Parks & Recreation Advisory Board

Advisory Board Agenda Merriam Community Center, 6040 Slater St. August 26, 2025 - 6:00 PM If you require any accommodation (i.e. qualified interpreter, large print, reader, hearing assistance) in order to attend this meeting, please notify the Community Center at 913-322-5550 no later than 24 hours prior to the beginning of the meeting. 1. ROLL CALL/ATTENDANCE 2. PUBLIC COMMENTS Members of the public are encouraged to use this time to make comments about matters that do not appear on the agenda. Comments about items on the regular agenda will be taken as each item is considered. Please note: individuals making Public Comments will be limited to 5 minutes. 3. APPROVAL OF JULY 22, 2025 MINUTES a. July 22, 2025 Minutes Parks & Recreation Advisory Board - Jul 22 2025 - Minutes 4. STAFF REPORTS a. Director's Report i. Community Center Update DirectorUpdate.August 2025 ii. Monthly Community Center Membership Report July Membership Comparison July Visitation Comparison b. Assistant Director's Report i. Program Evaluations 1. All-City Dive Meet Evaluation 2025 All-City Dive Evaluation 2. Flags 4 Freedom Evaluation 2025 Flags 4 Freedom Evaluation  3. Dive-in Movie Evaluation - Pirates of Caribbean 2025 July Dive-In Movie Evaluation 4. MCC Birthday Party Evaluation MCC Birthday Party Evaluation 5. August Cruise Night Evaluation Cruise Night 080925 6. Concert in the Courtyard Evaluation Concert in the Courtyard final report 2025 ii. Upcoming Events 1. "Hispanic Americans & the Arts Opening Reception" September Reception Flyer 2. Free Day At MCC Free Day Flyer 3. 25th Annual Turkey Creek Car and Motorcycle Show Turkey Creek Car and Motorcycle Show Flyer iii. Program Updates 1. Merriam Farmers' Market Update Aug 2025 FM Update 2. Merriam Drive Live Update 5. NEW BUSINESS 6. OTHER BUSINESS 7. ADJOURNMENT  MINUTES Advisory Board Meeting City of Merriam, Kansas Merriam Community Center Tuesday, July 22, 2025 6:00 PM 6040 Slater Street 1. ROLL CALL/ATTENDANCE The July meeting of the Merriam Parks & Recreation Advisory Board was called to order at 6:00 p.m. by Chairperson George Vesel. Board members in attendance included: Kathy Stull; Christopher Leitch; David Zukley; George Vesel; Alex Supple; and Doug Murphy. Staff members in attendance were: Anna Slocum, Parks and Recreation Director; Dave Smothers, Assistant Parks and Recreation Director; and Abby Hall, Guest Services Coordinator. Katie Leary and Tyson Boyer notified staff and chairperson of their absence. 2. PUBLIC COMMENTS There were no public comments. 3. APPROVAL OF JUNE 24, 2025 MINUTES a. June 24, 2025 Minutes Board Member Leitch made a motion to approve the June 24, 2025 minutes. Board Member Stull seconded and the motion was unanimously APPROVED. 4. STAFF REPORTS a. DIRECTOR'S REPORT i. Community Center Update A detailed memo was included in the packet. Updates to information shared include:  After the devasting rain on Thursday, July 17th, Public Works completed a thorough safety inspection of Waterfall Park playground since it was under water. Staff is happy to report that there was only minor damage to one of the lily pad play features. A new support piece has been ordered which will also require some minor safety surface repairs.  During the severe storm on Monday, July 21 the parking structure was struck by lightning. Thankfully there was no one in the vicinity when the strike occurred. The lightning protection rod on the pole was effective but with that amount of voltage there was still damage to some Page 1 of 6 Parks & Recreation Advisory Board Minutes – July 22, 2025 components. Staff was able to reset breakers allowing the lights and elevator to return to operation. There is damage to several switches for the door controls, cameras and wi-fi. Two out of the 13 cameras in the parking structure were damaged. There is also evidence of damaged cables related to door controls. Staff contacted the vendor but has yet to arrive to completely assess damage. This will be an insurance claim as the damage has exceeded the $2,500 deductible.  Child watch visitation for summer 2025 has already surpassed summer 2024 total visitation with over a month left in the summer season.  Sign cabinets are being updated. The corkboard is warped and is in the process of being repaired/updated. This will be cheaper than replacing the whole cabinet. Discussion:  The lightning rods on top of the parking structure functioned as they should when struck by lightning.  The week of August 11th the indoor pool will be closed for routine maintenance and cleaning.  Park Board members have heard positive feedback and comments related to the partnership the department has with KU Sensory enhanced aquatics program.  Since the majority of Merriam's parks were developed because of flooding, when new features such as shelters or playgrounds are installed they are constructed to meet flood plain requirements.  There was no known damage to the Merriam Marketplace with the recent weather events. ii. Monthly Community Center Membership Report A detailed memo with supporting reports were included in the packet. Updates to the information include:  Pass visitation for July is averaging 586 visits per day which is 29 visits/day more than 2024. If this pace continues for the remainder of the month, pass visitation will surpass 18,000 visits for the first time ever.  Daily visitation is averaging 103 visits per day which is 7 visits/day less than 2024. If this pace continues for the remainder of the month, pass visitation will finish about 200 visits less than July 2024.  In reviewing July 2025 revenue, staff anticipates exceeding July 2024 revenue by the end of the week, but will fall short of breaking the revenue record set in June 2025. There was no discussion. iii. Quarter 2 Financial Review The Q2 financial report reflects revenues and expenditures as tracked through our financial software. At 50% through the year, actual expenses are at 44.9% of budget, indicating overall spending. However, six budget lines are currently over the 50% mark: Instructor Payments, Repair and Maintenance, Education Page 2 of 6 Parks & Recreation Advisory Board Minutes – July 22, 2025 and Training, Printing and Publication, General Supplies and Miscellaneous Equipment. After further review, there is one line in each group that is over the 50% threshold that is impacting the entire grouping. These lines are aquatic instructors, pool maintenance, and office supplies. Specialty swim classes have experienced significant growth with revenues at 80.1% of budget. This increased participation is causing the increase in expenses. Staff will manage this expense through other instructor payment lines if needed. Pool maintenance reflects maintenance required to prepare for the outdoor pool as well as unexpected filter repairs that have been previously reported. Training and travel reflects prepaid training for early fall that was budgeted and miscellaneous equipment are budgeted projects that are almost complete for the budget year. Revenue performance remains strong, with 59.4% of budgeted revenues already realized. While eight lines are currently below 50%, the total budgeted combine revenue for these lines is 5.8% of the total budget ($92,660). Three of the eight lines (Aquatic Rentals, Youth Education Programs, and Land Group Fitness) are close to being at 50%. Two of the eight lines (Vending and Concession) are tied to summer visitation. Compared to Q2 2024, the expenses have increased $149,000 with significant changes in Group Insurance, Pension Retirement, Technical Contracted Services, and Property Maintenance. Revenues have also increased $50,000 during the same timeframe. The most significant changes seen in Annual Memberships, Daily Passes, and Learn to Swim Programs. Cost recovery is slightly below last year's rate but remains on track to meeting the goal outlined in the proforma. Discussion:  The repairs to the desert aire unit is managed under property maintenance by the facilities team. b. ASSISTANT DIRECTOR'S REPORT i. PROGRAM EVALUATIONS 1. Dive-in Movie Evaluation - Cars A detailed evaluation was included in the packet. Discussion:  This was the first time staff required preregistration for the event. Of the 150 guests allotted, only 100 showed up.  For the July show, staff increased reservation capacity to 200, recognizing that approximately 20% of reservations were a no show in hopes to have attendance closer to 150.  There was a suggestion to charge $2 for the event, and then the night of the event provide a voucher for participants to redeem for Page 3 of 6 Parks & Recreation Advisory Board Minutes – July 22, 2025 a bag of chips. 2. Flags 4 Freedom Evaluation A detailed evaluation was included in the packet. Discussion:  The committee agreed there needs to be more flexibility on take- down day since the flags must be dry to be stored. Two out of the three fields had been taken down when it started to rain. With the technology that is available, had removal started an hour earlier all the flags would have been out prior to rain beginning.  All flags for this event are stored up at public works.  Staff identified approximately 125 flags that need to be retired, the majority from the street flag inventory. These are the oldest flags that also are used throughout the year by the four grandfathered groups as part of the flag usage agreement.  Shawnee continues to place flags on the Johnson Drive in coordination with Merriam's event. It is evident where the city limits are as Merriam's flags are in better condition. 3. Family Fun Friday - Quail Creek Evaluation A detailed evaluation was included in the packet. Discussion:  Rain cut the band time shorter than intended, but the crowd remained and enjoyed the evening at the park after the brief shower.  There were a few packages of hotdogs and buns that were not used. Staff will use them on the concession cart and at the end of year lifeguard party. 4. Cruise Night Evaluation A detailed evaluation was included in the packet. Discussion:  There were 100 cars that came to the event with approximately 225 attendees. ii. UPCOMING EVENTS 1. "Three Artists' Visual Journey" Opening Reception An event flyer was included in the packet. Discussion:  These artists have all showed in our heartland exhibit previously. 2. Cruise Night An event flyer was included in the packet. Discussion:  Staff hopes to have as good turn similar to the July event. Page 4 of 6 Parks & Recreation Advisory Board Minutes – July 22, 2025 3. Free Day for Merriam Residents An event flyer was included in the packet. 4. Making Waves And Turning Five An event flyer was included in the packet. Discussion:  There will be a new mermaid this year for the event. 5. Concert in the Courtyard An event flyer was included in the packet. Discussion:  Adult beverages from Embrace the Grape will be available for purchase. iii. PROGRAM UPDATES 1. Merriam Farmers' Market Discussion:  T-shirt bracelets were a big hit as well as the musical artists.  The new "Big fans" seem to be helping keeping guests cool. 2. Turkey Creek Car and Motorcycle Show Discussion:  To celebrate the 25th anniversary of this event, all participants will receive a shammy in their goodie bag. 3. Merriam Drive Live Discussion:  This event is on October 4. Staff is excited about the line-up. As in year's past, there will a stage set up on either end of the marketplace and as one band finishes, the next band will begin. This allows attendees the ability to simply turn around for the next act.  There will once again be a Cornhole tournament again this year. 5. NEW BUSINESS a. Outdoor Pool Weather Policy Included in your packet is a draft policy for addressing weather for the outdoor pool. With the unseasonably cool weather creating potentially unsafe conditions, staff thought it was appropriate to develop an operational policy to guide future weather- related decisions. The six factors stated in the policy reflect best practices used when the Merriam Aquatic Center was operational as well as neighboring outdoor facilities. Page 5 of 6 Parks & Recreation Advisory Board Minutes – July 22, 2025 The goal of developing a policy provides staff a guide but also provides members and guests a better understanding of why the decision is being made. Staff is seeking park boards feedback on the policy before adopting it into our operational policies. Discussion:  If a weather event were to arise suddenly, there is safety to go to within the community center. What to do is announced over the intercom throughout the building.  There is not a senior manager is on premise during every operational hour, but management is in contact with staff on duty when there is a weather impact day.  There is an on-call staff member each weekend to answer a variety of operational questions as well to help guide staff when there is severe weather. Staff are also trained regularly on the requirements of thunder/lightning as well as storm watches versus warnings. 6. OTHER BUSINESS Discussion:  The Group X room was impacted by the torrential rain the same day as the lightning strike. Facility staff is monitoring the area with every rain event to determine the cause.  Beginning in August, Dave will be the staff liaison for the Public Art Committee.  Staff have been notified that Milagros Collective, the artists for the parking structure project, will be on site the week of August 18th. 7. ADJOURNMENT Board Member Leitch made a motion to adjourn the meeting at 6:38 p.m. Board Member Supple seconded and the motion was unanimously APPROVED. Page 6 of 6 TO: Merriam Parks and Recreation Advisory Board FROM: Anna Slocum, Parks and Recreation Director SUBJECT: Monthly Director’s Report DATE: August 26, 2025 HIGHLIGHTS Community Center Update • On Monday, August 11 the indoor pool closed for annual maintenance. The list of items addressed during the closure included: tile repair and replacement, family slide pad replacement (warranty), filter media replacement, fan repair and cleaning, slide maintenance (clean, caulk and wax), pressure wash (both pool basins, deck, slide staircase), and cleaning chairs and equipment. During this closure, staff utilized the reduced foot traffic to deep clean locker rooms and family change area. • Repairs to the parking structure caused by the lightning strike continue. The outstanding repairs include replacing a camera, door controller switch for one of the doors, and switches for the alarm panel. While the parking structure is not communicating with the panel, the community center life safety still functions properly. • Staff have been contacted by a data collection analyst from Garmin wanting to partner with members to test new technology related to lap swimming. Staff will help recruit swimmers from our membership that would be interested in helping develop the technology. Garmin will be renting a lap lane over the next several months to complete the data collection. • Milagros Collective has begun work on the parking structure stairs as part of the new art installation at the Merriam Community Center campus. • Monument signs have been installed at both the Merriam Community Center and Waterfall Park/McFarlin Fields. Signs will be complete upon the final stonework. • Concrete work has been completed in the back of the building in preparation for the new generator. We are now awaiting the generator installation. Park Updates • The monthly inspection of playgrounds was completed at the beginning of August. There were several bench pieces replaced at Brown Park that were faded and had graffiti. The slide at Chatlain Park needs additional silicone on the slide wall to alleviate a potential pinch point. The flyer saucer  swing at Quail Creek requires new swing ropes. These parts have been ordered and with an expected delivery of 6-8 weeks. Monthly Community Center Membership Report Included in the packet are the comparison reports for annual membership sales and daily visits for July. July membership sales exceeded 2024 sales by 34. Memberships contributing to the increase include active & fit, peerfit, renew active, and employee memberships. Membership cancellations decreased by 3, totaling 60 in July 2025 versus 63 in July 2025. Cancellation reasons: Medical – 3, Financial – 5, Non-Usage – 23, Relocation – 10, Other – 19. This is a significant increase month-over-month in cancelations, but this follows the trend of people choosing to utilize the monthly payment option instead of paying a lump sum summer membership. The July installment payment exceeded the same period in 2024 by $5,832. Through July, the year-to- date increase over 2024 is approximately $295,000. July 2025 member visitation set a record with 18,276 visits. This is the first time that membership visitation exceeding 18,000 visits in a month. In addition, this is 902 more visits than the record previously established in June 2025. In 2024, member visitation in July averaged 557 visits per day, compared to 590 visits per day for 2025. The highest visitation day also set a record with 967 visits on Monday, July 14th, beating the previous record set last month on June 16th with 907 visits. Reviewing visitation year-to-date, there have been 22 fewer visits in 2025 the same period of 2024. Daily visits decreased 177 compared to July 2024. Daily visitation averaged 105/day compared to 111/day in 2024, with the highest single day pass sales on Sunday, July 27th (152). Reviewing visitation year-to-date, daily visits are trending at the same pace as the same period of 2024. Insurance visits increased by 637 compared to July 2024. Average visitation increased to 138/day from 117/day in 2024. In reviewing year-to-date visitation, visits have increased 1,868, an 8% increase over 2024. Recommendation: This memo was provided for your information. No action required. Membership Category 2022 2023 2024 2025 TWO PERSON CHARTER TWO PERSON HOUSEHOLD 229 195 214 133 ACTIVE & FIT 52 95 130 242 ADULT CHARTER ADULT MEMBERSHIP 340 305 327 190 CARETAKER PASS 2 2 4 5 COUNCIL - BOARD MEMBERSHIP 3 22 6 3 EMPLOYEE MEMBERSHIP 118 105 49 61 FIT CLASS PASS 119 108 94 66 HOUSEHOLD CHARTER HOUSEHOLD MEMBERSHIP 515 439 518 372 NANNY PASS 7 6 8 3 ONE PASS - HEALTH CONTRIBUTIONS 28 54 TIVITY PRIME MEMBERSHIP 52 45 63 33 PEERFIT 7 52 30 59 RENEW ACTIVE 177 185 492 818 RETIRED SENIOR HOUSEHOLD 3 4 4 0 RETIRED SENIOR 1 11 2 0 SCHOLARSHIP MEMBERSHIP 14 14 27 23 SENIOR CHARTER SENIOR CHARTER HOUSEHOLD SENIOR HOUSEHOLD 79 81 78 58 SENIOR MEMBERSHIP 140 140 143 71 SILVER & FIT 8 6 60 25 SILVER SNEAKERS 229 222 751 933 YOUTH MEMBERSHIP 54 44 47 62 TOTAL MEMBERSHIP SALES 2,149 2,081 3,075 3,211 CANCELLATIONS 516 547 516 270 SUSPENDED 0 0 0 EXPIRED** 36 9 0 *Charter Sales for Grand Opening began in March **All Council and Employee related passes expire annually in December ***Includes 80 IBFCC memberships carried over due to COVID-19 closures Annual Membership Sales Comparison Year-to-Date 2025 Membership Category 2022 2023 2024 2025 TWO PERSON CHARTER TWO PERSON HOUSEHOLD 29 15 22 23 ACTIVE & FIT 4 11 3 9 ADULT CHARTER ADULT MEMBERSHIP 28 22 24 25 CARETAKER 1 COUNCIL - BOARD MEMBERSHIP EMPLOYEE MEMBERSHIP 6 7 2 21 FIT CLASS PASS 8 10 13 15 HOUSEHOLD CHARTER HOUSEHOLD MEMBERSHIP 68 40 55 52 NANNY PASS 1 ONE PASS - HEALTHY CONTRIBUTIONS 4 8 PRIME MEMBERSHIP 8 4 7 7 PEERFIT 1 2 2 13 RENEW ACTIVE 13 21 18 26 RETIRED SENIOR HOUSEHOLD RETIRED SENIOR 1 SCHOLARSHIP MEMBERSHIP 3 3 3 SENIOR CHARTER SENIOR CHARTER HOUSEHOLD SENIOR HOUSEHOLD 9 3 6 7 SENIOR MEMBERSHIP 10 11 16 14 SILVER & FIT 2 1 1 SILVER SNEAKERS 19 14 29 16 YOUTH MEMBERSHIPS 7 3 5 4 TOTAL MEMBERSHIPS SOLD 216 163 211 245 CANCELLATIONS 73 45 63 60 SUSPENDED EXPIRED 2 Membership Report July 2025 2025 TOTAL VISITS JAN* FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 11,964 10,628 11,343 10,699 11,179 17,374 18,276 91,463 DAILY VISITS 1,526 1,723 1,878 1,300 2,220 3,832 3,251 15,730 GUEST PASSES 81 0 0 0 0 0 0 81 TOURS 10 11 20 9 3 6 0 59 2024 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 12,223 10,797 11,081 10,971 11,930 17,214 17,269 13,763 10,075 9,660 9,833 10,367 145,183 DAILY VISITS 1,736 1,379 1,820 1,404 2,171 3,793 3,428 2,107 901 650 1,321 1,570 22,280 GUEST PASSES 10 0 0 0 0 4 44 0 0 2 0 1 61 TOURS 32 31 11 0 33 28 13 3 0 11 20 7 189 2023 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 11,709 9,991 11,632 9,049 10,112 15,567 13,858 12,976 8,972 9,105 8,704 9,441 131,116 DAILY VISITS 1,465 1,241 1,790 1,122 2,037 3,478 2,814 2,116 1,052 751 957 1,511 20,334 GUEST PASSES 3 8 1 4 1 1 0 0 0 0 0 0 18 TOURS 35 18 10 10 26 43 26 28 18 8 3 5 230 2022 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 7,282 7,419 9,127 8,142 8,202 11,668 11,816 11,214 8,502 7,739 8,521 9,558 109,190 DAILY VISITS 739 1,067 1,449 1,045 1,649 3,051 3,079 1,836 750 569 906 1,137 17,277 GUEST PASSES 10 21 48 2 0 0 0 24 0 0 1 4 110 TOURS 45 32 45 55 4 49 37 61 30 20 12 0 390 2021 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 3,318 3,169 4,924 4,769 4,775 10,607 11,284 9,662 6,138 5,799 6,006 6,097 76,548 DAILY VISITS 185 211 482 386 576 2,148 2,055 1,774 496 401 590 661 9,965 GUEST PASSES 3 2 24 20 7 24 18 19 10 2 3 0 132 TOURS 77 38 93 85 102 90 107 65 27 83 33 28 828 *January 2025 facility was closed 2 days due to significant snowfall Visit Comparison 2021-2025 2025 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 590 604 529 530 596 907 967 MEMBERSHIP VISITS (Mon 20th) (Mon 17th) (Mon 10th) (Mon 21st) (Tues 27th) (Mon 16th) (Mon 14th) 132 151 146 89 128 246 152 DAILY VISITS (Thurs 2nd) (Sun 16th) (Thurs 20th) (Sat 5th) (Sat 31st) (Sat 21st) (Sun 27th) 2024 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 558 566 548 532 635 827 828 656 484 486 511 523 MEMBERSHIP VISITS (Wed 24th) (Mon 19th) (Mon 25th) (Mon 1st) (Wed 29th) (Mon 17th) (Mon 15th) (Fri 2nd) (Mon 16th) (Mon 21st) (Mon 4th) (Mon 30th) 122 124 151 133 166 (Wed 181 186 220 128 49 91 137 DAILY VISITS (Tues 2nd) (Sat 10th) (Thurs 14th) (Sat 13th) 29th) (Mon 24th) (Sat 13th) (Sat 31st) (Sun 1st) (Fri 11) (Sat 2nd) (Mon 30th) 2023 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 581 512 548 434 561 892 707 588 462 463 460 525 MEMBERSHIP VISITS (Mon 23rd) (Mon 20th) (Mon 13th) (Mon 10th) (Wed 31st) (Mon 19th) (Mon 3rd) (Mon 21st) (Mon 4th) (Mon 30th) (Mon 27th) (Mon 18th) 95 113 178 73 182 252 224 174 140 46 65 119 DAILY VISITS (Sat 14th) (Sat 25th) (Tues 14th) (Sat 1st) (Mon 29th) (Mon 19th) (Sat 29th) (Sat 19th) (Sat 2nd) (Sat 21st) (Thurs 11th) (Thurs 28th) 2022 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 339 412 412 409 420 641 531 568 425 346 427 439 MEMBERSHIP VISITS (Mon 24th) (Mon 21st) (Mon 28th) (Mon 11th) (Wed 25th) (Mon 13th) (Wed 6th) (Mon 1st) (Mon 19th) (Wed 26th) (Mon 14th) (Mon 12th) 62 90 91 79 159 261 174 152 72 40 84 83 DAILY VISITS (Sat 29th) (Sat 26th) (Fri 18th) (Sun 3rd) (Mon 30th) (Sat 18th) (Sat 9th) (Sat 13th) (Mon 5th) (Fri 14th ) (Sun 20th) (Fri 30th) 2021 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 149 (Tues 159 (Tues 213 228 247 496 478 449 297 310 284 304 MEMBERSHIP VISITS 5th) 2nd) (Mon 15th) (Thurs 8th) (Wed 19th) (Wed 16th) (Tues 13th) (Mon 9th) (Mon 6th) (Mon 25th) (Tues, 2nd) (Mon 27th) 147 22 66 45 52 69 136 126 (Mon 9th / 78 29 81 51 DAILY VISITS (Sat 16th) (Thurs 25th) (Fri 19th) (Sat 10th) (Mon 31st) (Sun 13th) (Mon 5th) Wed 11th) (Mon 6th) (Fri 15th) (Sun 14th) (Tues 28th) Highest Attended Day Comparison 2021 - 2025 2025 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 1,357 1,219 1,400 1,417 1,340 1,492 1,724 9,949 Prime Fitness 202 190 193 168 208 222 243 1,426 Renew Active/OnePass 1,394 1,128 1,260 1,389 1,191 1,278 1,671 9,311 Silver & Fit 16 12 16 26 5 4 2 81 Active & Fit 336 286 345 343 336 401 525 2,572 PeerFit 109 106 85 89 52 106 108 655 2024 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 1,391 1,438 1,459 1,459 1,493 1,506 1,687 1,723 1,551 1,559 1,501 1,457 18,224 Prime Fitness 157 179 187 190 166 191 204 179 155 125 147 165 2,045 Renew Active/One Pass 1,047 980 1,014 1,060 1,007 1,097 1,303 1,414 1,226 1,173 1,139 1,171 13,631 Silver & Fit 0 11 12 3 1 1 19 19 2 18 17 21 124 Active & Fit 305 318 315 305 315 308 316 293 315 299 316 307 3,712 PeerFit 107 96 125 85 78 84 107 86 96 89 65 89 1,107 2023 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 1,364 1,262 1,497 1,178 1,189 1,259 1,237 1,464 1,302 1,275 1,148 1,277 15,452 Prime Fitness 173 150 134 128 130 188 161 180 112 116 111 132 1,715 Renew Active 787 683 891 726 743 710 816 917 735 884 859 1,001 9,752 Silver & Fit 17 15 10 4 11 8 16 11 7 6 8 1 114 Active & Fit 276 319 310 283 293 352 331 331 314 309 271 255 3,644 PeerFit 90 69 73 93 83 88 69 57 63 50 64 68 867 2022 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 831 788 1,114 950 792 944 986 1,065 978 956 956 1,048 11,408 Prime Fitness 103 96 117 134 143 151 153 189 145 144 140 129 1,644 Renew Active 419 470 594 573 489 561 666 645 580 523 622 654 6,796 Silver & Fit 45 43 42 22 20 18 20 26 34 14 16 13 313 Active & Fit 88 64 88 98 121 128 173 208 200 188 177 217 1,750 PeerFit 55 57 87 90 86 113 81 87 76 94 76 61 963 2021 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 328 347 443 437 410 475 595 811 557 645 773 738 6,559 Prime Fitness 24 17 35 56 53 52 118 112 69 72 59 76 743 Renew Active 136 138 254 286 291 299 330 349 298 309 315 386 3,391 Silver & Fit 8 8 13 12 18 22 24 48 9 10 33 34 239 Active & Fit 3 2 0 3 24 51 42 62 58 56 45 61 407 PeerFit 3 46 39 27 53 44 62 49 54 68 64 509 Insurance Visit Comparison 2021-2025 Special Event Evaluation: JCSDL All-City Dive Championship Friday, July 11 and Saturday, July12, 2025 MCC Outdoor Pool Event specifics: • Championship dive meet for the Johnson County Swim and Dive League • 7, 9, and 11&U boys and girls 5-9pm on Friday, July 11th • 13, 15, and 18&U 8-12pm on Saturday, July 12th • 150 divers over the two days • No exact count of total patrons, estimated around 500-800 between the two days • Eat Schmidt volunteered to open their food truck for patrons both days • Olathe brought over leftover All-City shirts to sell. Given a table and chairs where the concession cart lives. • Staff: Michael, Cole, lifeguards, and coaching staff. Marketing: (pool closure) • E-Merriam Newsletter • Merriam Parks Recreation Department Summer Highlights • BrightSign TV’s • Facebook • City of Merriam Website • Strengths: The diving boards are in good shape with ample space for divers to practice and stage for the event. Due to the timing of the event, staff encouraged visiting dive families to park on the upper deck and at City Hall to ensure ample parking for patrons. There was plenty of deck space for spectators to watch the meet or move to gain a better advantage when their child was diving. There were sufficient volunteers to run the meet both days. EDive worked well, there is a learning curve as it was only the second time the software had been utilized. The sound system worked well for announcing divers and awards. Eat Schmidt was a popular choice for spectators to get some food or drinks. They donated proceeds from the event to the Dolphin Fund. Identifying an area for divers to wait until it was their turn worked well allowing the space behind the boards clear of any distractions. All technology worked well. Weaknesses: system, it slowed down our progress. moving everyone else to Saturday which made it a longer day in the heat. Opportunities: While the food truck was an easy addition and removed the burden from staff at the concession cart, were there ample options? Would operating the concession cart be profitable? Discuss with the league placing a deadline on making changes to the dive sheet. The diver participants that qualify are known a week in advance, having a confirmed roster 2 days prior is feasible and would allow the event to operate more smoothly. Due to the heat, spectators at the event had to be reminded to stay out of the water. Place pool closed signs in high traffic areas and keep a staff on deck to monitor especially in the zero-depth area. Thoughts: Overall, the space, diving boards, setup, volunteers, and eDive system all worked well. The setup at the outdoor pool at the Merriam Community Center is a good space to host this type of event. For our first time running a meet of that size in this facility, it went well overall. The other coaches were complimentary of the space and how the meet ran. Making sure we have proper messaging for parking for bigger events like this is vital. With all the other programming we have going on in the building, we don’t want to displace our patrons. Event Name: Flags4Freedom Date: June 28 – July 7 Location: Merriam Marketplace July 4 concert attendance: 200 EXPENSES REVENUES MPRCCF annual payment $2,500.00 Drake Development $2,000.00 Home Depot Donation (TCF) $7.00 (event supplies) $82.24 Dedication ribbons $60.00 Home Depot (carts) $298.00 TOTAL SPONSORSHIPS $2067.00 American Legion Band of Greater KC $300.00 Quest Events (350 chairs) $866.65 Amazon (event supplies) $103.76 Vista Print (business cards) $67.78 Pounders $450.00 Flags (replacement) $2,250 TOTAL EXPENSES $6,918.43 Turkey Creek Festival Promotion Day: (4) Flags, rebar and pounder with yellow ribbons Table and chairs Business Cards with promotion information Canopy tent Field Marking Day: Marking straps (2 north south/1 east west) 10 pieces of rebar White and green marking paint Green and orange masking tape for marking straps Water Flag install day: Water – donated by Walgreens Cooler w/ice for water Donuts – donated by Krispy Kreme Speakers/mic/cords - to provide volunteers direction/instruction Flags – on trailer with rebar and 12 pounders, coordinate with PW Flag repair supplies (flags, zip ties, snips),(2) buckets one for short straps one for long straps, bags for rubber bands, work gloves, wagons for rebar comes on trailer with flags Volunteer waivers, pens, clipboards Napkins Buntings/Flags on bridge Cones to block off parking during installation at each field to get trailer out of traffic pattern Event day: Water/cooler w/ice Portable trash cans from MMP Trash bags Batteries for mic 9 volt/sound equipment + mic stand Large US flag installed by OPFD Flag Removal Day: PW with truck + Trailer Wagons, rubber bands, Velcro straps, rebar binding wires, work gloves Rebar pullers Cooler- w/ice and water Volunteer waivers, pens, clipboards, napkins Modes of Publicity: Turkey Creek Festival booth, Facebook, website, flyers at all parks, BrightSigns in City buildings, large poster at MCC and MMP Committees/Volunteer/Staff: Chris Evans-Hands, Kathy Rowe, Donna Holloway, Colleen Boeding, Bob Pape, Nancy Hupp, Don Shapley, Anna Slocum, Renee Jenkins, 50 volunteers for installation, 30 volunteers for take down, Volunteers to straighten flag fields during the week of the event, 6-8 volunteers for field marking. Strengths: great volunteerism for field installation, new flags in the flag field, new marking system worked well. Cub Scouts were onsite on the day of the event providing free ice cream for those in attendance. Weaknesses: Rain interrupted take-down, take-down was then done on the next business day (Monday). Opportunities: Continue to check street flags prior to take-down to assess flag condition. Anticipate replacing approximately 200 flags each year. Rent 250 chairs, better representation of attendance numbers. Chairs are our biggest expense. Consider eliminating the back field, the ground is rocky and hard to get rebar into the ground straight. Additional Committee notes: • Send Thank You letter to Cub Scouts • MPRD will be printing dedication labels for Donna • Have a sign that explains what the yellow ribbons are and how someone can contribute (Q/R code) • Possibly present to local Civic Clubs explaining what Flags 4 Freedom is • Touch up markers with appropriate colored tape • Better communication about possible weather delays for volunteers/Kathy • How many bridge flags are put up?? • Everyone enjoyed the concert • 2 batteries for microphone, not sure why it cut out at the end. • Thank you to Kathy’s list of volunteers Special Event Evaluation: Dive-in Movie (Pirates of the Caribbean) July 18, 2025 MCC Outdoor Pool Event specifics: • FREE for MCC members / $7 for non-members – all attendees were required to register • 150 in attendance • Rented inflatable movie screen, projector and sound system from Fun Flicks • Staff: Chloe, Michael, Charlie (intern), Cole, and 6 lifeguards. Marketing: • E-Merriam Newsletter • Merriam Parks Recreation Department Summer Highlights • Electronic Sign at Marketplace • BrightSign TV’s • Facebook • Large poster in lobby of MCC • City of Merriam Website • Flier at bulletin boards at all Merriam Parks, City Hall • Community calendars 2025 July Dive-in Movie Expenses & Revenues Expenses Fun Flicks – screen, projector & sound system $419 Revenues Day Pass Revenue $315 TOTAL -$104 Strengths: Clearing out the building/pool and having everyone register ahead of time helped streamline the check-in process. Weaknesses: The event sold out at 200, but only 150 people attended. People who were not registered for the movie but wanted to stay presented a challenge to clearing the pool deck which delayed getting registered participants into the building. Staff engaged the guests while they waited, which helped ease their concerns. Opportunities: Increased max count to 200 anticipating that approximately 25% of people that gain access for free as a member will not show. Charging all registrations a fee to come so people have skin in the game. Thoughts: Still need one person in the gym to monitor access to other areas of the building since locker rooms cannot be locked from the gymnasium side. There were more people waiting this time to come in who hadn’t registered. Improve marketing material to state that this event is separate from daily admission and requires registration and payment of special event fee. Consider allowing those that arrive on the evening of the event that did not register the ability to register if there are no shows. They would be subject to the same admission policies established for the event. Making Waves and Turning Five July 25, 2025 6:00-8:00 Merriam Community Center Despite the weather, approximately 100 people were in attendance for Making Waves and Turning Five, the Community Center’s 5th birthday celebration. 2025 Expenses Polar Oasis ice cream truck $550.00 Giveaways $315.00 DJ $300.00 Mermaid/Pirate show $780.00 Total $1,945.00 Special Items Needed: Giveaways (provided to DJ for disbursement) Modes of Publicity: Summer Highlights, fliers at parks, City Hall, Community Center BrightSign, Facebook®, MPRD website. Staff: Renee Jenkins, Cole Surber, Logan Dunn and Charlie Muessel Since the outdoor pool was closed, due to the weather, the event was moved inside. DJ started at 6p to introduce the evening and provide information about what to expect during the event. Mermaid & Pirate also show started at 6:00. The mermaid was in the water almost the entire time swimming with guests. Both the mermaid and pirate posed for quite a few pictures as well. They were very well received. Guests were directed to the party room to redeem their ice cream, where she was set up near the freezer for easy access and distribution. Cruise Night – Kansas City Saturday, August 9, 2025 Merriam Marketplace EVENT RECAP Number of Cars: 80 Number in attendance: 200 2025 Expenses Band – Gray Salt $700 Special Items Needed: Table, Tablecloth, Plastic Signs, flyers, Car show registrations Modes of Publicity: Summer Highlights, Community Calendars, Bright Sign, Front Desk Staff: Logan Dunn, and Charlie Mussell Strengths: The band was great, great weather and atmosphere. We had probably around 70-80 cars. Food truck did decent but doesn’t mind coming out. Weaknesses: Cars started to leave around 8:00 which sucked for the band because it was a smaller crowd towards the end, I would suggest moving the time for cruise night to 6-8 instead of 6:30-8:30. As people/cars start to show up around 5:30. Opportunities: Maybe putting out yard games or just like a small activity to get people to stick around longer Event: Concert in the Courtyard Date: Friday, August 15, 2025 Venue: Merriam Community Center Approximately 50 people were in attendance for Concert in the Courtyard. 2025 Expenses Mirage KC $1,000 Caricature artist $300.00 Total $1,300.00 We had approximately 50 people in attendance for this year’s event. Embrace the Grape was onsite with us serving both alcohol and non-alcoholic drinks. Special Items Needed: Table/two chairs for caricature artist, cooler with water for band, GOT cooler with Merriam cups for giveaways on cart. Modes of Publicity: Summer Highlights, fliers at parks, City Hall and Antioch Library, Community Center BrightSign, Facebook®, MPRD website Staff: Renee Nagle, Ingrid Berg Thoughts: While the band was very good, attendance was not. It was extremely hot, which is what staff assumed kept people away. Staff is considering moving this event to a Spring date.  HISPANIC AMERICANS & THE ARTS S E P TE M B E R 4 – 27 GIL ORTIZ SOCORRO RE YES R AMIREZ ALEXANDER (PAINT WRAITH) OPENING RECEPTION Thursday, September 4, 2025 7–8:30 p.m. GALLERY HOURS M-TH 5 a.m.– 9 p.m. F 5 a.m.– 8 p.m. SAT 8 a.m.– 6 p.m. SUN 10 a.m.– 6 p.m. MERRIAM COMMUNITY CENTER 6040 Slater St. // 913-322-5550 Merriam.org/artgallery  M C C F R E E DAY! Friday, Aug. 15 Merriam residents are invited to enjoy a free day exploring the community center and its amenities. Proof of Merriam residency required. Classes not included. Merriam Parks & Recreation | 6040 Slater St. | 913-322-5550 | merriam.org/parks  SATURDAY, SEPT. 13 10 a.m.–4:30 p.m. $4,000 Merriam Marketplace Grand Prize Music by Food Available by DJ Rick Frederick Local Vendors Register your vehicle today! $25 Preregistration Fee | $35 Day of Event Registration Fee | merriam.org/carshow August 2025 Farmers’ Market Update There continues to be a waitlist for daily vendor spots and shopper numbers have been steady. The Market kicked off National Farmers’ Market Week in style on August 2. There was a FREE raffle to win one of three bags filled with Merriam Farmers’ market items (produce, honey, soaps, candles, flowers, salsa, baked goods, jewelry, Merriam FM T- shirts, etc.). Live music was provided by Blue Skies Wind Quartet. The FREE kids’ activity on the 16th was “Crud Buddies” with artists from Milagros Collective (parking structure murals) and was a big hit! Week 2023 2023 2024 2024 2025 2025 Vendors Attend Vendors Attend Vendors Attend 1 27 531 22 586 36 503 2 30 615 23 465 35 666 3 25 775 26 655 33 747 4 23 703 25 630 31 561 5 23 500 26 578 35 507 6 19 500 29 711 30 468 7 27 591 30 683 30 882 8 26 550 30 773 32 703 9 22 782 29 787 33 703 10 27 615 29 803 29 629 11 21 537 31 908 36 917 12 30 600 31 1,210 31 565 13 25 825 34 870 29 702 14 27 717 30 1,092 35 889 15 27 500 29 933 29 799 16 23 712 31 788 35 940