Parks & Recreation Advisory Board

Advisory Board Agenda Merriam Community Center, 6040 Slater St. September 24, 2024 - 6:00 PM If you require any accommodation (i.e. qualified interpreter, large print, reader, hearing assistance) in order to attend this meeting, please notify the Community Center at 913-322-5550 no later than 24 hours prior to the beginning of the meeting. 1. ROLL CALL/ATTENDANCE 2. PUBLIC COMMENTS 3. APPROVAL OF AUGUST 27, 2024 MINUTES a. August 27, 2024 Minutes Parks & Recreation Advisory Board - Aug 27 2024 - Minutes - Pdf 4. STAFF REPORTS a. Director's Report i. Community Center Update Director Update September ii. Monthly Community Center Membership Report Annual Comparison Membership August Annual Visits Comparison August iii. Summer Recreation Report Recreation Report Summer 2024 b. Assistant Director's Report i. Upcoming Events 1. National Night Out National Night Out Flyer 2. "Between the Lines" Opening Reception Opening Reception Invitation 3. Merriam Drive Live  Merriam Drive Live-2024-Poster 4. Murder Mystery Night Murder Mystery Night Flyer 5. Halloween Happenings Halloween Happenings Flyer ii. Program Updates 1. Farmer's Market Update September Update 5. NEW BUSINESS a. Crestview Elementary PTA Request Crestview PTA Memo Crestview Elementary Tacos and Trivia Request b. 2025 Schedule of Fees Annual Schedule of Fee Review Memo 6. OTHER BUSINESS a. Art Committee Update 7. ADJOURNMENT  MINUTES Advisory Board Meeting City of Merriam, Kansas Merriam Community Center Tuesday, August 27, 2024 6:00 PM 6040 Slater Street 1. ROLL CALL/ATTENDANCE The August 27, 2024 meeting of the Merriam Parks & Recreation Advisory Board was called to order at 6:00 p.m. by Chairperson Christopher Leitch. Board members in attendance included: Evan Quinley; Katie Leary; Christopher Leitch; David Zukley; George Vesel; and Scott Diebold. Staff members in attendance were: Dave Smothers, Assistant Parks and Recreation Director, and Jenna Wilson, Recreation Intern. Kathy Stull notified staff and chairperson of their absence. 2. PUBLIC COMMENTS a. Crestview PTA Request No one from Crestview attended the meeting to discuss the detailed memo that was included in the packet. Discussion:  Staff has discussed logistics for the requested event and will continue to refine the details.  A board member stated that the event is a "Tacos & Trivia Night" that is attended by members of the Crestview Elementary Community. The board member was informed by a member of the Crestview Elementary PTA that in the past the event has started at 6:00 p.m.  Staff has looked into the rental occupancy of Saturdays in February of years past and found that these dates are highly requested and have been fully reserved in recent years.  Staff appreciates the advanced diligence from the organizers of the event.  A board member stated that the event has been held at the Knights of Columbus in Shawnee in the past, and the organizers are looking for an upgrade in the quality of the event space.  A board member inquired if the event would use the Community Center kitchen to prepare food. Staff responded that as the Community Center kitchen is intended for catering purposes, and does not contain proper cooking appliances, the food for the event would need to be prepared beforehand and kept at temperature in the catering kitchen adjacent to the rental space. Page 1 of 5 Parks & Recreation Advisory Board Minutes – August 27, 2024  A board member mentioned that as Crestview Elementary is located in Merriam and has a large community of Merriam residents surrounding it, it would be beneficial for the Community Center to host this event as a way to support the community.  A board member inquired if the issue could be voted upon presently. Staff responded that the issue will be on the September agenda, as the details of the price reduction requested have not been fully realized. Staff will have more information on the details of the event and its cost at next month's advisory board meeting. 3. APPROVAL OF JUNE 25, 2024 MINUTES a. June 25, 2024 Minutes Board Member Zukley made a motion to approve the June 25, 2024 minutes. Board Member Leary seconded and the motion was unanimously APPROVED. 4. APPROVAL OF JULY 23, 2024 DISCUSSION MINUTES a. July 23, 2024 Discussion Minutes Board Member Diebold made a motion to approve the July 23, 2024 discussion minutes. Board Member Leary seconded and the motion was unanimously APPROVED. 5. STAFF REPORTS a. DIRECTOR'S REPORT i. Community Center Update A detailed memo was included in the packet. Updates to the information included:  The library has requested the possibility of changing the signage in the parking structure that indicates direction to the community center. Staff has asked library staff if this request can be revisited in September. The sign was initially added due to the unfamiliarity of the tower, at this time, staff is not convinced it is necessary. ii. Monthly Community Center Membership Report A detailed memo and reports were included in the packet. Updates to the information included:  As of Sunday, August 25, membership visitation is anticipated to exceed 2023 visitation. Currently, membership visitation is averaging 429/day compared to 418/day in 2023. Daily visitation for 2024 is on the same pace of daily visitation of 2023. In 2024, daily visitation is averaging 67/day compared to 68/day in 2023.  Staff discovered in July that PeerFit reimbursement did not occur in Page 2 of 5 Parks & Recreation Advisory Board Minutes – August 27, 2024 June. The agreement with Peerfit was for automatic reimbursement based upon the number of users that enrolled for memberships through their platform. The process changed beginning with June visits and staff was not aware of the reporting requirements. Working with the program account manager, staff has submitted visitation reports for June and July and are awaiting reimbursement. In September, staff will report visitation similar to how other insurance membership visits are reported to ensure reimbursement occurs in a timely manner. Discussion:  Staff stated that membership cancellations are to be expected, and to their knowledge there have been no negative motivations for cancellation, or negative comments made at the time of cancellation. b. ASSISTANT DIRECTOR'S REPORT i. PROGRAM EVALUATIONS 1. We Scream "FOUR" Ice Cream - Annual Birthday Party Evaluation A detailed memo was included in the packet. There was no discussion. 2. Cruise Night Evaluation - August A detailed memo was included in the packet. There was no discussion. 3. Concert in the Courtyard Evaluation A detailed memo was included in the packet. Discussion:  Due to a declining attendance rate for this event, staff has considered altering or replacing this event.  A board member suggested that the event may be better attended if it were held on a different date, considering the first week of school had just concluded on the day of the event. 4. Quarter 2 Financial Update A financial summary was included in the packet. This report was generated by staff based on reports provided by the Finance Department. In reviewing expenditures and revenue overall, the department is currently operating at a 73.5% cost recovery with revenues approximately $327,000 below expenditures. If revenues and expenditures were equally divided throughout the year, at the review of second quarter, it would be ideal for both to be 50% of budget. At the conclusion of quarter 2, revenues are 64.1% and expenses are 42.6%. In reviewing revenue lines, 14 are above 50%, 7 are below 50% and 3 have exceeded budget (summer memberships, swim team, and youth fitness). Since staff tracks monthly revenue, the growth of revenue over 2023 for the same time frame is 13.75%. In review of expenditure lines, Page 3 of 5 Parks & Recreation Advisory Board Minutes – August 27, 2024 17 group lines are below 50%, 2 lines are at 50% and 3 are above 50% (workers compensation, other contractual services and repair & maintenance services). Staff is not concerned about these lines, as many have expenses that occur in the first quarters of the year. Staff will continue to carefully monitor revenue and expenditures through the remainder of 2024. Discussion:  A board member asked to clarify that the expenses listed are to date, and the budget listed is annual. Staff confirmed. ii. UPCOMING EVENTS 1. "Pink Scrape" Opening Reception A postcard invitation was included in the packet. 2. Turkey Creek Car and Motorcycle Show A promotional flyer was included in the packet. 3. Family Pizza Bingo Night A promotional flyer was included in the packet. iii. PROGRAM UPDATES 1. Farmers' Market Update A detailed update was included in the packet. 2. Merriam Drive Live Update A detailed update was included in the packet. Discussion:  This year's cornhole tournament will be managed by the Midwest Elite Cornhole team. Staff hopes that this change will attract participants with competitive skill levels.  The tournament was previously advertised as having two separate divisions, one recreational and one competitive, but the Midwest Elite Cornhole team has since advised staff to combine the two divisions into one. This is due to a trend towards a lack of attendance at events that the Midwest Elite Cornhole team has been part recently.  Staff stated that the divisions were previously priced separately, but moving forward the combined division will take on the price of the recreational division.  Staff stated that as the tournament will be in a pool play format, the various skill levels will separate themselves as play advances. Page 4 of 5 Parks & Recreation Advisory Board Minutes – August 27, 2024 6. NEW BUSINESS a. Art Committee Update A location has been chosen for the first installation of the upcoming wave of public art in Merriam. The proposed installation would be located near Chatlain Park, which the representative stated is an unexpected yet charming location. The values of the community will be presented to the artist candidates, and they will be expected to interpret said values and create a piece of public artwork based upon them. Discussion:  Staff stated that city administration is working with the Department of Transportation in order to ensure that the chosen location is viable. 7. OTHER BUSINESS 8. ADJOURNMENT Board Member Leitch made a motion to adjourn the meeting at 6:25 p.m. Board Member Leary seconded and the motion was unanimously APPROVED. Page 5 of 5 TO: Merriam Parks and Recreation Advisory Board FROM: Anna Slocum, Parks and Recreation Director SUBJECT: Monthly Director’s Report DATE: September 24, 2024 HIGHLIGHTS Community Center Update • On Wednesday, August 28 the library approved the quote to paint the EV parking spots. The vendor will only paint the ground. Facilities staff will be responsible for painting the vertical structures and will apply the libraries portion of the expense to the contractual maintenance payment that is paid annually. • Early in 2024, staff identified the need for an additional upright bicycle and members were requesting an abdominal machine. Due to timing, and issues in learning the new financial software, ordering the equipment was delayed. The new equipment was delivered and installed on Friday, September 13. • Winterization of the outdoor pool began on Monday, September 9. • As previously reported, the family slide landing pad is once again failing. Staff has been in contact with the vendor who has initiated conversation with the manufacturer. It has been determined that the adhesive in the interior of the pad is faulty. The faulty product is being replaced. Since the existing pad is still functional, staff will continue to monitor condition of the pad. Currently, staff is planning replacement next August during the annual week of maintenance. If the pad continues to deteriorate, the plan to replace will be evaluated based upon impact to operations and program schedule. • The 2024 Turkey Creek Car and Motorcycle Show was a tremendous success. This year was another record-breaking year with 353 registered cars. A final event evaluation will be available in October. • Staff continue to meet with Merriam Plaza Library staff on a monthly basis. Topics at the September meeting focused on treatment of the parking structure during inclement weather, Christmas in the Courtyard, if the library would participate in lighting their building, and the library adding a matching outdoor trash near the entrance of their building. • Chloe Holmes, Fitness Coordinator has completed the training required through the SilverSneakers® program to begin offering SilverSneaker® fitness classes. These classes will be  promoted in the Winter/Spring edition of Highlights and will be free for SilverSneaker® members. She is also studying to obtain certification for personal training. • Staff have reviewing applications received for the Park Board member vacancy. Emails have been sent to applicants inviting them to meet with staff regarding the position and responsibilities of serving. The current time line is to interview candidates over the next two weeks, make a recommendation to the mayor. He will want to meet the candidate prior to his recommendation to City Council for appointment. The goal is to have the recommendation to City Council by the last meeting in October with the goal the new appointee might be able to attend the October 29 meeting. Park Updates No updates for September. Monthly Community Center Membership Report Included in the packet are the comparison reports for annual membership and daily visits for August. August membership sales increased 10 over August 2023 sales. There were fluctuations in all categories, with insurance memberships and adult memberships contributing to the positive outcome for the month. Cancellations for August increased 14 over the same period of 2023. The reasons provided included: Medical-1; Financial-4; Non-usage-19; Relocation-7; Other-17. The installment payment that occurred on September 5th surpassed the amount drafted in the same timeframe of 2023 by $4,617. Through September, the amount collected in monthly drafts is approximately $104,000 less than the total collected in 2023. Staff anticipates that based upon the average amount being drafted monthly that the total collected in 2024 will surpass 2023 after the November draft. As anticipated, August 2024 member visitation surpassed August 2023 by 259 visits, a 17.7% increase. The highest member visit day was Friday, August 2nd with 656 visits, 68 more than the highest visit day of August 2023. In comparing year-to-date totals, membership visitation is 10,354 visits greater than the same time frame of 2023. With one-third of the year remaining, membership visitation must average 6,467 per month to equal 2023 visitation. In 2023, the remaining 4 months averaged 9,055 visits per month. August 2024 daily visits fell 9 visits short of surpassing the same time frame of 2023. The day with the most day passes was Saturday, August 31 with 220 visits. Although August did not exceed 2023, daily visits for 2024 continue to exceed 2023 visits by 1,775. In order for 2024 to exceed 2023, the remaining 4 months need to average 1,067 visits per month. Insurance visits for August 2024 were 754 more than August visits and increased 78 when compared to August 2024. Silver Sneakers and Renew Active were the only two options that experienced growth in visitation. To date, insurance visits have exceeded 2023 visitation by 4,664. This is a 22% increase over 2023. Staff anticipates total visitation for insurance to be approximately 38,400 by the end of 2024. Recommendation: This memo was provided for your information. No action required. Membership Category 2021 2022 2023 2024 TWO PERSON CHARTER TWO PERSON HOUSEHOLD 164 229 195 160 ACTIVE & FIT 26 52 95 113 ADULT CHARTER ADULT MEMBERSHIP 265 340 305 218 CARETAKER PASS 2 2 4 COUNCIL - BOARD MEMBERSHIP 7 3 22 6 EMPLOYEE MEMBERSHIP 68 118 105 31 FIT CLASS PASS 119 108 79 HOUSEHOLD CHARTER HOUSEHOLD MEMBERSHIP 414 515 439 403 NANNY PASS 7 6 5 ONE PASS - HEALTH CONTRIBUTIONS 17 TIVITY PRIME MEMBERSHIP 29 52 45 56 PEERFIT 25 7 52 30 RENEW ACTIVE 118 177 185 461 RETIRED SENIOR HOUSEHOLD 8 3 4 3 RETIRED SENIOR 1 1 11 2 SCHOLARSHIP MEMBERSHIP 3 14 14 19 SENIOR CHARTER SENIOR CHARTER HOUSEHOLD SENIOR HOUSEHOLD 74 79 81 54 SENIOR MEMBERSHIP 123 140 140 92 SILVER & FIT 18 8 6 58 SILVER SNEAKERS 359 229 222 699 YOUTH MEMBERSHIP 25 54 44 40 TOTAL MEMBERSHIP SALES 1,727 2,149 2,081 2,550 CANCELLATIONS 287 516 547 354 SUSPENDED 0 0 0 0 EXPIRED** 17 36 9 0 *Charter Sales for Grand Opening began in March **All Council and Employee related passes expire annually in December ***Includes 80 IBFCC memberships carried over due to COVID-19 closures Annual Membership Sales Comparison Year-to-Date 2024 Membership Category 2020 2021 2022 2023 2024 TWO PERSON CHARTER 6 TWO PERSON HOUSEHOLD 5 17 15 20 14 ACTIVE & FIT 6 9 5 ADULT CHARTER 5 ADULT MEMBERSHIP 5 25 42 26 31 CARETAKER 1 1 COUNCIL - BOARD MEMBERSHIP EMPLOYEE MEMERSHIP 14 6 5 3 4 FIT CLASS PASS 16 13 9 HOUSEHOLD CHARTER 10 HOUSEHOLD MEMBERSHIP 1 27 32 27 22 NANNY PASS 1 ONE PASS - HEALTH CONTRIBUTIONS 5 PRIME MEMBERSHIP 7 6 4 6 10 PEERFIT 3 1 2 RENEW ACTIVE 11 32 20 25 RETIRED SENIOR HOUSEHOLD 1 1 RETIRED SENIOR 1 1 SCHOLARSHIP MEMBERSHIP 1 1 SENIOR CHARTER 3 SENIOR CHARTER HOUSEHOLD 5 SENIOR HOUSEHOLD 2 8 2 7 5 SENIOR MEMBERSHIP 9 13 17 14 SILVER & FIT 1 1 39 SILVER SNEAKERS 25 42 25 21 3 YOUTH MEMBERSHIPS 6 2 5 TOTAL MEMBERSHIPS SOLD 88 163 199 178 188 CANCELLATIONS 18 67 34 48 SUSPENDED EXPIRED 10 Membership Report August 2024 2024 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 12,223 10,797 11,081 10,971 11,930 17,214 17,269 13,763 105,248 DAILY VISITS 1,736 1,379 1,820 1,404 2,171 3,793 3,428 2,107 17,838 GUEST PASSES 10 0 0 0 0 4 44 0 58 TOURS 32 31 11 0 33 28 13 3 151 2023 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 11,709 9,991 11,632 9,049 10,112 15,567 13,858 12,976 8,972 9,105 8,704 9,441 131,116 DAILY VISITS 1,465 1,241 1,790 1,122 2,037 3,478 2,814 2,116 1,052 751 957 1,511 20,334 GUEST PASSES 3 8 1 4 1 1 0 0 0 0 0 0 18 TOURS 35 18 10 10 26 43 26 28 18 8 3 5 230 2022 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 7,282 7,419 9,127 8,142 8,202 11,668 11,816 11,214 8,502 7,739 8,521 9,558 109,190 DAILY VISITS 739 1,067 1,449 1,045 1,649 3,051 3,079 1,836 750 569 906 1,137 17,277 GUEST PASSES 10 21 48 2 0 0 0 24 0 0 1 4 110 TOURS 45 32 45 55 4 49 37 61 30 20 12 0 390 2021 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 3,318 3,169 4,924 4,769 4,775 10,607 11,284 9,662 6,138 5,799 6,006 6,097 76,548 DAILY VISITS 185 211 482 386 576 2,148 2,055 1,774 496 401 590 661 9,965 GUEST PASSES 3 2 24 20 7 24 18 19 10 2 3 0 132 TOURS 77 38 93 85 102 90 107 65 27 83 33 28 828 2020 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 388 1,765 1,862 3,159 2,833 2,490 12,497 DAILY VISITS 3 53 59 197 104 144 560 TOURS 366 378 149 133 56 31 1,113 Visit Comparison 2020-2024 2024 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 558 566 548 532 635 827 828 656 MEMBERSHIP VISITS (Wed 24th) (Mon 19th) (Mon 25th) (Mon 1st) (Wed 29th) (Mon 17th) (Mon 15th) (Fri 2nd) 122 124 151 133 166 (Wed 181 186 220 DAILY VISITS (Tues 2nd) (Sat 10th) (Thurs 14th) (Sat 13th) 29th) (Mon 24th) (Sat 13th) (Sat 31st) 2023 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 581 512 548 434 561 892 707 588 462 463 460 525 MEMBERSHIP VISITS (Mon 23rd) (Mon 20th) (Mon 13th) (Mon 10th) (Wed 31st) (Mon 19th) (Mon 3rd) (Mon 21st) (Mon 4th) (Mon 30th) (Mon 27th) (Mon 18th) 95 113 178 73 182 252 224 174 140 46 65 119 DAILY VISITS (Sat 14th) (Sat 25th) (Tues 14th) (Sat 1st) (Mon 29th) (Mon 19th) (Sat 29th) (Sat 19th) (Sat 2nd) (Sat 21st) (Thurs 11th) (Thurs 28th) 2022 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 339 412 412 409 420 641 531 568 425 346 427 439 MEMBERSHIP VISITS (Mon 24th) (Mon 21st) (Mon 28th) (Mon 11th) (Wed 25th) (Mon 13th) (Wed 6th) (Mon 1st) (Mon 19th) (Wed 26th) (Mon 14th) (Mon 12th) 62 90 91 79 159 261 174 152 72 40 84 83 DAILY VISITS (Sat 29th) (Sat 26th) (Fri 18th) (Sun 3rd) (Mon 30th) (Sat 18th) (Sat 9th) (Sat 13th) (Mon 5th) (Fri 14th ) (Sun 20th) (Fri 30th) 2021 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 149 (Tues 159 (Tues 213 228 247 496 478 449 297 310 284 304 MEMBERSHIP VISITS 5th) 2nd) (Mon 15th) (Thurs 8th) (Wed 19th) (Wed 16th) (Tues 13th) (Mon 9th) (Mon 6th) (Mon 25th) (Tues, 2nd) (Mon 27th) 147 22 66 45 52 69 136 126 (Mon 9th / 78 29 81 (Sun 51 DAILY VISITS (Sat 16th) (Thurs 25th) (Fri 19th) (Sat 10th) (Mon 31st) (Sun 13th) (Mon 5th) Wed 11th) (Mon 6th) (Fri 15th) 14th) (Tues 28th) 2020 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 72 85 92 148 159 117 MEMBERSHIP VISITS ( Thurs 30th) (Mon 24th) (Thurs 10th) (Tues 27th) (Wed 11th) (Wed 30th) 19 2 6 11 (Sat 10th/ 16 16 DAILY VISITS (Tues 28th) (Mon 31st) (Sat 5th) Tues 27th) (Sat 14th) (Mon 28th) Highest Attended Day Comparison 2020 - 2024 2024 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 1,391 1,438 1,459 1,459 1,493 1,506 1,687 1,723 12,156 Prime Fitness 157 179 187 190 166 191 204 179 1,453 Renew Active 1,047 980 1,014 1,060 1,007 1,097 1,303 1,414 8,922 Silver & Fit 0 11 12 3 1 1 19 19 66 Active & Fit 305 318 315 305 315 308 316 293 2,475 PeerFit 107 96 125 85 78 84 107 86 768 2023 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 1,364 1,262 1,497 1,178 1,189 1,259 1,237 1,464 1,302 1,275 1,148 1,277 15,452 Prime Fitness 173 150 134 128 130 188 161 180 112 116 111 132 1,715 Renew Active 787 683 891 726 743 710 816 917 735 884 859 1,001 9,752 Silver & Fit 17 15 10 4 11 8 16 11 7 6 8 1 114 Active & Fit 276 319 310 283 293 352 331 331 314 309 271 255 3,644 PeerFit 90 69 73 93 83 88 69 57 63 50 64 68 867 2022 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 831 788 1,114 950 792 944 986 1,065 978 956 956 1,048 11,408 Prime Fitness 103 96 117 134 143 151 153 189 145 144 140 129 1,644 Renew Active 419 470 594 573 489 561 666 645 580 523 622 654 6,796 Silver & Fit 45 43 42 22 20 18 20 26 34 14 16 13 313 Active & Fit 88 64 88 98 121 128 173 208 200 188 177 217 1,750 PeerFit 55 57 87 90 86 113 81 87 76 94 76 61 963 2021 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 328 347 443 437 410 475 595 811 557 645 773 738 6,559 Prime Fitness 24 17 35 56 53 52 118 112 69 72 59 76 743 Renew Active 136 138 254 286 291 299 330 349 298 309 315 386 3,391 Silver & Fit 8 8 13 12 18 22 24 48 9 10 33 34 239 Active & Fit 3 2 0 3 24 51 42 62 58 56 45 61 407 PeerFit 3 46 39 27 53 44 62 49 54 68 64 509 2020 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 32 156 187 264 308 287 1,234 Prime Fitness 0 26 37 33 29 32 157 Renew Active 1 19 98 118 121 357 Silver & Fit 6 6 Active & Fit 0 0 PeerFit 0 Insurance Visit Comparison 2020-2024  MERRIAM PARKS & RECREATION Class Program Report SUMMER 2023 2024 YOUTH Class Enrolled Participation Enrolled Participation Parent / Child Swim Lessons 39 208 54 320 Preschool Swim Lessons 91 523 115 636 Youth Swim Lessons 116 648 125 687 Dolphins Swim and Dive 103 1,572 72 1,178 Private Swim Lessons/Semi Private 45 142 70 267 Junior Lifeguard 1 7 Infant Survival Swim 2 56 2 15 MJs Kids 26 426 184 898 Superkids 99 345 66 835 MJ Swim Clinic 6 30 KU Sensory Enhanced Aquatics 13 157 27 223 Merriam's Little Lifeguards 0 0 Aiki Kids Child/Parent Fundamentals 29 83 25 70 Competitive Cheer 0 0 Karate for Kids Kawaii Kids Martial Arts 34 149 93 285 Teens Swordsmanship2021/Tippy Toes May Tumbling / Gymnastics 56 119 54 164 Zumba Kids 5 11 Pickleball Camp 0 0 Youth Basketball Skills Pee Wee Soccer Clinic Youth Martial Arts Preschool P.R.E.P. 1 52 Kids DIY / Workshops / Events 15 15 TOTAL 664 4,469 904 5,652 ADULT FITNESS (LAND) Barbell Burn Beginner Pickelball Class 7 12 Cardio & Strength † 21 189 11 139 Cross Training † 0 52 0 12 Core & More FitCamp † 0 76 1 73 Kettleball AMPD † 3 39 0 66 Morning Burn Bootcamp † 2 274 4 167 Pickleball/Pickleball Camp 0 0 20 62 Shape Up † 0 70 1 106 Beginner Line Dance Line Dance Mania Mix Fit Kindle Your Fire † WERQ † 13 77 6 75 Zumba 28 145 32 120 Walk with Ease TOTAL 74 934 75 820 Summer Report 1  Class Enrolled Participation Enrolled Participation YOGA Ballet Yoga † 4 32 Gentle Iyengar Yoga 14 36 14 49 Iyengar Yoga- Level 1 15 58 12 40 Iyengar Yoga - Level 2 37 111 28 119 Pilates † Restorative Yoga (Indoor & Outdoor)† 2 53 0 134 TOTAL 68 258 54 342 ADULT MARTIAL ARTS Aikido Yoshinkan 18 83 11 72 Martial Arts Simplified Tai Chi Swordsmanship & Weapons The Ki Society 22 132 23 89 TOTAL 40 215 34 161 ADULT ED Essential Oils Make and Take Adult DIY/Workshops-Lego/Lunch & Learn/Goat Yoga 28 28 59 59 Adult Social Activities 24 30 0 0 Wellness Classes 2 2 TOTAL 52 58 61 61 WATER FITNESS Adult Swim Lessons Aqua Flow † 1 364 1 705 Aqua Interval Fitness † 26 133 25 147 Aqua Tae Kwon Do Aqua Zumba † Cardio Splash † 4 766 6 1,271 Dynamic Aqua † 3 31 KU Sensory Enhanced Aquatics 14 58 27 65 Warm Water Therapy † 12 24 Water Aerobics † Water Walking / Therapy † 100 Mile Swim Club TOTAL 57 1,345 62 2,219 SENIOR Silver Screen Matinee 355 241 AFEP (Flexercise) 570 619 JOCO Meal Program Bingo 248 210 207 223 Senior Workshops / Senior Social Activities 18 18 10 10 Cardio Chair Drumming † 0 569 0 625 TaijiFit † 0 46 Book Club Senior Strength † 1 20 Tap Class † 8 35 Iyengar Chair Yoga 7 48 4 32 TOTAL 273 1,816 230 1,805 Summer Report 2  Class Enrolled Participation Enrolled Participation SPECIAL EVENTS Turkey Creek Festival 7,500 5,000 Turkey Creek Festival 5K 187 187 276 TCF Pie Eating Contest 4 20 Harry Potter Day 50 0 Make Music Day 130 50 Cardboard Boat Regatta 4 4 8 8 Family Fun Friday 200 325 Dive-In Movie 430 200 Flags 4 Freedom 250 Birthday Pool Party 250 300 National Night Out * Cruise Night 550 400 Concert in the Courtyard 250 180 Dog Days of Summer 0 0 Art Gallery Attendance 230 278 TOTAL 191 9,781 12 7,287 RENTALS Gym 37 1,327 50 1,740 Lap Lanes 2 353 0 413 City Meetings 211 307 Room 79 6,159 135 7,922 Pool Birthday Parties 58 1,772 105 2,411 Field Rentals 49 Shelter Rentals 32 TOTAL 257 9,822 290 12,793 DAILY VISITS Membership Visits 52,513 60,185 Daily Passes 10,445 11,499 Walking Track Punch Pass 189 323 Pickleball Punch Pass 368 524 Aqua Toddler Swim Time 16 71 Sensory Hour 2 2 Preschool Indoor Park 200 318 Child Watch Visits 357 487 Tours 123 77 Guest Passes 2 48 TOTAL 0 64,215 0 73,534 GRAND TOTAL 1,676 92,913 0 1,722 104,674 Summer Report 3  TUESDAY, OCT. 1 5–7 P.M. // WATERFALL PARK, 5191 MERRIAM DRIVE Meet Merriam police officers at ▶ Live Music by Green Shoebox Band National Night Out! Promoting neighborhood spirit and police ▶ Hot Dog Meal and community partnerships, ▶ Face Painting this popular gathering is great for residents and families. ▶ Yard Games All Ages | FREE Merriam Parks & Recreation | 6040 Slater St. | 913-322-5550 | merriam.org/events  C R E AT I O N P R E S K S & RE ENT PA R S IAM E RR 2-8 P.M. M O CT. 5 MER R I A M DR I V E LI MERR V E IAM M A R K E TPLA CE 2-3:30 P.M. 3:30-5 P.M. 5-6:30 P.M. 6:30-8 P.M. ⋆ ⋆ ⋆ ⋆ FREE LIVE MUSIC BEER & SPIRITS TASTING FOOD TRUCKS FACE PAINTING BALLOON ARTISTS ⋆ ⋆ CORNHOLE TOURNAMENT: 2 PERSON TEAMS 18+ REGISTER BY OCT. 1 $60 / COMPETITIVE TEAM ⋆ $40 / RECREATION TEAM Merriam Marketplace | 5740 Merriam Drive | 913-322-5550 | merriam.org/mdl  MURDER MYSTERY NIGHT FRI DAY, OCT. 18 7–9 P.M. // MERRIAM COMMUNITY CENTER Welcome to the gymnatorium of Cleaver High, home of the Cleaver Beavers! Find your school spirit again and reminisce about all the great times we had together... or were they? This murder mystery is tragedy and comedy! Enjoy adult beverages, light appetizers, and a show! Presented by: The KC Mystery | Ages 21+ | $30 / per person Merriam Parks & Recreation | 6040 Slater St. | 913-322-5550 | merriam.org/events  20 24 SATURDAY, OCT. 19 ‣ 2-3:30 P.M. MERRIAM MARKETPLACE It’s our favorite time of year to get dressed up in funny gear! We’ll decorate with spooky things and celebrate Halloween. Grab your favorite costume and celebrate Halloween with us! Spooky fun includes games, InstaFunKC photo booth, candy, and more! All Ages | FREE Merriam Parks & Recreation | 6040 Slater St. | 913-322-5550 | merriam.org/events  September 2024 Update Shopper numbers have been steady with a peak in week 12 and 14. This is the first year staff has cancelled the market for car show. It was posted on Facebook, Brightsigns and a poster at the market for several weeks prior so shoppers were aware of the change. There continues to be a waitlist for daily vendor spots. September activities:  Live music by Caleb Nelsen on the 7th  Apple “taste test” for the kids on the 21st. Week 2022 Vendors 2022 Attend 2023 Vendors 2023 Attend 2024 Vendors 2024 Attend 1 20 488 27 531 22 586 2 20 573 30 615 23 465 3 19 422 25 775 26 655 4 22 483 23 703 25 630 5 21 546 23 500 26 578 6 20 544 19 500 29 711 7 20 514 27 591 30 683 8 28 514 26 550 30 773 9 15 528 22 782 29 787 10 24 526 27 615 29 803 11 25 685 21 537 31 908 12 19 606 30 600 31 1,210 13 22 745 25 825 34 870 14 24 683 27 717 30 1,092 15 21 711 27 500 29 933 16 25 549 23 712 31 788 17 25 549 24 500 30 827 18 18 548 23 581 29 748 19 18 276 26 60 25 609 20 18 402 22 365 TCCS TCCS TO: Merriam Parks and Recreation Advisory Board FROM: Anna Slocum, Director of Parks and Recreation SUBJECT: Crestview PTA Request DATE: September 24, 2024 At the August 2024 Park Board Meeting, Crestview Elementary submitted a request for a reduction in the room rental rate for the Merriam Community Center for their annual fundraiser, “Tacos & Trivia Night”. The event date is scheduled for Saturday, February 22, 2025. The goal of this process, requesting a reduction in fees, is to determine if the group making the request is adequately prepared to host a successful event. In addition, it is important to evaluate the event and ensure it meets not only the mission of the City of Merriam but also the department. Historically, the organization requesting the reduction is either a non-profit or holds a 501c3 distinction. This is the first time Crestview is exploring the option of hosting their annual event at the community center. In previous years, the event has been held at the Shawnee Knights of Columbus. The school is located in Merriam and the goal is to host the event in the city. Their fundraising goal is $6,500 but they did not indicate how the money raised would be utilized. The formal request made by Crestview PTA is attached. Since no one was in attendance from Crestview at the August meeting, staff has reached out to a representative to answer questions posed by board members. Below is a breakdown of anticipated costs for the rental based upon resident and commercial rates to show a comparison of savings. Space Resident Fees Commercial Fees Founders Room 10* a.m.-11 p.m. $ 1,235.00 $ 1,595.00 Alcohol Permit $ 25.00 $ 25.00 Security Officers $50/hr x 2 (6-10 p.m) $ 400.00 $ 400.00 Additional Staff ($20/hr.) 2 Facility Attendants 6 -11 p.m. $ 200.00 $ 200.00 Total Event Package $ 1,860.00 $ 2,220.00 *estimated time in As in past requests, it is imperative to follow precedent established for other requests. Rental fees, to date, have not been completly waived. Typically, the request is for a reduction such as Commercial to Residential. In this case, Crestview’s request is vague. Since the event is held outside of the operation of the community, staff is recommending that the rental fee for the hours of 6-11 p.m. be waived. The rental time Crestview would be responsible for would be set up time from 10 a.m.-6 p.m. at the resident rate, $760 as well as hard costs associated to alcohol, security and staff to remain in the facility. These costs are directly associated with the event and would be a direct expense to the department because of the event. The event package based upon these stipulations would be $1,385. Staff has shared this with Crestview, and have encouraged the group to reduce the time needed for set up. Encouraging them to move it to a time closer to event start. If this were to occur, this would significantly reduce the overall cost of the rental. Staff recommends Park Board approve the proposed reduction of fees to be the hours required for set-up prior to the close of the facility, and all hard costs outlined. 21 August 2024 City of Merriam Parks & Recreation Board 9001 W 62nd St Merriam KS 66202 Dear Board, I am writing on behalf of the Crestview Elementary PTA and am requesting a reduction in the room rental rate for the Merriam Community Center. Every year, our PTA hosts a fundraiser called Tacos & Trivia Night. For the last several years, we have held our event at the Shawnee Knights of Columbus. However, since our school is located in Merriam, we would love to have our event in Merriam. We have scheduled Tacos & Trivia to be held on Saturday, February 22, 2025 for this school year. Our Tacos and Trivia Night is one of our top fundraisers every year. We anticipate approximately 140 guests to attend a fun night full of tacos and trivia. We start our night with a taco buffet and then play 10 rounds of trivia. During the night, there is a silent auction filled with items donated from local businesses. Our fundraising goal for the event is raising $9,500 with expenses of $3,000, netting $6,500. In order to do this, we keep our expenses as low as possible. To that end, we are requesting a reduction in the room rental rate. We are so appreciative of all of the ways that the City of Merriam supports our school, and we would love to continue to partner together for Tacos & Trivia Night. Thank you for your consideration, Kelly M Calton Crestview Elementary PTA, Tacos & Trivia Night Committee Co-Chair 6101 Craig St Merriam KS 66202 TO: Merriam Parks and Recreation Advisory Board FROM: Anna Slocum, Director of Parks and Recreation SUBJECT: Annual Schedule of Fee Review DATE: September 24, 2024 On an annual basis, staff is tasked to review fees charged for various services. Staff has identified three changes to the current fee structure. Attached to the memo is a list of all fees charged by Parks and Recreation. The first proposed change is for the fee to rent the whole gymnasium. The proposed change aligns the cost of renting the whole gymnasium with the fees associated for renting half the gym. The second proposed change is adjusting the Special Event Fee. This fee is charged to individuals or groups that are hosting an event that requires equipment not provided by the department. This could include but are not limited to events advertised to the public, require amplified sound, or additional restroom facilities. The permit does not allow for inflatable equipment, petting zoos, tents, climbing walls or portable stages. The current rate was $50 for all rentals. Staff is proposing these rate increase to $100 for residents, $125 for non-residents and $150 for commercial rentals. The Merriam Marketplace is the most common location for the Special Event Fee. There are multiple car clubs hosting various car shows and a $50 permit fee does not account for the additional labor needed to clean up after these events. The third proposed change is the rental rates of the Merriam Marketplace. Similar to the special event fee, the current rate does not cover staff time to prepare and clean up after rentals. Gradually raising both fees ensures that staff costs are more effectively accounted. Currently, the rates are: Resident Non-Resident Commercial Half Day $75 $110 $120 Full Day $125 $140 $170 Staff is proposing the following changes: Resident Non-Resident Commercial Half Day $80 $115 $125 Full Day $140 $175 $220 Recommendation: Staff is seeking Park Board recommendation to City Council to approve the changes proposed.