Public Art Committee

Public Art Committee Agenda Community Center, 6040 Slater June 8, 2023 - 5:30 p.m. If you require any accommodation (i.e. qualified interpreter, large print, reader, hearing assistance) in order to attend this meeting, please notify the Administrative Office at 913-322-5500 no later than 24 hours prior to the beginning of the meeting. I. CALL TO ORDER II. ROLL CALL III. ACTION ITEMS 1. Minutes Public Art Committee - May 11 2023 - Minutes - Pdf 2. 1% for Art Ordinance Review - 25 min Memo - 1% for Art Ordinance Review - Pdf IV. PROJECT UPDATES 1. Mission Statement Discussion - 25 min 2023 0605 Art Committee Subcommittee research of purpose statement samples etc 2023 0605 Minutes of the Art Committee subcommittee meeting Mission Statement-SM 2. RFP for Public Art Master Plan Update - 10 min V. ADJOURNMENT  MINUTES Public Art Committee Meeting City of Merriam, Kansas Merriam Community Center, 6040 Thursday, May 11, 2023 5:30 PM Slater St. I. CALL TO ORDER Chair Phil Lammers called the meeting to order at 5:33 p.m. II. ROLL CALL Committee Members Present: Staff Present: Christopher Leitch Jennifer Jones-Lacy Gerald Becker Jan Schoonover Jordan Gomez Julie Denesha Maggie McConnell Phil Lammers Shawn McConnell Whitney Yadrich Jason Silvers Committee Members Absent: III. ACTION/DISCUSSION ITEMS 1. Adopt the minutes from the April 13, 2023 meeting. 2. Public Art Committee Mission Statement When the Ad Hoc Public Art Committee was first formed, committee members developed a mission statement to help direct the work of the committee. The mission statement read: To enhance Merriam's identity through amenities that integrate our history, values, culture, and geography. Page 1 of 3 Public Art Committee Minutes – May 11, 2023 From here, the committee should decide if this is a good fit for encompassing the purpose of the committee, or if there is something that fits better. A mission statement should encompass: • What the committee does • How it's done • Who it's for • What value is the committee adding There was some discussion on the mission statement and how it does not serve the purpose of the committee. A subcommittee consisting of members Leitch, S. McConnell, and Cmbr Yadrich will work on a new mission statement to bring to the larger committee for consideration. 3. Master Plan Discussion There was some discussion on whether it makes sense to complete a Master Plan first or if we should try to procure art at the same time as doing a Master Plan. The majority agreed that the committee should focus on the Master Plan first. Mr. Leitch suggested it was important for the committee members to work together to get to know one another and how to work together as a first step and the Master Plan will help with that. Mr. Lammers expressed that it was important to bring the Council along as we go and provide updates prior to asking them to approve the Master Plan. Mr. Leitch suggested that we make the maintenance, upkeep, and replacement schedules as well as the potential funding models in the scope of services as an add alternate. The group suggested a subcommittee review proposals to include Members S. McConnell, Becker, Denesha, and Cmbr Silvers. 4. Illustration of various types of public art Ms. Jones-Lacy briefly reviewed the various types of public arts with a powerpoint presentation and examples pulled from various Year in Reviews from the Public Art Network's website. THe group also discussed the possibility of temporary art projects. 5. Parade of Hearts Art One of the Councilmembers inquired about the purchase of one of the Hearts from the Parade of Hearts. Here is a list of the hearts on their website. https://theparadeofhearts.com/hearts/. The going rate for the hearts last year was anywhere from approximately $4k - $50k. This is just something to consider for the future if this is something the Committee is interested in recommending to Council. There was discussion in the group on the value of the Parade of Hearts artwork and whether it was something the committee supported the purchase for. Overall the Art Committee is not generally supportive of using Art funds for a Parade of Hearts at this time. IV. PROJECT UPDATES 1. 1% for Art Update Page 2 of 3 Public Art Committee Minutes – May 11, 2023 Ms. Jones-Lacy provided an update on the 1% for art policy and said that an ordinance would come before Council for review but that they were generally supportive of the idea. There was discussion about exemptions for affordable housing and S. McConnell said there are many avenues for getting grants for public art for this purpose. Ms. Jones-Lacy said she would work on some language and would let the Art Committee know when it's ready to go before Council. V. ADJOURNMENT Mr. S. McConnell made a motion to adjourn, seconded by Mr. Leitch. The meeting adjourned at 7:28 p.m. Page 3 of 3  Memo Subject/Agenda Item: 1% for Art Ordinance Review Submitted By: Jennifer Jones-Lacy, Assistant City Administrator Meeting Date: June 08, 2023 To: Members of the Public Art Committee, Background/Information: The Council is considering an ordinance to institute an Art Impact Fee on private development over $1 million. All of the fees will be outlined in the Fee Resolution. Please review the attached draft ordinance and prepare to discuss the elements of it. Recommendation: For review. Supporting Documents: DRAFT ORDINANCE - 1% for Art Edited  ORDINANCE NO. ________ AN ORDINANCE AMENDING CHAPTER 14 OF THE CODE OF ORDINANCES OF THE CITY OF MERRIAM, KANSAS AND ADDING A NEW ARTICLE VII ENTITLED “PUBLIC ART”. WHEREAS, public art is a vital component of adding vibrancy and a sense of identity and community to public spaces within the City of Merriam; AND WHEREAS, the Merriam City Council has made a commitment to public art in the City and has allocated funds for art installations through the Capital Improvement Program Budget; AND WHEREAS, the City Council has established the Ad Hoc Public Art Committee made up of residents with expertise and interest in the arts to provide guidance to the Council on artist selection and placement of public art throughout the City; AND WHEREAS, the City Council has indicated a desire to leverage public investment in the arts through alternative means including by way of private sector development occurring in Merriam; NOW, THEREFORE, BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF MERRIAM, KANSAS: SECTION 1. That Chapter 14 of the Merriam Code is hereby amended to add a new article that shall read as follows ARTICLE VII. PUBLIC ART Sec. 14-400 DEFINITIONS. a) Artwork. Original works, produced by an artist pursuant to this article and approved by the Public Art Committee, in a variety of media. Artwork shall be permanent, temporary or functional, shall stand alone or be integrated into the architecture or landscaping and should encompass the broadest range of expression, media and materials. Artwork shall not include reproductions of original works of art. b) Commercial Development. The construction, erection, or remodeling of any principal building or structure for commercial use that requires issuing a building permit. c) Construction Costs. Total value of any Development Project construction. d) Development Project. Commercial and/or Multi-Family Development where the total valuation of the vertical construction, tenant finish, and/or remodeling activities to include all new surface parking, are at or above the minimum amount established in the Fee Schedule in Chapter 1 of this code. e) Multi-Family Development. The construction of a structure designed to house more than a single family. This includes duplexes, triplexes, townhomes, apartment complexes, or condominiums. f) Property Owner. Any person, group of persons, firm or firms, corporation or corporations, or any other entity having a proprietary interest in the land on which a building permit has been requested. Rev. 5/5/09 Ordinance No. _____ Page 2 of 4 g) Public Art. Public Art may include, but not be limited to murals, sculpture, site- integrated architectural work, flooring or surface, fountains, memorials, site-integrated landscape, lighting, and, mosaic. Public Art shall not include logos, corporate branding or other symbols or emblems identified with the corporate brand. This may be an installation of a permanent or temporary nature. h) Public Art Impact Fee. Public Art Impact Fee shall be calculated by multiplying the Development Project’s valuation, as certified by a licensed engineer or architect at the time of construction, by the amount as stated in the Fee Schedule, which shall be dedicated to the installation of public art within the City of Merriam. In no case should the total fee imposed exceed the maximum amount stated in the Fee Schedule i) Public Art Fund. The funds collected from the Public Art Impact Fee shall be placed into a separate fund held exclusively for the purpose of public art as defined in Sec. 14-400 of the City Code. j) Remodel. Work that alters a structure changing its size and/or shape. Work that is traditionally associated with maintenance and repair would be excluded from this definition. Sec. 14-420 TIME OF COLLECTION. To comply with the requirements within this section, the developer shall, prior to the issuance of any building permit for the Development Project, deposit with the City Clerk cash, a letter of credit, performance bond, or other surety as approved by the City Attorney equivalent to the amount of the Public Art Impact Fee as defined in the fee schedule referenced in Chapter 1 of the Merriam Code. This amount will be held in escrow until such a time that the property owner decides to donate the Public Art Impact Fee to the City, the property owner is ready to install the public art, or the deadline for installing public art, as defined in this article has expired. Sec. 14-430 EXCEPTIONS. The Public Art Impact fee required by Sec. 14-410 shall not be assessed for the following: a) Single-family residential development. b) A Development Project for which a complete application has been submitted to the Planning Commission prior to January 1, 2024. c) Any other Development Project the city council chooses to waive all or a portion of the Public Art Impact fee. The Development Project must align with Council priorities. The property owner must submit a written request to the city clerk requesting that the city council waive the fee for Public Art prior to a building permit application. The request must include a description as to how the request meets Council priorities. Granting of the fee waiver will be solely at the city council’s discretion. Sec. 14-435 PUBLIC ART IMPACT FEE APPLICATION. The Public Art Impact Fee can be applied in the following ways at the discretion of the property owner: a) Private placement. If the property owner chooses to procure or commission a piece of public art to place on the property of the Development Project. The private placement must meet the following: Ordinance No. _____ Page 3 of 4 1. The Artwork must be viewable to the public at all times and placed outside of a building. The artwork may be an artistic component of the building’s architecture. 2. The property owner will own and maintain the public art throughout its life. 3. The Artwork recommended by the property owner must be submitted to the Public Art Committee for review and feedback prior to the issuance of a building permit for the Development Project. The Art Committee shall not have veto authority but should help inform the selection of art. 4. If the private placement of art has not been installed within 24 months of the issuance of an occupancy permit, the City shall utilize the funds held in escrow shall be used in accordance with this Article. b) Donation to the City’s Public Art Fund. Alternatively, the property owner can choose to contribute its Public Art Impact Fee to the City’s Public Art Fund for future public art purchases and maintenance. Any public art purchased through this program will be placed in a public location as directed by the city council Sec. 14-400 PUBLIC ART FUND; RESTRICTIONS ON USE. The funds collected from the Public Art Impact Fee shall be used solely for the purpose of funding the acquisition, development, construction, and maintenance of Public Art as directed by the city council. Sec. 14-451 PUBLIC ART COMMITTEE ESTABLISHED; FUNCTION. The Public Art Committee is hereby established as a permanent committee of the City of Merriam to act in an advisory capacity to the City Council on public art installations throughout the City. This will include advising developers regarding the Public Art Impact Fee as well as advising Council on art funding allocated through the annual budget process. Sec. 14-455 MEMBERS. The Public Art Committee shall be composed of no less than seven and no more than 11 voting members appointed by the Mayor and approved by Council. It shall also include two Councilmembers that will serve in an ex-officio (non-voting) capacity on the committee. The term of appointment shall be two years commencing January 1 and ending December 31 with up to four appointments expiring each year. Vacancies shall be filled by appointment for the unexpired term. Members of the Public Art Committee shall serve without compensation. Members shall serve at the pleasure of the Mayor. Upon establishment of the Committee half of the members will serve for two years and the other half will serve for four. SECTION 3. Take Effect. That this Ordinance shall be in full force and effect from and after its passage, approval, and publication in the official City newspaper, all as provided by law. PASSED BY THE City Council the day of , 2023. APPROVED BY THE Mayor this day of , 2023. Ordinance No. _____ Page 4 of 4 Bob Pape, Mayor (SEAL) ATTEST: Juliana Pinnick, City Clerk APPROVED AS TO FORM: Ryan Denk, City Attorney To: Members of the Public Art Committee, Background/Information: When the Ad Hoc Public Art Committee was first formed, committee members developed a mission statement to help direct the work of the committee. The mission statement read: To enhance Merriam's identity through amenities that integrate our history, values, culture, and geography. From here, the committee should decide if this is a good fit for encompassing the purpose of the committee, or if there is something that fits better. A mission statement should encompass: • What the committee does • How it's done • Who it's for • What value is the committee adding Recommendation: For informational purposes only Reorganized: • Who it's for residents of and visitors to Merriam • What value is the committee adding opportunities and experiences to appreciate our community, and imagine the world, in new ways • What the committee does foster connections with artists, our residents and visitors, and our city • How it's done with community participation and support Samples Johnson County, KS Public Art Commission https://www.jocogov.org/sites/default/files/files/2021-10/public-art-master-plan.pdf Purpose The Purpose of the Public Art Commission was set forth in the 2006 Resolution (121- 06) that established the Program and the Commission: The Purpose of the Public Art Program is to recognize that works of art are public improvements and should be a prominent part of Johnson County’s profile… (to) enhance appreciation of the building or promote art works throughout the community…(and to) include and encourage the active involvement of the community in setting high standards and guidelines for achieving scale and excellence in public art projects. Public Art Commission Vision THE JOHNSON COUNTY PUBLIC ART PROGRAM WILL BE NATIONALLY RECOGNIZED FOR ITS CONTRIBUTIONS TO A CULTURALLY RICH ENVIRONMENT THAT BINDS ITS DIVERSE POPULATION INTO A COMMUNITY OF CHOICE. The Johnson County Public Art Program is structured to create unique works of art commissioned by the County and installed for the benefit and illumination of citizens. Such works are vital to making our County a vibrant and desirable place to live, work, be educated, and grow a business. The Program envisions that such works of art, implemented in the broadest range of media and methods, can cultivate a sense of community and amplify connections between the multiple cities, towns, neighborhoods, and public places comprising Johnson County. The public art program, collections, and initiatives will encourage awareness of and appreciation for the services provided by County government and will advance the missions of the County departments wherein the projects reside. Public Art Commission Mission TO FOSTER A MULTI-DIMENSIONAL APPROACH TO THE JOHNSON COUNTY 1% FOR PUBLIC ART PROGRAM THAT RAISES THE ARTS AND CULTURAL PROFILE OF THE COUNTY AND REGION. The Public Art Program demonstrates the County’s commitment to enhancing the collective quality of life for County residents and to making the County culturally rich and engaging. The Johnson County Public Art Program is a key element of "all major capital building projects undertaken and/or funded, in whole or in part, by the County." The public art works commissioned through the Program are integral to their locations and settings. Through direct visits, publication, and other multidimensional programs such works sharpen the dynamic profile of the County, its facilities and services. Public Art Comission Goals The Johnson County Public Art Commission’s Program goal is to leverage County investment in art-as-public- improvement to enhance the County’s identity and establish dynamic and exciting places that clearly and authentically identify the County to citizens and visitors. The Johnson County Public Art Commission intends that this plan will guide the commissioning of new artistic projects that: • Drive awareness and appreciation of public services provided by County government, • Develop integral connections between public buildings, their missions and surrounding communities and enhance the public programs and services being delivered, • Establish Johnson County’s national reputation for its public art projects and program, • Integrate planning and development processes for public buildings and public art with the larger planning processes of the County, • Seek to enhance and interpret the County’s Public Art collection. IV. PROGRAM A. Works of Art and Art Projects The Public Art Program covers only those works of art or art projects which are specifically commissioned or acquired by the County as Public Art and which are created or provided by an identified artist in response to the commission or request for acquisition. Public art may be permanent, fixed, temporary or portable, may be an integral part of a building, facility, or structure, and may be integrated with the work of other design professionals. It includes but is not limited to: • Sculpture, which may be made of any material or combination of materials; may be free standing, wall-supported or suspended, kinetic, electronic or mechanical; • Murals or paintings, which may be made of any material or variety of materials with or without collage; may be made with traditional or non-traditional materials and means; • Earthworks, neon, glass, organic materials (i.e., fiber, clay, wood, etc.), mosaics, photographs, prints, calligraphy, audio and video media, film, CD-ROM, DVD, and holographic or computer generated technologies. “Public Art”, whether a work of art or an art project, under the Program is intended to be a major artistic activity and will almost always include the selection and use of an artist. The size of the work or project is expected to have a minimum cost that exceeds $75,000. B. Interrelated Project Features Public art is intended to supplement the visual elements of public building projects. While coordination is important between a public art project and the visual elements of a public building, the “public art” is separate and distinct from those important project elements. Architectural design features, decorative building art, landscaping, and similar project elements are considered as a part of the public building project itself and would not ordinarily qualify as “public art” under the Program. https://www.u-ca.org/ We unite artists and the community to inspire positive social change. The Union for Contemporary Art is committed to strengthening the creative culture of the greater Omaha area. https://www.publicartfund.org/ Public art reaches people in spaces that can be experienced by all—equally and free of charge. Our purpose, the audiences we serve, and our support for artists have always been at the heart of our work. We believe that art has the power to activate conversation, to open hearts and minds, and to help shape the future. As the leader in its field, Public Art Fund brings dynamic contemporary art to a broad audience in New York City and beyond by mounting ambitious free exhibitions of international scope and impact that offer the public powerful experiences with art and the urban environment. https://www.publicartstpaul.org Through daring leadership, we will champion innovative public art practice, imagining and creating with artists, civic leaders, and our neighbors a 21st century city that is just, sustainable, and beautiful. https://www.purelansing.com/wp-content/uploads/Public-Art-Policy-Template-Commission-1.pdf The public art program enhances community life. Art in public places provides occasions for visual delight; it can stimulate community dialogue by challenging familiar experience. Public art enriches lives as it creates a more cultural urban environment. https://www.cityofws.org/1235/Public-Art-Commission-City-County Purpose / Function The purpose of the Winston-Salem/Forsyth County Public Art Commission is to facilitate the creation of public art in Winston-Salem, Forsyth County, and participating Towns and Villages. The Commission is a working organization that employs the skills, talents, and networks of its members to create public art throughout Winston-Salem and Forsyth County. Mission Statement To cultivate innovative, dynamic, and engaging public art that will illuminate the perspectives, relationships, and narratives of our community. https://pittsburghpa.gov/dcp/about Public Art & Civic Design - Promotes and ensures high-quality public art and civic design in order to sustain and enhance meaningful, memorable and enjoyable experiences. Develops and supports the inclusion of art and programming that reflect the city's history, diversity, and culture. Key tasks include staffing the City's Art Commission, conserving and maintaining the City's collection of public artwork, monuments, and memorials, and planning and implementing new commissions of public art and programs. https://c46b5ef69e51454aa4fd- 366ec602bfd486cb0de1bffec2f36b7e.ssl.cf2.rackcdn.com/afta_4f35d00aa53f6c76a143ed12176b3930.pdf STATEMENT OF PURPOSE: Best Practices for Commissioning Public Art Projects https://www.arts.gov/news/press-releases/2021/new-report-examines-role-arts-and-culture-fostering-social-cohesion- and-community-well-being https://www.americansforthearts.org/by-topic/public-art  MINUTES of the Regular Meeting of the Mission Statement Sub-Committee of the City of Merriam, Public Art Committee Walker School Meeting Room, Merriam Community Center Monday, 2023 0605 7:00 pm Present: Committee members Shawn McConnell, Christopher Leitch; resident Billy Croan Call to Order 7.05p I. ACTION ITEMS 1. Discuss Ideas for Mission Statement for the Public Art Committee The members discussed research of comparable statements for similar purposes. Language and links for some of this research are attached to this memo. The members discussed draft statements, and that they will refine their drafts for discussion with the Committee as a whole at the next regularly scheduled upcoming meeting. II. ADJOURNMENT There being no further business, the meeting adjourned at 7:30p  Mission Statement What: Bring Art How: Building Relationships Who: Live, Work & Play in Merriam Value: Improves Quality of Life Options: 1. To bring art that improves the quality of life for all who live, work and play in the City of Merriam by building relationships with local and regional artists. 2. To bring art that remains relevant and valuable to the community through collaboration, for the benefit of all who live, work and play in the City of Merriam. 3.