Parks & Recreation Advisory Board

Advisory Board Agenda Merriam Community Center, 6040 Slater St. April 22, 2025 - 6:00 PM If you require any accommodation (i.e. qualified interpreter, large print, reader, hearing assistance) in order to attend this meeting, please notify the Community Center at 913-322-5550 no later than 24 hours prior to the beginning of the meeting. 1. ROLL CALL/ATTENDANCE 2. PUBLIC COMMENTS Members of the public are encouraged to use this time to make comments about matters that do not appear on the agenda. Comments about items on the regular agenda will be taken as each item is considered. Please note: individuals making Public Comments will be limited to 5 minutes. a. 2026 Girl Scout Owl Prowl Request Girl Scout Owl Prowl Request for 2026 3. APPROVAL OF MARCH 25, 2025 MINUTES a. March 25, 2025 Minutes Parks & Recreation Advisory Board Minutes 3-25-25 4. STAFF REPORTS a. Director's Report i. Community Center Update April Update ii. Monthly Community Center Membership Report March Comparison Membership March Visits Comparison iii. 2025 Summer Postcard Promotion MCC Summer Promotion iv. Quarter 1 Financial Update Quarter 1 Update  b. Assistant Director's Report i. Program Evaluations 1. Brunch with the Bunny 2025 Brunch with the Bunny eval ii. Upcoming Events 1. Superhero Day Superhero Day 2. "Through the Lens" Opening Reception Through the Lens 3. Farmers' Market Opening Day Farmers Market Flyer 4. Turkey Creek Festival 5K TCF 5K 5. Turkey Creek Festival TCF Flyer iii. Program Updates 5. NEW BUSINESS 6. OTHER BUSINESS 7. ADJOURNMENT March 4, 2025 Dear Park Board Members, This letter is a request for the reduction of fees for our Girl Scout event on January 17, 2026. The event is called Owl Prowl. Owl Prowl started as a volunteer-led Girl Scout Northland troop lock-in over Martin Luther King Jr. weekend in 1983. Over the years, more troops joined, and the Owl Prowl event was officially formed. Born from this simple troop lock-in, we have one of the most looked forward to events for our Girl Scouts. Girls cannot wait to be old enough to attend and then move on to leading it. Owl Prowl is a non-sleeping event for 4th - 12th grade girls. Girls 4th - 6th grade attend the event, 7th - 12th grade girls lead activity booths and fill in other leadership roles. Our teens work hard to come up with an activity that fits our theme and falls in the steps of our badge programs or under our Girl Scout Pillars (STEAM, Outdoors, Entrepreneurship and Civic Engagement). They submit their activity for approval, and with the approval fully execute their booth at the event. This not only allows our younger girls to have an enriching and fun night, it also provides an opportunity for Teen girls to practice problem solving, budgeting, and learn how to be our leaders for tomorrow. Besides engaging and fun booths, they will have swimming, a photo booth, food, movies, a dance party and more. Owl Prowl had 550 girls in 2025, and for our 2026 year we are expecting 500 - 600 girls. In 2023, we opened this event to our entire council, and for the first year held the event at Merriam Community Center. MCC is the perfect location, being centrally located for all the Scouts in our council. The facility is so well maintained and the staff are attentive and helpful. Girl Scouts is an organization made up of volunteers! Our committee is made up of all volunteers who work very hard to create the memories our girls love. We work very closely with our council representative to make sure Owl Prowl is a success. We price our event off a budget that is not designed to have excess money left over. In the event that a cost is lower than expected, we have other areas to apply the funds so that the event is more enriching for our girls. Our goal in the end is to have an incredible event that our girls love and to use every resource we have to make this happen. The Owl Prowl committee is asking that the Park Board reduce our rate from commercial to residential. This would allow us to keep the cost per girl down, directly allowing more girls to attend financially and opening it up to more troops. Thank you for your time and consideration in lowering our rate for this event. You are helping us build girls of courage and confidence that will make the world a better place. Yours in Scouting, Angela Villanueva Owl Prowl Director Proposal for Merriam Parks & Recreation Prepared by the volunteer committee for the Girl Scout event “Owl Prowl” 3/4/25 1. Mission Statement Girl Scouting builds girls of courage, confidence, and character, who make the world a better place. Girls that participate in the Girl Scout program benefit in 5 important ways through the Girl Scout Leadership Experience: strong sense of self, positive values, challenge seeking, healthy relationships and community problem solving. When girls exhibit these attitudes and skills, they become responsible, productive, caring, and engaged citizens. 2. Event Plan - see attachment A. 3. Sponsorship Plan - not applicable for this event. 4. Marketing/Promotion Plan - see attachment B. 5. Security Plan - during the entire event, registered adult Girl Scout volunteers are posted at every entrance to the venue. All adults in attendance are required to have a verified background check. In case of evacuation, our reunification point is Merriam City Hall. 6. Volunteer Plan - the Owl Prowl event is led by a tenured group of Girl Scout adult volunteers. Combined, the planning committee has over 100 years of Girl Scout volunteer leadership experience. The committee currently has 13 full time members. Every troop that attends the event is required to have enough registered Girl Scout adult volunteers in attendance in accordance with the safety ratio required by Girl Scouts of the USA. Troops will be required to have 2 adult volunteers in attendance for an average of every 18 girl members. These volunteers are given assignments throughout the event to ensure that all girl activities are supervised appropriately. 7. Certificate of Insurance will be issued by Granite State Insurance Company prior to the event for the coverage required. 8. Weather Plan - historically this event has not been canceled due to weather conditions. Attendance during inclement weather has been at the discretion of the volunteer or caregiver. Attachment A Event Plan Owl Prowl: January 17, 2026 4:00 pm Committee arrives at Merriam Community Center, Unload and organize. 6:00 pm Setup gym, exercise rooms 6:30 pm Teens check in and dinner is served 7:00 pm Teens set up stations 8:00 pm 4th - 6th grade troops check in, set up home base, go over rules, map, swim schedule, and adult work schedule. Setup pool party rooms. 9:00 pm Event begins! 9:15 pm First swim session begins Session 1: 9:30 - 10:30 pm Session 2: 10:30 - 11:30 pm Session 3: 11:30 - 12:30 am Session 4: 12:30 - 1:30 am Session 5: 1:30 - 2:30 am 10:00 pm Kitchen & Hospitality rooms open 3:00 am Teen activities in the gym close and clean up. After Hours activities open in the gym 4:00 am Teen activities in exercise rooms close and clean up. Kitchen closes and cleans up. 5:00 am Troops leave 6:00 am Committee leaves Attachment B Marketing Plan Owl Prowl, January 17, 2026 Owl Prowl is a Girl Scout sponsored, all night lock-in for grades 4-12. A variety of activities are offered - swimming, games, crafts, and a movie for 4th - 6th graders, all led by the 7th - 12th grade Girl Scouts. This event encourages independence and leadership skills in a safe environment with adult supervision. Owl Prowl will be promoted in several ways. ● Information meeting for SU Managers for key areas invited to the event ● Owl Prowl Facebook group ● Owl Prowl website - https://gsowlprowl.weebly.com/ ● Information table at Girl Fest/Amazing Race ● Girl Scouts of NE KS & NW MO Facebook group ● Email blast to caregivers with details about Owl Prowl and registration info. ● Zoom open house for all troop leaders and volunteers in service areas ● Service Unit meetings Registration for Owl Prowl will open in the beginning of October and close mid-November.  MINUTES Advisory Board Meeting City of Merriam, Kansas Merriam Community Center Tuesday, March 25, 2025 6:00 PM 6040 Slater Street 1. ROLL CALL/ATTENDANCE The March meeting of the Merriam Parks & Recreation Advisory Board was called to order at 6:00 p.m. by Chairperson George Vesel. Board members in attendance included: Tyson Boyer; Kathy Stull; Katie Leary; George Vesel; Alex Supple; and Doug Murphy. Staff members in attendance were: Anna Slocum, Parks and Recreation Director; Dave Smothers, Assistant Parks and Recreation Director; and Abby Hall, Guest Services Coordinator. Christopher Leitch and David Zukley notified staff and chairperson of their absence. 2. PUBLIC COMMENTS Billy Croan requested that before someone is trespassing, staff review footage from security cameras located within the community center. 3. APPROVAL OF FEBRUARY 25, 2025 MINUTES a. February 25, 2025 Minutes Billy Croan stated that the minutes did not accurately reflect the remarks he made during the Public Comment section at the February meeting. Kathy Stull noted that Tyson Boyer's name was noted twice in Roll Call/Attendance. Board Member Stull made a motion to approve the February 25, 2025 minutes. Board Member Murphy seconded and the motion was unanimously APPROVED. 4. STAFF REPORTS a. DIRECTOR'S REPORT i. Community Center Update A detailed memo was included in the packet. Updates to the information included:  The Desert Aire motors were successfully replaced on Friday. The additional tests confirmed that the smaller compressor suffered significant damage due to the one-phase loss of power and will need to Page 1 of 5 Parks & Recreation Advisory Board Minutes – March 25, 2025 be replaced. The larger compressor was not impacted and is operating efficiently. The compressor has to be ordered, with a lead time of 6 weeks.  Staff has started working on the 2026 budget. Requests beyond general operating needs include: replacing the washer/dryer, creating additional storage at the welcome desk utilizing the back cabinet, replacement CPR training equipment, and continue the picnic table and trash receptacle replacement program.  The Art Committee has selected Cara Lynch, Milagros Collective and Beth Ravitz as semi-finalists for the MCC Parking Structure Project. Their proposals are due April 1 and will be shared with the public online and with a display at MCC. General feedback will be solicited with a comment card and online form. Discussion:  Employees are CPR Red Cross Certified, and these are valid for two years.  It should take at least another year, possibly two to complete the picnic table, trash receptacle replacement in all parks leaving 4 specifically for special events.  The Art Committee use to have a member of the Park Board on their committee. A replacement from this committee has not been named.  Billy Croan commented that when that when one-phase of power is lost, staff should turn off all three-phase breakers. He stated that the generator will be helpful if this type of power outage were to occur again as long as the delay between loss of power and generator start is immediate. ii. Monthly Community Center Membership Report A detailed memo with supporting reports were included in the packet. Updates to the information included:  March membership visitation is averaging 361 visits/day which is an increase of 4 visits/day over 2024.  Daily visitation for March is averaging 63 visits/day which is an increase of 4 visits/day over 2024.  March 2025 revenue is anticipated to surpass March 2024 revenue by the end of this week based upon average daily collections. There was no discussion. iii. 2024 Year End Financial Update A comparison of 2024 actual to budget was included in the packet. As a reminder, these numbers are not audited. This report is based upon data from the Finance Department and compiled by staff. Overall expenditures finished approximately $234,000 below budget; a 8.1% savings, while revenue finished approximately $315,000 above budget; an increase of 22.3%. The only expenditure line that exceeded budget was technical / contractual services Page 2 of 5 Parks & Recreation Advisory Board Minutes – March 25, 2025 which are credit card fees. This number has been difficult to budget due to limited historical data. Staff overbudgeted for this line in 2025 and will adjust the number for the 2026 budget to reflect historical data. In reviewing revenues there were a seven lines that did finished below budget. These include: aquatic rentals, punch pass, holiday/special events; youth educational programs; child watch; land group fitness and concession cart revenue. As with expenses, historical data is limited coupled with staffing issues in a key coordinator position. With stability in that position, 2025 is experiencing significant growth in new program opportunities and revenue generation. Staff will continue to monitor and adjust revenues each budget season to accurately account for actual receipts and sustainable growth. Cost recovery is estimated to be approximately 65%; this is a 1% increase over 2023. The ProForma created during the Facility Master Plan estimated cost recovery at 66%. Discussion:  Having the library so close is nice for guests of the community center and vice versa. Though there is no way to track the impact on memberships from that relationship. b. ASSISTANT DIRECTOR'S REPORT i. PROGRAM EVALUATIONS 1. Heartland Artist Exhibition Evaluation The goal for this program is for artist entries to cover the prize fund of the program. This year there were ten entries short of achieving that goal. Discussion:  Staff will investigate sponsorship opportunities to assist in offset reception costs associated with this event. 2. Magical Kingdom Evaluation This was the first time for this event. Guests had a great time interacting with the princesses. Evaluate activities and food as there was little time for activities staff had planned. Discussion:  The chair rental was a "throne" allowing the princesses and children enough space to sit and visit together. ii. UPCOMING EVENTS 1. Renewal: Art in Bloom Opening Reception An event flyer was included in the packet. Discussion:  Staff does track the sales of each show for the Art Gallery. Sales Page 3 of 5 Parks & Recreation Advisory Board Minutes – March 25, 2025 vary from show to show and year to year. The community center receives a 30% commission from the sale of art. Artists that participate in the monthly exhibit provide positive comments and feedback to staff at the conclusion of their show. 2. Brunch with the Bunny An event flyer was included in the packet. This event officially sold out on Monday, March 24! Discussion:  Chris Cakes will be the pancake flippers for this sold out event. 3. Superhero Day An event flyer was included in the packet. At this time the event has a few registered guests. Staff is working to promote the event through a variety of communication channels. 4. Oscar Mayer Wienermobile An event flyer was included in the packet. The Wienermobile will be up at City Hall for this event to minimize the impact of activity on a busy Saturday at the community center. This event is unable to be held on the upper level of the parking structure due to the height and weight restrictions. There height bar is in use there to dissuade automobiles who would exceed the weight limit from accessing that portion of the parking structure. Discussion:  Billy Croan stated he would like staff to consider using a removable chain in place of the permanent height bar since the upper deck is open air. iii. PROGRAM UPDATES 1. Turkey Creek Festival Update Staff is working to confirm details and promote the event. The dinosaurs will be back again this year. 2. Farmers' Market Update The 2025 season is quickly approaching. Opening day will be May 3rd. The vendors were positive about the change in hours and there will be four more additional season vendors this year. In addition to the reusable shopping bag, staff is creating a logo car air freshener as a give-away. 5. NEW BUSINESS a. 2025 Orchid Society of Greater Kansas Request Included in the packet was a cover memo and the original request of the Orchid Society of Greater Kansas City (OSGKC) to reduce the fees charged at two upcoming Page 4 of 5 Parks & Recreation Advisory Board Minutes – March 25, 2025 events from the commercial to the residential rate. The events are their orchid auction on Sunday, April 13 and the orchid show the weekend of October 23-25. The community center has partnered with OSGKC since December 2021 when they began renting space for the monthly meetings. This would be the fourth year these events would be held at the community center, with no issues in previous years. The commercial rate is $145/hour compared to the resident rate of $95/hour. Due to the nature of the event, staff is recommending that OSGKC would be responsible for paying for all hours the rooms are occupied during normal hours of operation as they are not available to rent for other use. This is a policy applied to all rentals. If approved, OSGKC would save $1,725 in rental fees. This savings would benefit their mission of orchid education. Staff recommends that Park Board approve the rental rate reduction as requested. Discussion: Board Member Stull made a motion approve the request of the Orchid Society of Greater Kanas City to reduce the rental fee for the orchid auction and show from the commercial rate to the resident rate. Board Member Supple seconded and the motion was unanimously APPROVED. 6. OTHER BUSINESS Towels were part of the January promotion and the Board was provided with one at the March meeting. 7. ADJOURNMENT Board Member Stull made a motion to adjourn the meeting at 6:37 p.m. Board Member Leary seconded and the motion was unanimously APPROVED. Page 5 of 5 TO: Merriam Parks and Recreation Advisory Board FROM: Anna Slocum, Parks and Recreation Director SUBJECT: Monthly Director’s Report DATE: April 22, 2025 HIGHLIGHTS Community Center Update • Staff began preparations for the outdoor summer pool season. The outdoor pool has been power- washed and on Wednesday, April 9 Public Works crew started to paint the zero-entry and shallow end of the pool this season. • Staff is working to finalize the Friends and Family agreement with IKEA. The agreement will allow anyone who shows their “Friends and Family” card will receive entrance to MCC at the resident rate. • Through the first quarter of 2025, Fit Class Pass is operating in the black. Current revenues are 48% of the total revenue this program generated in 2024. There were several new programs added in the Winter/Spring Highlights. There will be several more classes added in May with the Summer Highlights. Staff will continue to evaluate class participation to ensure a balance between revenue and expenses for this program. • The pocket panel protector for the portable wall system between Campbell Kessler is once again pulling away from the wall and has been removed. During this time, staff will evaluate if the panel is needed or if removing it permanently is the best option. If it is decided the panel is needed, the repair will require the supporting wall to be completely reconstructed to manage the weight and workload of the panel. • In early April it was reported that the small oval of “Bask” was not lighting as designed. An inspection of the piece revealed that wires had become lose causing it to not light properly. The piece is once again lighting as of April 16. Park Updates • A solution to address the graffiti that occurred on the safety surface of Brown Park was to create a geometrical patterns that could be painted over the graffiti. Staff has secured the necessary equipment for the project and will begin painting shapes as weather allows. • Chatlain and Brown Park shelter season officially kicks off on Saturday, April 19. Monthly Community Center Membership Report Included in the packet are the comparison reports for annual membership sales and daily visits for March. March membership sales increased by 33 from March 2024 to March 2025. Membership categories that contributed to the growth included: Two-Person Household; Employee; Household; Prime; Peerfit, Senior and Silver Sneakers. Membership cancellations decreased by 6, totaling 35 in March 2025 versus 41 in March 2024. Cancellation reasons: Medical – 2, Financial – 5, Non-Usage – 11, Relocation – 7, Other – 10. The March installment payment exceeded the same period in 2024 by $5,772, reflecting growth that is $2,396 higher than the increase from 2023 to 2024. Year-to-date, installment revenue is up 14.2% over the same period in 2024. March 2025 member visitation exceeded March 2024 by 262 visits. Average daily visitation increased to 366 visits/day from 357 visits/day in March 2024. The highest visitation day was Monday, March 10, with 529 visits, falling short of March 2024’s highest day by 19 visits. Daily visits surpassed the year-over-year by 58 visits. Average daily day pass sales increased to 61/day from 59/day in 2024, with the highest day pass sales on Thursday, March 20 (151). Insurance visits increased 187 compared to March 2024. Average visitation increased to 106/day from 100/day in 2024. Recommendation: This memo was provided for your information. No action required. Membership Category 2022 2023 2024 2025 TWO PERSON CHARTER TWO PERSON HOUSEHOLD 229 195 214 40 ACTIVE & FIT 52 95 130 216 ADULT CHARTER ADULT MEMBERSHIP 340 305 327 82 CARETAKER PASS 2 2 4 5 COUNCIL - BOARD MEMBERSHIP 3 22 6 3 EMPLOYEE MEMBERSHIP 118 105 49 19 FIT CLASS PASS 119 108 94 25 HOUSEHOLD CHARTER HOUSEHOLD MEMBERSHIP 515 439 518 123 NANNY PASS 7 6 8 2 ONE PASS - HEALTH CONTRIBUTIONS 28 39 TIVITY PRIME MEMBERSHIP 52 45 63 17 PEERFIT 7 52 30 42 RENEW ACTIVE 177 185 492 730 RETIRED SENIOR HOUSEHOLD 3 4 4 0 RETIRED SENIOR 1 11 2 0 SCHOLARSHIP MEMBERSHIP 14 14 27 4 SENIOR CHARTER SENIOR CHARTER HOUSEHOLD SENIOR HOUSEHOLD 79 81 78 32 SENIOR MEMBERSHIP 140 140 143 28 SILVER & FIT 8 6 60 21 SILVER SNEAKERS 229 222 751 867 YOUTH MEMBERSHIP 54 44 47 10 TOTAL MEMBERSHIP SALES 2,149 2,081 3,075 2,305 CANCELLATIONS 516 547 516 105 SUSPENDED 0 0 0 EXPIRED** 36 9 0 *Charter Sales for Grand Opening began in March **All Council and Employee related passes expire annually in December ***Includes 80 IBFCC memberships carried over due to COVID-19 closures Annual Membership Sales Comparison Year-to-Date 2025 Membership Category 2022 2023 2024 2025 TWO PERSON CHARTER TWO PERSON HOUSEHOLD 7 10 13 14 ACTIVE & FIT 8 7 7 10 ADULT CHARTER ADULT MEMBERSHIP 22 34 25 24 CARETAKER 2 COUNCIL - BOARD MEMBERSHIP 1 1 EMPLOYEE MEMBERSHIP 6 9 FIT CLASS PASS 7 11 11 HOUSEHOLD CHARTER HOUSEHOLD MEMBERSHIP 31 44 37 38 NANNY PASS 1 1 ONE PASS - HEALTH CONTRIBUTIONS 1 PRIME MEMBERSHIP 4 9 3 9 PEERFIT 0 11 4 19 RENEW ACTIVE 8 20 8 RETIRED SENIOR HOUSEHOLD 1 RETIRED SENIOR SCHOLARSHIP MEMBERSHIP 3 2 2 2 SENIOR CHARTER SENIOR CHARTER HOUSEHOLD SENIOR HOUSEHOLD 11 9 6 6 SENIOR MEMBERSHIP 7 13 5 8 SILVER & FIT SILVER SNEAKERS 25 28 19 27 YOUTH MEMBERSHIPS 3 4 8 4 TOTAL MEMBERSHIPS SOLD 137 198 151 184 CANCELLATIONS 20 39 41 35 SUSPENDED EXPIRED 3 Membership Report March 2025 2025 TOTAL VISITS JAN* FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 11,964 10,628 11,343 33,935 DAILY VISITS 1,526 1,723 1,878 5,127 GUEST PASSES 81 0 0 81 TOURS 10 11 20 41 2024 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 12,223 10,797 11,081 10,971 11,930 17,214 17,269 13,763 10,075 9,660 9,833 10,367 145,183 DAILY VISITS 1,736 1,379 1,820 1,404 2,171 3,793 3,428 2,107 901 650 1,321 1,570 22,280 GUEST PASSES 10 0 0 0 0 4 44 0 0 2 0 1 61 TOURS 32 31 11 0 33 28 13 3 0 11 20 7 189 2023 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 11,709 9,991 11,632 9,049 10,112 15,567 13,858 12,976 8,972 9,105 8,704 9,441 131,116 DAILY VISITS 1,465 1,241 1,790 1,122 2,037 3,478 2,814 2,116 1,052 751 957 1,511 20,334 GUEST PASSES 3 8 1 4 1 1 0 0 0 0 0 0 18 TOURS 35 18 10 10 26 43 26 28 18 8 3 5 230 2022 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 7,282 7,419 9,127 8,142 8,202 11,668 11,816 11,214 8,502 7,739 8,521 9,558 109,190 DAILY VISITS 739 1,067 1,449 1,045 1,649 3,051 3,079 1,836 750 569 906 1,137 17,277 GUEST PASSES 10 21 48 2 0 0 0 24 0 0 1 4 110 TOURS 45 32 45 55 4 49 37 61 30 20 12 0 390 2021 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 3,318 3,169 4,924 4,769 4,775 10,607 11,284 9,662 6,138 5,799 6,006 6,097 76,548 DAILY VISITS 185 211 482 386 576 2,148 2,055 1,774 496 401 590 661 9,965 GUEST PASSES 3 2 24 20 7 24 18 19 10 2 3 0 132 TOURS 77 38 93 85 102 90 107 65 27 83 33 28 828 *January 2025 facility was closed 2 days due to significant snowfall Visit Comparison 2021-2025 2025 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 590 604 529 MEMBERSHIP VISITS (Mon 20th) (Mon 17th) (Mon 10th) 132 151 146 DAILY VISITS (Thurs 2nd) (Sun 16th) (Thurs 20th) 2024 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 558 566 548 532 635 827 828 656 484 486 511 523 MEMBERSHIP VISITS (Wed 24th) (Mon 19th) (Mon 25th) (Mon 1st) (Wed 29th) (Mon 17th) (Mon 15th) (Fri 2nd) (Mon 16th) (Mon 21st) (Mon 4th) (Mon 30th) 122 124 151 133 166 (Wed 181 186 220 128 49 91 137 DAILY VISITS (Tues 2nd) (Sat 10th) (Thurs 14th) (Sat 13th) 29th) (Mon 24th) (Sat 13th) (Sat 31st) (Sun 1st) (Fri 11) (Sat 2nd) (Mon 30th) 2023 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 581 512 548 434 561 892 707 588 462 463 460 525 MEMBERSHIP VISITS (Mon 23rd) (Mon 20th) (Mon 13th) (Mon 10th) (Wed 31st) (Mon 19th) (Mon 3rd) (Mon 21st) (Mon 4th) (Mon 30th) (Mon 27th) (Mon 18th) 95 113 178 73 182 252 224 174 140 46 65 119 DAILY VISITS (Sat 14th) (Sat 25th) (Tues 14th) (Sat 1st) (Mon 29th) (Mon 19th) (Sat 29th) (Sat 19th) (Sat 2nd) (Sat 21st) (Thurs 11th) (Thurs 28th) 2022 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 339 412 412 409 420 641 531 568 425 346 427 439 MEMBERSHIP VISITS (Mon 24th) (Mon 21st) (Mon 28th) (Mon 11th) (Wed 25th) (Mon 13th) (Wed 6th) (Mon 1st) (Mon 19th) (Wed 26th) (Mon 14th) (Mon 12th) 62 90 91 79 159 261 174 152 72 40 84 83 DAILY VISITS (Sat 29th) (Sat 26th) (Fri 18th) (Sun 3rd) (Mon 30th) (Sat 18th) (Sat 9th) (Sat 13th) (Mon 5th) (Fri 14th ) (Sun 20th) (Fri 30th) 2021 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 149 (Tues 159 (Tues 213 228 247 496 478 449 297 310 284 304 MEMBERSHIP VISITS 5th) 2nd) (Mon 15th) (Thurs 8th) (Wed 19th) (Wed 16th) (Tues 13th) (Mon 9th) (Mon 6th) (Mon 25th) (Tues, 2nd) (Mon 27th) 147 22 66 45 52 69 136 126 (Mon 9th / 78 29 81 51 DAILY VISITS (Sat 16th) (Thurs 25th) (Fri 19th) (Sat 10th) (Mon 31st) (Sun 13th) (Mon 5th) Wed 11th) (Mon 6th) (Fri 15th) (Sun 14th) (Tues 28th) Highest Attended Day Comparison 2021 - 2025 2025 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 1,357 1,219 1,400 3,976 Prime Fitness 202 190 193 585 Renew Active/OnePass 1,394 1,128 1,260 3,782 Silver & Fit 16 12 16 44 Active & Fit 336 286 345 967 PeerFit 109 106 85 300 2024 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 1,391 1,438 1,459 1,459 1,493 1,506 1,687 1,723 1,551 1,559 1,501 1,457 18,224 Prime Fitness 157 179 187 190 166 191 204 179 155 125 147 165 2,045 Renew Active/One Pass 1,047 980 1,014 1,060 1,007 1,097 1,303 1,414 1,226 1,173 1,139 1,171 13,631 Silver & Fit 0 11 12 3 1 1 19 19 2 18 17 21 124 Active & Fit 305 318 315 305 315 308 316 293 315 299 316 307 3,712 PeerFit 107 96 125 85 78 84 107 86 96 89 65 89 1,107 2023 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 1,364 1,262 1,497 1,178 1,189 1,259 1,237 1,464 1,302 1,275 1,148 1,277 15,452 Prime Fitness 173 150 134 128 130 188 161 180 112 116 111 132 1,715 Renew Active 787 683 891 726 743 710 816 917 735 884 859 1,001 9,752 Silver & Fit 17 15 10 4 11 8 16 11 7 6 8 1 114 Active & Fit 276 319 310 283 293 352 331 331 314 309 271 255 3,644 PeerFit 90 69 73 93 83 88 69 57 63 50 64 68 867 2022 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 831 788 1,114 950 792 944 986 1,065 978 956 956 1,048 11,408 Prime Fitness 103 96 117 134 143 151 153 189 145 144 140 129 1,644 Renew Active 419 470 594 573 489 561 666 645 580 523 622 654 6,796 Silver & Fit 45 43 42 22 20 18 20 26 34 14 16 13 313 Active & Fit 88 64 88 98 121 128 173 208 200 188 177 217 1,750 PeerFit 55 57 87 90 86 113 81 87 76 94 76 61 963 2021 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 328 347 443 437 410 475 595 811 557 645 773 738 6,559 Prime Fitness 24 17 35 56 53 52 118 112 69 72 59 76 743 Renew Active 136 138 254 286 291 299 330 349 298 309 315 386 3,391 Silver & Fit 8 8 13 12 18 22 24 48 9 10 33 34 239 Active & Fit 3 2 0 3 24 51 42 62 58 56 45 61 407 PeerFit 3 46 39 27 53 44 62 49 54 68 64 509 Insurance Visit Comparison 2021-2025 SOAK UP SUMMER SUNSHINE AT THE MERRIAM COMMUNITY CENTER! Bring this postcard to the MCC BUY ONE, GET ONE FREE DAY PASS Limited to three free; one-time use. Expires 7/13/2025  MERRIAM COMMUNITY CENTER // 6040 SLATER ST., MERRIAM, KS 66202 // 913-322-5550 WE’RE MORE THAN A FITNESS CENTER – WE’RE A FAMILY FUN DESTINATION! Swing off the zipline, cannonball from the diving boards, PRSRT MKTG and soak up some sun at the outdoor pool. Cool off in the U.S. Postage indoor pool by riding the slides or floating around the lazy PAID BLS river. The kids can shoot hoops while you take a few laps around the walking track or get your sweat on in the fitness center. Take the plunge with a MCC Membership! The Merriam Community Center is a fun and affordable destination for the whole family. View rates at merriam.org/membership. Expenditures Actual Categories Actual Budget Regular Salaries $ 165,424 $ 773,431 Part Time Salaries $ 99,860 $ 612,405 Over Time Salaries $ 995 $ 25,000 Group Insurance $ 63,381 $ 195,055 Payroll Taxes $ 20,094 $ 107,933 Pension Retirement $ 33,937 $ 160,117 Unemployment Tax $ 246 $ 705 Workers Comp $ 14,772 $ 31,577 Technical / Contracted Services $ 13,922 $ 73,000 Recreation Services $ 31,882 $ 182,000 Other Contractual Services $ 4,017 $ 14,300 Repair & Maintenance Services $ 10,985 $ 40,500 Education & Training $ 4,131 $ 19,770 Communications $ - Printing & Publication $ 772 $ 9,500 General Supplies $ 21,567 $ 92,040 Miscellaneous Equipment $ 5,307 $ 25,786 Recreation Supplies $ 4,922 $ 44,400 Utility Services $ 53,990 $ 386,400 Property Maintenance $ 37,653 $ 282,640 Fleet Maintenance $ 83 $ 2,650 TOTAL $ 587,940 $ 3,079,209 Quarter 1 Comparison 2025 Actual vs. Budget Revenues Actual Categories Actual Budget Community Center Rentals $ 37,088 $ 128,700 Gymnasium Rentals $ 12,851 $ 24,000 Aquatic Rentals $ 2,195 $ 7,500 Birthday Party Rentals $ 13,875 $ 42,000 Annual Memberships $ 228,608 $ 853,350 Summer Memberships $ - $ 24,000 Punch Pass $ 1,932 $ 6,400 Daily Pass $ 48,124 $ 198,000 Water Fitness Classes $ 7,275 $ 26,600 Learn to Swim Programs $ 56,898 $ 163,315 Swim Team Program $ - $ 11,600 Adult Educational Program $ 1,001 $ 8,500 Adult League Fee $ - $ 4,000 Senior Programs $ 1,559 $ 3,900 Preschool Programs $ 364 $ 600 Holiday/Special Events $ 1,639 $ 2,000 Youth Education Programs $ 1,494 $ 4,000 Child Watch $ 894 $ 3,600 Land Group Fitness Class $ 5,100 $ 21,760 Small Group / Personal Fitness $ 13,825 $ 40,000 Youth Fitness $ 3,341 $ 19,500 Vending Machine Revenue $ 328 $ 1,800 Concession Cart Revenue $ (23) $ 3,000 Merchandise Revenue $ 5 $ - TOTAL $ 438,373 $ 1,598,125 Actual Revenues Over (Under) Expenditure $ (149,566.95) Cost Recovery Percentage 74.56% Quarter 1 Comparison 2025 Actual vs. Budget Special Event Evaluation Form Event Name: Brunch with the Bunny Date: Saturday April 12, 2025 Location: Merriam Community Center 9 – 10:30 am Founders Room & courtyard Number of Registrants: 125 Number of participants: 117 Ages: 2 – 10 + adults Cost of Event: $8 / person Revenue: $1,000 Amazon - (prizes, craft, tablecloths) $219.84 breakfast - Chris Cakes $850.40 Sam's (treats) $161.75 A to Z Theatrical (costume) $65.00 Total Expenses Net $1,296.99 Special Items Needed: filled treat bags, Bunny costume, tables, chairs, trashcans with skirts, clipboard and roster for check in, tablecloths, centerpieces, camera, activity placemats, Crayons, games, craft supplies, microphone, something to play music, laptop and flash drive with upcoming events slideshow, coffee pot & coffee, cups, creamer & sugar, water dispenser & water, napkins. Modes of Publicity: Winter Highlights; flier at parks, city hall; Mac Kid, iFamily; KC Star calendar; KC Parent; BrightSigns; Facebook®; website. Volunteer: Steven Slocum Staff: Ingrid Berg, Anna Slocum, Chloe Holmes (as the bunny), Albert Lopez Strengths: Event sold out weeks in advance and had a waitlist of 11. Assigned table numbers worked well for check in. Attendees said they really enjoyed how organized and low key the event was. The weather was perfect for the egg hunt. Having premade treats bag worked really well as it alleviated the limitation of only having things that will fit inside the eggs and people were able to pick them up when they were ready to leave without a wait. There were three golden eggs that when found those kids got another bag full of goodies. Weaknesses: Sent a RecConnect to registrants the week before asking to let staff know if aren’t able to make it so we could let families in off the waitlist. Unfortunately, there were still three families (eight people total) that didn’t show up. Opportunities: Several families requested having milk or juice as drink options for the kids instead of Tang. Looking into having the Boy Scout troop that did pancakes for Breakfast with Santa to this event as the pancakes were cheaper and tastier.  SUPER HERO DAY April 28 4-6 p.m. ‣ Merriam Community Center It’s time to save the day! Suit up in your best superhero costume and fly over for a day full of marvelous fun! Power up with heroic games, craft a cape and mask to take home, and strike a pose for a superhero photo of yourself! Kids under age 8 must be accompanied by an adult. $8 / person | All Ages | Register by April 22 Merriam Parks & Recreation | 6040 Slater St. | 913-322-5550 | merriam.org/events  THROUGH THE LENS PHOTOGRAPHY GROUP MAY 1 – 31 OPENING RECEPTION Thursday, May 1, 2025 7–8:30 p.m. GALLERY HOURS M-TH 5 a.m.– 9 p.m. F 5 a.m.– 8 p.m. SAT 8 a.m.– 6 p.m. SUN 10 a.m.– 6 p.m. MERRIAM COMMUNITY CENTER 6040 Slater St. // 913-322-5550 Merriam.org/artgallery  NEW 8 A.M. START TIME SATURDAYS MAY – SEPTEMBER 8 A.M.-1 P.M. MERRIAM MARKETPLACE Merriam Marketplace | 5740 Merriam Dr. | 913-322-5550 | merriam.org/farmersmarket 5K WA LK / RUN YOU T H SPR IN T DOOR PRIZE S May 17 ▶ 8–9:30 a.m. MERRIAM MARKETPLACE 5740 Merriam Drive T-SHIR T S PA NCA K E S AWA R DS SPONSORED BY  FREE May 17 ▶ 10 a.m.–4 p.m. Antioch Park ▶ 6501 Antioch Road 5K WALK/RUN ▶ LIVE MUSIC ▶ FREE KIDS ACTIVITIES PIE-EATING CONTEST ▶ DINOSAUR TAKEOVER ▶ FOOD TRUCKS T-Mobile KC Current