Parks & Recreation Advisory Board

Advisory Board Agenda Merriam Community Center, 6040 Slater St. September 23, 2025 - 6:00 PM If you require any accommodation (i.e. qualified interpreter, large print, reader, hearing assistance) in order to attend this meeting, please notify the Community Center at 913-322-5550 no later than 24 hours prior to the beginning of the meeting. 1. ROLL CALL/ATTENDANCE 2. PUBLIC COMMENTS Members of the public are encouraged to use this time to make comments about matters that do not appear on the agenda. Comments about items on the regular agenda will be taken as each item is considered. Please note: individuals making Public Comments will be limited to 5 minutes. 3. APPROVAL OF AUGUST 26, 2025 MINUTES a. August 26, 2025 Minutes Parks & Recreation Advisory Board - Aug 26 2025 - Minutes 4. STAFF REPORTS a. Director's Report i. Community Center Update September Director Update ii. Monthly Community Center Membership Report Annual Membership August Annual Visits August iii. Summer Recreation Report 2025 Summer Recreation Report b. Assistant Director's Report i. Upcoming Events 1. National Night Out National Night Out Flyer  2. Adventures in Pastel: MidAmerica Patel Society's 2025 National Exhibition Opening Reception October Opening Reception Flyer 3. Merriam Drive Live Merriam Drive Live Flyer Merriam Drive Live Cornhole Tournament Flyer 4. Murder Mystery Night Murder Mystery Flyer 5. Halloween Happenings Halloween Happenings Flyer 6. Halloween Parade Halloween Parade Flyer ii. Program Updates 1. Farmers' Market Update September Update 2. Art Committee Meeting Update 5. NEW BUSINESS a. 2026 Schedule of Fees Annual Schedule of Fee Review Memo 2026 Proposed Fee Schedule PARKS 6. OTHER BUSINESS 7. ADJOURNMENT  MINUTES Advisory Board Meeting City of Merriam, Kansas Merriam Community Center Tuesday, August 26, 2025 6:00 PM 6040 Slater Street 1. ROLL CALL/ATTENDANCE The August meeting of the Merriam Parks & Recreation Advisory Board was called to order at 6:05pm by Chairperson George Vesel. Board members in attendance included: Tyson Boyer; Katie Leary; Christopher Leitch; David Zukley; George Vesel; Alex Supple; and Doug Murphy. Staff members in attendance were: Anna Slocum, Parks and Recreation Director; Dave Smothers, Assistant Parks and Recreation Director; and Abby Hall, Guest Services Coordinator. Kathy Stull notified staff and chairperson of their absence. 2. PUBLIC COMMENTS  Billy Croan stated he would like to coordinate an organized creek cleanup Saturday, September 20th from 9 a.m.-12 p.m. All are welcome to come and help clean up our parks. Staff noted that there are dumpsters at Brown & Chatlain Parks as well as the Merriam Marketplace that can be utilized for the trail clean up. Mr. Croan also noted there are overgrown weeds at Chatlain park. Staff made note that this issue will be addressed later in the meeting. Mr. Croan noted that the former gas station on Antioch Road that burned has not been cleaned up. Does anyone live in the area and have any thoughts on making it a pocket park? A board member commented that while it would be good to have that settled, it is private property. Lastly, Mr. Croan asked how often vehicles get stuck under the top load barrier requiring Public Works to remove the headache bar? Staff is aware of two incidents that this has occurred. 3. APPROVAL OF JULY 22, 2025 MINUTES a. July 22, 2025 Minutes Board Member Supple made a motion to approve the July 22, 2025 minutes. Board Member Zukley seconded and the motion was unanimously APPROVED. 4. STAFF REPORTS a. DIRECTOR'S REPORT i. Community Center Update A detailed memo was included in the packet. Updates to the information Page 1 of 5 Parks & Recreation Advisory Board Minutes – August 26, 2025 include:  The vendor for the alarm panel returned today to work on the switches for the alarm panel. The camera and door controller switch parts remain on order.  Bask is currently not lighting. Facility Maintenance have been notified to determine the cause. Staff reviewed security camera footage and believe something was damaged during the lightning strike.  Staff received a complaint regarding the height of grass at Chatlain Park. Due to the transition of seasonal summer help, staff were experimenting with transitioning the mow plan from mowers to a tractor which would reduce the labor required for mowing. Unfortunately, there was a longer amount of time between mows, coupled with rain and cool weather the grass grew very quickly. Public Works will be addressing the issue immediately.  At the September meeting, staff will be presenting recommended fee changes for 2026 which requires a recommendation from Park Board to City Council. Discussion:  The area of overgrown grass has been addressed. Since Public Works manages the mow cycle of city land, staff cannot comment on the length of time between mows. Typically the cycle is 7 to 10 days. ii. Monthly Community Center Membership Report A detailed memo was included in the packet. Updates to the information include:  Pass visitation for August is averaging 433 member visits per day. This is approximately 10 visits less per day than 2024. If this pace continues, August will finish approximately 340 visits below 2024.  Daily visitation for August is averaging 65 visits per day. This is 3 visits per day less than 2024. If this pace continues, August will finish approximately 100 visits below 2024.  In reviewing August 2025 revenue, staff anticipates exceeding August 2024 before the end of this week. Discussion:  The guest pass spike is high in January. The promotion in January was new memberships received 4 guest passes. Since they are paper passes people likely use them quickly as not to lose them. There was discussion on other options to promote this throughout the year or manage differently. The majority of memberships are monthly, not annual which does not give a clear renew date since they are ongoing providing a tracking nightmare to determine who has used them if a non- paper system was used.  Tours and membership correlation don't necessarily match up unless its the first of the year. Page 2 of 5 Parks & Recreation Advisory Board Minutes – August 26, 2025  Members of the board noted they try to include community center programs and various events in HOA newsletters for additional promotion.  There was discussion as to how someone in the City is notified of a new resident for the Welcome Packets. Staff is unsure as this is handled by Administrative Staff at City Hall. b. ASSISTANT DIRECTOR'S REPORT i. PROGRAM EVALUATIONS 1. All-City Dive Meet Evaluation A detailed evaluation was included in the packet. Discussion:  This is the first time the City hosted an all city dive meet, it was well received by guests and participants.  A new software was used during the meet that was a bit of a learning curve but went well.  One of the swim team families owns a food truck. They offered to provide refreshments for the meet with proceeds donating to the Merriam Park, Recreation and Community Center Foundation. Typically, donations of this type are not publicized unless the donor requests. 2. Flags 4 Freedom Evaluation A detailed evaluation was included in the packet. Discussion:  When staff went to take flags down there was some inclement weather, staff will need to take that into account in following years.  Staff do take proper steps to ensure flags meet City standards and that damaged flags are disposed of appropriately. 3. Dive-in Movie Evaluation - Pirates of Caribbean A detailed evaluation was included in the packet. Discussion:  There was 50 guests who signed up for the event that didn't show up. 4. MCC Birthday Party Evaluation A detailed evaluation was included in the packet. Discussion:  Inclement weather pushed this event indoors. 5. August Cruise Night Evaluation Page 3 of 5 Parks & Recreation Advisory Board Minutes – August 26, 2025 A detailed evaluation was included in the packet. Discussion:  Staff may look at adjusting the time slightly earlier for future events. 6. Concert in the Courtyard Evaluation A detailed evaluation was included in the packet. Discussion:  This event has been plagued by extreme heat for several years. There were approximately 50 people that attended the event. After several attempts of a summer program staff is considering changing it to a spring event to kick-off summer.  Food trucks typically require a guaranteed minimum in sales. Therefore they are available at events with larger, guaranteed turnouts. ii. UPCOMING EVENTS 1. "Hispanic Americans & the Arts Opening Reception" An event flyer was included in the packet. Prior to the opening reception there will be a meet and greet with the Milagros Collective artists that are completing the Parking Structure public art project. 2. Free Day At MCC An event flyer was included in the packet. The packet included the wrong flyer. The next free day will be September 12. 3. 25th Annual Turkey Creek Car and Motorcycle Show An event flyer was included in the packet. The committee will be stuffing goodie bags the first week of September and are currently reviewing the stories submitted for motoring memories. This was a record year for submissions with 12 stories entered. iii. PROGRAM UPDATES 1. Merriam Farmers' Market Update A report was included in the packet. Visitation and vendor numbers have increased. This is the first year that there is a wait list for daily vendors. The 36-stalls are consistently full each week. 2. Merriam Drive Live Update There will be no Sound and Spirits aspect this year. Staff has not been successful in securing any breweries. The cornhole tournament will return. The line-up is confirmed with Private Eyes (Hall & Oates); The Page 4 of 5 Parks & Recreation Advisory Board Minutes – August 26, 2025 Piano Man (Billy Joel), Goddesses of Rock and Arena Rock Giants. 5. NEW BUSINESS 6. OTHER BUSINESS Public Art Committee  On Saturday, August 30 the public is invited to participate in completing the 3D element in the mural. There will be specific direction regarding colors needed. Anyone interested can come to the community center anytime from 10 a.m.-4 p.m. In addition, Dave Smothers will be transitioning to the Public Art Committee staff liaison. He will be providing updates to Park Board on these committee meetings. 7. ADJOURNMENT Board Member Leitch made a motion to adjourn the meeting at 6:40 p.m. Board Member Leary seconded and the motion was unanimously APPROVED. Page 5 of 5 TO: Merriam Parks and Recreation Advisory Board FROM: Anna Slocum, Parks and Recreation Director SUBJECT: Monthly Director’s Report DATE: September 23, 2025 HIGHLIGHTS Community Center Update • As reported at the August Park Board meeting, the vendor responsible for repairing the alarm panel was on site. After several more days of work, as of Friday, August 29, there was one alarm remaining. The required part has been ordered it is uncertain how as to the duration to receive the part and finish the repair. • The part required to repair the door control on the parking structure has been installed. This part was damaged during the lightning strike. • There were two security cameras damaged as part of the lightning strike. One camera has been replaced; the other is a temporary camera until the replacement arrives. This ensures there is security camera footage in case of an incident until the new camera arrives and can be installed. • With the conclusion of the outdoor season, winterization of the outdoor pool started on Tuesday, September 2. The goal is to have the pool winterized by the end of September. • The generator has been installed onto the pad and electricians are working to connect the unit to the building. • The dishwasher in child watch is currently not working. Staff is evaluating the issue and until a solution is determined, there is a dishwasher in the staff break area available for sanitizing the toys. • The Turkey Creek Car and Motorcycle Show was a tremendous success and another record- breaking year with 339 registered cars. A final evaluation will be shared at the October meeting. • As reported last month, “Bask” is not lighting. The Facilities Team has confirmed there is power to the box and are now working to follow the power source out of the box. There is no timeline as to how long this repair might take. Park Updates • The Merriam Marketplace hosted two events on the weekend of August 30 and 31st. After the Farmers’ Market on Saturday the Heartland All British and Cycle Meet hosted their annual event  Saturday afternoon and Sunday morning. On Sunday afternoon, the Natsu Natsuri, a Japanese summer festival transformed the Marketplace to showcase Japanese owned/related business, artists, organizations, traditional performances, games and more! Due to the anticipated attendance, the event also rented 5701 for parking. Monthly Community Center Membership Report Included in the packet are the comparison reports for annual membership sales and daily visits for August. August membership sales exceeded 2024 sales by 5. Insurance memberships skew the increase as Silver Sneakers and Prime Memberships were significantly lower than August 2024. Looking at traditional memberships such as Two Person Household, Adult, Household Senior Household and Senior memberships increased 10 over the same categories in 2024. Membership cancellations increased 26, totaling 74 in August 2025 versus 48 in August 2025. This marks the highest number of cancellations in one month. The previous number, 73, occurred in July 2022. Cancellation reasons: Medical – 2, Financial – 5, Non-Usage – 25, Relocation – 14, Other – 28. While the sharp increase for one month is something to note, industry average for cancellations is 50% of memberships sold, this represents 38% of total memberships processed for August. The September installment payment exceeded the same period in 2024 by $4,656. Through September, installment revenue is 10.5% more than 2024 year-to-date. At the July meeting, staff projected that August 2025 visitation would fall short of surpassing August 2024 visitation. Upon further review of data, two days of visit data was excluded from the initial projection. Instead, August 2025 member visitation surpassed 2024 visitation by 628 visits. The highest visitation day was Friday, August 8 with 735 visits. Reviewing visitation year-to-date, there have been 606 more visits in 2025 than during the same period of 2024. Daily visits decreased 76 compared to August 2024. Daily visitation averaged 66/day compared to 68/day in 2024, with the highest single day pass sales on Friday, August 8 (148). Insurance visits increased by 311 compared to August 2024. Average visitation increased to 130/day from 120/day in 2024. Recommendation: This memo was provided for your information. No action required. Membership Category 2022 2023 2024 2025 TWO PERSON CHARTER TWO PERSON HOUSEHOLD 229 195 214 152 ACTIVE & FIT 52 95 130 253 ADULT CHARTER ADULT MEMBERSHIP 340 305 327 216 CARETAKER PASS 2 2 4 5 COUNCIL - BOARD MEMBERSHIP 3 22 6 3 EMPLOYEE MEMBERSHIP 118 105 49 64 FIT CLASS PASS 119 108 94 78 HOUSEHOLD CHARTER HOUSEHOLD MEMBERSHIP 515 439 518 401 NANNY PASS 7 6 8 6 ONE PASS - HEALTH CONTRIBUTIONS 28 55 TIVITY PRIME MEMBERSHIP 52 45 63 38 PEERFIT 7 52 30 61 RENEW ACTIVE 177 185 492 848 RETIRED SENIOR HOUSEHOLD 3 4 4 0 RETIRED SENIOR 1 11 2 0 SCHOLARSHIP MEMBERSHIP 14 14 27 24 SENIOR CHARTER SENIOR CHARTER HOUSEHOLD SENIOR HOUSEHOLD 79 81 78 67 SENIOR MEMBERSHIP 140 140 143 84 SILVER & FIT 8 6 24 27 SILVER SNEAKERS 229 222 787 955 YOUTH MEMBERSHIP 54 44 47 67 TOTAL MEMBERSHIP SALES 2,149 2,081 3,075 3,404 CANCELLATIONS 516 547 516 344 SUSPENDED 0 0 0 EXPIRED** 36 9 0 *Charter Sales for Grand Opening began in March **All Council and Employee related passes expire annually in December ***Includes 80 IBFCC memberships carried over due to COVID-19 closures Annual Membership Sales Comparison Year-to-Date 2025 Membership Category 2022 2023 2024 2025 TWO PERSON CHARTER TWO PERSON HOUSEHOLD 15 20 14 19 ACTIVE & FIT 6 9 5 11 ADULT CHARTER ADULT MEMBERSHIP 42 26 31 26 CARETAKER 1 1 COUNCIL - BOARD MEMBERSHIP EMPLOYEE MEMERSHIP 5 3 4 3 FIT CLASS PASS 16 13 9 12 HOUSEHOLD CHARTER HOUSEHOLD MEMBERSHIP 32 27 22 29 NANNY PASS 1 3 ONE PASS - HEALTH CONTRIBUTIONS 5 1 PRIME MEMBERSHIP 4 6 10 5 PEERFIT 1 2 2 RENEW ACTIVE 32 20 25 30 RETIRED SENIOR HOUSEHOLD 1 RETIRED SENIOR 1 1 SCHOLARSHIP MEMBERSHIP 1 1 SENIOR CHARTER SENIOR CHARTER HOUSEHOLD SENIOR HOUSEHOLD 2 7 5 9 SENIOR MEMBERSHIP 13 17 14 13 SILVER & FIT 1 3 2 SILVER SNEAKERS 25 21 39 22 YOUTH MEMBERSHIPS 2 5 5 TOTAL MEMBERSHIPS SOLD 199 178 188 193 CANCELLATIONS 67 34 48 74 SUSPENDED EXPIRED Membership Report August 2025 2025 TOTAL VISITS JAN* FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 11,964 10,628 11,343 10,699 11,179 17,374 18,276 14,391 105,854 DAILY VISITS 1,526 1,723 1,878 1,300 2,220 3,832 3,251 2,031 17,761 GUEST PASSES 81 0 0 0 0 0 0 30 111 TOURS 10 11 20 9 3 6 0 1 60 2024 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 12,223 10,797 11,081 10,971 11,930 17,214 17,269 13,763 10,075 9,660 9,833 10,367 145,183 DAILY VISITS 1,736 1,379 1,820 1,404 2,171 3,793 3,428 2,107 901 650 1,321 1,570 22,280 GUEST PASSES 10 0 0 0 0 4 44 0 0 2 0 1 61 TOURS 32 31 11 0 33 28 13 3 0 11 20 7 189 2023 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 11,709 9,991 11,632 9,049 10,112 15,567 13,858 12,976 8,972 9,105 8,704 9,441 131,116 DAILY VISITS 1,465 1,241 1,790 1,122 2,037 3,478 2,814 2,116 1,052 751 957 1,511 20,334 GUEST PASSES 3 8 1 4 1 1 0 0 0 0 0 0 18 TOURS 35 18 10 10 26 43 26 28 18 8 3 5 230 2022 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 7,282 7,419 9,127 8,142 8,202 11,668 11,816 11,214 8,502 7,739 8,521 9,558 109,190 DAILY VISITS 739 1,067 1,449 1,045 1,649 3,051 3,079 1,836 750 569 906 1,137 17,277 GUEST PASSES 10 21 48 2 0 0 0 24 0 0 1 4 110 TOURS 45 32 45 55 4 49 37 61 30 20 12 0 390 2021 TOTAL VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS MEMBERSHIP VISITS 3,318 3,169 4,924 4,769 4,775 10,607 11,284 9,662 6,138 5,799 6,006 6,097 76,548 DAILY VISITS 185 211 482 386 576 2,148 2,055 1,774 496 401 590 661 9,965 GUEST PASSES 3 2 24 20 7 24 18 19 10 2 3 0 132 TOURS 77 38 93 85 102 90 107 65 27 83 33 28 828 *January 2025 facility was closed 2 days due to significant snowfall Visit Comparison 2021-2025 2025 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 590 604 529 530 596 907 967 735 MEMBERSHIP VISITS (Mon 20th) (Mon 17th) (Mon 10th) (Mon 21st) (Tues 27th) (Mon 16th) (Mon 14th) (Fri 8th) 132 151 146 89 128 246 152 148 DAILY VISITS (Thurs 2nd) (Sun 16th) (Thurs 20th) (Sat 5th) (Sat 31st) (Sat 21st) (Sun 27th) (Fri 8th) 2024 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 558 566 548 532 635 827 828 656 484 486 511 523 MEMBERSHIP VISITS (Wed 24th) (Mon 19th) (Mon 25th) (Mon 1st) (Wed 29th) (Mon 17th) (Mon 15th) (Fri 2nd) (Mon 16th) (Mon 21st) (Mon 4th) (Mon 30th) 122 124 151 133 166 (Wed 181 186 220 128 49 91 137 DAILY VISITS (Tues 2nd) (Sat 10th) (Thurs 14th) (Sat 13th) 29th) (Mon 24th) (Sat 13th) (Sat 31st) (Sun 1st) (Fri 11) (Sat 2nd) (Mon 30th) 2023 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 581 512 548 434 561 892 707 588 462 463 460 525 MEMBERSHIP VISITS (Mon 23rd) (Mon 20th) (Mon 13th) (Mon 10th) (Wed 31st) (Mon 19th) (Mon 3rd) (Mon 21st) (Mon 4th) (Mon 30th) (Mon 27th) (Mon 18th) 95 113 178 73 182 252 224 174 140 46 65 119 DAILY VISITS (Sat 14th) (Sat 25th) (Tues 14th) (Sat 1st) (Mon 29th) (Mon 19th) (Sat 29th) (Sat 19th) (Sat 2nd) (Sat 21st) (Thurs 11th) (Thurs 28th) 2022 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 339 412 412 409 420 641 531 568 425 346 427 439 MEMBERSHIP VISITS (Mon 24th) (Mon 21st) (Mon 28th) (Mon 11th) (Wed 25th) (Mon 13th) (Wed 6th) (Mon 1st) (Mon 19th) (Wed 26th) (Mon 14th) (Mon 12th) 62 90 91 79 159 261 174 152 72 40 84 83 DAILY VISITS (Sat 29th) (Sat 26th) (Fri 18th) (Sun 3rd) (Mon 30th) (Sat 18th) (Sat 9th) (Sat 13th) (Mon 5th) (Fri 14th ) (Sun 20th) (Fri 30th) 2021 Highest Attended Day JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 149 (Tues 159 (Tues 213 228 247 496 478 449 297 310 284 304 MEMBERSHIP VISITS 5th) 2nd) (Mon 15th) (Thurs 8th) (Wed 19th) (Wed 16th) (Tues 13th) (Mon 9th) (Mon 6th) (Mon 25th) (Tues, 2nd) (Mon 27th) 147 22 66 45 52 69 136 126 (Mon 9th / 78 29 81 51 DAILY VISITS (Sat 16th) (Thurs 25th) (Fri 19th) (Sat 10th) (Mon 31st) (Sun 13th) (Mon 5th) Wed 11th) (Mon 6th) (Fri 15th) (Sun 14th) (Tues 28th) Highest Attended Day Comparison 2021 - 2025 2025 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 1,357 1,219 1,400 1,417 1,340 1,492 1,724 1,685 11,634 Prime Fitness 202 190 193 168 208 222 243 195 1,621 Renew Active/OnePass 1,394 1,128 1,260 1,389 1,191 1,278 1,671 1,628 10,939 Silver & Fit 16 12 16 26 5 4 2 5 86 Active & Fit 336 286 345 343 336 401 525 434 3,006 PeerFit 109 106 85 89 52 106 108 78 733 2024 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 1,391 1,438 1,459 1,459 1,493 1,506 1,687 1,723 1,551 1,559 1,501 1,457 18,224 Prime Fitness 157 179 187 190 166 191 204 179 155 125 147 165 2,045 Renew Active/One Pass 1,047 980 1,014 1,060 1,007 1,097 1,303 1,414 1,226 1,173 1,139 1,171 13,631 Silver & Fit 0 11 12 3 1 1 19 19 2 18 17 21 124 Active & Fit 305 318 315 305 315 308 316 293 315 299 316 307 3,712 PeerFit 107 96 125 85 78 84 107 86 96 89 65 89 1,107 2023 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 1,364 1,262 1,497 1,178 1,189 1,259 1,237 1,464 1,302 1,275 1,148 1,277 15,452 Prime Fitness 173 150 134 128 130 188 161 180 112 116 111 132 1,715 Renew Active 787 683 891 726 743 710 816 917 735 884 859 1,001 9,752 Silver & Fit 17 15 10 4 11 8 16 11 7 6 8 1 114 Active & Fit 276 319 310 283 293 352 331 331 314 309 271 255 3,644 PeerFit 90 69 73 93 83 88 69 57 63 50 64 68 867 2022 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 831 788 1,114 950 792 944 986 1,065 978 956 956 1,048 11,408 Prime Fitness 103 96 117 134 143 151 153 189 145 144 140 129 1,644 Renew Active 419 470 594 573 489 561 666 645 580 523 622 654 6,796 Silver & Fit 45 43 42 22 20 18 20 26 34 14 16 13 313 Active & Fit 88 64 88 98 121 128 173 208 200 188 177 217 1,750 PeerFit 55 57 87 90 86 113 81 87 76 94 76 61 963 2021 INSURANCE VISITS JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL VISITS Silver Sneakers 328 347 443 437 410 475 595 811 557 645 773 738 6,559 Prime Fitness 24 17 35 56 53 52 118 112 69 72 59 76 743 Renew Active 136 138 254 286 291 299 330 349 298 309 315 386 3,391 Silver & Fit 8 8 13 12 18 22 24 48 9 10 33 34 239 Active & Fit 3 2 0 3 24 51 42 62 58 56 45 61 407 PeerFit 3 46 39 27 53 44 62 49 54 68 64 509 Insurance Visit Comparison 2021-2025  MERRIAM PARKS & RECREATION Class Program Report SUMMER 2024 2025 YOUTH AQUATICS Class Enrolled Participation Enrolled Participation Parent / Child Swim Lessons 54 320 63 224 Preschool Swim Lessons 115 636 125 520 Youth Swim Lessons 125 687 112 401 Dolphins Swim and Dive 72 1,178 96 2,245 Private Swim Lessons/Semi Private 70 267 130 280 Dive Clinics 0 0 Junior Lifeguard 1 7 Infant Survival Swim 2 15 0 0 MJs Kids 184 898 395 797 Superkids 66 835 238 1,072 MJ Swim Clinic KU Sensory Enhanced Aquatics 27 223 34 341 TOTAL 716 5,066 1,193 6,221 YOUTH EDUCATIONAL Aiki Kids Child/Parent Fundamentals 25 70 19 52 AYSO Soccer Programs 0 0 Dance Classes - ALL 0 0 Kawaii Kids Martial Arts 93 285 79 196 Tumbling / Gymnastics - ALL 54 164 0 35 Youth Lifting Club 0 0 Zumba Kids Youth Basketball Clinics 0 0 Preschool P.R.E.P. 1 52 15 22 Kids DIY / Workshops / Events / Camps 15 15 114 114 TOTAL 188 586 227 419 ADULT FITNESS (LAND) Beginner Pickelball Class Cardio & Strength † 11 139 17 239 Cross Training † 0 12 FitCamp † 1 73 3 53 Happy HIIT † 0 36 Kettleball and Core † 0 66 0 92 Morning Burn Bootcamp † 4 167 0 166 Morning HIIT † 5 17 Pickleball/Pickleball Camp 20 62 9 9 Shape Up † 1 106 0 157 Strenghten, Stretch and Breathe † 0 159 Stretch and Roll † 4 25 WERQ † 6 75 17 71 Zumba 32 120 TOTAL 75 820 55 1,024 Summer Report 1  Class Enrolled Participation Enrolled Participation YOGA Ballet Yoga † 4 32 Gentle Iyengar Yoga 14 49 16 39 Iyengar Yoga- Level 1 12 40 10 45 Iyengar Yoga - Level 2 28 119 24 72 Restorative Yoga † 0 134 0 115 TOTAL 54 342 50 271 ADULT MARTIAL ARTS Aikido Yoshinkan 11 72 13 40 The Ki Society 23 89 21 86 TOTAL 34 161 34 126 ADULT ED Adult DIY/Workshops-Lego/Lunch & Learn/Goat Yoga 59 59 22 22 Adult Social Activities 0 0 0 0 Wellness Classes 2 2 0 0 TOTAL 61 61 22 22 WATER FITNESS AquaFit † 0 172 Aqua Flow † 1 705 1 837 Aqua Interval Fitness 25 147 32 202 Cardio Splash † 6 1,271 0 901 Dynamic Aqua † 3 31 KU Sensory Enhanced Aquatics 27 65 16 91 Warm Water Therapy TOTAL 62 2,219 49 3,195 50+ Silver Screen Matinee 241 199 AFEP (Flexercise) 619 510 Bingo 207 274 157 184 Senior Workshops / Senior Social Activities 10 10 0 124 Cardio Chair Drumming † 0 625 0 658 TaijiFit † Senior Strength † 1 20 0 437 Silver Sneakers Classic 0 139 Tap Class † 8 35 11 33 Iyengar Chair Yoga 4 32 8 51 TOTAL 230 1,856 176 2,335 Summer Report 2  Class Enrolled Participation Enrolled Participation SPECIAL EVENTS Turkey Creek Festival 5,000 6,000 Turkey Creek Festival 5K 276 347 TCF Pie Eating Contest 20 25 Harry Potter Day 0 Make Music Day 50 75 Cardboard Boat Regatta 8 8 4 4 Family Fun Friday 325 350 Dive-In Movie 200 250 Flags 4 Freedom 250 200 Birthday Pool Party 300 100 Cruise Night 400 425 Concert in the Courtyard 180 50 Art Gallery Attendance 278 345 TOTAL 8 7,287 4 8,171 RENTALS Gym 50 1,740 65 1,864 Lap Lanes 0 413 1 221 City Meetings 307 88 Room 135 7,922 160 6,894 Pool Birthday Parties 105 2,411 110 2,211 Field Rentals 37 16 Shelter Rentals 34 33 TOTAL 361 12,793 385 11,278 DAILY VISITS Membership Visits 60,185 61,220 Daily Passes 11,499 11,334 Walking Track Punch Pass 323 503 Pickleball Punch Pass 524 582 Aqua Toddler Swim Time 71 9 Sensory Hour 2 6 Preschool Indoor Park 318 309 Child Watch Visits 487 765 Tours 77 10 Guest Passes 48 30 TOTAL 0 73,534 0 74,768 GRAND TOTAL 1,789 104,725 0 2,195 107,830 Summer Report 3  TUESDAY, OCT. 7 5–7 P.M. // WATERFALL PARK, 5191 MERRIAM DRIVE Meet Merriam Police Officers ▶ RE-DEDICATION OF 6 P.M. ▶ Live Music by Off the Record JULIUS McFARLIN FIELDS ▶ Hot Dog Meal Join us at the Waterfall ▶ Face Painting Park fields to honor Julius ▶ Yard Games and his Merriam legacy. All Ages | FREE Merriam Parks & Recreation | 6040 Slater St. | 913-322-5550 | merriam.org/events  ADVENTURES IN PASTEL: MIDAMERICA PASTEL SOCIETY’S 2025 NATIONAL EXHIBITION OC T. 2 – N OV. 1 MAP S ARTIS TS OPENING RECEPTION Thursday, October 2, 2025 7–8:30 p.m. GALLERY HOURS M-TH 5 a.m.– 9 p.m. F 5 a.m.– 8 p.m. MERRIAM COMMUNITY CENTER SAT 8 a.m.– 6 p.m. 6040 Slater St. // 913-322-5550 SUN 10 a.m.– 6 p.m. Merriam.org/artgallery  C R E AT I O N P R E S K S & RE ENT PA R S IAM E RR 2-8 P.M. M O CT. 4 MER R I A M DR I V E LI V MERR E IAM M A R K E TPLA CE 2-3:15 P.M. 3:15-4:30 P.M. 4:30-6 P.M. 6-8 P.M. ⋆ ⋆ ⋆ ⋆ FREE LIVE MUSIC ADULT BEVERAGES FOOD TRUCKS FACE PAINTING BALLOON ARTISTS ⋆ ⋆ CORNHOLE TOURNAMENT: 2 PERSON TEAMS 18+ REGISTER ON THE DAY OF THE EVENT $60 / COMPETITIVE TEAM ⋆ $40 / RECREATION TEAM Merriam Marketplace | 5740 Merriam Drive | 913-322-5550 | merriam.org/mdl  R I A M D R IVE L R I V ME E Scan the code to learn R N more and register early! CO HO T O LU ER N A M E N T NHOLE ELITE COR STED BY MIDWEST HO OCT. 4 ⋆ 2 P.M. ⋆ 12+ Grab your partner and compete in this favorite backyard game! Win cash prizes for first, second, and third place! Demo bags by Black Sheep Baggers are available to use. For more information, visit merriam.org/cornhole. $60 Competitive Team $40 Recreation Team // CASH ONLY // Register Day of Event Merriam Marketplace | 5740 Merriam Drive | 913-322-5550 | merriam.org/mdl  WAVES OF DANGER MU RD E R MYSTERY NIGHT FRI DAY, OCT. 17 7–9 P.M. // MERRIAM COMMUNITY CENTER Set sail on the S.S. Carnage for Waves of Danger—a Caribbean cruise where a surprise port brings murder aboard. Step into the mystery as a detective, accomplice, or killer—or just watch and try to solve it yourself. Secret meetings, hidden clues, and dangerous minds await. Enjoy adult beverages, appetizers, and a thrilling show! Presented by the KC Mystery Players. $30 / person | Ages 21+ | Register by Oct. 10 Merriam Parks & Recreation | 6040 Slater St. | 913-322-5550 | merriam.org/events  & TRUNK OR TREAT SATURDAY, OCT. 18 ‣ 2-3:30 P.M. MERRIAM MARKETPLACE Grab your favorite costume and enjoy spooky fun, including games, InstaFun photo booth, candy, and Trunk or Treat with Merriam business owners! FREE | Ages 10 & under Merriam Parks & Recreation | 6040 Slater St. | 913-322-5550 | merriam.org/events  HALLOWEEN PARADE FRIDAY, OCT. 3 1 // 11 A.M.-NOON MERRIAM COMMUNITY CENTER Join us and the Johnson County Library for a fun-filled Halloween afternoon where your little goblins can enjoy Halloween themed games, photo ops, and trick-or-treat around the Merriam Community Center. Wear your favorite costume and experience a morning of Halloween magic! FREE | All Ages Merriam Parks & Recreation | 6040 Slater St. | 913-322-5550 | merriam.org/events  September 2025 Update Shopper numbers have been steady with a peak in week 12 and 16. There was no Market for car show on Sept 13. It was posted on Facebook, Brightsigns and a poster at the market for several weeks prior so shoppers were aware of the change. September activities: • Live music by Markus Robbins on the 6th • Beaded corn craft for the kids on the 20th. Week 2023 2023 2024 2024 2025 2025 Vendors Attend Vendors Attend Vendors Attend 1 27 531 22 586 36 503 2 30 615 23 465 35 666 3 25 775 26 655 33 747 4 23 703 25 630 31 561 5 23 500 26 578 35 507 6 19 500 29 711 30 468 7 27 591 30 683 30 882 8 26 550 30 773 32 703 9 22 782 29 787 33 703 10 27 615 29 803 29 629 11 21 537 31 908 36 917 12 30 600 31 1,210 31 565 13 25 825 34 870 29 702 14 27 717 30 1,092 35 889 15 27 500 29 933 29 799 16 23 712 31 788 35 940 17 24 500 30 827 35 668 18 23 581 29 748 27 478 19 26 604 25 609 35 466 20 22 365 TCCS TCCS TCCS TCCS TO: Merriam Parks and Recreation Advisory Board FROM: Anna Slocum, Director of Parks and Recreation SUBJECT: Annual Schedule of Fee Review DATE: September 23, 2025 As part of the annual review of fees, staff is recommending a 5% increase to membership rates at the Merriam Community Center effective January 2026. This marks the first proposed increase since the facility opened in 2020. Staff work diligently to manage operating expenses, but expenses have steadily increased each year. The chart below depicts total operating expenses from 2022-2024. Year of Operation Total Operating Expenses Increase over previous timeframe 2022 $1,775,875 2023 $2,350,833 $107,745 (14.9%) 2024 $3,079,209 $138,839 (16.7%) 2025 (Q2) $1,383,467 $148,782 (12%) Personnel expenses (salaries and benefits) are the most expensive aspect of a service delivery operation. This expense data represents commodities for operating the community center eliminating city personnel. Year of Operation Total Commodity Expenses Increase over previous timeframe 2022 $721,738 2023 $829,483 $107,745 (14.9%) 2024 $968,322 $138,839 (16.7%) 2025 (Q2) $479,876 $69,558 (17%) Revenues of the community center need to play a part in any fee discussion. The chart below indicates annual revenues for the same time frame as expenses. While the increase from 2022-2023 is significant, this is the time frame community members regained confidence in attending social activities after COVID.  Year of Operation Total Revenues Increase over pervious time frame 2022 $724,142 2023 $1,508,871 $784,729 (108%) 2024 $1,731,457 $222,586 (14%) 2025 (Q2) 957,165 $49,556 (5.5%) While revenues for 2025 are trending better than 2024, the comparison of year-to-date of 2024 to 2025 through the second quarter indicates that the growth of revenues is being outpaced by expenses which highlights the need to adjust fees to ensure long-term sustainability. When voters approved the facility, 74% supported user fees as a method of sustaining operations. Recognizing that it is important to remain within the market of area facilities, staff completed a comparison of the current fee structure to neighboring communities. Staff completed a similar comparison in 2019 when proposing the current rate structure. Since that time, Lenexa, Overland Park and Olathe have increased their membership fees. Merriam offers the widest breadth of membership options, and except for Mission, Merriam rates currently are below other cities. 2025 Community Center Rate Comparison Olathe Overland Park Mission Lenexa Merriam 0 200 400 600 800 1000 Two-Person Senior Household Household Senior Adult Youth Completing a comparison of commercially operated fitness facilities is much more difficult. Most only offer adult memberships. In addition, there are other fees that are not easily identified as part of their fee structure. These include enrollment fees, annual fees, enhancement fees, and termination fees if the 12-month commitment is not met. The range of memberships is $15-$189/month + fees. To address the rising costs of operating the community center while remaining in line with other municipal facilities with similar amenities, staff is proposing a 5% rate increase to fees to begin in January 2026. The proposed rate increase will change the monthly installment fee $2-$3 per month for each membership category. Changes to the resident rate will also have an impact on daily visit fees and summer memberships. Membership 2026 Proposed Annual 2026 Proposed 2026 Proposed 2026 Proposed Category Resident Rate (Current Monthly Resident Annual Nonresident Monthly Nonresident Rate) Rate (Current Rate) Rate (Current Rate) Rate (Current Rate) Youth $350 ($330) $32 ($30) $440 ($415) $42 ($40) Adult $420 ($400) $42 ($40) $525 ($495) $47 ($45) Senior $350 ($330) $32 ($30) $440 ($415) $42 ($40) Household $700 ($660) $63 ($60) $875 ($825) $78 ($75) Senior Household $560 ($530) $53 ($50) $700 ($660) $63 ($60) Two-Person $625 ($595) $58 ($55) $780 ($745) $73 ($70) Household The charts below compare the 2026 proposed rates, resident and nonresident, to our neighboring facilities. 2026 Community Center Rate Comparison- Resident Two-Person Senior Household Household Senior Adult Youth 0 200 400 600 800 1000 Merriam Olathe Overland Park Mission Lenexa  2026 Community Center Rate Comparison - NonResident Two-Person Senior Household Household Senior Adult Youth 0 200 400 600 800 1000 1200 1400 Merriam Olathe Overland Park Mission Lenexa Recognizing that Merriam has a poverty rate of 8.2%, compared to our neighboring cities whose poverty rate ranges between 5-6%, staff is committed to providing affordable recreation for all residents. The scholarship program provides qualifying families access to the facility for $20/month. From 2021-2024, assistance for membership has totaled $36,253. To date in 2025, over $9,000 in scholarship assistance has been approved. No qualifying resident family is denied assistance. In addition to changes in membership, staff are also proposing a slight increase to lap lane rental. Attached is a red- lined version of the proposed 2026 fee changes. Recommendation: To continue delivering quality service while managing rising costs, staff is recommending a fee increase effective January 2026 for annual and summer memberships, daily visits and lap lane rentals. Staff seeks Park Board recommendation to City Council to approve the proposed fee changes for the 2026 budget year.  CITY OF MERRIAM, KANSAS SCHEDULE OF FEES JANUARY, 20265 PARKS & RECREATION ROOM RENTAL FEES (PRICES PER HOUR) Room Type Res./Bus. Non-Res. Comm. Small Banquet / Meeting Room $35 $45 $55 Medium Banquet / Meeting Room $60 $75 $90 Large Banquet / Meeting Room $95 $120 $145 Classroom $30 $35 $45 Conference Room $25 $30 $40 Party Room $30 $35 $45 Group Exercise Studio** $30 $35 $45 Child Watch ** $25 $30 $40 Gymnasium Half $30 $40 $50 Whole* $60 $70 $80 Aquatics* Outdoor $200 $250 $300 Indoor $200 $250 $300 Therapy $120 $150 $180 Individual Lap Lane Rental $1520/lane $1520/lane $1520/lane After Hour Staff Charges $20/hr./ea. $20/hr./ea. $20/hr./ea. Coffee Service 25 cups $10 $10 $10 50 cups $20 $20 $20 100 cups $35 $35 $35 Sound System / AV Equipment $50 $50 $50 TV/DVD $15 $15 $15 Tablecloths $20 $20 $20 Table skirting $20 $20 $20 Table TopTabletop Podium $10 $10 $10 Dry Erase Board / Easels $5 $5 $5 Portable Bar $25 $25 $25 Backdrop Frame $15 $15 $15 Temporary Alcoholic Beverage License $25 $25 $25 Security Officer $50/hr./ea. $50/hr./ea. $50/hr./ea. Special Event Fee $100 $125 $150 RENTAL DISCOUNTS Rentals spending $2,100 - $3,000 10% Rentals spending $3,001 - $5,000 20% Rentals spending $5,001 and above $1,500 max *Only available for rent after close of facility. Additional staffing charges apply for gymnasiumthe gymnasium. Pool fee includes staffing up to 40 guests **Does not include access to equipment or use of toys/electronic gaming system 12  MERRIAM MARKETPLACE FACILITY RENTAL RATES Rental Hours Half Day 8:00 a.m. – 2:00 p.m. <or> 3:00 p.m. – 9:00 p.m. Full Day 8:00 a.m. – 9:00 p.m. Rental Rate Categories Resident* Non-Resident Commercial Half Day/ 80.00 Half Day/ 100.00 Half Day/ 125.00 Full Day/140.00 Full Day/175.00 Full Day/220.00 *To qualify for Merriam resident rate, applicantapplicants must furnish proof of residency at the time of application. Damage Deposit: Community Center and Merriam Marketplace reservations must be accompanied by a $150.00 refundable damage deposit without alcohol; $250 refundable damage deposit with alcohol. A damage deposit (payable by cash, check or credit card) is required for all facility rentals and is due three weeks prior to the rental date. The damage deposit will be refunded within 10 business days following the completion of the facility rental if there are no damages to the facility, grounds, room(s) or its contents. After the rental, if janitorial or facility maintenance is required above and beyond the normal cleaning process, the damage deposit will not be refundedrefunded, and additional fees may be assessed. The renter will pay for additional fees by cash or credit card within 5 business days. Merriam Community Center Membership Fees Resident Memberships Annual Monthly* Summer Household^ $660700 $6063 $200210 2 Person Household^^ $595625 $5558 $185194 2-Person Senior Household** $530560 $5053 $160168 Adult $400420 $4042 $130137 Senior $330350 $3032 $110115 Youth $330350 $3032 $110115 Additional Members $110115 $1011 $3032 Nanny Pass ^^^ $200210 $2526 $7074 Non-Resident Memberships Household^ $825875 $7578 $250263 2 Person Household^^ $745780 $7073 $225243 2-Person Senior Household** $660700 $6063 $200210 Adult $495525 $4547 $155171 Senior $415440 $4042 $130144 Youth $415440 $4042 $130144 Additional Members $140145 $1113 $4042 Nanny Pass ^^^ $250260 $3032 $8084 ^Household shall be defined as two adults and up to four (4) dependent children as defined by IRS Qualifying Age Rule at the same address. Children 18 – 24 must provide proof of residency. The IRS Qualifying Age Rule per the IRS website (https://www.irs.gov/credits-deductions/individuals/earned-income- tax-credit/qualifying-child-rules) *Continuous monthly membership is automatically billed on the 5th of the month until a 30-day written notification of cancellation is received from the member. When the 5th occurs on a weekend, the transaction will processbe processed the following Monday. ^^2 Person Household shall be defined as two people, at the same address, one of which must be at least 18 years of age. **Senior Household shall be defined as two adults, at the same address, one of which must be at least 60 years of age. ^^^Nanny Pass is an add-on pass for household memberships purchased by the head of household. All other nanny’snannies, babysitters and child carechildcare providers must purchase an individual membership 13  Day Pass Fee*** Resident Adult $910 Resident Youth / Senior $78 Non-Resident Adult $1112 Non-Resident Youth / Senior $910 *Residency is defined as: • any person who has a permanent residence within the Merriam CitylimitsCity limits • any person owning taxable real estate in Merriam Proof required with a valid driver’s license or state id, current city business license or Notice of Appraised Value issued by the Johnson County Assessor’s Office. *** Children Under 2 are Free. Youth is defined as children 2 – 17. Senior is defined as any person 60 or older. OTHER FEES Child Watch Fees Members $3 /child /visit Members Punch Pass 12 visits $30 24 visits $54 36 visits $72 Non-Members $4/child / visit Programs and Special Events Recreation programs and special events shall recover their costs in a manner that is proportional to their benefit to the general population. Recreation programs and special events will be established in a manner that the revenues collected recover costs in the following manner: Essential 0 - 40% direct cost recovery Important 100% direct cost recovery Value-Added 125% direct cost recovery Direct Cost is defined as all the specific, identifiable expenses associated with providing a service. These expenses include, but are not limited to wages and benefits, contracted services, rental of facilities and equipment directly related to the service and purchased equipment and supplies. Most recreation programs shall be planned that the minimum enrollment shall recover costs. There shall be no cost differential between resident and non-resident participants. Differential Fees Differential fees between residentresidents and non-residents will be charged for memberships and rentals of facilities such as rooms, shelters and field space. The differential will be 125% of the resident fee. In addition, a commercial rate will be established for those that will be charging a fee to participantsparticipants, or the event will provide a level of monetary gain back to the individual or organization renting the facility. This rate will be 150% of the resident fee. Late Fees Late fees will be charged for recreation programs in which the planning of the program depends on the number of registrants at the time that the advertised registration period ends since late registrations can cause disruptions and delays. The late fee must be advertised in all promotional material in which the fee is posted. The fee shall not exceed $20. 14  PICNIC SHELTER RENTAL FEES Rental Hours Half Day 8:00 a.m. – 2:00 p.m. <or> 3:00 p.m. – 9:00 p.m. Full Day 8:00 a.m. – 9:00 p.m. Rental Rate Categories Resident Non-Resident Commercial Half Day/ 50.00 Half Day/ 60.00 Half Day 95.00 Full Day/85.00 Full Day/105.00 Full Day/150.00 De JULIUS MCFARLIN FIELDS AT WATERFALL PARK Field Size Resident Non-Resident Full Field $12 /hr. $15/ hr. 15