cause of some delays in this process. Staff is trying to find ways to include residents and the community in decisions and in engagement.  No plans to install art at the community center have been made as of yet. The committee are looking at places where there is high traffic in the community to put these pieces of art. b. Other Discussion Items  The department director will be taking 4-8 weeks of medical leave beginning the end of July. Return date will be evaluated pending doctor's release. 7. ADJOURNMENT Board Member Leary made a motion to adjourn the meeting at 6:40 p.m. Board Member Leitch seconded and the motion was unanimously APPROVED. Page 5 of 5  MINUTES Advisory Board Meeting City of Merriam, Kansas Merriam Community Center Tuesday, July 23, 2024 6:00 PM 6040 Slater Street 1. ROLL CALL/ATTENDANCE The Tuesday, July 23, 2024 meeting of the Merriam Parks & Recreation Advisory Board was called to order at 6:05 p.m. by Board Member Scott Diebold. Board members in attendance included: Evan Quinley; Kathy Stull; George Vesel; and Scott Diebold. Staff members in attendance were: Anna Slocum, Parks and Recreation Director and Dave Smothers, Assistant Parks and Recreation Director and Jenna Wilson, Recreation Intern. Katie Leary; Christopher Leitch; and David Zukley notified staff and chairperson of their absence. Laura Sagan resigned her position on July 11, 2024. 2. PUBLIC COMMENTS  Rebecca Schultz commended City Officials and staff for their commitment to designing and building a truly accessible recreational facility, the only one of its kind in the KC Metro Area. She proposed the idea of partnering with the Disabled But Not Really organization to host a weekly exercise class for individuals with disabilities. Staff stated that they will put her in contact with appropriate staff to develop this idea. The only issue raised was the concern with the ADA/EV parking pots. Staff stated that steps have already been taken to address the concern and are also looking to add ADA parking spots to the upper level if the area identified is compliant with ADA standards. 3. APPROVAL OF JUNE 25, 2024 MINUTES a. June 25, 2024 Minutes Due to a lack of quorum, the June 25, 2024 minutes were unable to be approved. 4. STAFF REPORTS a. DIRECTOR'S REPORT i. Community Center Update A detailed memo was included in the packet. Updates to the information included:  The summer postcard promotion ended on July 15. There were 74 Page 1 of 5 Parks & Recreation Advisory Board Minutes – July 23, 2024 coupons redeemed, 14 less than what was redeemed last year. Staff sent a thank you letter to the households that redeemed the coupon with an invitation to consider an annual membership. The letter included the following incentives: 4 guest passes, one trial month of the FitClass Pass, one fitness program consultation and one personal training session. The offer expires August 31.  Staff has sent eight documents to be translated into Latin American Spanish. As census indicates that the majority of our Spanish speaking residents are from that area. These documents included rental and membership forms and informational flyers. Staff will not assume someone requires Spanish documents, but plan to provide both copies for their convenience if there appears to be a language barrier during conversations. In addition, the City has identified four staff members who have passed a Spanish fluency test that are available to help translate, during business hours, if in-person clarification is needed. Lastly, while not perfect, staff has adapted to use Google translate. The goal is to be as inclusive as possible with all residents.  Revenue for July 2024 surpassed revenue from July 2023 on Sunday, July 21 by $407.  The fall edition of Highlights is expected to hit mailboxes in the next week. Discussion:  A board member inquired if Latin American Spanish is profoundly different from European Spanish. Staff responded that while there are some significant differences between the two, there are enough similarities to be able to reach an understanding. Staff stated that we are receiving a professional translation of all documents that should be at least understandable by speakers of all dialects of Spanish.  Billy Croan offered spanishdict.com as an alternative to google translate, stating that the translation from spanishdict.com is smoother and more accurate.  Billy Croan inquired about the Merriam Dolphins Swim and Dive Team, and if it is true that they have finished last in the league for the past several years. Staff confirmed that this statement is true, and responds that swim teams must qualify by time, and as Merriam is a smaller city with a significantly smaller team than our competitors, the team has finished last consistently in recent history. Having swimming year-round and the opportunity to offer Dolphin clinics has proven to be an significant advantage for summer swimmers development.  Billy Croan inquired about the safety surface graffiti damage at Brown Park, and why staff is not willing to try the more aggressive cleaner before settling on cutting out the areas effective. Staff stated that several removal agents have been tried per the recommendation of the playground safety surface vendor. The more aggressive cleaners are expensive, coupled with staff's time, the uncertainty they will work without damaging the effective area but also seep into the border areas Page 2 of 5 Parks & Recreation Advisory Board Minutes – July 23, 2024 and cause additional damage. Using these cleaners will also require a drop-test to ensure the surface meets standards and if the surface fails, the playground would be closed until the playground surface crews are available to make the repair. After consulting with the playground surface vendor and Public Works, staff believes that patch repairs to the surface, while expensive, is the best option and can be done quickly and with certainty. ii. Monthly Community Center Membership Report A detailed memo and reports were included in the packet. Updates to the information included:  Staff anticipates that July member and daily visits will exceed July 2023. Currently, July 2024 member visits are 2,700 visits below 2023, requiring an average of 270/day to surpass. The average daily attendance in July 2023 was 447/day; July 2024 is averaging 531/day. Daily visits for July 2024 are 507 below the same time frame of 2023, requiring an average of 50/day to surpass. The average daily visitation for July 2023 was 90/day; July 2024 is averaging 109/day. There was no discussion. b. ASSISTANT DIRECTOR'S REPORT i. PROGRAM EVALUATIONS 1. Make Music Day Evaluation A detailed evaluation was included in the packet. There was no discussion. 2. Flags 4 Freedom Evaluation A detailed evaluation was included in the packet. There was no discussion. 3. Family Fun Friday Evaluation - Quail Creek A detailed evaluation was included in the packet. Discussion:  A board member proposed bringing a portable grill to the event in order to grill hot dogs more efficiently as opposed to the small grill located at Quail Creek Park. Staff proposed a gas grill, given that a charcoal grill outside of the one provided at the park would violate park rules. Staff will make note to look into a gas-powered grill for next year's event. A board member inquired if Seaboard would potentially provide a grill from a sponsorship standpoint. Staff made note of this suggestion and responded that Seaboard has sponsored various events in the past. Page 3 of 5 Parks & Recreation Advisory Board Minutes – July 23, 2024 4. Cruise Night Evaluation - July A detailed evaluation was included in the packet. There was no discussion. ii. UPCOMING EVENTS 1. We Scream "FOUR" Ice Cream - Annual Birthday Party A promotional flyer was included in the packet. 2. "Pencil to Paper - Brush to Canvas" Opening Reception A postcard invitation was included in the packet. 3. Cruise Night - August A promotional flyer was included in the packet. 4. Concert in the Courtyard A promotional flyer was included in the packet. iii. PROGRAM UPDATES 1. Farmers' Market Update A detailed update was included in the packet. Discussion:  Staff stated that there has been an increase of 1,490 shoppers at the Farmers' Market since this time last year. Staff stated that Merriam is receiving an influx of daily vendors, which may be due to what is occurring with the current state of the Overland Park Market. 2. Turkey Creek Car and Motorcycle Show Staff reported that details of the event are being finalized. Last year was a record setting event with 315 cars. Staff has contacted all past participants regarding the 2024 event. Past volunteers should have received information from Juli Pinnick regarding signing up to assist. New volunteers need to complete the event volunteer form located on the website. Discussion:  The event is always the second Saturday in September. This year the date is September 14, 2024. 5. NEW BUSINESS a. Park Board Vacancy As of July 11, Laura Sagan resigned her position on Park and Recreation Advisory Board. Her husband accepted a position with the City Ames, Iowa. After evaluating the timing of the resignation, coupled with staff's medical leave, staff proposed to Mayor Pape that the vacant position be promoted and posted for the month of August Page 4 of 5 Parks & Recreation Advisory Board Minutes – July 23, 2024 with review of applications the first week in September. After applications are reviewed, staff will complete a preliminary interview and make a recommendation to Mayor Pape. Since it is Mayor Pape's appointment, he will meet with the final candidates and make a recommendation to Council for confirmation. This appointment will fulfill the remaining term through December 31, 2025. This is a similar plan staff has followed with other vacancies. Discussion:  Board member inquired if Laura's resignation will be effective immediately, staff confirmed. 6. OTHER BUSINESS a. Public Art Committee Update The public art committee representative was absent, therefore there was no update. 7. ADJOURNMENT With no quorum for motions or decisions, the meeting dismissed at 6:43 p.m. Page 5 of 5 TO: Merriam Parks and Recreation Advisory Board FROM: Anna Slocum, Parks and Recreation Director SUBJECT: Monthly Director’s Report DATE: August 27, 2024 HIGHLIGHTS Community Center Update • All documents related to membership and rental have been translated into Spanish and are in use by staff. • During the annual closure of the indoor pool from August 12-18, staff had the opportunity to thoroughly evaluate the condition of the family slide pad. Staff was aware that the pad had been taking on water but upon draining staff identified two cracks where the pad is screwed down. The pad is starting to pull from the basin. Staff has been in contact with the vendor since the first issues were identified. There is not a permanent solution at this time, but staff is working with the vendor and the manufacturer since this is now the second pad that has failed. • On Thursday August 8 staff had a campus partner meeting with library. The purpose of these meetings is to discuss concerns occurring on the campus. o The parking structure lighting will remain on after discovering that even when manipulated by timer there are complaints it is too dark. o The speed bump enhancements have made significant improvements. There will be another hump added entering the lowering level to help adjust when transitioning from inside to outside as well as the addition of a LED stop sign when exiting the structure. There are current discussions of adding these improvements on the upper level. o EV parking continues to be a point of discussion. There will be paint added to the structure to help easily identify parking. There is still the possibility of adding additional ADA parking spots on the upper level. The use last signs have been removed from the ADA/EV parking spots. In addition, on Monday, August 12 City Council approved an EV parking ordinance. This ordinance will allow for signage to be added to EV parking spot to ensure proper usage. The signage for enforcement will not be added to ADA / EV parking locations. • The Merriam Community Center was once again recognized. This time in Aquatics International. The article, posted on August 8 awards the facility with the Dream Design Title. • During the closure of the Indoor Pool the following tasks were completed: o The north fan motor issue has been resolved and is back in operation.  o The entire pool deck, chairs and equipment were cleaned. o The indoor pool and therapy pool was acid washed removing the chlorine yellow stains that had occurred. • Each year the city’s marketing team submits for Savvy Awards. The awards represent the best in government communication. Earlier this month, staff learned that five of the submitted nominations are finalists in the 2024 competition and are a candidate for one of three awards: Savvy, Silver Circle and Award of Excellence. The nominated entries included: Merriam Highlights & Recreation for External Publication; Swiftie Super Bash Pop Up for One-Time Event; Black History Month for Graphic Design Other Marketing Tools; Slater St. Storybook Relay for Resident Participation; and Merriam Brand Guidelines for Branding/New Logo/etc. The awards will be presented at the 3CMA Annual Conference in September. • Over the course of the last week the lobby lights have been flickering which was caused by a bad driver. Since each fixture has a driver, it took time to locate which one was bad. The facility team was able to restore all but one light. At this time staff has contacted an electrician and a part will likely need to be ordered to complete the repair. A timeframe for repair at this time is unknown. Park Updates • At Waterfall Park, Public Work crews were able to add new chains were attached to the surface for the disc challenge. • At Brown Park, Public Work crews were able to repair the post attached to the stationary spinner. Monthly Community Center Membership Report Included in the packet are the comparison reports for annual membership and daily visits for July. July membership sales increased 48 over July 2023 sales. The majority of this difference is seen in Two Person Household memberships (+7), Household Memberships (+15), and Silver Sneakers (+15). The remaining categories were comparable to sales of the same time period. Cancellations for July was consistent with cancellation of the same time frame of 2023. The reasons provided included: Financial- 7; Non-usage-23; Relocation-14; Other-19. The installment payment that occurred on August 5th set a new monthly record for the most drafted to date, surpassing the previous record of July 2024 by $830 and surpassed the draft of the same time of 2023 by $6,420. As anticipated, July 2024 visitation surpassed July 2023 and set a new record high for monthly visitation with 17,269. This is the second month in a row for record breaking attendance, with July 2024 exceeding June 2024 by 55 visits. The highest member visit day was Monday, July 15th with 828 visits. This however did not exceed the highest visited day of record with occurred in June 2023 with a total of 892 member visits. July 2024 daily visits also surpassed the same time frame of 2023 by 614 visits averaging 111 daily pass visits/day. The day with the most day passes was Saturday, July 13. This however did not exceed the record sales of single most passes sold in one day which was June 2023 with 252! Insurance visits for July 2024 were 1,0062 more than July 2023 visits and increased 449 when compared to June 2024. All programs experienced growth in visitation with Renew Active seeing the largest improvement in visitation with 206 more visits. Recommendation: This memo was provided for your information. No action required. Membership Category 2021 2022 2023 2024 TWO PERSON CHARTER TWO PERSON HOUSEHOLD 164 229 195 146 ACTIVE & FIT 26 52 95 108 ADULT CHARTER ADULT MEMBERSHIP 265 340 305 187 CARETAKER PASS 2 2 3 COUNCIL - BOARD MEMBERSHIP 7 3 22 6 EMPLOYEE MEMBERSHIP 68 118 105 27 FIT CLASS PASS 119 108 70 HOUSEHOLD CHARTER HOUSEHOLD MEMBERSHIP 414 515 439 381 NANNY PASS 7 6 5 ONE PASS - HEALTH CONTRIBUTIONS 12 TIVITY PRIME MEMBERSHIP 29 52 45 46 PEERFIT 25 7 52 30 RENEW ACTIVE 118 177 185 436 RETIRED SENIOR HOUSEHOLD 8 3 4 3 RETIRED SENIOR 1 1 11 1 SCHOLARSHIP MEMBERSHIP 3 14 14 19 SENIOR CHARTER SENIOR CHARTER HOUSEHOLD SENIOR HOUSEHOLD 74 79 81 49 SENIOR MEMBERSHIP 123 140 140 78 SILVER & FIT 18 8 6 19 SILVER SNEAKERS 359 229 222 696 YOUTH MEMBERSHIP 25 54 44 40 TOTAL MEMBERSHIP SALES 1,727 2,149 2,081 2,362 CANCELLATIONS 287 516 547 306 SUSPENDED 0 0 0 0 EXPIRED** 17 36 9 0 *Charter Sales for Grand Opening began in March **All Council and Employee related passes expire annually in December ***Includes 80 IBFCC memberships carried over due to COVID-19 closures Annual Membership Sales Comparison Year-to-Date 2024 Membership Category 2020 2021 2022 2023 2024 TWO PERSON CHARTER 11 TWO PERSON HOUSEHOLD 15 29 15 22 ACTIVE & FIT 1 4 11 3 ADULT CHARTER 4 ADULT MEMBERSHIP 21 28 22 24 CARETAKER 1 COUNCIL - BOARD MEMBERSHIP 1 EMPLOYEE MEMBERSHIP 19 10 6 7 2 FIT CLASS PASS 8 10 13 HOUSEHOLD CHARTER 17 HOUSEHOLD MEMBERSHIP 4 45 68 40 55 NANNY PASS ONE PASS - HEALTHY CONTRIBUTIONS 4 PRIME MEMBERSHIP 8 8 4 7 PEERFIT 2 1 2 2 RENEW ACTIVE 13 13 21 18 RETIRED SENIOR HOUSEHOLD 2 1 RETIRED SENIOR 1 1 SCHOLARSHIP MEMBERSHIP 3 3 SENIOR CHARTER 8 SENIOR CHARTER HOUSEHOLD 7 SENIOR HOUSEHOLD 5 9 3 6 SENIOR MEMBERSHIP 1 7 10 11 16 SILVER & FIT 3 2 1 SILVER SNEAKERS 16 24 19 14 29 YOUTH MEMBERSHIPS 2 7 3 5 TOTAL MEMBERSHIPS SOLD 91 157 216 163 211 CANCELLATIONS 17 73 45 63 SUSPENDED EXPIRED 3 2 Membership Report July 2024 2024 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 12,223 10,797 11,081 10,971 11,930 17,214 17,269 91,485 DAILY VISITS 1,736 1,379 1,820 1,404 2,171 3,793 3,428 15,731 GUEST PASSES 10 0 0 0 0 4 44 58 TOURS 32 31 11 0 33 28 13 148 2023 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 11,709 9,991 11,632 9,049 10,112 15,567 13,858 12,976 8,972 9,105 8,704 9,441 131,116 DAILY VISITS 1,465 1,241 1,790 1,122 2,037 3,478 2,814 2,116 1,052 751 957 1,511 20,334 GUEST PASSES 3 8 1 4 1 1 0 0 0 0 0 0 18 TOURS 35 18 10 10 26 43 26 28 18 8 3 5 230 2022 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 7,282 7,419 9,127 8,142 8,202 11,668 11,816 11,214 8,502 7,739 8,521 9,558 109,190 DAILY VISITS 739 1,067 1,449 1,045 1,649 3,051 3,079 1,836 750 569 906 1,137 17,277 GUEST PASSES 10 21 48 2 0 0 0 24 0 0 1 4 110 TOURS 45 32 45 55 4 49 37 61 30 20 12 0 390 2021 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 3,318 3,169 4,924 4,769 4,775 10,607 11,284 9,662 6,138 5,799 6,006 6,097 76,548 DAILY VISITS 185 211 482 386 576 2,148 2,055 1,774 496 401 590 661 9,965 GUEST PASSES 3 2 24 20 7 24 18 19 10 2 3 0 132 TOURS 77 38 93 85 102 90 107 65 27 83 33 28 828 2020 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 388 1,765 1,862 3,159 2,833 2,490 12,497 DAILY VISITS 3 53 59 197 104 144 560 TOURS 366 378 149 133 56 31 1,113 Visit Comparison 2020-2024 2024 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 558 566 548 532 635 827 828 MEMBERSHIP VISITS (Wed 24th) (Mon 19th) (Mon 25th) (Mon 1st) (Wed 29th) (Mon 17th) (Mon 15th) 122 124 151 133 166 (Wed 181 186 DAILY VISITS (Tues 2nd) (Sat 10th) (Thurs 14th) (Sat 13th) 29th) (Mon 24th) (Sat 13th) 2023 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 581 512 548 434 561 892 707 588 462 463 460 525 MEMBERSHIP VISITS (Mon 23rd) (Mon 20th) (Mon 13th) (Mon 10th) (Wed 31st) (Mon 19th) (Mon 3rd) (Mon 21st) (Mon 4th) (Mon 30th) (Mon 27th) (Mon 18th) 95 113 178 73 182 252 224 174 140 46 65 119 DAILY VISITS (Sat 14th) (Sat 25th) (Tues 14th) (Sat 1st) (Mon 29th) (Mon 19th) (Sat 29th) (Sat 19th) (Sat 2nd) (Sat 21st) (Thurs 11th) (Thurs 28th) 2022 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 339 412 412 409 420 641 531 568 425 346 427 439 MEMBERSHIP VISITS (Mon 24th) (Mon 21st) (Mon 28th) (Mon 11th) (Wed 25th) (Mon 13th) (Wed 6th) (Mon 1st) (Mon 19th) (Wed 26th) (Mon 14th) (Mon 12th) 62 90 91 79 159 261 174 152 72 40 84 83 DAILY VISITS (Sat 29th) (Sat 26th) (Fri 18th) (Sun 3rd) (Mon 30th) (Sat 18th) (Sat 9th) (Sat 13th) (Mon 5th) (Fri 14th ) (Sun 20th) (Fri 30th) 2021 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 149 (Tues 159 (Tues 213 228 247 496 478 449 297 310 284 304 MEMBERSHIP VISITS 5th) 2nd) (Mon 15th) (Thurs 8th) (Wed 19th) (Wed 16th) (Tues 13th) (Mon 9th) (Mon 6th) (Mon 25th) (Tues, 2nd) (Mon 27th) 147 22 66 45 52 69 136 126 (Mon 9th / 78 29 81 (Sun 51 DAILY VISITS (Sat 16th) (Thurs 25th) (Fri 19th) (Sat 10th) (Mon 31st) (Sun 13th) (Mon 5th) Wed 11th) (Mon 6th) (Fri 15th) 14th) (Tues 28th) 2020 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 72 85 92 148 159 117 MEMBERSHIP VISITS ( Thurs 30th) (Mon 24th) (Thurs 10th) (Tues 27th) (Wed 11th) (Wed 30th) 19 2 6 11 (Sat 10th/ 16 16 DAILY VISITS (Tues 28th) (Mon 31st) (Sat 5th) Tues 27th) (Sat 14th) (Mon 28th) Highest Attended Day Comparison 2020 - 2024 2024 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 1,391 1,438 1,459 1,459 1,493 1,506 1,687 10,433 Prime Fitness 157 179 187 190 166 191 204 1,274 Renew Active 1,047 980 1,014 1,060 1,007 1,097 1,303 7,508 Silver & Fit 0 11 12 3 1 1 19 47 Active & Fit 305 318 315 305 315 308 316 2,182 PeerFit 107 96 125 85 78 84 107 682 2023 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 1,364 1,262 1,497 1,178 1,189 1,259 1,237 1,464 1,302 1,275 1,148 1,277 15,452 Prime Fitness 173 150 134 128 130 188 161 180 112 116 111 132 1,715 Renew Active 787 683 891 726 743 710 816 917 735 884 859 1,001 9,752 Silver & Fit 17 15 10 4 11 8 16 11 7 6 8 1 114 Active & Fit 276 319 310 283 293 352 331 331 314 309 271 255 3,644 PeerFit 90 69 73 93 83 88 69 57 63 50 64 68 867 2022 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 831 788 1,114 950 792 944 986 1,065 978 956 956 1,048 11,408 Prime Fitness 103 96 117 134 143 151 153 189 145 144 140 129 1,644 Renew Active 419 470 594 573 489 561 666 645 580 523 622 654 6,796 Silver & Fit 45 43 42 22 20 18 20 26 34 14 16 13 313 Active & Fit 88 64 88 98 121 128 173 208 200 188 177 217 1,750 PeerFit 55 57 87 90 86 113 81 87 76 94 76 61 963 2021 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 328 347 443 437 410 475 595 811 557 645 773 738 6,559 Prime Fitness 24 17 35 56 53 52 118 112 69 72 59 76 743 Renew Active 136 138 254 286 291 299 330 349 298 309 315 386 3,391 Silver & Fit 8 8 13 12 18 22 24 48 9 10 33 34 239 Active & Fit 3 2 0 3 24 51 42 62 58 56 45 61 407 PeerFit 3 46 39 27 53 44 62 49 54 68 64 509 2020 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 32 156 187 264 308 287 1,234 Prime Fitness 0 26 37 33 29 32 157 Renew Active 1 19 98 118 121 357 Silver & Fit 6 6 Active & Fit 0 0 PeerFit 0 Insurance Visit Comparison 2020-2024 Expenditures Actual Categories Actual Budget Regular Salaries $ 337,767 $ 713,123 Part Time Salaries $ 265,261 $ 585,392 Over Time Salaries $ 3,494 $ 25,000 Group Insurance $ 81,062 $ 176,647 Payroll Taxes $ 46,003 $ 101,252 Pension Retirement $ 67,794 $ 149,140 Unemployment Tax $ 246 $ 663 Workers Comp $ 22,742 $ 29,685 Technical / Contracted Services $ 16,745 $ 40,000 Recreation Services $ 85,377 $ 179,275 Other Contractual Services $ 9,344 $ 15,410 Repair & Maintenance Services $ 30,171 $ 43,500 Education & Training $ 7,667 $ 19,010 Communications $ 403 $ 1,250 Printing & Publication $ 5,017 $ 9,700 General Supplies $ 46,252 $ 91,000 Miscellaneous Equipment $ - $ 11,579 Recreation Supplies $ 19,570 $ 47,119 Utility Services $ 91,436 $ 405,875 Property Maintenance $ 98,031 $ 250,438 Fleet Maintenance $ 305 $ 2,850 TOTAL $ 1,234,685 $ 2,897,908 Quarter 2 Comparison 2024 Actual vs. Budget Revenues Actual Categories Actual Budget Community Center Rentals $ 84,088 $ 118,000 Gymnasium Rentals $ 16,775 $ 25,000 Aquatic Rentals $ 1,958 $ 15,000 Birthday Party Rentals $ 26,475 $ 44,500 Annual Memberships $ 437,926 $ 737,500 Summer Memberships $ 29,821 $ 27,600 Punch Pass $ 3,345 $ 7,600 Daily Pass $ 111,462 $ 160,650 Water Fitness Classes $ 10,349 $ 18,800 Learn to Swim Programs $ 115,910 $ 139,200 Swim Team Program $ 7,534 $ 7,000 Adult Educational Program $ 4,032 $ 6,390 Adult League Fee $ 1,210 $ 2,000 Senior Programs $ 3,073 $ 4,835 Preschool Programs $ 314 $ 520 Holiday/Special Events $ 660 $ 5,625 Youth Education Programs $ 2,566 $ 6,320 Child Watch $ 2,036 $ 4,600 Land Group Fitness Class $ 11,898 $ 26,210 Small Group / Personal Fitness $ 20,520 $ 42,600 Youth Fitness $ 11,328 $ 9,960 Vending Machine Revenue $ 1,014 $ 1,175 Concession Cart Revenue $ 3,266 $ 5,000 Merchandise Revenue $ 49 $ - TOTAL $ 907,609 $ 1,416,085 Actual Revenues Over (Under) Expenditure $ (327,075.31) Cost Recovery Percentage 73.51% Quarter 2 Comparison 2024 Actual vs. Budget  We Scream FOUR ice cream July 26, 2024 6:00-8:00 Merriam Community Center Approximately 300 people were in attendance for We Scream FOUR ice cream, the Community Center’s 4th birthday celebration. 2024 Expenses Polar Oasis ice cream truck $938.00 DJ $250.00 Mermaid/Pirate show $700.00 Total $1,888.00 Special Items Needed: Table/canopy tent and tent weights for DJ, tickets to provide guests for redemption at Polar Oasis ice cream truck, wheelchair for Mermaid transportation. Modes of Publicity: Summer Highlights, fliers at parks, City Hall, Community Center BrightSign, Facebook®, MPRD website. Staff: Renee Nagle, Cole Surber, Ingrid Berg, Margo Allen and Jenna Wilson. Very well attended event. All event elements were executed outside. Guests were provided one ticket each to redeem at the Polar Oasis ice cream truck. Polar Oasis served almost 268 guests ice cream. Sunglasses were provided as a giveaways to all guests. Next year this event will be staffed with one Supervisor and one Coordinator/Assistant (and an intern, if so, staffed with one). The additional staff (5 total, not counting guards on duty) was excessive. 1|Page  Cruise Night – Kansas City Saturday, Aug 10, 2024 Merriam Marketplace EVENT RECAP Approximately 200 people and 80 cars were in attendance for the August Cruise Night. It was perfect weather and the food truck Eat Schmidt served during the evening. 2024 Expenses Dennis Lafoon Trio $700 This event is to give additional exposure to the Turkey Creek Car Show with the hopes of taking additional registrations at these events. There were five registrations for the upcoming September car show. Special Items Needed: Car show registration forms and fliers, clip board, pens, MPRD tablecloth, table, check for band, petty cash for change (if needed). Modes of Publicity: Summer Highlights, fliers at parks, City Hall, Community Center Brightsign, Facebook®, MPRD website Staff: Ingrid Berg, Jenna WIlson Thoughts: People were already there when staff got there at 4:30p. The band was well received and all in attendees seemed to enjoy the evening. Eat Schmidt, being the sole truck, said they did well. 1|Page  Concert in the Courtyard Friday, August 16, 2023 Merriam Community Center EVENT RECAP Approximately 100 people were in attendance for Concert in the Courtyard. 2024 Expenses Troubadour Retrievers $1,000 Air brush tattoo artist $325.00 Sister Act Face Painting $262.50 Total $1,587.50 We had approximately 100 people in attendance for this year’s event. Polar Oasis and Embrace the Grape were onsite with us. We did not have a “food” truck since the one that we had last year did not do all that well. The trucks that were there this year let us know that they didn’t do as well as they had hoped either. Special Items Needed: Yard games, table/tent for face painter/airbrush artist, two chairs for airbrush artist, cooler w/water for entertainment. Modes of Publicity: Summer Highlights, fliers at parks, City Hall and Antioch Library, Community Center BrightSign, Facebook®, MPRD website Staff: Renee Nagle, Ingrid Berg, Margo Allen, Jenna Wilson Thoughts: Food trucks did not see as much traffic this year. Might need to cancel them all together and promote it as such. only two food trucks next year. Only a handful of children in attendance, perhaps think about cancelling kid’s activities i.e. face painter, airbrush artist. Staff was excessive for this event, possibly only two next year. While we do need 4 people to put tent up/down, once event started and since the building was open, 4 staff member were not needed. 1|Page  2 4 TU R K E Y C REE 20CAR & MOTORCYCLE SHOW K SATURDAY, SEPT. 14 $4,000 Merriam Marketplace 10 a.m.–4:30 p.m. Grand Prize Music by Food Available by DJ Rick Frederick Local Food Vendors Register your vehicle today! $25 Preregistration Fee | $35 Day of Event Registration Fee | merriam.org/carshow FAMILY PIZZA BINGO NIGHT FRIDAY, SEPT. 20 // 6-7:30 P.M. // MCC Join us for a night of family fun and great prizes! Pizza, beverages, dessert, and 10 games of bingo are included. $10 All ages are welcome! PER PERSON Register by Monday, Sept. 16. Merriam Parks & Recreation | 6040 Slater St. 913-322-5550 | merriam.org/events  August 2024 Update There continues to be a waitlist for daily vendor spots and shopper numbers have been stronger than ever. The Market kicked off National Farmers’ Market Week in style on August 3. There was a FREE raffle to win one of three bags filled with Merriam Farmers’ market items (produce, honey, soaps, candles, flowers, salsa, baked goods, jewelry, Merriam FM T-shirts, etc.). Live music was provided by Yakety Sax Quartet. The FREE kids’ activity on the 17th was “Sun”catchers that was run by our intern, Jenna, and was a big hit! Week 2022 2022 2023 2023 2024 2024 Vendors Attend Vendors Attend Vendors Attend 1 20 488 27 531 22 586 2 20 573 30 615 23 465 3 19 422 25 775 26 655 4 22 483 23 703 25 630 5 21 546 23 500 26 578 6 20 544 19 500 29 711 7 20 514 27 591 30 683 8 28 514 26 550 30 773 9 15 528 22 782 29 787 10 24 526 27 615 29 803 11 25 685 21 537 31 908 12 19 606 30 600 31 1,210 13 22 745 25 825 34 870 14 24 683 27 717 30 1,092 15 21 711 27 500 29 933 16 25 549 23 712 31 788