Parks & Recreation Advisory Board

Advisory Board Agenda Merriam Community Center, 6040 Slater St. July 22, 2025 - 6:00 PM If you require any accommodation (i.e. qualified interpreter, large print, reader, hearing assistance) in order to attend this meeting, please notify the Community Center at 913-322-5550 no later than 24 hours prior to the beginning of the meeting. 1. ROLL CALL/ATTENDANCE 2. PUBLIC COMMENTS Members of the public are encouraged to use this time to make comments about matters that do not appear on the agenda. Comments about items on the regular agenda will be taken as each item is considered. Please note: individuals making Public Comments will be limited to 5 minutes. 3. APPROVAL OF JUNE 24, 2025 MINUTES a. June 24, 2025 Minutes Parks & Recreation Advisory Board - Jun 24 2025 - Minutes 4. STAFF REPORTS a. Director's Report i. Community Center Update July Update ii. Monthly Community Center Membership Report Annual Membership June Summer Membership June Annual Visits June iii. Quarter 2 Financial Review Quarter 2 Summary b. Assistant Director's Report i. Program Evaluations 1. Dive-in Movie Evaluation - Cars  Dive-in Movie Evaluation - June 2. Flags 4 Freedom Evaluation Flags 4 Freedom Evaluation 3. Family Fun Friday - Quail Creek Evaluation Family Fun Friday Evaluation 4. Cruise Night Evaluation Cruise Night - July ii. Upcoming Events 1. Making Waves And Turning Five Birthday Party Poster 2. "Three Artists' Visual Journey" Opening Reception August Reception Event Poster 3. Cruise Night August Cruise Night Poster 4. Free Day for Merriam Residents August Free Day Poster 5. Concert in the Courtyard Concert in the Courtyard Poster iii. Program Updates 1. Merriam Farmers' Market Farmers' Market July 2. Turkey Creek Car and Motorcycle Show Car Show Poster 3. Merriam Drive Live 5. NEW BUSINESS a. Outdoor Pool Weather Policy Weather Policy Memo Weather Policy 2025 6. OTHER BUSINESS 7. ADJOURNMENT  MINUTES Advisory Board Meeting City of Merriam, Kansas Merriam Community Center Tuesday, June 24, 2025 6:00 PM 6040 Slater Street 1. ROLL CALL/ATTENDANCE The June meeting of the Merriam Parks & Recreation Advisory Board was called to order at 6:00 p.m. by Vice-Chairperson Christopher Leitch. Board members in attendance included: Tyson Boyer; Kathy Stull; Katie Leary; Christopher Leitch; Alex Supple; and Doug Murphy. Staff members in attendance were: Anna Slocum, Parks and Recreation Director; Dave Smothers, Assistant Parks and Recreation Director; and Abby Hall, Guest Services Coordinator. David Zukley and George Vesel notified staff and chairperson of their absence. 2. PUBLIC COMMENTS There were no public comments. 3. APPROVAL OF MAY 27, 2025 MINUTES a. May 27, 2025 Minutes Board Member Stull made a motion to approve the May 27, 2025 minutes. Board Member Supple seconded and the motion was unanimously APPROVED. 4. STAFF REPORTS a. DIRECTOR'S REPORT i. Community Center Update A detailed memo was included in the packet. There were no additional updates. There was no discussion on the information shared. ii. Monthly Community Center Membership Report A detailed memo with supporting reports were included in the packet. Updates to the information included:  Membership visitation for June 2025 is averaging 585 visits per day. This is an increase from June 2024 of 11 visits per day (574). If this pace continues, June will set a new record of monthly visitation. Page 1 of 4 Parks & Recreation Advisory Board Minutes – June 24, 2025  Daily pass visitation for June 2025 is averaging 127 visits per day. This is on pace with June 2024 visits of 126 visits per day.  In reviewing revenue projections for June 2025, staff anticipates exceeding June 2024 revenue by the end of the week. If that were to occur, there is a likelihood that June 2025 will set a new revenue record for MCC. May 2025 surprisingly set the record by exceeding June 2024, when it was not expected to beat May 2024. Discussion:  Staff has seen an increase in memberships this year. This has helped boost the day membership visits. In addition as a member benefit, member guests visit at the resident day pass rate which has also helped increase revenues. b. ASSISTANT DIRECTOR'S REPORT i. PROGRAM EVALUATIONS 1. Turkey Creek Festival Evaluation A detailed evaluation was included in the packet. There was no discussion of the information presented. 2. Turkey Creek Festival 5K Evaluation A detailed evaluation was included in the packet. Discussion:  Fanny packs were a new expense this year. The cost for these were covered by new sponsors. These sponsors were gathered thanks to our new fitness director, Chloe.  The race had a late start due to IT problems. The "additional runners" fee was waved due to this. 3. Family Fun Friday Evaluation A detailed evaluation was included in the packet. Discussion:  Good turnout on this event. The last couple of these events there has been extra food. This year there were no left overs. ii. UPCOMING EVENTS 1. Flags 4 Freedom An event flyer was included in the packet. Discussion: Page 2 of 4 Parks & Recreation Advisory Board Minutes – June 24, 2025  Flags will be installed on Saturday, June 28 with removal scheduled for Saturday, July 5 at 10 a.m. weather pending. 2. "Seek and Find" Opening Reception An event flyer was included in the packet. There was no discussion of this event. 3. Family Fun Friday - Quail Creek Park An event flyer was included in the packet. There was no discussion of this event. 4. Cruise Night An event flyer was included in the packet. Discussion:  These event helps to build interest in the upcoming Car Show in September. 5. Dive-in Movie Night An event flyer was included in the packet. Discussion:  This is our second outdoor pool screening. The inflatable screen goes on the north end of the pool.  Staff will need to trouble shoot the check in process for this event as there were some no shows who's spots others could have filled. 6. Making Waves & Turning Five An event flyer was included in the packet. There was no discussion of this event. iii. PROGRAM UPDATES 1. Merriam Farmers' Market A memo regarding May operations was included in the packet. Discussion:  This is the most vendors we have seen in the history of the market.  Fans have been turned on which helps to cool down the marketplace.  The change in start time has been well received.  While staff is trying to work with vendors to fill spots in advance of Page 3 of 4 Parks & Recreation Advisory Board Minutes – June 24, 2025 market day, not all vendors know in advance if they will make it. If a daily vendor arrives and a spot is vacant they are placed in the available stall. There are a total of 36 stalls available for vendors.  Children's makers market is this Saturday (6/28), 14 of the available 16 spots are reserved. 2. Turkey Creek Car and Motorcycle Show Update Discussion:  T-shirt design for this event is going well, staff are actively seeking sponsorships. Once sponsorships are finalized, the shirts can be finished.  This is the 25th year of the car show. In celebration, a commerative shammy will be an additional give away for participants in the event. 3. Merriam Drive Live Update Discussion:  The line-up for the event has been finalized. Staff is working to secure contracts and contact local distilleries. 5. NEW BUSINESS 6. OTHER BUSINESS 7. ADJOURNMENT Board Member Leitch made a motion to adjourn the meeting at 6:23 p.m. Board Member Supple seconded and the motion was unanimously APPROVED. Page 4 of 4 TO: Merriam Parks and Recreation Advisory Board FROM: Anna Slocum, Parks and Recreation Director SUBJECT: Monthly Director’s Report DATE: July 22, 2025 HIGHLIGHTS Community Center Update • During the evening of Wednesday, June 25, the building experienced an unusual power glitch. The building recovered except for the Desert Aire unit. Upon inspection by the facilities team, several electrical components of the unit were damaged. The indoor pool was closed Thursday, June 26. All repairs were made, and the unit began to properly function by late afternoon. The indoor pool reopened on Friday, June 27 and resumed normal schedule. • The indoor pool issue that was not allowing for automatic backwashing and refill without a loss of water was repaired on Tuesday, July 1. The process is now back to an automatic system instead of being managed manually. • The entrance light for the Tim Murphy Art Gallery, that provided ambiance aesthetic feature was replaced on Monday, July 7. • June revenues set a record in sales exceeding $200,000. This is approximately $11,000 greater than the previous record that was set in May 2025. • On Friday, July 11 and Saturday, July 12 the community center hosted All-City Dive. The Friday meet was cut short due to rain and lightning. The divers that could not compete on Friday returned on Saturday after the older divers finished. The dive meet was a success, and the facility managed the large number of participants and spectators with no issue. There were 23 dolphins that participated in the season ending meet. There were three dolphin divers that finished in the top 4 for their age group –2nd 7U Boys; 4th 9U Boys; and 3rd 15U Girls. • The small monument on IKEA way was removed on Tuesday, July 15. Public Works began building up the base for the new large monument sign. Staff is anticipating the installation of the brick pillars to begin by the end of July with the monument sign installed in the first part of August. • Sunday, July 13 was the annual KU Sensory Enhanced Aquatics Swim-a-Thon. Initial reports indicate that there were 51 participants in the event. The day of the event, staff received many compliments and statements of appreciation regarding the partnership. • Staff have learned that work on the art installation approved for the parking structure will begin mid-August. Park Updates • The preparation work for the new Julius McFarlane monument sign is complete. This sign has a similar timeline to the Merriam Community Center monument sign. Monthly Community Center Membership Report Included in the packet are the comparison reports for annual membership sales, summer membership sales and daily visits for June. June membership sales exceeded 2024 sales by 28. Memberships contributing to the increase include: two-person household, active & fit, renew active, and youth memberships. Membership cancellations decreased by 1, totaling 46 in June 2025 versus 47 in June 2024. Cancellation reasons: Medical – 0, Financial – 1, Non-Usage – 14, Relocation – 11, Other – 20. Summer membership sales through June have doubled from 2024 (317 vs. 158). Household memberships experienced the largest growth, increasing by 60 over 2024. Except for the nanny pass, all membership categories experienced double digit growth. The June installment payment exceeded the same period in 2024 by $5,832. The fees collected for the June 2025 installment payment set a record for the total collected, beating the record just set in May 2025 by $4,334. June 2025 member visitation set a record with 17,374 visits, beating the previous record of July 2024 by 105 visits. In 2024, member visitation averaged 574 visits per day, compared to 579 visits per day for 2025. The highest visitation day also set a record with 907 visits on Monday, June 16th, beating the previous record of June 19, 2023, with 892 visits. Daily visits increased by 39 compared to June 2024 and set a record beating the previous record of June 2024 (3,793). Daily visitation averaged 128/day compared to 126/day in 2024, with the highest single day pass sales on Saturday, June 21st (246) beating the previous record set on July 29, 2023 (224). Insurance visits increased by 316 compared to June 2024. Average visitation increased to 117/day from 106/day in 2024. Recommendation: This memo was provided for your information. No action required. Membership Category 2022 2023 2024 2025 TWO PERSON CHARTER TWO PERSON HOUSEHOLD 229 195 214 110 ACTIVE & FIT 52 95 130 233 ADULT CHARTER ADULT MEMBERSHIP 340 305 327 165 CARETAKER PASS 2 2 4 5 COUNCIL - BOARD MEMBERSHIP 3 22 6 3 EMPLOYEE MEMBERSHIP 118 105 49 40 FIT CLASS PASS 119 108 94 51 HOUSEHOLD CHARTER HOUSEHOLD MEMBERSHIP 515 439 518 320 NANNY PASS 7 6 8 2 ONE PASS - HEALTH CONTRIBUTIONS 28 46 TIVITY PRIME MEMBERSHIP 52 45 63 26 PEERFIT 7 52 30 46 RENEW ACTIVE 177 185 492 792 RETIRED SENIOR HOUSEHOLD 3 4 4 0 RETIRED SENIOR 1 11 2 0 SCHOLARSHIP MEMBERSHIP 14 14 27 20 SENIOR CHARTER SENIOR CHARTER HOUSEHOLD SENIOR HOUSEHOLD 79 81 78 51 SENIOR MEMBERSHIP 140 140 143 57 SILVER & FIT 8 6 60 24 SILVER SNEAKERS 229 222 751 917 YOUTH MEMBERSHIP 54 44 47 58 TOTAL MEMBERSHIP SALES 2,149 2,081 3,075 2,966 CANCELLATIONS 516 547 516 210 SUSPENDED 0 0 0 EXPIRED** 36 9 0 *Charter Sales for Grand Opening began in March **All Council and Employee related passes expire annually in December ***Includes 80 IBFCC memberships carried over due to COVID-19 closures Annual Membership Sales Comparison Year-to-Date 2025 Membership Category 2022 2023 2024 2025 TWO PERSON CHARTER TWO PERSON HOUSEHOLD 28 28 26 36 ACTIVE & FIT 6 3 8 15 ADULT CHARTER ADULT MEMBERSHIP 36 24 33 33 CARETAKER 1 1 COUNCIL - BOARD MEMBERSHIP EMPLOYEE MEMBERSHIP 8 11 9 7 FIT CLASS PASS 7 8 12 16 HOUSEHOLD CHARTER HOUSEHOLD MEMBERSHIP 108 79 122 113 NANNY PASS 3 2 2 0 ONE PASS - HEALTH CONTRIBUTIONS 3 PRIME MEMBERSHIP 4 7 6 6 PEERFIT 1 6 1 RENEW ACTIVE 13 22 21 28 RETIRED SENIOR HOUSEHOLD RETIRED SENIOR 7 SCHOLARSHIP MEMBERSHIP 3 1 8 SENIOR CHARTER SENIOR CHARTER HOUSEHOLD SENIOR HOUSEHOLD 9 8 10 11 SENIOR MEMBERSHIP 13 12 13 12 SILVER & FIT 2 1 SILVER SNEAKERS 22 24 34 26 YOUTH MEMBERSHIPS 8 4 7 23 TOTAL MEMBERSHIPS SOLD 269 242 311 339 CANCELLATIONS 28 46 47 46 SUSPENDED EXPIRED 6 Membership Report June 2025 Membership Category 2023 2024 2025 TWO PERSON HOUSEHOLD 16 15 41 ADULT MEMBERSHIP 21 12 39 HOUSEHOLD MEMBERSHIP 82 117 177 NANNY PASS 5 4 SENIOR HOUSEHOLD 1 2 14 SENIOR MEMBERSHIP 5 4 13 YOUTH MEMBERSHIP 7 3 29 TOTAL MEMBERSHIP SALES 132 158 317 Summer Membership Season Comparison Membership Category 2023 2024 2025 TWO PERSON HOUSEHOLD 5 4 36 ADULT MEMBERSHIP 11 3 33 HOUSEHOLD MEMBERSHIP 31 36 113 NANNY PASS 0 0 SENIOR HOUSEHOLD 1 11 SENIOR MEMBERSHIP 2 3 12 YOUTH MEMBERSHIP 3 0 23 TOTAL MEMBERSHIPS SOLD 52 47 228 Summer Membership June 2025 TOTAL VISITS JAN* FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 11,964 10,628 11,343 10,699 11,179 17,374 73,187 DAILY VISITS 1,526 1,723 1,878 1,300 2,220 3,832 12,479 GUEST PASSES 81 0 0 0 0 0 81 TOURS 10 11 20 9 3 6 59 2024 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 12,223 10,797 11,081 10,971 11,930 17,214 17,269 13,763 10,075 9,660 9,833 10,367 145,183 DAILY VISITS 1,736 1,379 1,820 1,404 2,171 3,793 3,428 2,107 901 650 1,321 1,570 22,280 GUEST PASSES 10 0 0 0 0 4 44 0 0 2 0 1 61 TOURS 32 31 11 0 33 28 13 3 0 11 20 7 189 2023 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 11,709 9,991 11,632 9,049 10,112 15,567 13,858 12,976 8,972 9,105 8,704 9,441 131,116 DAILY VISITS 1,465 1,241 1,790 1,122 2,037 3,478 2,814 2,116 1,052 751 957 1,511 20,334 GUEST PASSES 3 8 1 4 1 1 0 0 0 0 0 0 18 TOURS 35 18 10 10 26 43 26 28 18 8 3 5 230 2022 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 7,282 7,419 9,127 8,142 8,202 11,668 11,816 11,214 8,502 7,739 8,521 9,558 109,190 DAILY VISITS 739 1,067 1,449 1,045 1,649 3,051 3,079 1,836 750 569 906 1,137 17,277 GUEST PASSES 10 21 48 2 0 0 0 24 0 0 1 4 110 TOURS 45 32 45 55 4 49 37 61 30 20 12 0 390 2021 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 3,318 3,169 4,924 4,769 4,775 10,607 11,284 9,662 6,138 5,799 6,006 6,097 76,548 DAILY VISITS 185 211 482 386 576 2,148 2,055 1,774 496 401 590 661 9,965 GUEST PASSES 3 2 24 20 7 24 18 19 10 2 3 0 132 TOURS 77 38 93 85 102 90 107 65 27 83 33 28 828 *January 2025 facility was closed 2 days due to significant snowfall Visit Comparison 2021-2025 2025 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 590 604 529 530 596 907 MEMBERSHIP VISITS (Mon 20th) (Mon 17th) (Mon 10th) (Mon 21st) (Tues 27th) (Mon 16th) 132 151 146 89 128 246 DAILY VISITS (Thurs 2nd) (Sun 16th) (Thurs 20th) (Sat 5th) (Sat 31st) (Sat 21st) 2024 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 558 566 548 532 635 827 828 656 484 486 511 523 MEMBERSHIP VISITS (Wed 24th) (Mon 19th) (Mon 25th) (Mon 1st) (Wed 29th) (Mon 17th) (Mon 15th) (Fri 2nd) (Mon 16th) (Mon 21st) (Mon 4th) (Mon 30th) 122 124 151 133 166 (Wed 181 186 220 128 49 91 137 DAILY VISITS (Tues 2nd) (Sat 10th) (Thurs 14th) (Sat 13th) 29th) (Mon 24th) (Sat 13th) (Sat 31st) (Sun 1st) (Fri 11) (Sat 2nd) (Mon 30th) 2023 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 581 512 548 434 561 892 707 588 462 463 460 525 MEMBERSHIP VISITS (Mon 23rd) (Mon 20th) (Mon 13th) (Mon 10th) (Wed 31st) (Mon 19th) (Mon 3rd) (Mon 21st) (Mon 4th) (Mon 30th) (Mon 27th) (Mon 18th) 95 113 178 73 182 252 224 174 140 46 65 119 DAILY VISITS (Sat 14th) (Sat 25th) (Tues 14th) (Sat 1st) (Mon 29th) (Mon 19th) (Sat 29th) (Sat 19th) (Sat 2nd) (Sat 21st) (Thurs 11th) (Thurs 28th) 2022 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 339 412 412 409 420 641 531 568 425 346 427 439 MEMBERSHIP VISITS (Mon 24th) (Mon 21st) (Mon 28th) (Mon 11th) (Wed 25th) (Mon 13th) (Wed 6th) (Mon 1st) (Mon 19th) (Wed 26th) (Mon 14th) (Mon 12th) 62 90 91 79 159 261 174 152 72 40 84 83 DAILY VISITS (Sat 29th) (Sat 26th) (Fri 18th) (Sun 3rd) (Mon 30th) (Sat 18th) (Sat 9th) (Sat 13th) (Mon 5th) (Fri 14th ) (Sun 20th) (Fri 30th) 2021 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 149 (Tues 159 (Tues 213 228 247 496 478 449 297 310 284 304 MEMBERSHIP VISITS 5th) 2nd) (Mon 15th) (Thurs 8th) (Wed 19th) (Wed 16th) (Tues 13th) (Mon 9th) (Mon 6th) (Mon 25th) (Tues, 2nd) (Mon 27th) 147 22 66 45 52 69 136 126 (Mon 9th / 78 29 81 51 DAILY VISITS (Sat 16th) (Thurs 25th) (Fri 19th) (Sat 10th) (Mon 31st) (Sun 13th) (Mon 5th) Wed 11th) (Mon 6th) (Fri 15th) (Sun 14th) (Tues 28th) Highest Attended Day Comparison 2021 - 2025 2025 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 1,357 1,219 1,400 1,417 1,340 1,492 8,225 Prime Fitness 202 190 193 168 208 222 1,183 Renew Active/OnePass 1,394 1,128 1,260 1,389 1,191 1,278 7,640 Silver & Fit 16 12 16 26 5 4 79 Active & Fit 336 286 345 343 336 401 2,047 PeerFit 109 106 85 89 52 106 547 2024 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 1,391 1,438 1,459 1,459 1,493 1,506 1,687 1,723 1,551 1,559 1,501 1,457 18,224 Prime Fitness 157 179 187 190 166 191 204 179 155 125 147 165 2,045 Renew Active/One Pass 1,047 980 1,014 1,060 1,007 1,097 1,303 1,414 1,226 1,173 1,139 1,171 13,631 Silver & Fit 0 11 12 3 1 1 19 19 2 18 17 21 124 Active & Fit 305 318 315 305 315 308 316 293 315 299 316 307 3,712 PeerFit 107 96 125 85 78 84 107 86 96 89 65 89 1,107 2023 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 1,364 1,262 1,497 1,178 1,189 1,259 1,237 1,464 1,302 1,275 1,148 1,277 15,452 Prime Fitness 173 150 134 128 130 188 161 180 112 116 111 132 1,715 Renew Active 787 683 891 726 743 710 816 917 735 884 859 1,001 9,752 Silver & Fit 17 15 10 4 11 8 16 11 7 6 8 1 114 Active & Fit 276 319 310 283 293 352 331 331 314 309 271 255 3,644 PeerFit 90 69 73 93 83 88 69 57 63 50 64 68 867 2022 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 831 788 1,114 950 792 944 986 1,065 978 956 956 1,048 11,408 Prime Fitness 103 96 117 134 143 151 153 189 145 144 140 129 1,644 Renew Active 419 470 594 573 489 561 666 645 580 523 622 654 6,796 Silver & Fit 45 43 42 22 20 18 20 26 34 14 16 13 313 Active & Fit 88 64 88 98 121 128 173 208 200 188 177 217 1,750 PeerFit 55 57 87 90 86 113 81 87 76 94 76 61 963 2021 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 328 347 443 437 410 475 595 811 557 645 773 738 6,559 Prime Fitness 24 17 35 56 53 52 118 112 69 72 59 76 743 Renew Active 136 138 254 286 291 299 330 349 298 309 315 386 3,391 Silver & Fit 8 8 13 12 18 22 24 48 9 10 33 34 239 Active & Fit 3 2 0 3 24 51 42 62 58 56 45 61 407 PeerFit 3 46 39 27 53 44 62 49 54 68 64 509 Insurance Visit Comparison 2021-2025 Expenditures Actual Categories Actual Budget Regular Salaries $ 374,446 $ 773,431 Part Time Salaries $ 269,252 $ 612,405 Over Time Salaries $ 3,647 $ 25,000 Group Insurance $ 104,002 $ 195,055 Payroll Taxes $ 48,982 $ 107,933 Pension Retirement $ 72,517 $ 160,117 Unemployment Tax $ 246 $ 705 Workers Comp $ 30,500 $ 31,577 Technical / Contracted Services $ 32,441 $ 73,000 Recreation Services $ 95,199 $ 182,000 Other Contractual Services $ 6,902 $ 14,300 Repair & Maintenance Services $ 21,484 $ 40,500 Education & Training $ 10,487 $ 19,770 Communications $ - Printing & Publication $ 5,861 $ 9,500 General Supplies $ 47,454 $ 92,040 Miscellaneous Equipment $ 13,203 $ 25,786 Recreation Supplies $ 13,431 $ 44,400 Utility Services $ 107,814 $ 386,400 Property Maintenance $ 125,368 $ 282,640 Fleet Maintenance $ 232 $ 2,650 TOTAL $ 1,383,467 $ 3,079,209 Quarter 2 Comparison 2025 Actual vs. Budget Revenues Actual Categories Actual Budget Community Center Rentals $ 79,076 $ 128,700 Gymnasium Rentals $ 19,151 $ 24,000 Aquatic Rentals $ 3,237 $ 7,500 Birthday Party Rentals $ 26,546 $ 42,000 Annual Memberships $ 471,118 $ 853,350 Summer Memberships $ 26,564 $ 24,000 Punch Pass $ 3,661 $ 6,400 Daily Pass $ 117,962 $ 198,000 Water Fitness Classes $ 9,621 $ 26,600 Learn to Swim Programs $ 130,879 $ 163,315 Swim Team Program $ 9,590 $ 11,600 Adult Educational Program $ 2,023 $ 8,500 Adult League Fee $ - $ 4,000 Senior Programs $ 3,343 $ 3,900 Preschool Programs $ 674 $ 600 Holiday/Special Events $ 1,623 $ 2,000 Youth Education Programs $ 1,962 $ 4,000 Child Watch $ 2,630 $ 3,600 Land Group Fitness Class $ 9,286 $ 21,760 Small Group / Personal Fitness $ 30,800 $ 40,000 Youth Fitness $ 5,725 $ 19,500 Vending Machine Revenue $ 677 $ 1,800 Concession Cart Revenue $ 1,010 $ 3,000 Merchandise Revenue $ 7 $ - TOTAL $ 957,165 $ 1,598,125 Actual Revenues Over (Under) Expenditure $ (426,302.79) Cost Recovery Percentage 69.19% Quarter 2 Comparison 2025 Actual vs. Budget Special Event Evaluation: Dive-in Movie (Cars) June 20, 2025 MCC Outdoor Pool Event specifics: • FREE for MCC members / $7 for non-members – all attendees were required to register • 100 in attendance • Rented blow up movie screen, projector and sound system from Fun Flicks • Staff: Ingrid, Logan, Charlie (intern), Cole, and 6 lifeguards. Marketing: • E-Merriam Newsletter • Merriam Parks Recreation Department Summer Highlights • Electronic Sign at Marketplace • BrightSign TV’s • Facebook • City of Merriam Website • Flier at bulletin boards at all Merriam Parks, City Hall • Community calendars 2025 June Dive-in Movie Expenses & Revenues Expenses Fun Flicks – screen, projector & sound system $419 Revenues Day Pass Revenue $217 TOTAL -$202 Strengths: Clearing out the building/pool and having everyone register ahead of time helped streamline the check-in process. There was only one family that showed up without registering. Weaknesses: The event sold out at 150, but only 100 people attended. Some people were frustrated that they had to pack up and leave just to stand outside until the event started. Staff engaged the guests while they waited, which helped ease their concerns. Opportunities: Increased max count to 200 anticipating that approximately 25% of people that gain access for free as a member will not show. Thoughts: Still need one person in the gym to monitor access to other areas of the building since locker rooms cannot be locked from the gymnasium side. Event Name: Flags4Freedom Date: June 28 – July 7 Location: Merriam Marketplace July 4 concert attendance: 200 EXPENSES REVENUES MPRCCF annual payment $2,500.00 Drake Development $2,000.00 Home Depot Donation (TCF) $7.00 (event supplies) $82.24 Dedication ribbons $60.00 Home Depot (carts) $298.00 TOTAL American Legion Band of SPONSORSHIPS $2,067.00 Greater KC $300.00 Quest Events (350 chairs) $866.65 Turkey Creek Festival Promotion Day: Amazon (event supplies) $103.76 (4) Flags, rebar and pounder with yellow Vista Print (business cards) $67.78 ribbons Pounders $450.00 Table and chairs Flags (replacement) $2,250 Business Cards with promotion information TOTAL EXPENSES $6,918.43 Canopy tent Field Marking Day: Marking straps (2 north south/1 east west) 10 pieces of rebar White and green marking paint Green and orange masking tape for marking straps Water Flag install day: Water – donated by Walgreens Cooler w/ice for water Donuts – donated by Krispy Kreme Speakers/mic/cords - to provide volunteers direction/instruction Flags – on trailer with rebar and 12 pounders, coordinate with PW Flag repair supplies (flags, zip ties, snips),(2) buckets one for short straps one for long straps, bags for rubber bands, work gloves, wagons for rebar comes on trailer with flags Volunteer waivers, pens, clipboards Napkins Buntings/Flags on bridge Cones to block off parking during installation at each field to get trailer out of traffic pattern Event day: Water/cooler w/ice Portable trash cans from MMP Trash bags Batteries for mic 9 volt/sound equipment + mic stand Large US flag installed by OPFD Flag Removal Day: PW with truck + Trailer Wagons, rubber bands, Velcro straps, rebar binding wires, work gloves Rebar pullers Cooler- w/ice and water Volunteer waivers, pens, clipboards, napkins Modes of Publicity: Turkey Creek Festival booth, Facebook, website, flyers at all parks, BrightSigns in City buildings, large poster at MCC and MMP Committees/Volunteer/Staff: Chris Evans-Hands, Kathy Rowe, Donna Holloway, Colleen Boeding, Bob Pape, Nancy Hupp, Don Shapley, Anna Slocum, Renee Jenkins, 50 volunteers for installation, 30 volunteers for take down, Volunteers to straighten flag fields during the week of the event, 6-8 volunteers for field marking. Strengths: great volunteerism for field installation, new flags in the flag field, new marking system worked well. Cub Scouts were onsite on the day of the event providing free ice cream for those in attendance. Weaknesses: Rain interrupted take-down, take-down was then done on the next business day (Monday). Opportunities: Continue to check street flags prior to take-down to assess flag condition. Anticipate replacing approximately 200 flags each year. Rent 250 chairs, better representation of attendance numbers. Chairs are our biggest expense. Consider eliminating the back field, the ground is rocky and hard to get rebar into the ground straight. Additional Committee notes: • Send Thank You letter to Cub Scouts • MPRD will be printing dedication labels for Donna • Have a sign that explains what the yellow ribbons are and how someone can contribute (Q/R code) • Possibly present to local Civic Clubs explaining what Flags 4 Freedom is • Touch up markers with appropriate colored tape • Better communication about possible weather delays for volunteers/Kathy • How many bridge flags are put up? • Everyone enjoyed the concert • 2 batteries for microphone, not sure why it cut out at the end. • Thank you to Kathy’s list of volunteers Special Event Evaluation: Family Fun Friday Friday, July 11, 2025 Quail Creek Park Event specifics: • Used the grill at the park and George Vessel griled hot dogs for the evening. • Other staff were: Ingrid Berg and intern Charlie Meussel + volunteers Bob Pape and Chris Hands • Helped set up, wrap and serve hot dogs & replenish chips • Event attendance: 125 Marketing: • E-Merriam Newsletter • Merriam Parks Recreation Department Summer Highlights • Electronic Sign at Marketplace • Yard signs at park • BrightSign TV’s • Facebook & Instagram • City of Merriam Website • Flier at bulletin boards at all Merriam Parks, City Hall • Community calendars (iFamily, MacKid, KC Parent) July 2025 Family Fun Friday Expenses Creative Carnivals (inflatable) $435.00 Food: charcoal, hot dogs, buns, chips, lemonade, condiments $213.70 Smokin’ J’s Duo $600.00 Stage $824.88 Sister Act face painting $270.00 TOTAL $2,343.58 Strengths: Staff were pleased with the turn-out considering the forecast was for possible storms. It was hot and humid, but the breeze made it tolerable. Using the grill at the park worked well. Smokin’ J’s Duo was great, and people really enjoyed the covers that they performed. The popsicles were a huge hit for kids and adults alike. Placed event specific yard signs around park the week of. Having the event trailer made set up and breakdown so convenient staff & volunteers were done by 8:30p. Weaknesses: The band had to stop playing when it started sprinkling at about 6:45 p and Creative Carnivals came to pick up the inflatable early - before it got wet (which was good because we won’t get charged the extra fee for drying). Opportunities: If it rains forecast, put the other 10X10 tent up on the stage so the band can hopefully keep playing. Bring event speakers to play music if the band must break down? Special Event Evaluation: Cruise Night Saturday, July 12, 2025 Merriam Marketplace Approximately 225 people and over 100 cars were in attendance for the first Cruise Night of 2025. It was perfect weather, and the food truck Eat Schmidt served during the evening. 2025 Expenses Band - The Highway $700 This event is to give additional exposure to the Turkey Creek Car Show with the hopes of taking additional registrations at these events. There were no Car Show registrations turned in this evening, but several people took registration forms with them. Special Items Needed: Car show registration forms, clip board, pens, MPRD tablecloth, table, check for band, fliers for August Cruise Night, Car Show and 75th Birthday Pary. Modes of Publicity: Summer Highlights, fliers at parks, City Hall, Community Center Brightsign, Facebook®, MPRD website Staff: Ingrid Berg, Logan Dunn & intern Charlie Muessel Thoughts: People start showing up around 3:30 pm. The band was well received and all in attendance seemed to enjoy the evening. Eat Schmidt arrived at 5:30 and being the sole truck, did OK.  WAV E S A K I N G M G U R N I N D & T A N JULY 25 6-8 p.m. ‣ MCC Outdoor Pool It’s the MCC’s 5th birthday, and we want to celebrate with you! The party includes a DJ, Mermaid & Pirate Show, games, and prizes throughout the night. Polar Oasis will serve up free ice cream novelties. Concessions are available for purchase. FREE / members | Day Pass Fee / nonmembers Merriam Parks & Recreation | 6040 Slater St. | 913-322-5550 | merriam.org/events CHAPIN THREE ARTISTS’ VISUAL JOURNEY AU G US T 7 – 30 C H R IS C HAPI N FEEBACK LO R E TA FEEBAC K J H U L AN M U K HARJ I OPENING RECEPTION Thursday, August 7, 2025 7–8:30 p.m. GALLERY HOURS M-TH 5 a.m.– 9 p.m. F 5 a.m.– 8 p.m. SAT 8 a.m.– 8 p.m. SUN 10 a.m.– 6 p.m. MUKHARJI MERRIAM COMMUNITY CENTER 6040 Slater St. // 913-322-5550 Merriam.org/artgallery  TURKEY CREEK Cruise Night Saturday Merriam 6:30–8:30 p.m. AUG. 9 Marketplace Get your motor running and head to this popular night for car and motorcycle enthusiasts of all ages! Food available for purchase from Eat Schmidt. Enjoy live music from Grey Salt Band. All show–quality models are welcome. FREE Merriam Marketplace | 5740 Merriam Drive | 913-322-5550 | merriam.org/events  M C C F R E E DAY! Friday, Aug. 15 Merriam residents are invited to enjoy a free day exploring the community center and its amenities. Proof of Merriam residency required. Classes not included. Merriam Parks & Recreation | 6040 Slater St. | 913-322-5550 | merriam.org/parks  MERRIAM PARKS & RECREATION PRESENTS CONCERT IN THE Co u r ty a r d B A ND: LIVE E KCG A MIR AUGUST 15 MERRIAM RESIDENTS CAN ENJOY A FREE DAY OF OF ADMISSION TO THE MCC. 6:30–8 p.m. ‣ MCC COURTYARD COME FOR THE DAY, STAY FOR THE PARTY AT NIGHT! LIVE MUSIC ‣ GAMES ‣ KIDS ACTIVITIES ADULT BEVERAGES FROM EMBRACE THE GRAPE ARE AVAILABLE FOR PURCHASE FREE Merriam Parks & Recreation | 6040 Slater St. | 913-322-5550 | merriam.org/events July 2025 Update There is still a waitlist for daily vendor spots.Shopper numbers have been strong and increasing as the season progresses. Kari King performed live music (with rave reviews from staff & shoppers) on July 5. The FREE kids’ activity on July 19 is T-shirt bracelets, while supplies last. Week 2023 Vendors 2023 Attend 2024 Vendors 2024 Attend 2025 2025 Attend Vendors 1 20 531 22 586 36 503 2 20 615 23 465 35 666 3 25 775 26 665 33 747 4 23 703 25 630 31 561 5 23 500 26 578 35 507 6 19 500 29 711 30 468 7 27 591 30 683 30 882 8 26 550 30 773 32 703 9 22 782 29 787 33 703 10 27 615 29 803 29 629 11 21 537 31 908 36 917  SATURDAY, SEPT. 13 10 a.m.–4:30 p.m. $4,000 Merriam Marketplace Grand Prize Music by Food Available by DJ Rick Frederick Local Vendors Register your vehicle today! $25 Preregistration Fee | $35 Day of Event Registration Fee | merriam.org/carshow TO: Park and Recreation Advisory Board FROM: Anna Slocum, Director of Parks and Recreation SUBJECT: Outdoor Pool Weather Policy DATE: July 22, 2025 HIGHLIGHTS During the first week of the 2025 outdoor aquatic season, unseasonably cool weather created potentially unsafe conditions, prompting the decision—after consultation with staff and administration—not to open the outdoor pool. While this was the appropriate course of action, it highlighted the need for a formal policy to guide future weather-related operational decisions. Following discussions with neighboring facilities and a review of industry’s best practices, staff has drafted a policy to establish clear metrics for weather-related closures of the outdoor pool. This policy aims to ensure consistent, safe, and transparent decision-making in future seasons. Please note that lightning and thunder protocols do not apply to the indoor pool, as its features were properly grounded during construction. The draft policy is being presented this evening for review and feedback.  City of Merriam Park & Recreation Department Outdoor Pool Weather Cancellation Policy Policy Statement The City of Merriam Parks and Recreation Department operates an outdoor pool, an amenity of the Merriam Community Center, from Memorial Day until Labor Day. The need to open the facility late, close the amenity early or not open the amenity at all due to various weather factors is necessary. The following guidelines will be utilized when the weather is in the area to determine the best course of action. Delaying the opening or closure of the pool will be updated on the department social media pages and updated on the amenity calendar available on the website. The time frame used to determine a delay opening of the amenity will be made by 11 a.m. regarding opening at noon. If the decision to delay opening is made, a second decision will be made by 3 p.m. if the facility is to open at 4 p.m. This allows management to provide time for staff notifications and meet standard shift schedules. Factors used to determine closure or delay opening of the pool will be: 1. Air temperature that is less than 70 degrees Fahrenheit with forecast remaining below that benchmark for the day, the facility will be closed. 2. Air temperature that is below 70 degrees at pool opening with the forecast predicting warmer temperatures later, a delayed opening will occur. 3. Audible thunder and/or visible lightning will require patrons to immediately vacate all bodies of water for 30 minutes. This delay will start over with each strike. To identify lightning the following website or similar source will be used to indicate location in real time: http://www.lightningmaps.org/realtime 4. When the National Weather Service issues a “Severe Thunderstorm Warning for Johnson County, Kansas” or a “Tornado Warning for Johnson County, Kansas” the pool will be closed until the warning is lifted. 5. Rain is also a factor for closure or a delay opening. Doppler radar provided by a reliable weather source, determined by the Director and/or his/her designee, will be utilized to determine the strength of the storm and forecasted time frame weather will occur. A brief shower will not delay opening. A band with heavy storms forecasted management will follow the time frame established for a delaying the opening of the facility. 6. If inclement weather occurs within 2 hours of closing, the outdoor pool will close for the evening. 1|Page 8/2025