Parks & Recreation Advisory Board

Advisory Board Agenda Merriam Community Center, 6040 Slater St. November 26, 2024 - 6:00 PM If you require any accommodation (i.e. qualified interpreter, large print, reader, hearing assistance) in order to attend this meeting, please notify the Community Center at 913-322-5550 no later than 24 hours prior to the beginning of the meeting. 1. ROLL CALL/ATTENDANCE a. Introduction of new Advisory Board members 2. PUBLIC COMMENTS 3. APPROVAL OF OCTOBER 22, 2024 MINUTES a. October 22, 2024 Minutes Parks & Recreation Advisory Board - Oct 22 2024 - Minutes 4. STAFF REPORTS a. Director's Report i. Community Center Update Director Update November ii. Monthly Community Center Membership Report Annual Comparison Membership -October Annual Visits Comparison -October b. Assistant Director's Report i. Program Evaluations 1. Halloween Happenings Evaluation 2024 Halloween Happenings Evaluation ii. Upcoming Events 1. 28th Annual High School Visual Art Competition 28th Annual High School Visual Arts Competition 2. Christmas in the Courtyard  Christmas in the Courtyard 3. Breakfast with Santa Breakfast with Santa iii. Program Updates 1. Farmers' Market Update - Vendor Meeting 2024 End of Season Vendor Meeting Recap 5. NEW BUSINESS a. January 28, 2025 Regularly Scheduled Meeting b. Review of Annual Election Protocol Review of Election Protocol c. Election of Chairperson d. Election of Vice-Chairperson 6. OTHER BUSINESS a. Updated Advisory Board Roster 7. ADJOURNMENT  MINUTES Advisory Board Meeting City of Merriam, Kansas Merriam Community Center Tuesday, October 22, 2024 6:00 PM 6040 Slater Street 1. ROLL CALL/ATTENDANCE The October meeting of the Merriam Parks & Recreation Advisory Board was called to order at 6:00pm by Chairperson Christopher Leitch. Board members in attendance included: Evan Quinley; Kathy Stull; Katie Leary; Christopher Leitch; David Zukley; and George Vesel. Staff members in attendance were: Anna Slocum, Parks and Recreation Director; Dave Smothers, Assistant Parks and Recreation Director; and Abby Hall, Guest Services Coordinator. 2. PUBLIC COMMENTS There were no public comments. 3. APPROVAL OF SEPTEMBER 24, 2024 MINUTES a. September 24, 2024 Minutes Board Member Vesel made a motion to approve the September 24, 2024 minutes. Board Member Stull seconded and the motion was unanimously APPROVED. 4. STAFF REPORTS a. DIRECTOR'S REPORT i. Community Center Update A detailed memo was included in the packet. Updates to the information included:  Merriam resident "Free Day" was Friday, October 18. There were ten people that took advantage of the opportunity.  An exhaust fan on the Dessert Aire unit has stopped working. The part has been ordered, repairs are anticipated by the end of the week.  There has been no update on the library regarding participating in the lighting of the Municipal Plaza.  Staff presented a draft of the winter postcard that will hit mailboxes the end of December. Page 1 of 5 Parks & Recreation Advisory Board Minutes – October 22, 2024 Discussion:  There will be a bright blue beach towel that will be given away for the promotion. Staff will potentially be selling them at the end of the promotion if there are extra left over.  Park Board suggested that the addition of "new membership" be added to the promo post card that will be mailed out.  Staff have pointed out to the maintenance crews areas of the facility that need touch ups. This will occur once the weather changes and crews have more time to focus on the interior of the building.  Desert Air Systems do require a lot of maintenance and upkeep, the repairs faced are normal for these types of systems. ii. Monthly Community Center Membership Report A detailed memo and reports were included in the packet. Updates to the information included:  October 2024 revenue is on pace to surpass October 2023. Staff anticipates surpassing 2023 by the end of the week.  October 2024 member visitation is on track to surpass October 2023 visitation but likely will not occur until October 31. Competing against fall activities on the weekend and beautiful weather have more people spending time outdoors.  Staff is closely monitoring the trend of daily visits as October 2024 will likely not exceed those of October 2023. Board members may recall, last year there were issues of overcrowding, particularly during the evening hours at the basketball court. In response, staffing levels were increased and proof of residency was enforced. These measures have contributed to a more positive and manageable experience for members and residents, though they have likely resulted in the reduction in visitation numbers. Staff will continue to monitor this trend and provide further updates as needed. Discussion:  Staff counts any guests that goes past the front desk as an entry to the community center. Anyone going down to the court who does not have a membership must pay for a day pass. iii. Financial Update - Quarter 3 Included in the packet is a summary of the third quarter financials. The information included is based upon reports from the financial software and have not been audited or reviewed by the Finance Department. If revenues and expenditures were experienced equally over the course of the year, the goal would be all year-to-date budget lines to be at 75% of the proposed budget. Expenditures to-date are 66.9% of the proposed budget. There are seven lines exceeding 75% of proposed budget. These include: Part-Time Page 2 of 5 Parks & Recreation Advisory Board Minutes – October 22, 2024 Salaries, Workers Comp, Technical/Contracted Services, Other Contractual Services, Repair & Maintenance Services, and General Supplies. With the bulk of part-time employees working May-August staff anticipates salary lines and expenses associated with salaries will finish under budget. Technical/Contracted Services are fees associated with processing credit cards. There have been two days this year that all revenue collected was via credit cards. Staff will continue to monitor these charges and evaluate the amount budgeted in future years. The other four lines represent daily operational expenses involving repairs and supplies. Staff will carefully monitor to ensure lines remain within budget for the last quarter of the year. Year-to- date revenue is currently at 94.7% of budgeted revenue. There are only six lines out of 23 that are not exceeding 75% of budget. These include: Aquatic Rentals, Punch Pass, Holiday/Special Events, Youth Ed, Child Watch, and Land Group Fitness. Staff will be reviewing these lines to assess whether the projected budget was set too high or if the revenue generated was affected by the absence of a Fitness Coordinator for several months. Collectively, these six lines account for 5% of the total revenue budget. While their performance is important, falling short of the target does not significantly impact the overall revenue budget. Discussion:  Fees associated with credit card sales is a question for Finance. Staff will investigate and provide an update. Credit card processors are limited based upon the registration software so fees associated are not negotiable.  Lines that are overbudget will have budget adjustments completed. If the money required to bring the line into budget is from a different "family" that adjustment would have to be approved by City Council. Staff's priority is that the overall operational budget remain under the proposed budget. b. ASSISTANT DIRECTOR'S REPORT i. PROGRAM EVALUATIONS 1. Turkey Creek Car and Motorcycle Show A detailed evaluation was included in the packet. Discussion:  This year we exceeded last years number of registrants by 40.  Downtown Merriam businesses started charging for parking. Next year the city will have more signs for "Free" parking to helpfully lessen the confusion of where to park. 2. National Night Out Evaluation Page 3 of 5 Parks & Recreation Advisory Board Minutes – October 22, 2024 A detailed evaluation was included in the packet. Discussion:  This year, the Police Department added aprons to their event. Overall, the event saw a few less attendees than last year.  Staff plans to continue having this event in October due to the nicer weather. 3. Merriam Drive Live A detailed evaluation was included in the packet. Discussion:  Staff estimated attendance at 1,300 people.  Dual stages at this event allows guests to enjoy back to back shows.  Park Board suggested moving the start time up an hour. The sunsetting, cooler temperatures many left before the headliner, coupled with the last band starting later than scheduled. Staff explained that after band 1 there were small technical delays that over the course of the day and bands did not shorten their sets. While not the bands fault, staff need to possibly build the schedule to accommodate small delays to keep the event running as scheduled. 4. 2024 Farmers' Market Season Evaluation A detailed evaluation was included in the packet. Discussion:  The 2024 season had a total of 12,200 shoppers. This was an increase of 700 shoppers more than last year.  Park Board would like to hear back from the October Farmers Market Meeting about what the vendors thought about this years turn out. ii. UPCOMING EVENTS 1. "Colorful Reflections" Opening Reception An event flyer was included in the packet. Discussion:  No Discussion iii. PROGRAM UPDATES 1. Christmas in the Courtyard Discussion:  There will be a brand new Santa for this event this year.  Like in year's past, Breakfast with Santa will be the next day Page 4 of 5 Parks & Recreation Advisory Board Minutes – October 22, 2024 and the new same Santa will be in attendance.  Christmas lights will installed on city buildings soon. 5. NEW BUSINESS 6. OTHER BUSINESS a. Art Committee Update Discussion:  Park Board will be updated about the ongoing of the Public Art Committee, who will be delivering that information is yet to be determined.  Merriam Art Committee meetings are available on a private citizens You Tube channel. 7. ADJOURNMENT Board Member Leitch made a motion to adjourn the meeting at 6:28 p.m. Board Member Stull seconded and the motion was unanimously APPROVED. Page 5 of 5 TO: Merriam Parks and Recreation Advisory Board FROM: Anna Slocum, Parks and Recreation Director SUBJECT: Monthly Director’s Report DATE: November 26, 2024 HIGHLIGHTS Community Center Update • During the October Park Board meeting a question was asked regarding Credit Card Merchant Fees. A typical credit card processing statement is 7 pages long and each credit card has many lines of fees and charges. To simplify, the total fees charged was approximately 4% of total credit card revenue generated. VISA is the most used card, almost 2 to 1 over MasterCard; 4x more than Discover and 7x more than AmEx. It is not possible to shop credit card processors as the registration software requires specific processors that meet the software requirements. • On Friday, October 25 staff met with a representative of the Dolphin Fund and Headed North Scholarship Program to brainstorm the opportunity of improving accessibility to swim lessons and swim team to students. Beginning in January 2025, participants in the youth lessons, age 6- 11 will receive a copy of the book “Swim Team – Small Waves, Big Changes” by Johnnie Christmas. The book will be funded by the Dolphin Fund. In addition, staff will explore ways to partner with Headed North Program to offer free swim clinics to students in the Shawnee Mission North School District. • On Monday, October 28 there was a lighting issue at the Merriam Community Center. The cleaning crew worked later than usual and shut off lights at their departure. Unfortunately, the building had started its automated opening process. Due to the timing of the override and process of opening, staff had to log into to the lighting system to fix the error that was created. The lighting situation was resolved by 8 a.m. and other than low lighting, patrons were not impacted. Staff will be taking some precautionary measures to prevent this from occurring as well as purchase additional flood lighting to help illuminate areas. • The exhaust fan on the Desert Air system was repaired on Friday, November 1 and did not impact operations. Unfortunately, shortly after the repair the motor mount broke and the system was off-line for a few additional days. Now that the system is working properly, a targeted cleaning operation is being planned to remove the corrosion that occurred with the goal to return the space to a more aesthetically pleasing environment. Moving forward, staff is investigating replacement or covering of items impacted when the system is off-line.  • Staff received confirmation that the library will not be participating in the lighting ceremony. • There were two treadmills that experienced issues with the down button. Unfortunately, the button is no longer available so the entire screen had to be replaced. These are the first repairs on the treadmills but, like a car, as the mileage increases, repair cost will be one of the factors to determine replacement. • Staff has confirmed that Santa will arrive via firetruck for Christmas in the Courtyard. • Throughout the first part of November, work was completed to change the building control system from Siemens to Trane. City Hall upgraded HVAC units so the timing allowed all city buildings to be put on the same control system allowing for a much more user-friendly interface and staff management of building temperatures. • On November 5, the revenue generated for 2024 surpassed year-to-date revenue of the department collected in 2023. Revenue for November 2024 surpassed revenue of 2023 on November 21. • On Friday, November 8 the directional sign across from the upper level of the parking structure was damaged. Public Works was able to remove the sign and is working to repair the mounting structure. The face and lettering of the sign did not appear to be damaged. • On Friday, November 15 staff were informed by JCPRD that weight bearing inflatables will no longer be allowed at their parks or facilities. This is consistent with their current practice of not allowing them for their own programs at JCPRD locations. Inflatables that do not include specific aspect of climbing into or out of will still be allowed. This is a significant impact to Turkey Creek Festival as a large portion of children’s entertainment historically has been weight bearing inflatables. Staff is investigating other entertainment options and will be attending the Missouri Fairs and Festivals Convention in February 2025. This convention is where staff discovered the Dinosaur Adventure that debuted in 2024! Park Updates • On Thursday, November 7 staff were informed that the Drainage District authorized Max Rieke & Bros. to do some work within the streamway channel this fall/winter. There will be two projects. The first will be wall repair and hole filling from Shawnee Mission Parkway to Merriam Drive bridge and is anticipated to begin in the next week as weather permits. The second project, to be completed in the same area, is to clear and grub trees along both sides of the channel. This work will be performed as their schedule permits and is anticipated to be completed before the end of the year. • There has been a delay in the transfer of Turkey Creek Streamway Trail property from JCPRD to the City of Merriam. When staff went to file the Quit Claim deed the Legal Department rejected it due to some of the language in the Legal Descriptions. JCPRD has to complete a new survey of the entire parcel to correct the legal descriptions. JCPRD is paying for the survey so the deed can be filed. There is no timeline as to when this will be completed. Monthly Community Center Membership Report Included in the packet are the comparison reports for annual membership and daily visits for October. October membership sales decreased 27 from October 2023 but cancelations also decreased 20 over the same timeframe. There were minor fluctuations in all categories that contributed to the decrease. The largest difference was in Fit Class Pass with no new enrollments to that membership-add on. Household memberships and Silver Sneakers experienced growth. Reasons for the 39 cancellations included: Financial-4; Non-usage-13; Relocation-12; Other-10. The installment payment that occurred on November 5th surpassed the amount drafted in the same timeframe of 2023 by $9,780, the largest increase over 2023 drafted amounts for the year. While the largest increase month over month, it is the 5th highest month of installment payments for 2024. As anticipated, November 2024 membership drafts surpassed the total collected for monthly drafts in 2023. As anticipated, October 2024 member visitation surpassed October 2023 by 555 visits, a 6.1% increase. The highest member visit day was Monday, October 21st with 486 visits, 23 more visits than the highest visit day of October 2023. October 2024 daily visits fell 101 visits short of surpassing the same time frame of 2023. The day with the most day passes was Friday, October 11 with 49 visits. Although this is the third month in a row that daily visits have not exceeded 2023 visits, daily visits for 2024 continue to exceed 2023 visits by 1,523 year-to- date. In the off-summer months, the majority of day pass users access the gymnasium. Staff is closely monitoring this trend to determine if there is a new program opportunity that might exist in the evening to ensure the space is well utilized. Insurance visits for October 2024 fell 82 short of surpassing September visits, but increased 623 over October 2023. Silver Sneakers and Silver & Fit were the only two categories that experienced growth over September. The revenue generated by insurance visits surpassed 2023 revenue with the collection of October visits. Collection of revenue from insurance visits is one month behind, for statistical purposes, staff tracks revenue generated on the calendar year. This is open enrollment season for insurance. Staff is anticipating seeing membership migrations within the insurance plans as there is a large carrier that is no longer providing the membership benefit. Per conversations with members that utilize the benefit, they are reviewing what options are available to retain the benefit. Through October, Prime Fitness, Silver & Fit and PeerFit have exceeded total visits of 2023. Recommendation: This memo was provided for your information. No action required. Membership Category 2021 2022 2023 2024 TWO PERSON CHARTER TWO PERSON HOUSEHOLD 164 229 195 182 ACTIVE & FIT 26 52 95 123 ADULT CHARTER ADULT MEMBERSHIP 265 340 305 271 CARETAKER PASS 2 2 4 COUNCIL - BOARD MEMBERSHIP 7 3 22 6 EMPLOYEE MEMBERSHIP 68 118 105 36 FIT CLASS PASS 119 108 85 HOUSEHOLD CHARTER HOUSEHOLD MEMBERSHIP 414 515 439 448 NANNY PASS 7 6 7 ONE PASS - HEALTH CONTRIBUTIONS 25 TIVITY PRIME MEMBERSHIP 29 52 45 61 PEERFIT 25 7 52 30 RENEW ACTIVE 118 177 185 482 RETIRED SENIOR HOUSEHOLD 8 3 4 4 RETIRED SENIOR 1 1 11 2 SCHOLARSHIP MEMBERSHIP 3 14 14 23 SENIOR CHARTER SENIOR CHARTER HOUSEHOLD SENIOR HOUSEHOLD 74 79 81 67 SENIOR MEMBERSHIP 123 140 140 119 SILVER & FIT 18 8 6 59 SILVER SNEAKERS 359 229 222 742 YOUTH MEMBERSHIP 25 54 44 44 TOTAL MEMBERSHIP SALES 1,727 2,149 2,081 2,820 CANCELLATIONS 287 516 547 425 SUSPENDED 0 0 0 0 EXPIRED** 17 36 9 0 *Charter Sales for Grand Opening began in March **All Council and Employee related passes expire annually in December ***Includes 80 IBFCC memberships carried over due to COVID-19 closures Annual Membership Sales Comparison Year-to-Date 2024 Membership Category 2020 2021 2022 2023 2024 TWO PERSON CHARTER 3 TWO PERSON HOUSEHOLD 8 18 23 16 13 ACTIVE & FIT 3 3 11 8 ADULT CHARTER 4 ADULT MEMBERSHIP 17 33 30 24 17 CARETAKER COUNCIL - BOARD MEMBERSHIP 1 EMPLOYEE MEMBERSHIP 4 2 2 2 3 FIT CLASS PASS 7 15 HOUSEHOLD CHARTER 17 HOUSEHOLD MEMBERSHIP 12 41 34 25 30 NANNY PASS 2 ONE PASS - HEALTH CONTRIBUTIONS 3 PRIME MEMBERSHIP 5 3 1 5 3 PEERFIT 5 6 RENEW ACTIVE 15 14 8 11 11 RETIRED SENIOR HOUSEHOLD 1 RETIRED SENIOR 1 SCHOLARSHIP MEMBERSHIP 1 1 3 SENIOR CHARTER 6 SENIOR CHARTER HOUSEHOLD 5 SENIOR HOUSEHOLD 1 23 11 11 10 SENIOR MEMBERSHIP 9 35 15 19 16 SILVER & FIT 2 1 SILVER SNEAKERS 23 17 16 13 20 YOUTH MEMBERSHIPS 2 5 1 TOTAL MEMBERSHIPS SOLD 131 198 156 164 137 CANCELLATIONS 45 47 59 39 SUSPENDED EXPIRED 11 Membership Report October 2024 2024 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 12,223 10,797 11,081 10,971 11,930 17,214 17,269 13,763 10,075 9,660 124,983 DAILY VISITS 1,736 1,379 1,820 1,404 2,171 3,793 3,428 2,107 901 650 19,389 GUEST PASSES 10 0 0 0 0 4 44 0 0 2 60 TOURS 32 31 11 0 33 28 13 3 0 11 162 2023 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 11,709 9,991 11,632 9,049 10,112 15,567 13,858 12,976 8,972 9,105 8,704 9,441 131,116 DAILY VISITS 1,465 1,241 1,790 1,122 2,037 3,478 2,814 2,116 1,052 751 957 1,511 20,334 GUEST PASSES 3 8 1 4 1 1 0 0 0 0 0 0 18 TOURS 35 18 10 10 26 43 26 28 18 8 3 5 230 2022 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 7,282 7,419 9,127 8,142 8,202 11,668 11,816 11,214 8,502 7,739 8,521 9,558 109,190 DAILY VISITS 739 1,067 1,449 1,045 1,649 3,051 3,079 1,836 750 569 906 1,137 17,277 GUEST PASSES 10 21 48 2 0 0 0 24 0 0 1 4 110 TOURS 45 32 45 55 4 49 37 61 30 20 12 0 390 2021 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 3,318 3,169 4,924 4,769 4,775 10,607 11,284 9,662 6,138 5,799 6,006 6,097 76,548 DAILY VISITS 185 211 482 386 576 2,148 2,055 1,774 496 401 590 661 9,965 GUEST PASSES 3 2 24 20 7 24 18 19 10 2 3 0 132 TOURS 77 38 93 85 102 90 107 65 27 83 33 28 828 2020 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 388 1,765 1,862 3,159 2,833 2,490 12,497 DAILY VISITS 3 53 59 197 104 144 560 TOURS 366 378 149 133 56 31 1,113 Visit Comparison 2020-2024 2024 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 558 566 548 532 635 827 828 656 484 486 MEMBERSHIP VISITS (Wed 24th) (Mon 19th) (Mon 25th) (Mon 1st) (Wed 29th) (Mon 17th) (Mon 15th) (Fri 2nd) (Mon 16th) (Mon 21st) 122 124 151 133 166 (Wed 181 186 220 128 49 DAILY VISITS (Tues 2nd) (Sat 10th) (Thurs 14th) (Sat 13th) 29th) (Mon 24th) (Sat 13th) (Sat 31st) (Sun 1st) (Fri 11) 2023 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 581 512 548 434 561 892 707 588 462 463 460 525 MEMBERSHIP VISITS (Mon 23rd) (Mon 20th) (Mon 13th) (Mon 10th) (Wed 31st) (Mon 19th) (Mon 3rd) (Mon 21st) (Mon 4th) (Mon 30th) (Mon 27th) (Mon 18th) 95 113 178 73 182 252 224 174 140 46 65 119 DAILY VISITS (Sat 14th) (Sat 25th) (Tues 14th) (Sat 1st) (Mon 29th) (Mon 19th) (Sat 29th) (Sat 19th) (Sat 2nd) (Sat 21st) (Thurs 11th) (Thurs 28th) 2022 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 339 412 412 409 420 641 531 568 425 346 427 439 MEMBERSHIP VISITS (Mon 24th) (Mon 21st) (Mon 28th) (Mon 11th) (Wed 25th) (Mon 13th) (Wed 6th) (Mon 1st) (Mon 19th) (Wed 26th) (Mon 14th) (Mon 12th) 62 90 91 79 159 261 174 152 72 40 84 83 DAILY VISITS (Sat 29th) (Sat 26th) (Fri 18th) (Sun 3rd) (Mon 30th) (Sat 18th) (Sat 9th) (Sat 13th) (Mon 5th) (Fri 14th ) (Sun 20th) (Fri 30th) 2021 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 149 (Tues 159 (Tues 213 228 247 496 478 449 297 310 284 304 MEMBERSHIP VISITS 5th) 2nd) (Mon 15th) (Thurs 8th) (Wed 19th) (Wed 16th) (Tues 13th) (Mon 9th) (Mon 6th) (Mon 25th) (Tues, 2nd) (Mon 27th) 147 22 66 45 52 69 136 126 (Mon 9th / 78 29 81 (Sun 51 DAILY VISITS (Sat 16th) (Thurs 25th) (Fri 19th) (Sat 10th) (Mon 31st) (Sun 13th) (Mon 5th) Wed 11th) (Mon 6th) (Fri 15th) 14th) (Tues 28th) 2020 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 72 85 92 148 159 117 MEMBERSHIP VISITS ( Thurs 30th) (Mon 24th) (Thurs 10th) (Tues 27th) (Wed 11th) (Wed 30th) 19 2 6 11 (Sat 10th/ 16 16 DAILY VISITS (Tues 28th) (Mon 31st) (Sat 5th) Tues 27th) (Sat 14th) (Mon 28th) Highest Attended Day Comparison 2020 - 2024 2024 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 1,391 1,438 1,459 1,459 1,493 1,506 1,687 1,723 1,551 1,559 15,266 Prime Fitness 157 179 187 190 166 191 204 179 155 125 1,733 Renew Active 1,047 980 1,014 1,060 1,007 1,097 1,303 1,414 1,226 1,173 11,321 Silver & Fit 0 11 12 3 1 1 19 19 2 18 86 Active & Fit 305 318 315 305 315 308 316 293 315 299 3,089 PeerFit 107 96 125 85 78 84 107 86 96 89 953 2023 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 1,364 1,262 1,497 1,178 1,189 1,259 1,237 1,464 1,302 1,275 1,148 1,277 15,452 Prime Fitness 173 150 134 128 130 188 161 180 112 116 111 132 1,715 Renew Active 787 683 891 726 743 710 816 917 735 884 859 1,001 9,752 Silver & Fit 17 15 10 4 11 8 16 11 7 6 8 1 114 Active & Fit 276 319 310 283 293 352 331 331 314 309 271 255 3,644 PeerFit 90 69 73 93 83 88 69 57 63 50 64 68 867 2022 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 831 788 1,114 950 792 944 986 1,065 978 956 956 1,048 11,408 Prime Fitness 103 96 117 134 143 151 153 189 145 144 140 129 1,644 Renew Active 419 470 594 573 489 561 666 645 580 523 622 654 6,796 Silver & Fit 45 43 42 22 20 18 20 26 34 14 16 13 313 Active & Fit 88 64 88 98 121 128 173 208 200 188 177 217 1,750 PeerFit 55 57 87 90 86 113 81 87 76 94 76 61 963 2021 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 328 347 443 437 410 475 595 811 557 645 773 738 6,559 Prime Fitness 24 17 35 56 53 52 118 112 69 72 59 76 743 Renew Active 136 138 254 286 291 299 330 349 298 309 315 386 3,391 Silver & Fit 8 8 13 12 18 22 24 48 9 10 33 34 239 Active & Fit 3 2 0 3 24 51 42 62 58 56 45 61 407 PeerFit 3 46 39 27 53 44 62 49 54 68 64 509 2020 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 32 156 187 264 308 287 1,234 Prime Fitness 0 26 37 33 29 32 157 Renew Active 1 19 98 118 121 357 Silver & Fit 6 6 Active & Fit 0 0 PeerFit 0 Insurance Visit Comparison 2020-2024 Special Event Evaluation Form Event Name: Halloween Happenings Date: Saturday: October 19, 2024 Location: Merriam Marketplace Number of Registrants: n/a Number of participants: 350 Suggested Ages: 2-9 Cost of Event: FREE Expenses: Amazon (prizes) $201.49 Sam’s Club (candy, snacks, etc) $209.64 InstafunKC (photo booth) $225 Fun Services (game rental) $1,155 Total Expenses: $1,791.13 Special Items Needed: Halloween décor, tent weights, candy, prizes, tables, game supplies, cones, trash cans, liners, tablecloth, “tool box” with misc supplies, first aid kit. Modes of Publicity: Fall Highlights, Fliers at parks, City Hall and Antioch Library, Outdoor sign, 4 x 4 sign at driveway of Merriam Marketplace, Lobby & MCC Brightsigns, Facebook®, MPRD website, Calendars on: Macaroni Kid, iFamily KC & Johnson County, KC Star calendar, KC Parent Volunteers: Chris Hands (City Council), Christopher Leitch (Park Board), George Vessel (Park Board) Evan Koenig (SMN-NHS), Donna Holloway, Elliott Allen (and friends: Ava Lawhead, Kylo Samples) Staff: Ingrid, Renne, Margo Strengths: Beautiful weather so there were record numbers in attendance. Carnival games from Fun Services continue to be a hit. Photo booth from InstaFunKC is a nice addition. Barely had enough candy and prizes. Weaknesses: Volunteerism was lacking this year. Opportunities: Thinking of working with Karen Crane at VB to coordinate a Trunk or Treat with Merriam business to add to the event? Thoughts: Incentivize volunteers to try to get more help? Add a fun drink? Candy Apples?  Courtyard hristmas in the Friday, Dec. 6 6:30-8 p.m. // Merriam Community Center Come and be a part of our time-honored tradition of lighting up Merriam Municipal Plaza. Activities include time with Santa, live music, crafts, treats, and more! Support the Johnson County Christmas Bureau by bringing a new toy or canned food item; monetary donations also accepted. FREE | All Ages Merriam Parks & Recreation | 6040 Slater St. | 913-322-5550 | merriam.org/events  DEC. 7 9-10:30 A.M. MERRIAM COMMUNITY CENTER Breakfast with Santa is a popular community event in Merriam. The morning is full of holiday fun, including a holiday craft, games, pancake breakfast, and, best of all, Santa! $8 / person | Preregister by Nov. 30 | All Ages Merriam Parks & Recreation | 6040 Slater St. | 913-322-5550 | merriam.org/events  MERRIAM FARMERS’ MARKET - End of the Season Meeting Wednesday, October 30, 2024 - 6:00pm - 7:00pm Merriam Community Center – Campbell Room 1. Welcome and Introductions –  In attendance: Ingrid Berg, Laura Lagarde, Kelly Simpson, Todd Burd, Jim & Lynn Hayes, Maya Vidrih, Andrew & Wendy Nowachek, Ann Schumacher, Susan Paul, Scot Hammerschmidt. 2. Attendance Figures: (2022 – 11,457); (2023 – 12,202); (2024 – 12,906) 3. Advertising: ($5,550 budgeted - $4,609.61 spent) a. Market bag giveaway (400 for $1,060.77) + T-shirts (~$9.67 each - $812.73 to purchase – made $50 in sales)  Continue with Market bags; T-shirts – order vendor sizes plus a few others to sell – when they are gone, they are gone b. Pitch advertising – May, June & July ($1,296) c. iFamily - May, June, July, Aug ($1,316) d. 25th Anniversary banner – Shawnee Copy Center - $79.11 4. Fee: Full Season vs. Daily Vendor – 21 weeks a. 2024 – $400 - $19.04/Saturday b. 2024 Daily - $25/Saturday (May-Sept) for regular AND concessions vendors 5. Dates for 2025 a. Saturday Farmers Market …May 3 – September 27 (21 weeks) 7am-1pm b. Flags for Freedom – flag display - tentative June 28 – July 6, 2025 c. Car Show – Saturday, September 13, 2025 – NO market 6. Rules and Regulations Set up & policies  Please be courteous of fellow vendors and remember: your space under the pavilion is the extension of the parking space lines to the textured walkway in the center. Tables and displays are not to extend into the space on either side or past the concrete line into the walkway for shoppers. You may not realize, but you may be inadvertently blocking the view of your neighbor. 7. Entertainment 2025 –  Will continue having live music 10 am – noon the first Saturday of the month  Will bring out the sound system on days without live music and have a mellow FM playlist on Spotify that will not have any commercials. Individual vendors are not to play their own music.  The kid’s activity will continue the third Saturday. Two ideas that came up were a veggie monster (vendors donate veggies that the kids can use to create a creature) and t-shirt bracelets (will need donations of old colored t-shirts that we can cut into strips to braid  into bracelets). 8. Ideas for next season:  E-mail meeting agenda out with meeting invite so people can send items they would like added.  Re-training for timer on Marketplace lights to be sure the emergency lights are coming on so not setting up in the dark if market manager is late.  Will ask about putting in photo cells for dusk to dawn light  Social Media vendor spotlight each week – get SM links prior to season so can tag vendors on Facebook.  Figure out how to share when vendors tag Merriam FM to our page.  Look into either doing some permanent signage for FM at intersections nearby or maybe getting a billboard for the season again.  Going to start having daily vendors pre-pay the week before market so maybe they are more likely to show up and not have empty spaces.  Brainstormed ways to cordon off the parking spaces around the pavilion once vendors are in and set up so that shoppers aren’t cutting behind and between vendor booths.  It was suggested to have market hours be from 8am – 1 pm since that first hour is very slow, other markets in the area open at 7:30 or 8 am and having fewer hours increases a vendors’ hourly earnings. Splitting overall earnings by 5 hours instead of 6.  E-mail vendors link to updated application on website early Dec 2024 9. Adjournment 6:50pm TO: Merriam Parks and Recreation Advisory Board FROM: Anna Slocum, Director of Parks and Recreation SUBJECT: Review of Annual Election Protocol DATE: November 26, 2024 The process of nominating and election of Chairperson and Vice-Chairperson is a task that is to be completed annually in November. The newly elected Chairperson and Vice-Chairperson begin their year of service in January. The Merriam Parks and Recreation Advisory Board Meeting Procedures and Rules of Order revised on May 25, 2021, state the following: Nomination Process: 1. Review of the process will occur at the November meeting prior to the nomination process. 2. The procedure for nomination of the position will be from the floor at the November meeting. Each position will have a separate nomination process. 3. Nominations can be brought forth from any member. A member should know beforehand if the person he or she wishes to nominate is eligible and willing to serve. 4. A person may nominate themselves. 5. A member cannot nominate more than one person for an office until everyone has had the opportunity to make nominations. 6. The presiding Chairperson can continue presiding, even if they are one of the nominees for the office. 7. A member can decline the nomination during the nominating process. 8. After each nomination, the Chairperson will repeat the name for the members and ask for further nominations. At the completion of the nominating process, the election of candidates will occur by voice vote for each position. Election Process: 1. If more than one person has been nominated, the Chairperson will take the vote on candidates in the order in which they were nominated. Members must remember to vote yes for the candidate they want and vote no for the other candidates. The first candidate to receive a majority of the vote wins. 2. In the event of a tie vote, members keep voting until someone is elected. 3. At the conclusion of the voting process, the Chairperson officially announces the results of the vote. This memo is provided for your information to prepare for the annual election process.