Parks & Recreation Advisory Board

Advisory Board Agenda Merriam Community Center, 6040 Slater St. October 22, 2024 - 6:00 PM If you require any accommodation (i.e. qualified interpreter, large print, reader, hearing assistance) in order to attend this meeting, please notify the Community Center at 913-322-5550 no later than 24 hours prior to the beginning of the meeting. 1. ROLL CALL/ATTENDANCE 2. PUBLIC COMMENTS 3. APPROVAL OF SEPTEMBER 24, 2024 MINUTES a. September 24, 2024 Minutes Parks & Recreation Advisory Board - Sep 24 2024 - Minutes 4. STAFF REPORTS a. Director's Report i. Community Center Update October Director Update ii. Monthly Community Center Membership Report Annual Membership Comparison September Annual Visits Comparison September iii. Financial Update - Quarter 3 Quarter 3 Budget vs. Actual b. Assistant Director's Report i. Program Evaluations 1. Turkey Creek Car and Motorcycle Show Turkey Creek Car and Motorcycle Show Evaluation 2. National Night Out Evaluation National Night Out Evaluation 3. Merriam Drive Live  MDL 2024 evaluation.FINAL 4. 2024 Farmers' Market Season Evaluation Farmers' Market Season Evaluation ii. Upcoming Events 1. "Colorful Reflections" Opening Reception Colorful Reflections Reception iii. Program Updates 1. Christmas in the Courtyard Christmas in the Courtyard Event 5. NEW BUSINESS 6. OTHER BUSINESS a. Art Committee Update 7. ADJOURNMENT  MINUTES Advisory Board Meeting City of Merriam, Kansas Merriam Community Center Tuesday, September 24, 2024 6:00 PM 6040 Slater Street 1. ROLL CALL/ATTENDANCE The September meeting of the Merriam Parks & Recreation Advisory Board was called to order at 6 p.m. by Chairperson Christopher Leitch. Board members in attendance included: Evan Quinley; Kathy Stull; Katie Leary; Christopher Leitch; David Zukley; George Vesel; and Scott Diebold. Staff members in attendance were: Anna Slocum, Parks and Recreation Director and Dave Smothers, Assistant Parks and Recreation Director. 2. PUBLIC COMMENTS There were no public comments. 3. APPROVAL OF AUGUST 27, 2024 MINUTES a. August 27, 2024 Minutes Board Member Leary made a motion to approve the August 27, 2024 minutes. Board Member Diebold seconded and the motion was unanimously APPROVED. 4. STAFF REPORTS a. DIRECTOR'S REPORT i. Community Center Update A detailed memo was included in the packet. Updates to the information included:  KUSEA received a grant for a two years to study the impact of their one- on-one swim lessons versus children on the spectrum participating in group swim lessons. Late last week, staff received year 1 reimbursement for participating in the study. The reimbursement was almost $3,000 and included staff time to help develop the parameters of the study, testing of participants and enrollment in swim lessons. Staff is anticipating a smaller reimbursement at the conclusion of the study sometime in 2025.  Jenna Wilson, the summer intern, completed her time with the Page 1 of 6 Parks & Recreation Advisory Board Minutes – September 24, 2024 department on Saturday, September 14. She was an amazing asset all summer and left big shoes for future interns to fill. Staff is currently in the process of evaluating the program and tasks assigned in an effort to continue to improve upon the experience for future interns.  On Monday night at City Council, City Council authorized an agreement for a land transfer with Johnson County Parks and Recreation (JCPRD). The land, part of the Turkey Creek Streamway Trail, was purchased by JCPRD in 2004 and included the parcel at 55th and Merriam Drive the trail head, and several parcels between Enterprise Rental and the soccer fields at Waterfall park. According to the original agreement, once the debt was retired, JCPRD would transfer the land as a matter of gift.  Friday, September 20 was a publicized free day for Merriam residents. There were 28 residents that participated in this opportunity.  Staff is evaluating parking for the car show. Due to the size, cars were parking on Merriam Drive to 55th Street. Downtown Merriam Partnership capitalized on the event and was charging $15 for parking in their lots. There have been several parcels in the area purchased by the City of Merriam. Depending on the decision of what occurs with these buildings, decisions made with the Corp of Engineer project and the Merriam Drive road project, there could be other opportunities for expansion in future years. Discussion-  Over the course of the last week, condensation has returned to the Group Exercise room. This is a seasonal issue, staff is working with HVAC professionals for a solution to the issue.  Johnson County Library is concerned that in prior years the upper deck of the parking structure has not had snow removed. Since the upper deck has to have a special formula of beet juice instead of traditional salt, staff typically wait to treat the upper deck knowing that historically traffic to the building on the first day of snow fall is significantly reduced and the lower level can manage the traffic flow. Staff is prepared to monitor parking needs and adjust past operational processes depending on need.  Since the City of Merriam lights the Municipal Plaza for the holiday season, staff has asked the library if they would like to participate. They do not light any of their other buildings and do not decorate for any holidays. If they choose to participate, their lights would match the City lights to look like a cohesive event.  There has been a request from a group of early morning patrons that staff consider adding an EZ Bar to the available equipment. Staff will research the bar and determine if there is available budget to purchase in 2024.  On the north end of the property between Hobby Lobby and Merriam Community Center there appears to be a sprinkler issue. Water streams from the west side of the property running to Slater St. Staff will notify the facilities team to investigate the issue. Page 2 of 6 Parks & Recreation Advisory Board Minutes – September 24, 2024 ii. Monthly Community Center Membership Report A detailed memo and reports were included in the packet. Updates to the information included:  September revenue for 2024 surpassed 2023 revenue on Monday, September 23 at 9 a.m.  Staff anticipates that member visitation will surpass 2023 visitation. In 2023, member visitation averaged 299/day. In 2024, member visitation is averaging 333/day. Daily visits will likely not surpass 2023. Currently daily visitation is averaging 31/day compared to 35/day in 2023.  Insurance visitation continues to thrive. Reimbursement for August visits set a new record surpassing the previous record set in May 2024 by $175. Insurance reimbursement to-date are $11,776 more than the same time frame of 2023 and have surpassed the total amount of insurance revenue collected in 2022. At the current rate of use, staff anticipates that 2024 collections will exceed 2023 with October reimbursement. There was no discussion iii. Summer Recreation Report A detailed report was included in the packet. This report is a comparison of summer programs and activities from May through August and compares enrollment and participation to the same time frame of 2023. Overall, participation increased 13 percent compared to total summer participation in 2023. Adult Martial Arts and Adult Fitness experienced the largest decrease in participation. Adult Fitness decreased due to the loss of two instructors. There will likely be a decrease in fall in this area as no new classes were added due to a change in personnel. New classes are being planned for winter/spring. Adult Martial Arts is a select group of participants. Staff will continue to monitor these classes to ensure it is the best use of space for the time slot the class is offered. Special Events experienced a dip. The largest being the Turkey Creek Festival. It was an extremely warm day compared to 2023 which, similar to rain, has a huge impact on attendance. Youth programs, yoga, and water fitness experienced significant growth compared to the same time frame. DISCUSSION  The attendance in traditional fitness classes is changing. There is a demographic of users that grew up attending classes and enjoy that opportunity as it is seen as social and physical. The younger generations use technology to create workouts and do not have the same interest in attending traditional classes. Currently, the biggest request is to add back a Pilates class. Board Member Leary stated she has a new neighbor that is an instructor. She will guage interest in possibly teaching at the community center. b. ASSISTANT DIRECTOR'S REPORT Page 3 of 6 Parks & Recreation Advisory Board Minutes – September 24, 2024 i. UPCOMING EVENTS 1. National Night Out Flyer included in the packet. Staff provided a brief summary of event activities planned for the evening. 2. "Between the Lines" Opening Reception Event invitation included in the packet. 3. Merriam Drive Live Event flyer included in the packet. Staff provided a brief summary of event activities planned for the day. 4. Murder Mystery Night Flyer included in the packet. Currently, enrollment for this event is lacking. Staff encouraged board members to help promote to friends, family and neighbors. 5. Halloween Happenings Flyers included in the packet. Staff provided a brief summary of event activities and encouraged any member available to contact staff as volunteers are needed. ii. PROGRAM UPDATES 1. Farmer's Market Update An update to the season was included in the packet. Saturday, September 28 will be the final market day. This was the first year the market was cancelled for the Turkey Creek Car and Motorcycle Show. With record attendance at the event, that would have made the area even more congested. 5. NEW BUSINESS a. Crestview Elementary PTA Request Included in the packet was a memo detailing the request outlining the cost of the event and recommendation of staff that the group pay for hours the space is utilized during operational hours and hard costs associated with after hour rental costs. Discussion  Kelly Calton from Crestview was in attendance and able to answer additional questions of the board. At the time of the memo, staff based the cost estimate of general information. Staff have had detailed conversations with members of Crestview PTA to help provide guidance on hours needed. Ms. Calton commented that at this time the rental time could be reduced to 1-3 p.m. This would reduce the hours paid from eight to five.  Understanding the space needed for the event is also a question. If all three rooms are not needed that would be a cost savings. Ms. Calton stated that the Page 4 of 6 Parks & Recreation Advisory Board Minutes – September 24, 2024 event has a goal to fill 20 tables of eight. Historical attendance has been fifteen to seventeen tables of eight. The Founders room would be the appropriate size room to rent.  Ms. Calton stated that while the price point of the Merriam Community Center would be greater than the traditional venue, there are benefits to paying a higher price point. The venue is in Merriam. Set-up and clean-up would be easier on the committee. The community center is a beautiful, well-maintained facility. Board Member Vesel made a motion made a motion to approve the proposed reduction of fees to be the hours required for set-up prior to the close of the facility and all hard costs outlined. Board Member Zukley seconded and the motion was unanimously APPROVED. b. 2025 Schedule of Fees Included in the packet was a memo outlining the proposed fee changes for 2025. The proposed changes included the rental cost of the whole gymnasium, Special Event fees for rentals hosting events that require equipment not provided by the department, and the cost for renting the Merriam Marketplace. The proposed changes are reflective of the cost to the city to prepare and clean up after rentals. DISCUSSION  The proposed fees would not go into effect until January 1, 2025. Rentals can reserve one-year in advance, so any rentals completed in 2024 will be charged the existing fees and avoiding the rate increase.  The special event fee is for events wanting items above and beyond infrastructure provided by the department or events that the public is invited to attend. While tables and chairs are not provided at the Merriam Marketplace a special event fee would not be required if the event required only tables and chairs. Board Member Stull made a motion made a motion to recommend to City Council approval for the proposed changes to the annual schedule of fees. Board Member Vesel seconded and the motion was unanimously APPROVED. 6. OTHER BUSINESS a. Art Committee Update The previous site identified by the committee has proved to be too difficult to achieve in timeline and budget outlined. The committee has chosen instead to select the Merriam Community Center as the new site. The staff liaison for the art committee should be contacting staff regarding that decision. Staff did confirm that they have been notified about the decision. b. Social Media Promotion Bboard members were encouraged to follow the department on social media. This is an easy way to engage with the department and increase awareness and assist in expanding the audience. Page 5 of 6 Parks & Recreation Advisory Board Minutes – September 24, 2024 7. ADJOURNMENT Board Member Leary made a motion to adjourn the meeting at 6:53 p.m. Board Member Diebold seconded and the motion was unanimously APPROVED. Page 6 of 6 TO: Merriam Parks and Recreation Advisory Board FROM: Anna Slocum, Parks and Recreation Director SUBJECT: Monthly Director’s Report DATE: October 22, 2024 HIGHLIGHTS Community Center Update • At the September meeting, it was brought to the attention of staff that there was a water leak between MCC and Hobby Lobby. On Thursday, September 26 facility staff were able to identify the source of the leak. A 2-inch irrigation pipe had separated. The water was only present during the timeframe the zone was scheduled on which was very early in the morning. The pipe has been repaired. • A request was made at the September meeting for the possibility of adding new EZBars to the weight room. Staff investigated the request and were able to purchase two of the bars in the same line as the existing weight bars allowing the same securing clips to work. The bars arrived the first week of October. • In the Campbell room, the pocket door for the movable partitions has started to separate from the wall making opening and closing the door difficult. On Friday, September 27 a team of staff worked to remove the door and changed the alignment and support of the door. If this solution fails, a major repair to the wall and door will be required. • On Monday, September 30th facilities staff met with the HVAC vendor to discuss solutions for issues with Esther Brown and Group Exercise. Esther Brown will require additional vents and a diverter to help better regulate temperature in the room. In addition, there was discussion to add a mini split unit in the storage room to address the heat generated by the AV rack that is stored in that space. Staff is awaiting quotes before determining a timeline for repair. • On Thursday, October 3rd the chemical control system for the indoor pools reset to factory setting with no warning. Thankfully, due to past experiences, staff had documented the steps to bring the system back on-line. Unfortunately, this time there was yet another learning opportunity as the system required a password, which staff did not know. After working with the vendor most of the morning, the system was brought back on-line, avoiding a closure of the pool. Staff has discovered there is an updated board available that could potentially solve the problem of the board factory resetting. Staff has received a quote and will evaluate if there is available funding in the 2024 operational budget to upgrade the system.  • On Monday, October 14th the acid feeder for the indoor activity pool stopped working. To avoid interruption in pool operations, staff was able to switch the failing pump with the outdoor pool feeder. The damaged pump will be sent out for repairs. • On Monday, October 14th Mayor Bob Pape made a recommendation to appoint Alex Supple to the Park and Recreation Advisory Board to fill the at-large vacancy. Staff will be meeting with Alex to complete orientation with plans for her to attend the November 26th meeting. • On Tuesday, October 15th staff received the resignation of Scott Diebold from the Park and Recreation Advisory Board effective immediately. Scott served as the Ward 1 representative. With the recent call for applications just concluding, staff will review applications received to determine if there are any Ward 1 candidates before posting a call for applicants. • On Friday, October 18 staff is scheduled to walk the facility with maintenance staff to create a task list of items that need attention. This list will be addressed as weather allows. Park Updates • Staff has been monitoring the digital sign at the Merriam Marketplace. Several years ago, staff was notified that the company was no longer going to manufacture the parts to support the sign. At that time, staff purchased available parts to keep the sign working with the plan for it to be replaced as part of the Merriam Drive Road project. With the delay of the Corp of Engineers project delaying Merriam Drive, and all available parts being utilized, a tough decision had to be made. Due to the sun exposure, the south side has always been susceptive to more repair. Earlier this year, staff worked with the vendor in moving diodes throughout the panel to keep the sign in use but at this time those options have been exhausted. The south side of the sign is almost completely unreadable as additional diodes are failing. The south side of the sign went black on October 1. The north side is still operational. • Safety surface repairs to Waterfall and Brown Parks have been delayed from the original vendor, with no definite date for repair. Due to these delays, staff has researched additional playground surface repair companies to address the issues. During this process, the new vendor provided a unique option to the Brown Park vandalism and suggested instead of cleaning or replacing the surface to create an artistic design to cover the vandalized areas. Staff is currently investigating this option. • The swing chains and clevis pins for Brown Park swings have arrived and will be installed next week. The chimney climber at Waterfall Park will have the ladder sections replaced; parts have been ordered with an anticipated arrival in four weeks. Monthly Community Center Membership Report Included in the packet are the comparison reports for annual membership and daily visits for September. September membership sales increased 14 over September 2023 sales. There were fluctuations in all categories, with adult, senior, Silver Sneakers and One Pass contributing to the positive outcome for the month. Cancellations for September decreased 22 over the same period of 2023. The reasons provided included: Financial-1; Non-usage-11; Relocation-7; Other-13. The installment payment that occurred on October 5th surpassed the amount drafted in the same timeframe of 2023 by $5,927. Through October, the amount collected in monthly drafts is approximately $49,000 less than the total collected in 2023. Staff anticipates that November 2024 will surpass the total collected in 2023. As anticipated, September 2024 member visitation surpassed September 2023 by 1,103 visits, a 12.3% increase. The highest member visit day was Monday, September 16th with 484 visits, 22 more than the highest visit day of September 2023. September 2024 daily visits fell 151 visits short of surpassing the same time frame of 2023. The day with the most day passes was Sunday, September 1 with 128 visits. Although September 2024 did not exceed September 2023, daily visits for 2024 continues to exceed 2023 visits by 1,624 year-to-date. In order for 2024 to exceed 2023, the remaining 3 months need to average 532 visits per month. Insurance visits for September 2024 were 812 more than September visits. Active & Fit was the only option that experienced growth over August visitation. To date, insurance visits have exceeded 2023 visitation by 5,476 This is a 23.1% increase over 2023. Recommendation: This memo was provided for your information. No action required. Membership Category 2021 2022 2023 2024 TWO PERSON CHARTER TWO PERSON HOUSEHOLD 164 229 195 169 ACTIVE & FIT 26 52 95 115 ADULT CHARTER ADULT MEMBERSHIP 265 340 305 254 CARETAKER PASS 2 2 4 COUNCIL - BOARD MEMBERSHIP 7 3 22 6 EMPLOYEE MEMBERSHIP 68 118 105 33 FIT CLASS PASS 119 108 85 HOUSEHOLD CHARTER HOUSEHOLD MEMBERSHIP 414 515 439 418 NANNY PASS 7 6 5 ONE PASS - HEALTH CONTRIBUTIONS 22 TIVITY PRIME MEMBERSHIP 29 52 45 58 PEERFIT 25 7 52 30 RENEW ACTIVE 118 177 185 471 RETIRED SENIOR HOUSEHOLD 8 3 4 4 RETIRED SENIOR 1 1 11 2 SCHOLARSHIP MEMBERSHIP 3 14 14 23 SENIOR CHARTER SENIOR CHARTER HOUSEHOLD SENIOR HOUSEHOLD 74 79 81 57 SENIOR MEMBERSHIP 123 140 140 103 SILVER & FIT 18 8 6 58 SILVER SNEAKERS 359 229 222 722 YOUTH MEMBERSHIP 25 54 44 44 TOTAL MEMBERSHIP SALES 1,727 2,149 2,081 2,683 CANCELLATIONS 287 516 547 386 SUSPENDED 0 0 0 0 EXPIRED** 17 36 9 0 *Charter Sales for Grand Opening began in March **All Council and Employee related passes expire annually in December ***Includes 80 IBFCC memberships carried over due to COVID-19 closures Annual Membership Sales Comparison Year-to-Date 2024 Membership Category 2020 2021 2022 2023 2024 TWO PERSON CHARTER 8 TWO PERSON HOUSEHOLD 3 14 30 12 9 ACTIVE & FIT 5 5 11 2 ADULT CHARTER 16 ADULT MEMBERSHIP 12 24 39 20 36 CARETAKER COUNCIL - BOARD MEMBERSHIP EMPLOYEE MEMBERSHIP 2 2 2 FIT CLASS PASS 13 7 6 HOUSEHOLD CHARTER 10 HOUSEHOLD MEMBERSHIP 8 17 35 25 15 NANNY PASS ONE PASS - HEALTH CONTRIBUTIONS 5 PRIME MEMBERSHIP 1 3 3 2 PEERFIT 3 1 3 RENEW ACTIVE 6 16 11 10 RETIRED SENIOR HOUSEHOLD 1 1 1 1 1 RETIRED SENIOR SCHOLARSHIP MEMBERSHIP 2 4 SENIOR CHARTER 9 SENIOR CHARTER HOUSEHOLD 3 SENIOR HOUSEHOLD 7 10 6 3 SENIOR MEMBERSHIP 1 7 15 9 11 SILVER & FIT SILVER SNEAKERS 19 17 14 8 23 YOUTH MEMBERSHIPS 1 1 4 1 4 TOTAL MEMBERSHIPS SOLD 93 103 188 119 133 CANCELLATIONS 38 50 54 32 SUSPENDED EXPIRED 3 3 Membership Report September 2024 2024 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 12,223 10,797 11,081 10,971 11,930 17,214 17,269 13,763 10,075 115,323 DAILY VISITS 1,736 1,379 1,820 1,404 2,171 3,793 3,428 2,107 901 18,739 GUEST PASSES 10 0 0 0 0 4 44 0 0 58 TOURS 32 31 11 0 33 28 13 3 0 151 2023 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 11,709 9,991 11,632 9,049 10,112 15,567 13,858 12,976 8,972 9,105 8,704 9,441 131,116 DAILY VISITS 1,465 1,241 1,790 1,122 2,037 3,478 2,814 2,116 1,052 751 957 1,511 20,334 GUEST PASSES 3 8 1 4 1 1 0 0 0 0 0 0 18 TOURS 35 18 10 10 26 43 26 28 18 8 3 5 230 2022 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 7,282 7,419 9,127 8,142 8,202 11,668 11,816 11,214 8,502 7,739 8,521 9,558 109,190 DAILY VISITS 739 1,067 1,449 1,045 1,649 3,051 3,079 1,836 750 569 906 1,137 17,277 GUEST PASSES 10 21 48 2 0 0 0 24 0 0 1 4 110 TOURS 45 32 45 55 4 49 37 61 30 20 12 0 390 2021 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 3,318 3,169 4,924 4,769 4,775 10,607 11,284 9,662 6,138 5,799 6,006 6,097 76,548 DAILY VISITS 185 211 482 386 576 2,148 2,055 1,774 496 401 590 661 9,965 GUEST PASSES 3 2 24 20 7 24 18 19 10 2 3 0 132 TOURS 77 38 93 85 102 90 107 65 27 83 33 28 828 2020 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 388 1,765 1,862 3,159 2,833 2,490 12,497 DAILY VISITS 3 53 59 197 104 144 560 TOURS 366 378 149 133 56 31 1,113 Visit Comparison 2020-2024 2024 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 558 566 548 532 635 827 828 656 484 MEMBERSHIP VISITS (Wed 24th) (Mon 19th) (Mon 25th) (Mon 1st) (Wed 29th) (Mon 17th) (Mon 15th) (Fri 2nd) (Mon 16th) 122 124 151 133 166 (Wed 181 186 220 128 DAILY VISITS (Tues 2nd) (Sat 10th) (Thurs 14th) (Sat 13th) 29th) (Mon 24th) (Sat 13th) (Sat 31st) (Sun 1st) 2023 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 581 512 548 434 561 892 707 588 462 463 460 525 MEMBERSHIP VISITS (Mon 23rd) (Mon 20th) (Mon 13th) (Mon 10th) (Wed 31st) (Mon 19th) (Mon 3rd) (Mon 21st) (Mon 4th) (Mon 30th) (Mon 27th) (Mon 18th) 95 113 178 73 182 252 224 174 140 46 65 119 DAILY VISITS (Sat 14th) (Sat 25th) (Tues 14th) (Sat 1st) (Mon 29th) (Mon 19th) (Sat 29th) (Sat 19th) (Sat 2nd) (Sat 21st) (Thurs 11th) (Thurs 28th) 2022 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 339 412 412 409 420 641 531 568 425 346 427 439 MEMBERSHIP VISITS (Mon 24th) (Mon 21st) (Mon 28th) (Mon 11th) (Wed 25th) (Mon 13th) (Wed 6th) (Mon 1st) (Mon 19th) (Wed 26th) (Mon 14th) (Mon 12th) 62 90 91 79 159 261 174 152 72 40 84 83 DAILY VISITS (Sat 29th) (Sat 26th) (Fri 18th) (Sun 3rd) (Mon 30th) (Sat 18th) (Sat 9th) (Sat 13th) (Mon 5th) (Fri 14th ) (Sun 20th) (Fri 30th) 2021 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 149 (Tues 159 (Tues 213 228 247 496 478 449 297 310 284 304 MEMBERSHIP VISITS 5th) 2nd) (Mon 15th) (Thurs 8th) (Wed 19th) (Wed 16th) (Tues 13th) (Mon 9th) (Mon 6th) (Mon 25th) (Tues, 2nd) (Mon 27th) 147 22 66 45 52 69 136 126 (Mon 9th / 78 29 81 (Sun 51 DAILY VISITS (Sat 16th) (Thurs 25th) (Fri 19th) (Sat 10th) (Mon 31st) (Sun 13th) (Mon 5th) Wed 11th) (Mon 6th) (Fri 15th) 14th) (Tues 28th) 2020 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 72 85 92 148 159 117 MEMBERSHIP VISITS ( Thurs 30th) (Mon 24th) (Thurs 10th) (Tues 27th) (Wed 11th) (Wed 30th) 19 2 6 11 (Sat 10th/ 16 16 DAILY VISITS (Tues 28th) (Mon 31st) (Sat 5th) Tues 27th) (Sat 14th) (Mon 28th) Highest Attended Day Comparison 2020 - 2024 2024 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 1,391 1,438 1,459 1,459 1,493 1,506 1,687 1,723 1,551 13,707 Prime Fitness 157 179 187 190 166 191 204 179 155 1,608 Renew Active 1,047 980 1,014 1,060 1,007 1,097 1,303 1,414 1,226 10,148 Silver & Fit 0 11 12 3 1 1 19 19 2 68 Active & Fit 305 318 315 305 315 308 316 293 315 2,790 PeerFit 107 96 125 85 78 84 107 86 96 864 2023 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 1,364 1,262 1,497 1,178 1,189 1,259 1,237 1,464 1,302 1,275 1,148 1,277 15,452 Prime Fitness 173 150 134 128 130 188 161 180 112 116 111 132 1,715 Renew Active 787 683 891 726 743 710 816 917 735 884 859 1,001 9,752 Silver & Fit 17 15 10 4 11 8 16 11 7 6 8 1 114 Active & Fit 276 319 310 283 293 352 331 331 314 309 271 255 3,644 PeerFit 90 69 73 93 83 88 69 57 63 50 64 68 867 2022 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 831 788 1,114 950 792 944 986 1,065 978 956 956 1,048 11,408 Prime Fitness 103 96 117 134 143 151 153 189 145 144 140 129 1,644 Renew Active 419 470 594 573 489 561 666 645 580 523 622 654 6,796 Silver & Fit 45 43 42 22 20 18 20 26 34 14 16 13 313 Active & Fit 88 64 88 98 121 128 173 208 200 188 177 217 1,750 PeerFit 55 57 87 90 86 113 81 87 76 94 76 61 963 2021 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 328 347 443 437 410 475 595 811 557 645 773 738 6,559 Prime Fitness 24 17 35 56 53 52 118 112 69 72 59 76 743 Renew Active 136 138 254 286 291 299 330 349 298 309 315 386 3,391 Silver & Fit 8 8 13 12 18 22 24 48 9 10 33 34 239 Active & Fit 3 2 0 3 24 51 42 62 58 56 45 61 407 PeerFit 3 46 39 27 53 44 62 49 54 68 64 509 2020 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 32 156 187 264 308 287 1,234 Prime Fitness 0 26 37 33 29 32 157 Renew Active 1 19 98 118 121 357 Silver & Fit 6 6 Active & Fit 0 0 PeerFit 0 Insurance Visit Comparison 2020-2024 Expenditures Actual Categories Actual Budget Regular Salaries $ 495,830 $ 713,123 Part Time Salaries $ 442,846 $ 585,392 Over Time Salaries $ 5,890 $ 25,000 Group Insurance $ 114,969 $ 176,647 Payroll Taxes $ 71,679 $ 101,252 Pension Retirement $ 99,474 $ 149,140 Unemployment Tax $ 246 $ 663 Workers Comp $ 22,742 $ 29,685 Technical / Contracted Services $ 42,162 $ 40,000 Recreation Services $ 122,578 $ 179,275 Other Contractual Services $ 12,053 $ 15,410 Repair & Maintenance Services $ 35,335 $ 43,500 Education & Training $ 10,589 $ 19,010 Communications $ 403 $ 1,250 Printing & Publication $ 6,217 $ 9,700 General Supplies $ 79,511 $ 91,000 Miscellaneous Equipment $ 9,070 $ 11,579 Recreation Supplies $ 24,777 $ 47,119 Utility Services $ 194,817 $ 405,875 Property Maintenance $ 144,506 $ 250,438 Fleet Maintenance $ 468 $ 2,850 TOTAL $ 1,936,160 $ 2,897,908 Quarter 3 Comparison 2024 Actual vs. Budget Revenues Actual Categories Actual Budget Community Center Rentals $ 117,590 $ 118,000 Gymnasium Rentals $ 20,220 $ 25,000 Aquatic Rentals $ 3,128 $ 15,000 Birthday Party Rentals $ 37,850 $ 44,500 Annual Memberships $ 675,760 $ 737,500 Summer Memberships $ 29,821 $ 27,600 Punch Pass $ 4,922 $ 7,600 Daily Pass $ 171,061 $ 160,650 Water Fitness Classes $ 17,379 $ 18,800 Learn to Swim Programs $ 163,847 $ 139,200 Swim Team Program $ 7,709 $ 7,000 Adult Educational Program $ 5,686 $ 6,390 Adult League Fee $ 2,197 $ 2,000 Senior Programs $ 4,367 $ 4,835 Preschool Programs $ 532 $ 520 Holiday/Special Events $ 988 $ 5,625 Youth Education Programs $ 3,586 $ 6,320 Child Watch $ 2,951 $ 4,600 Land Group Fitness Class $ 15,814 $ 26,210 Small Group / Personal Fitness $ 33,980 $ 42,600 Youth Fitness $ 15,662 $ 9,960 Vending Machine Revenue $ 1,637 $ 1,175 Concession Cart Revenue $ 4,497 $ 5,000 Merchandise Revenue $ 49 $ - TOTAL $ 1,341,233 $ 1,416,085 Actual Revenues Over (Under) Expenditure $ (594,927.49) Cost Recovery Percentage 69.27% Quarter 3 Comparison 2024 Actual vs. Budget Special Event Evaluation Event Name: Turkey Creek Car and Motorcycle Show Date: September 14, 2024 Location: Merriam Marketplace Number of Registrants: 270 pre/83 day of Number of attendees: 4,000 Cost of Event: $25 pre-registration; $35 day-of-registration $5 for 2024/2025 calendar; (day of calendar $8), $15 t-shirt / $17 (XXL shirt); dash plaques $3; retro souvenirs (prices varied items included retro t-shirts and dash plaques) Revenues Expenses 270 Pre-registration @$25 $6,750.00 Boelte Hall - awards $775.00 83 Day of event @$35 $2,905.00 Boelte Hall - magnets $493.50 Sponsorship $5,250.00 Boelte Hall - calendars $1,612.00 Concession vendors (3@$80 / 1@$40) $280.00 Car Show Awards (Grand & Young Gun) $4,500.00 Souvenir / Merch Sales $298.00 Car Show award boards $138.95 DJ Rick $599.00 Total Revenues: $15,483.00 KA-Comm radios $255.00 Meeting meals $486.64 T-shirts (inc mock-up) $4,361.51 Banner $175.00 Digital advertising campaign $700.00 Porta-potties $190.00 Road Runner barricades $335.50 Volunteer meals (day of) $382.75 Speakers $2,045.00 Cable ramps $598.00 Petty cash $500.00 Credit back to line -$467.00 Photographer $328.00 Paint for 5701 167.90 $18,176.75 Staff had budgeted $17,820 for expenditures, and revenues projected at $19,300, with revenue coming in at $15,483, this led to a shortfall of $3,817 in revenue. This revenue gap is directly tied to a decline in sponsorships, as several Gold Sponsors did not return this year. The loss of these sponsorships not only impacted revenue but also contributed to additional expenses that were not incurred in previous years. People’s Choice Charity Award – 2024 event supported Melissa’s Second Chances Animal Rescue…. Participants are given one ballot and can purchase additional ballots with all proceeds to benefit the cause for the year. This year the award raised $377. Special Items Needed: There is an event specific list that is utilized every year and updated that includes necessary items, majority of items are stored in the Special Event Trailer. Modes of Publicity: MPRD Fall Brochures; flyer at all parks and library, two Cruise Nights, various businesses on Merriam Drive and event sponsors; Facebook®; Hemming’s; emailed to city council, city employees; poster at Community Center, digital ad campaign via Outfront Media, Merriam Marketplace and City Hall; registration forms mailed to past two year’s participants; posted on various car club websites/FB pages; lobby BrightSign, outdoor electronic sign at Merriam Marketplace. Committees/Volunteer/Staff: Parks & Rec Director, Parks & Rec Assistant Director, Recreation Manager, Administrative Manager, 3 Facility Attendants; Program Coordinator, Program Assistant, 1 P&R intern, 37 volunteers; 2 police officers Strengths: Registration the day of event works well. For those that registered day of event, two Facility Attendants, along with the Administrative Manager, registered these participants day-of. Volunteers handled the checking in of registered participants along with providing them their swag bag. Having the People’s Choice Award recipient onsite continues to garner additional support for the cause. Weather was perfect! Souvenir sales went well this year. Use volunteers to check cars to make sure that they had placards to ensure that they were registered. Calendar Shoot - Consider having all calendar winners meet at the center of the marketplace at the conclusion of the awards so that the photographer can provide drivers specific directions. Weaknesses: Consider ordering more calendars next year since there were only 4 remaining at the end of the event. Provide clear direction on when and where calendar shoot will take place. Continue to announce about winners staying to receive awards to alleviate awards being mailed and/or picked up at Community Center. Opportunities: • Solicit additional sponsorships. • Continue the sound check with DJ and sound company prior to ensure coverage. (Consider adding an additional speaker for 2025) • Parking at 5701 and surrounding areas. There are several properties the city owns. If buildings are demoed consider incorporating as show parking or participant parking. • Make sure all marketing materials include FREE Parking locations with the sale of parking spaces occurring in 2024. • Hold back 12 calendars for current calendar winners to ensure if they do not register the next year there is at least one calendar available for them. Thoughts: • Registration - better ways to manage registration • Assign staff to help with break down at the appropriate time. • Door Prizes – continue to solicit • MDL info for DJ to promote this event • Continue to have DJ make announcements that all cars need to be registered • Continue to paint parking rows at 5701 • Work with photographer on specific backgrounds for calendar shoot • Parking & directional signage for spectator parking lots • Add an additional volunteer at the North barricade • Have volunteers do a radio check before leaving registration and upon their arrival at their posted spot Special Event Evaluation Form Event Name: National Night Out Date: Tuesday, October 1, 2024 Location: Waterfall Park Number of Registrants: N/A Number of participants: 150 Ages: ALL Cost of Event: FREE Expenses Entertainment – Green Shoebox Band $600 Stage $805.87 Sister Act Face painting $270 Creative Carnivals – inflatable $465 TOTAL $2,140.87 Special Items Needed: generator, tent for face painter, chairs for staff, Corn Hole, Jenga, grill, tongs/utensils, hand sanitizer, bug spray, first aid kit, Clorox wipes, paper towels, three 8’ tables for food, one 5’ table for face painter (officers provided), cooler with ice and bottled water Modes of Publicity: Summer Highlights, fliers at parks, City Hall and Antioch Library, Community Center Brightsign, Facebook®, KC Parent, Macaroni Kid & iFamily online calendars, MPRD website. Staff: Ingrid Berg, Renee Jenkins, Margo Allen, Police officers Strengths: The weather was perfect, even a little cool. Officers had NNO aprons for those grilling the hot dogs, which was a nice touch. They also purchased some NNO give aways (bracelets, bubbles, stickers, tattoos, balls, pens), had one of their cruisers, one of their bikes and the drone for demonstrations. The help packing up at the end of the event is always appreciated. Weaknesses: Competing with the Royals playoff game and it being a school night may have kept attendance down. Opportunities: Probably do not need the tent for face painting, unless it is really hot, as the area is shaded within 15 min of event start. Will check with artist for preference. Thoughts: Planning on staying with an October date as the weather is more enjoyable at that time of year. Special Event Evaluation Event Name: Merriam Drive Live Date: October 5, 2024 Location: Merriam Marketplace Number of attendees: 1,325 EXPENSES REVENUES Advertising $2,400.00 SPONSORS Banner/signage $175.00 MPRCCF $1,000.00 Lindan Auto Mechanical & Body Shop $1,000.00 Balloon artist $625.00 Goodcents (cornhole) $300.00 Tent/tables/tablecloth rental $1,016.09 Miscellaneous $138.48 FOOD/BEVERAGE VENDORS Music Entertainment $10,100.00 Eat Schmidt LLC $80.00 Sister Act Face Painting $810.00 Polar Oasis $80.00 Stage x2 & sound x2 $13,566.25 KC Popcorn $80.00 Embrace the Grape Revenue Share $600.75 Volunteer meals $57.00 Porta-potty rental $95.00 Cornhole revenue share $40.00 TOTAL EXPENSES $28,982.82 TOTAL REVENUE $3,180.75 Special Items Needed: Majority of event needs are located in the event trailer. Other needs are pulled from a list, specific to the event. Modes of Publicity: General publicity included: MPRD Fall Brochure, flyer at all parks, Park Board, posters at Community Center, Merriam Marketplace and City Hall, various online event sites, media advisory to all news media, E-Merriam, lobby BrightSign, Facebook® boosts, cross promoted with vendors and Shawnee Mission Post. Ran an advertising campaign with do816, a digital campaign with Outfront, The Pitch and a digital/newsletter/email campaign with KC Today. Committees/Volunteer/Staff: Parks and Recreation Director, Parks and Recreation Assistant Director, Recreation Manager, Administrative Supervisor, Recreation Coordinator and Program Coordinator. Strengths: Weather was perfect, a little chilly to start and end the day. The two stages, north and south of each other, continue to work great so the audience could easily turn their chairs around with minimal breaks for sound checks in performances. Cornhole tournament was managed by Midwest Cornhole and had 8 teams registered. We received $40.00 as a revenue share from this tournament. Weaknesses: Attendance was larger during the first three acts over the last act. We believe this was due to the Royals playoff game. Opportunities: • Work to secure more/new sponsorships • Promote early and often! • Possibly add wineries to Sounds & Spirits. • Change event time to 2-7p.m. or 3-7p.m. as it seemed the crowd dissipated as it got later. • Go with 3 bands instead of 4? • Since event is so adult focused, perhaps truly keep it that way. i.e. no balloon artist/face painter. • Have dedicated MC to thank sponsors in between acts, introduce talent? Event logistics: • The main labor is needed for set-up and take down; the time in the middle of the day requires minimal staff to monitor and address issues. • Add one volunteer to the event entrance barricade; staffed by the hour. • Add additional EVENT PARKING signs on barricades and 5701 lot.  October 2024 Update The season wrapped up with gorgeous weather on September 28. The 21-week season averaged 26 vendors (15 season and 11 daily) per week with average weekly shopper attendance of 614. There was a waitlist for daily vendor spots for most of the season. Staff will be winterizing the Marketplace facilities in late October. The end of season vendor meeting is scheduled for Wednesday, October 30 from 6-7 pm at MCC. Week 2022 Vendors 2022 Attend 2023 Vendors 2023 Attend 2024 Vendors 2024 Attend 1 20 488 27 531 22 586 2 20 573 30 615 23 465 3 19 422 25 775 26 655 4 22 483 23 703 25 630 5 21 546 23 500 26 578 6 20 544 19 500 29 711 7 20 514 27 591 30 683 8 28 514 26 550 30 773 9 15 528 22 782 29 787 10 24 526 27 615 29 803 11 25 685 21 537 31 908 12 19 606 30 600 31 1,210 13 22 745 25 825 34 870 14 24 683 27 717 30 1,092 15 21 711 27 500 29 933 16 25 549 23 712 31 788 17 25 549 24 500 30 827 18 18 548 23 581 29 748 19 18 276 26 60 25 609 20 18 402 22 365 TCCS TCCS 21 20 390 26 243 26 314 22 N/A N/A 25 400 25 562 GOLMER COLORFUL REFLECTIONS N OVE M B E R 7 – 30 K AR EN G O LM ER EI LEEN M cCOY U G O PAR AD ISO Mc COY OPENING RECEPTION Thursday, November 7, 2024 7–8:30 p.m. GALLERY HOURS M-TH 5 a.m.– 9 p.m. F 5 a.m.– 8 p.m. SAT 8 a.m.– 6 p.m. SUN 10 a.m.– 6 p.m. PARADISO MERRIAM COMMUNITY CENTER 6040 Slater St. // 913-322-5550 Merriam.org/artgallery  Courtyard hristmas in the Friday, Dec. 6 6:30-8 p.m. // Merriam Community Center Come and be a part of our time-honored tradition of lighting up Merriam Municipal Plaza. Activities include time with Santa, live music, crafts, treats, and more! Support the Johnson County Christmas Bureau by bringing a new toy or canned food item; monetary donations also accepted. FREE | All Ages Merriam Parks & Recreation | 6040 Slater St. | 913-322-5550 | merriam.org/events