Parks & Recreation Advisory Board

Advisory Board Agenda Merriam Community Center, 6040 Slater St. March 25, 2025 - 6:00 PM If you require any accommodation (i.e. qualified interpreter, large print, reader, hearing assistance) in order to attend this meeting, please notify the Community Center at 913-322-5550 no later than 24 hours prior to the beginning of the meeting. 1. ROLL CALL/ATTENDANCE 2. PUBLIC COMMENTS Members of the public are encouraged to use this time to make comments about matters that do not appear on the agenda. Comments about items on the regular agenda will be taken as each item is considered. Please note: individuals making Public Comments will be limited to 5 minutes. 3. APPROVAL OF FEBRUARY 25, 2025 MINUTES a. February 25, 2025 Minutes Parks & Recreation Advisory Board - Feb 25 2025 - Minutes - Pdf 4. STAFF REPORTS a. Director's Report i. Community Center Update March Update ii. Monthly Community Center Membership Report February Membership Comparison February Visits Comparison iii. 2024 Year End Financial Update 2024 Unaudited Report b. Assistant Director's Report i. Program Evaluations 1. Heartland Artist Exhibition Evaluation Heartland Reception Report  2. Magical Kingdom Evaluation Magical Kingdom Report ii. Upcoming Events 1. Renewal: Art in Bloom Opening Reception April Invitation 2. Brunch with the Bunny Brunch with Bunny Flyer 3. Superhero Day Superhero Day Flyer 4. Oscar Mayer Wienermobile Oscar Mayer Wienermobile Flyer iii. Program Updates 1. Turkey Creek Festival Update 2. Farmers' Market Update March Update 5. NEW BUSINESS a. 2025 Orchid Society of Greater Kansas Request Orchid Society Cover Memo 2025 Orchid Society of Greater KC Request 6. OTHER BUSINESS 7. ADJOURNMENT  MINUTES Advisory Board Meeting City of Merriam, Kansas Merriam Community Center Tuesday, February 25, 2025 6:00 PM 6040 Slater Street 1. ROLL CALL/ATTENDANCE The Feburary meeting of the Merriam Parks & Recreation Advisory Board was called to order at 6:00 p.m. by Chairperson George Vesel. Board members in attendance included: Tyson Boyer; Kathy Stull; Christopher Leitch; David Zukley; George Vesel; Alex Supple; and Tyson Boyer. Staff members in attendance were: Anna Slocum, Parks and Recreation Director; Dave Smothers, Assistant Parks and Recreation Director; and Abby Hall, Guest Services Coordinator. Katie Leary and Doug Murphy notified staff and chairperson of their absence. 2. PUBLIC COMMENTS Discussion:  Billy Croan commented that he was thankful the building will be getting a generator especially if it will allow the facility to remain open during power outages. He also asked many questions about room capacities, ownership of the facility and operational policies. He wanted to raise concerns regarding an event that occurred at the Community Center in which an individual was denied entrance to the meeting by the organizing group renting the room.  Justin Spiehs commented that he was arrested at the Community Center last week. He has a recording of the incident that is available online for viewing. He commented that he was criminally trespassed, which was done with no apparent evidence. He was not agitated or being forceful and feels the arrest was unlawful. He feels that many of his rights were violated by this arrest because his message was different than others in the room. He stated he should not have been arrested for trespassing as MCC is a public building. a. The Orchid Society of Greater Kansas City Request Discussion:  The Orchid Society is requesting Board approval of residential rate instead of commercial rates for their fundraising event. This will be the Society's 4th year hosting their event at MCC, along with their monthly meetings.  The decision is a two step process. The item will be added to the March Park Board Agenda and a decision will be made as new business at that meeting.  The educational events are incorporated into their monthly meetings as well as Page 1 of 4 Parks & Recreation Advisory Board Minutes – February 25, 2025 other special events. They education on a variety of orchids. 3. APPROVAL OF JANUARY 29, 2025 MINUTES a. January 29, 2025 Minutes Board Member Stull made a motion to approve the January 29, 2025 minutes. Board Member Supple seconded and the motion was unanimously APPROVED. 4. STAFF REPORTS a. DIRECTOR'S REPORT i. Community Center Update A detailed memo was included in the packet. Updates to the information included:  The issue with the Dessert Aire unit leaking was solved on Friday evening. The unit was taking in water during the extreme cold temps and the interior was completely frozen. As the temperature warmed up throughout the day, the unit thawed and the water had no place to go. Friday evening the water was extracted, all the filters were replaced and the leak stopped. Facility staff along with the HVAC vendor are evaluating the system to determine why this occurred and how to prevent it in the future.  On Monday, February 24 water damaged the controls of one of the parking structure tower doors. The heater in the mechanical room of the structure failed causing a broken pipe. The doors are remaining in the operating mode they were programmed at the time of the damage. The two lower doors were locked, the upper door was open. So that the structure remains accessible, the two lower doors have had the arm bar depressed with a zip tie until the vendor can complete the repair. The vendor was scheduled to be onsite on Tuesday to evaluate parts and provide a timeline.  Budget season is upon us. Staff are being trained in a new budget module for 2025. Staff will bring forward requests for improvements / additions to programs and equipment being proposed for 2026. Discussion:  This Desert Aire Unit was chosen because at the time it was "the best piece" of equipment. The issues that have occurred are being documented and reported to the manufacturer to determine why this is occurring. The unit does have a tremendous workload but was sized accordingly.  With the unit only being 6 years old (5 years in use) it is difficult to move forward with replacement as it should last 25-30 years.  As other organizations look to make upgrades with equipment or build new, they typically reach out for referrals and recommendations for best Page 2 of 4 Parks & Recreation Advisory Board Minutes – February 25, 2025 practices and equipment. This is when staff share experiences to help other communities make informed decisions on equipment purchases. ii. Monthly Community Center Membership Report A detailed memo with supporting reports were included in the packet. Updates to the information included:  February visitation is averaging 371 visits which is the same average per day of 2024. Prior to the artic blast experienced last week, visitation had been averaging 380 visits/day. Unfortunately, February 2024 was a leap year so bypassing member visitation in 2025 will likely not occur.  Daily visits have already surpassed daily visits of 2024. The long extended absence from school had a significant impact.  February 2025 revenue likely not surpass February 2024 revenue due to the leap year. Currently, the difference is approximately $9,500. b. ASSISTANT DIRECTOR'S REPORT i. UPCOMING EVENTS 1. Heartland Artist Exhibition Opening Reception An event flyer was included in the packet. Discussion:  This show highlights works from all over the US. This years exhibit has works from 8 states represented.  This is a juried show.  Three board members have volunteered for this event. 2. Magical Kingdom Party An event flyer was included in the packet. Discussion:  Princesses will be here, games and activities. Please tell friends and family about event. 3. March 14 - Free Day Merriam Residents An event flyer was included in the packet. ii. PROGRAM UPDATES 1. Merriam Farmers' Market Update An update was included in the packet. Discussion:  There is once again going to be a monthly children's event at the market. Page 3 of 4 Parks & Recreation Advisory Board Minutes – February 25, 2025  Farmers Market opening time is new this year, start time is 8am instead of 7am.  Vendors from all over the metro come to the market.  5k run volunteer form is online and volunteers are needed. 5. NEW BUSINESS a. Kansas University Sensory Enhanced Aquatics Request KU Sensory Enhanced Aquatics (KUSEA) is requesting the use of the outdoor pool for the annual Swim-A-Thon fundraiser on Sunday, July 13 from 8:30-noon. The community center has partnered with KUSEA since fall of 2021 and since that time have assisted 300 swimmers. This will be the fourth year of hosting the fundraiser. The proceeds from the fundraiser are used to purchase equipment and sponsor scholarships for participants. The rate to rent the outdoor pool is $200/hr. which includes two lifeguards. KUSEA is also requesting two additional lifeguards due to the nature of their event. Due to a long-term rental already utilizing the community center, facility attendants will already be onsite. Additional, facility staff members are not needed to manage both events, helping to reduce KUSEA's staffing costs. Historically, hard costs such as staffing are not waived. KUSEA would be responsible for $280 ($20/hr. x 4 staff members x 3.5 hrs.). The donation would be $700 ($200 x 3.5 hours). The formal request made by KUSEA was included in the packet. Staff is recommending approval of the outdoor rental at no charge and KUSEA be responsible for staff costs directly associated with the event. Discussion:  Donation, in regards to this event, means "waiving" the fee, not physically handing out cash.  In the event of rain or weather, it will be rescheduled and staff would work with KU to reschedule. If possible, instead of rescheduling, staff would evaluate moving the event indoors. Board Member Leitch made a motion to approve allowing KUSEA utilize the outdoor pool for the annual Swim-A-Thon and only be responsible for reimbursing the department for staff costs. Board Member Stull seconded and the motion was unanimously APPROVED. 6. OTHER BUSINESS Discussion:  The 75th anniversary heart program is a wonderful promotion for the city. 7. ADJOURNMENT Board Member Leitch made a motion to adjourn the meeting at 6:43 p.m. Board Member Zukley seconded and the motion was unanimously APPROVED. Page 4 of 4 TO: Merriam Parks and Recreation Advisory Board FROM: Anna Slocum, Parks and Recreation Director SUBJECT: Monthly Director’s Report DATE: March 25, 2025 HIGHLIGHTS Community Center Update • The University of Kansas Sensory Enhanced Aquatics Program was published in the Therapeutic Recreation Journal based upon the work they have been providing with swimming and water- safety lessons to individuals with autism. The City of Merriam was listed as a partner in the program with Cole specifically mentioned for his work in collaborating with the program. • Staff projected in the February meeting that it was unlikely that revenue for the month would surpass 2024 revenue. To staff’s surprise, revenue in February 2025 did surpass February 2024 revenue by $3,325; an increase of 2.3%. • Staff is beginning preparations for the outdoor summer pool season. Park staff will begin cleaning the pool to allow facility staff time to paint the zero-entry and shallow end of the pool this season. The goal is to have water in the pool by May 1. • The kick-start postcard promotion has come to a conclusion. The postcard promotion provided those who started a new membership in January with four guest passes, one month of a Fit Class Pass, a MCC beach towel and lanyard and one free drop-in pass to any fitness class. The promotion did not apply to memberships offered through insurance providers such as Silver Sneakers or Renew Active. This is the third year of a promotion of this nature, for 2026 staff will be changing the January promotion. The summer promotion will still feature the buy-one get-one day pass for 2025. • On Monday, March 10 the community center was impacted by a one-phase loss of power. The facility did not lose complete power but equipment did not operate properly with only two-phases of power. Unfortunately, due to this event, the Desert Aire unit experienced issues with the compressors. The smaller of the two compressors was damaged due to the power outage. The vendor was able to get the larger compressor working properly but additional tests on the smaller compressor are needed to determine necessary repairs. • On Tuesday, March 18 the indoor pool closed at 3 p.m. to repair the two damaged motors identified last month on the Desert Aire unit. Due to complications, the repair was not completed and the indoor pool was closed again on Friday, March 21 at noon. As of this report, the repair is  anticipated to be completed and the pool to reopen on Saturday. The motor repair will allow for a thorough inspection and evaluation of the compressors damaged due to the one-phase power outage. • In mid-February, staff was approached by Slater St. Antiques to determine if there would be interest in hosting the Oscar Mayer Wienermobile. Staff worked with the owners to complete the application and received notice of approval on Monday, March 17. After discussing several possible options including the upper deck of the parking structure – the vehicle is too tall – the vehicle will make its appearance at City Hall Saturday, March 29 from 1-4 p.m. Staff is working with the communications team for graphics to begin promotion. All the Oscar Mayer staff need is space. Tracking the vehicle is available at Where My Dog. • The squat platform purchased by the Merriam Park, Recreation & Community Center Foundation is expected to be installed on Monday, March 24. Staff is securing the details of the installation. During the installation, the crew will also evaluate the placement of the selectorized equipment to ensure all pieces have the required safety zone for entry, exit and use as there have been concerns about the current locations. Park Updates • Safety surface repair is scheduled to be complete at Quail Creek on the swing surface corner and at Waterfall Park under the climber that was recently replaced. The work is scheduled to occur the week of March 24. • The Merriam Drainage District is working with Catch-It Wildlife to relocate groundhogs. There will be traps along the trail between Shawnee Mission Parkway and Merriam Drive bridge through early April. • The Merriam Drainage District has notified staff of a variety of work that is scheduled to begin along the creek from Shawnee Mission Parkway bridge to Merriam Drive bridge. The work will be completed by Max Rieke and will include filling and repairing groundhog holes; wall repair west side of the creek north of the Merriam Marketplace; and clearing trees that are in the creek or immediately adjacent to the rock retaining wall. • The dumpster gate at Chatlain Park damaged by Waste Management has been repaired. • The four new picnic tables and four new trash containers are now in use at Werner Park, Merriam Marketplace and Campbell Park. Monthly Community Center Membership Report Included in the packet are the comparison reports for annual membership sales and daily visits for February. February membership sales increased by 33 from February 2024 to February 2025. Membership categories that contributed to the growth included: Adult, Employee, Household, Healthy Contributions (OnePass and Renew Active) and Senior Household. Membership cancellations increased by 7, totaling 37 in February 2025 versus 30 in February 2024. Cancellation reasons: Medical – 1, Financial – 2, Non-Usage – 17, Relocation – 3, Other – 14. The March 5th installment payment exceeded the same period in 2024 by $6,697, reflecting growth that is $4,808 higher than the increase from 2023 to 2024. Year-to-date, installment revenue is up 15.9% over the same period in 2024. February 2025 member visitation fell short of February 2024 by 169 visits. As a reminder, 2024 was a leap year. However, average daily visitation increased to 380 visits/day from 372 visits/day in February 2024. The highest visitation day was Monday, February 17, with 604 visits, 38 more than February 2024’s peak. Daily visits surpassed the year-over-year by 344 visits due to the extended days children were out of school. Average daily day pass sales increased to 62/day from 48/day in 2024, with the highest day pass sales on Sunday, February 16 (151). Insurance visits decreased by 81 compared to February 2024. Similar to overall membership visitation, leap year impacted total visitation. Average visitation was comparable in 2025 compared to 2024. Recommendation: This memo was provided for your information. No action required. Membership Category 2022 2023 2024 2025 TWO PERSON CHARTER TWO PERSON HOUSEHOLD 229 195 214 26 ACTIVE & FIT 52 95 130 206 ADULT CHARTER ADULT MEMBERSHIP 340 305 327 58 CARETAKER PASS 2 2 4 3 COUNCIL - BOARD MEMBERSHIP 3 22 6 3 EMPLOYEE MEMBERSHIP 118 105 49 10 FIT CLASS PASS 119 108 94 14 HOUSEHOLD CHARTER HOUSEHOLD MEMBERSHIP 515 439 518 85 NANNY PASS 7 6 8 1 ONE PASS - HEALTH CONTRIBUTIONS 28 39 TIVITY PRIME MEMBERSHIP 52 45 63 8 PEERFIT 7 52 30 23 RENEW ACTIVE 177 185 492 730 RETIRED SENIOR HOUSEHOLD 3 4 4 0 RETIRED SENIOR 1 11 2 0 SCHOLARSHIP MEMBERSHIP 14 14 27 2 SENIOR CHARTER SENIOR CHARTER HOUSEHOLD SENIOR HOUSEHOLD 79 81 78 26 SENIOR MEMBERSHIP 140 140 143 20 SILVER & FIT 8 6 60 21 SILVER SNEAKERS 229 222 751 840 YOUTH MEMBERSHIP 54 44 47 6 TOTAL MEMBERSHIP SALES 2,149 2,081 3,075 2,121 CANCELLATIONS 516 547 516 70 SUSPENDED 0 0 0 EXPIRED** 36 9 0 *Charter Sales for Grand Opening began in March **All Council and Employee related passes expire annually in December ***Includes 80 IBFCC memberships carried over due to COVID-19 closures Annual Membership Sales Comparison Year-to-Date 2025 Membership Category 2022 2023 2024 2025 TWO PERSON CHARTER TWO PERSON HOUSEHOLD 12 11 13 11 ACTIVE & FIT 3 10 4 ADULT CHARTER ADULT MEMBERSHIP 16 29 19 24 CARETAKER 1 COUNCIL - BOARD MEMBERSHIP EMPLOYEE MEMBERSHIP 4 8 7 FIT CLASS PASS 10 9 14 HOUSEHOLD CHARTER HOUSEHOLD MEMBERSHIP 33 30 41 50 NANNY PASS 1 1 1 1 ONE PASS - HEALTHY CONTRIBUTIONS 2 6 PRIME MEMBERSHIP 5 8 8 PEERFIT 3 7 5 RENEW ACTIVE 19 18 17 27 RETIRED SENIOR HOUSEHOLD 2 RETIRED SENIOR SCHOLARSHIP MEMBERSHIP SENIOR CHARTER SENIOR CHARTER HOUSEHOLD SENIOR HOUSEHOLD 3 7 7 9 SENIOR MEMBERSHIP 13 9 15 10 SILVER & FIT 1 SILVER SNEAKERS 25 17 24 23 YOUTH MEMBERSHIPS 5 5 3 TOTAL MEMBERSHIPS SOLD 144 157 166 199 CANCELLATIONS 31 46 30 37 SUSPENDED EXPIRED 2 Membership Report February 2025 2025 TOTAL VISITS JAN* FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 11,964 10,628 22,592 DAILY VISITS 1,526 1,723 3,249 GUEST PASSES 81 0 81 TOURS 10 11 21 2024 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 12,223 10,797 11,081 10,971 11,930 17,214 17,269 13,763 10,075 9,660 9,833 10,367 145,183 DAILY VISITS 1,736 1,379 1,820 1,404 2,171 3,793 3,428 2,107 901 650 1,321 1,570 22,280 GUEST PASSES 10 0 0 0 0 4 44 0 0 2 0 1 61 TOURS 32 31 11 0 33 28 13 3 0 11 20 7 189 2023 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 11,709 9,991 11,632 9,049 10,112 15,567 13,858 12,976 8,972 9,105 8,704 9,441 131,116 DAILY VISITS 1,465 1,241 1,790 1,122 2,037 3,478 2,814 2,116 1,052 751 957 1,511 20,334 GUEST PASSES 3 8 1 4 1 1 0 0 0 0 0 0 18 TOURS 35 18 10 10 26 43 26 28 18 8 3 5 230 2022 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 7,282 7,419 9,127 8,142 8,202 11,668 11,816 11,214 8,502 7,739 8,521 9,558 109,190 DAILY VISITS 739 1,067 1,449 1,045 1,649 3,051 3,079 1,836 750 569 906 1,137 17,277 GUEST PASSES 10 21 48 2 0 0 0 24 0 0 1 4 110 TOURS 45 32 45 55 4 49 37 61 30 20 12 0 390 2021 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 3,318 3,169 4,924 4,769 4,775 10,607 11,284 9,662 6,138 5,799 6,006 6,097 76,548 DAILY VISITS 185 211 482 386 576 2,148 2,055 1,774 496 401 590 661 9,965 GUEST PASSES 3 2 24 20 7 24 18 19 10 2 3 0 132 TOURS 77 38 93 85 102 90 107 65 27 83 33 28 828 *January 2025 facility was closed 2 days due to significant snowfall Visit Comparison 2021-2025 2025 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 590 604 MEMBERSHIP VISITS (Mon 20th) (Mon 17th) 132 151 DAILY VISITS (Thurs 2nd) (Sun 16th) 2024 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 558 566 548 532 635 827 828 656 484 486 511 523 MEMBERSHIP VISITS (Wed 24th) (Mon 19th) (Mon 25th) (Mon 1st) (Wed 29th) (Mon 17th) (Mon 15th) (Fri 2nd) (Mon 16th) (Mon 21st) (Mon 4th) (Mon 30th) 122 124 151 133 166 (Wed 181 186 220 128 49 91 137 DAILY VISITS (Tues 2nd) (Sat 10th) (Thurs 14th) (Sat 13th) 29th) (Mon 24th) (Sat 13th) (Sat 31st) (Sun 1st) (Fri 11) (Sat 2nd) (Mon 30th) 2023 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 581 512 548 434 561 892 707 588 462 463 460 525 MEMBERSHIP VISITS (Mon 23rd) (Mon 20th) (Mon 13th) (Mon 10th) (Wed 31st) (Mon 19th) (Mon 3rd) (Mon 21st) (Mon 4th) (Mon 30th) (Mon 27th) (Mon 18th) 95 113 178 73 182 252 224 174 140 46 65 119 DAILY VISITS (Sat 14th) (Sat 25th) (Tues 14th) (Sat 1st) (Mon 29th) (Mon 19th) (Sat 29th) (Sat 19th) (Sat 2nd) (Sat 21st) (Thurs 11th) (Thurs 28th) 2022 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 339 412 412 409 420 641 531 568 425 346 427 439 MEMBERSHIP VISITS (Mon 24th) (Mon 21st) (Mon 28th) (Mon 11th) (Wed 25th) (Mon 13th) (Wed 6th) (Mon 1st) (Mon 19th) (Wed 26th) (Mon 14th) (Mon 12th) 62 90 91 79 159 261 174 152 72 40 84 83 DAILY VISITS (Sat 29th) (Sat 26th) (Fri 18th) (Sun 3rd) (Mon 30th) (Sat 18th) (Sat 9th) (Sat 13th) (Mon 5th) (Fri 14th ) (Sun 20th) (Fri 30th) 2021 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 149 (Tues 159 (Tues 213 228 247 496 478 449 297 310 284 304 MEMBERSHIP VISITS 5th) 2nd) (Mon 15th) (Thurs 8th) (Wed 19th) (Wed 16th) (Tues 13th) (Mon 9th) (Mon 6th) (Mon 25th) (Tues, 2nd) (Mon 27th) 147 22 66 45 52 69 136 126 (Mon 9th / 78 29 81 51 DAILY VISITS (Sat 16th) (Thurs 25th) (Fri 19th) (Sat 10th) (Mon 31st) (Sun 13th) (Mon 5th) Wed 11th) (Mon 6th) (Fri 15th) (Sun 14th) (Tues 28th) Highest Attended Day Comparison 2021 - 2025 2025 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 1,357 1,219 2,576 Prime Fitness 202 190 392 Renew Active/OnePass 1,394 1,128 2,522 Silver & Fit 16 12 28 Active & Fit 336 286 622 PeerFit 109 106 215 2024 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 1,391 1,438 1,459 1,459 1,493 1,506 1,687 1,723 1,551 1,559 1,501 1,457 18,224 Prime Fitness 157 179 187 190 166 191 204 179 155 125 147 165 2,045 Renew Active/One Pass 1,047 980 1,014 1,060 1,007 1,097 1,303 1,414 1,226 1,173 1,139 1,171 13,631 Silver & Fit 0 11 12 3 1 1 19 19 2 18 17 21 124 Active & Fit 305 318 315 305 315 308 316 293 315 299 316 307 3,712 PeerFit 107 96 125 85 78 84 107 86 96 89 65 89 1,107 2023 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 1,364 1,262 1,497 1,178 1,189 1,259 1,237 1,464 1,302 1,275 1,148 1,277 15,452 Prime Fitness 173 150 134 128 130 188 161 180 112 116 111 132 1,715 Renew Active 787 683 891 726 743 710 816 917 735 884 859 1,001 9,752 Silver & Fit 17 15 10 4 11 8 16 11 7 6 8 1 114 Active & Fit 276 319 310 283 293 352 331 331 314 309 271 255 3,644 PeerFit 90 69 73 93 83 88 69 57 63 50 64 68 867 2022 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 831 788 1,114 950 792 944 986 1,065 978 956 956 1,048 11,408 Prime Fitness 103 96 117 134 143 151 153 189 145 144 140 129 1,644 Renew Active 419 470 594 573 489 561 666 645 580 523 622 654 6,796 Silver & Fit 45 43 42 22 20 18 20 26 34 14 16 13 313 Active & Fit 88 64 88 98 121 128 173 208 200 188 177 217 1,750 PeerFit 55 57 87 90 86 113 81 87 76 94 76 61 963 2021 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 328 347 443 437 410 475 595 811 557 645 773 738 6,559 Prime Fitness 24 17 35 56 53 52 118 112 69 72 59 76 743 Renew Active 136 138 254 286 291 299 330 349 298 309 315 386 3,391 Silver & Fit 8 8 13 12 18 22 24 48 9 10 33 34 239 Active & Fit 3 2 0 3 24 51 42 62 58 56 45 61 407 PeerFit 3 46 39 27 53 44 62 49 54 68 64 509 Insurance Visit Comparison 2021-2025 Expenditures Actual Categories Actual Budget Regular Salaries $ 708,722 $ 713,123 Part Time Salaries $ 577,266 $ 585,392 Over Time Salaries $ 7,191 $ 25,000 Group Insurance $ 138,069 $ 176,647 Payroll Taxes $ 97,840 $ 101,252 Pension Retirement $ 138,826 $ 149,140 Unemployment Tax $ 246 $ 663 Workers Comp $ 22,742 $ 29,685 Technical / Contracted Services $ 56,722 $ 40,000 Recreation Services $ 175,204 $ 177,275 Other Contractual Services $ 14,256 $ 14,910 Repair & Maintenance Services $ 41,322 $ 42,500 Education & Training $ 11,411 $ 18,010 Communications $ 403 $ 1,250 Printing & Publication $ 9,696 $ 9,700 General Supplies $ 91,799 $ 95,500 Miscellaneous Equipment $ 11,442 $ 11,579 Recreation Supplies $ 28,705 $ 42,619 Utility Services $ 308,060 $ 405,875 Property Maintenance $ 218,615 $ 250,438 Fleet Maintenance $ 689 $ 2,850 TOTAL $ 2,659,226 $ 2,893,408 Quarter 4 Comparison 2024 Actual vs. Budget Unaudited Revenues Actual Categories Actual Budget Community Center Rentals $ 151,140 $ 118,000 Gymnasium Rentals $ 27,320 $ 25,000 Aquatic Rentals $ 3,613 $ 15,000 Birthday Party Rentals $ 46,375 $ 44,500 Annual Memberships $ 910,440 $ 737,500 Summer Memberships $ 29,821 $ 27,600 Punch Pass $ 6,850 $ 7,600 Daily Pass $ 203,948 $ 160,650 Water Fitness Classes $ 21,461 $ 18,800 Learn to Swim Programs $ 201,339 $ 139,200 Swim Team Program $ 8,509 $ 7,000 Adult Educational Program $ 8,012 $ 6,390 Adult League Fee $ 3,146 $ 2,000 Senior Programs $ 6,148 $ 4,835 Preschool Programs $ 832 $ 520 Holiday/Special Events $ 1,119 $ 5,625 Youth Education Programs $ 5,396 $ 6,320 Child Watch $ 4,317 $ 4,600 Land Group Fitness Class $ 18,778 $ 26,210 Small Group / Personal Fitness $ 48,260 $ 42,600 Youth Fitness $ 18,224 $ 9,960 Vending Machine Revenue $ 2,010 $ 1,175 Concession Cart Revenue $ 4,350 $ 5,000 Merchandise Revenue $ 49 $ - TOTAL $ 1,731,457 $ 1,416,085 Actual Revenues Over (Under) Expenditure $ (927,769.26) Cost Recovery Percentage 65.11% Quarter 4 Comparison 2024 Actual vs. Budget Unaudited Special Event Evaluation Event Name: 29th Annual Heartland Artist Exhibition Date: Saturday March 1, 2025 Location: Founders Room & Tim Murphy Art Gallery - MCC Number of Submitting Artists: 63 Artists (15 Photographers) Number of attendees: 125 Number of Artists Accepted: 42 (9 photographers) Ages/Grades: Adult Cost of Event: $45 per Artist (Submitting up to 3 works/ FREE for attendees) Revenue: $2,835 Expenses 5,219.35 Juror $500.00 Print Materials $797.22 Awards $3,300.00 Sam's Club (baking ingred, plates) $66.62 Hy Vee (baking ingred) $51.08 Tipsy’s (beer) $27.15 Band (Erica McKenzie) $450.00 Amazon (certificate folders) 27.28 Total Expenses $5,219.35 Net: $ -$2,384.35 Special Items Needed: 120 Chairs, two 8’ and four high top tables, table cloth, portable bar- stocked, beverage napkins, cups, serving platters, big trash cans on wheels with skirts, beverage dispenser, name tags for juror and artists, podium, lavalier microphone, laptop, thumb drive with slide shows, vases with flowers, Anna’s Oreo truffles and baked treats. Modes of Publicity: brochure, fliers, Art websites, postcards, Email to past participants, Facebook, Instagram, Brightsigns Staff: Ingrid Berg, Lisa Naughton, Cole Surber, Margo Allen, Dawn Pyle Volunteer: Nancy Hupp, Kathy Stull, Christopher Leitch, George Vesel, Diane Austin Strengths: Live music for the reception from Erica McKenzie was a lovely addition. It was a nice touch having juror, Mike Flora, help present awards by giving his selection comments. As always reception attendees were excited for have Anna’s homemade treats. Weaknesses: No one signed up for the Heartland art workshop so it was canceled. Opportunities: Email winners to encourage them to attend reception/awards presentation without letting on what they won? Continue to have live music as it adds a sophisticated element to the evening. Thoughts: No longer going to offer the Heartland workshop.  Magical Kingdom Party Saturday, March 8, 2025 Merriam Community Center EVENT RECAP 58 people attended the first annual Magical Kingdom Party. (27 kids @ $20 each / 31 adults @ $5 each) $695. The program was run by Upon a Dream Princess Parties KC. Princesses in attendance were Belle and Elsa. Three guests also dressed up in costume which made for great photo opportunities for everyone. Vendor Amount Amazon (giveaways) $206.86 Dollar Tree $18.75 Glitter tattoo artist $202.50 SA Entertainment (chair rental) $142.50 Sam's Club $53.92 Upon a Dream Princess Parties $525.00 $1,149.53 Schedule of Events: • Meet & Greet • Princess lessons • Crafts • Photos • Sing/Dance along • Story time • Games • Final hugs/pictures & goodbye Event needs: Roster, tablecloths, plates, napkins, acrylic tiered trays, party décor, tables for craft, giveaways, drinks, snacks, coloring sheets, crayons, craft items, lemonade/water, cups, beverage dispensers, microphone(s). Modes of Publicity: poster at Community Center, Brightsigns, Facebook, website, flyer at City Hall/parks. Strengths: The theme came to life with great décor, giveaways, and entertainment, making the whole event feel like a true escape into the Magic Kingdom. The attendees really seemed to enjoy having the Princesses run the show. Most of the items that were purchased for this event can also be used for the Bunny brunch i.e. giveaways bags, décor, giveaways, etc. Weaknesses: We had quite a bit of leftover treats, possibly since we had so many activities planned for the event, the attendees didn’t want to stop to eat. No other weaknesses noted, all that attended really seemed to enjoy themselves. Opportunities: Create different areas activities and décor to match. Add more character meet-and-greet opportunities or interactive performers to bring the theme to life. 1|Page PHILLIPS RENEWAL: ART IN BLOOM APRI L 3 – 2 6 C AN D I PH I LLI P S ELLEN SWEEN E Y MAT TH E W WH ITE SWEENEY OPENING RECEPTION Thursday, April 3, 2025 7–8:30 p.m. GALLERY HOURS M-TH 5 a.m.– 9 p.m. F 5 a.m.– 8 p.m. SAT 8 a.m.– 6 p.m. SUN 10 a.m.– 6 p.m. WHITE MERRIAM COMMUNITY CENTER 6040 Slater St. // 913-322-5550 Merriam.org/artgallery  B r u n c h - 1 0 : 3 0 a . m . April 12 // 9 m u n i t y C e n t e r Merr i a m C o m Join us and the Easter Bunny for a special pancake breakfast! Make great memories as you meet the Easter Bunny, enjoy breakfast with your family, and hunt for eggs. $8 / person | Ages 2-9 | Register by April 4 Merriam Parks & Recreation | 6040 Slater St. | 913-322-5550 | merriam.org/events  SUPER HERO DAY April 28 4-6 p.m. ‣ Merriam Community Center It’s time to save the day! Suit up in your best superhero costume and fly over for a day full of marvelous fun! Power up with heroic games, craft a cape and mask to take home, and strike a pose for a superhero photo of yourself! Kids under age 8 must be accompanied by an adult. $8 / person | All Ages | Register by April 22 Merriam Parks & Recreation | 6040 Slater St. | 913-322-5550 | merriam.org/events  OSCAR MAYER WIENERMOBILE IS COMING TO MERRIAM! March 29 1-4 p.m. ‣ Merriam City Hall 9001 W. 62nd St, Merriam, KS 66202 The iconic Oscar Mayer Wienermobile is making a special stop at Merriam City Hall! Don't miss your chance to snap a photo, grab some goodies, and meet the Hotdoggers who drive this legendary vehicle. Bring the whole family for a sizzling good time! FREE | All Ages Merriam Parks & Recreation | 6040 Slater St. | 913-322-5550 | merriam.org/events  March 2025 Update Vendors spots have been confirmed for 2025. There are full season vendors using 28 stalls as well as five regular daily vendors (coming every Saturday, just paying the $25 daily fee). That leaves three open spots to fill in with other daily vendors. The pre-season meeting is scheduled for April 9. Mark your calendars for opening day on Saturday, May 3 and be sure to pick up your market tote and NEW this year - car air freshener giveaway (FREE to the first 200 shoppers). Live music from local musician Brooke Mertz is scheduled from 10am – noon. TO: Merriam Parks and Recreation Advisory Board FROM: Anna Slocum, Parks and Recreation Director SUBJECT: The Orchid Society of Greater Kansas City Request DATE: March 25, 2025 HIGHLIGHTS At the February Park Board meeting, members of The Orchid Society of Greater Kansas City (OSGKC) made a request that for their annual fundraising auction of live orchids on April 13, 2025 from 1-4:30 p.m. and the orchid show the weekend of October 23-25, 2025, beginning at 3 p.m. on Thursday until 6 p.m. on Saturday held in the Founders Room be considered exempt from commercial rate. The goal of this process to request a reduction in fees is to determine if the group making the request is adequately prepared to host a successful event. In addition, the event meets the mission not only of the City of Merriam but also the Parks and Recreation Department. Historically, the organization requesting the reduction is either a non- profit or holds a 501c3 distinction. The community center has partnered with OSGKC since December 2021 when they started hosting regular meetings in the Kessler/Loomis rooms. In 2022 and 2023 they hosted the fundraising auction and the orchid show at the community center, bringing many new people to the campus. This will be the fourth year that the event would be held at the community center. There were no issues in previous years. Since this event is a fundraising event, the commercial rate would traditionally apply at $145/hr. Staff is recommending that the rate be reduced to the resident rate of $95/hour. Due to the nature of the event, OSGKC would be responsible for paying for all hours that the rooms are occupied during normal hours of operation. This is the same policy applied to all rentals. If approved, OSGKS would save $1,725 in rental fees (34.5 hours at $145=$5,002.50 vs 34.5 hours at $95=$3,277.50) The formal request made by OSGKC is attached. Recommendation: Staff recommends Park Board approve the rental rate reduction from commercial to residential for OSGKS annual auction and orchid show events. February 4, 2025 Attention: Anna Slocum, Director of the Merriam Community Center The Orchid Society of Greater Kansas City (OSGKC) has been using the Kessler/Loomis rooms on a monthly basis since December 2021 for our regular meetings and other events. Annually, we are having a fund-raising auction and an orchid show that attracts wide attention and brings many new people to the Merriam Community Center. We feel we are really contributing to the center being a community gathering place. We are now planning our annual fundraising auction of live orchids on April 13, 2025 and our orchid show on October 23, 24, and 25, 2025 in the Founders Room. We would again like to request your consideration of an exemption to the commercial rate, and allow us to pay the resident rate, as specified for non-commercial use. OSGKC is a non-profit, 501C3 educational organization that was formed in 1950. Our Charter is as follows: “The Society’s objectives shall be to operate on a non-profit basis solely for benevolent, charitable, scientific, and educational purposes useful to the public, and to promote interest in and to disseminate information in the culture, development, and hybridization of orchids through lectures, exhibition, publication or otherwise.” Our mission has expanded in recent years to include promotion of conservation of natural habitat for orchids. All of the proceeds from our fundraising auction are used to continue this effort. Our annual auction is the major fundraising event that provides the funds for our society to be viable, and it provides the public with an opportunity to see and acquire plants that would otherwise be difficult to obtain. Revenue that comes in from the show from the admission fee ($5) and plant sales help to defray the cost of the room and other expenses involved in putting on the show. We don’t profit financially from the show. Our goal is just to help to cover our expenses. More information about our society is also available at www.osgkc.org. Please take this request before the Parks Board at the next meeting for consideration. Thank you. Anh Rongish OSGKC President Anh.Rongish@gmail.com Susie Hanna Programs Director hannaorchids@gmail.com